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1 What is Mixed Type Invoice in Oracle Apps

Mixed Invoice is one of the invoice type in the Oracle Payables. You can enter both the Negative and the
Positive Amount for this Mixed Type Invoice. This Payment type is not rigid like Standard, Prepayment,
Credit & Debit Memo Invoices to enter the amount in the specific signs (Positive or Negative) .

2 Difference Between the Manual Hold and the System Hold.

System Hold apply to the Invoice if Something Mismatched in the Invoice as per the Standard Process Like
Invoice Header Total and Line Total Should be Equal Other System Hold for Example related to Invoice
Matching If Something goes about the Invoice Tolerance Limit then System Put the Hold. System hold is
something related to setup Controls. But Manual Hold is something which put manually in the Invoice
due to any reason like Product received from the Supplier is Damaged so need to hold the Payment for
that Invoice.

3 What is Pay Alone in AP Invoice?

Pay alone is something related to Invoice Payment. This is the Flag we set for AP Invoice, It Means this
invoice will be paid alone. For example, Supplier A has 3 Invoices, but for 1 Invoice we have enabled the
Pay Alone Flag Then When we will run the Payment Batch then System will create one Check for two
invoices and Separate one Check for Pay Alone Invoice. This Is the Working of Pay Alone.

4 Can We pay the AP invoice before Due Date?

Yes, we can Pay the Invoice Before Due date. For Manual Payment, there is no concern but for Payment
Batch, When we are running the Payment Process Request then we need to Enter the Pay Through Date
this Date is Very Important, If we have set the Pay Through Date “07-Dec” then this Payment Request will
pick only those AP invoices which has been due before “07-Dec-2018”.

5 How AP Invoice Payment Due Date Calculates in Oracle Payables

Invoice Payment Due date depends on the Two Factors.


1.Payment Terms attached to the Invoice
2. Invoice Date.
For Example, if Payment Terms is 30 Days and the Invoice Date is 12-Dec-2018
Then Payment Due Date Will be : 12-Jan-2019

6 What is Primary and Secondary Ledger in Oracle Payables ?

Primary Ledger is the Main Ledger and Secondary Ledger is the Replica of the Primary Ledger. We Do
transactions in the Primary Ledger. The main reason of using Primary and Secondary Ledger is the
difference in the Organization Requirment and the Statuary Requirment. For example, One US based
company office is in India and as per US Company, their Calendar works from Oct to Sep but the in India
their calendar works from Apr to Mar SO in this Kind of Requirment, Primary and Secondary Ledger
concept comes. Where we can design the Primary calendar as per the US based but can design the
Secondary calendar as per India Statuary Requirment. 

7 What is Recurring Invoice in Oracle ?

As its name represents ‘Recurring’. Recurring means again and again. If any Organization books the Office
rent invoice every month for the same amount or any other fixed expenses every month then oracle has
provided the Recurring Invoice. We just need to do the recurring Invoice setup for that amount and
system will create the invoice automatically on the First day of the Months.
8 What is the Use of Payables Trial Balance report ?

Payables Trial Balance Report shows the Total Liability or the Supplier Outstanding in the System. This
Report shows the Liability in the System supplier and Site Level. This Provide the Summary Information’s
for all the Unpaid amount for the Supplier Invoices which are validated.

9 What we do in the AP and GL reconciliation ?

In the AP and GL reconciliation, we try to Match the Total Liability from the Payables with the Liability
accounts total in the GL. We have some set of Liability accounts in the Payables, which we only use in the
Invoice Headers to book the Liability and we match only these Liability GL accounts in the AP and GL
reconciliation report.
We took the help of Payables Trial Balance report to find the Total AP liability and then Run the
GL Trial Balance report to match the Payables Trial Balance Report Total with the GL trial Liability
Accounts.
 10 Distribution Set in Oracle Payables
Distribution set is the combination of multiple Distribution lines using different -2 GL
accounts Combination. For Example , We booked most of the AP invoices in two different GL
accounts combination so each time we need to enter two lines in the invoice distributions to book the AP
invoices expenses in these two GL accounts but this process can be make query quickly and easy. Oracle
have functionality like Distributions set in oracle payables where we can any number of GL accounts line
for a Given Distribution sets and then in the Oracle Payables Invoices we don’t need to create Distribution
lines manually. We just need to enter the Distributions Set in the Ap invoice Lines and oracle system
automatically creates the Invoice distribution lines with GL accounts given in the distribution set in oracle
payables r12.
11 Types of Calendar In Oracle Payables
Accounting Calendar: - Accounting Calendar is related to the Ledger which we attach the GL Ledger
during creation. Accounting calendar is the system calendar, If we need to enter any transaction in the
System for Specific period then that period in the Accounting Calendar should be open. If the Period is
Closed we cannot do any transaction for that period. This Totally controls the system.
Special Calendar: Special Calendar does not have any link with the Accounting.  We define
this Calendar to be used by Recurring Invoices, Payables Tax Setups and in the Payments Terms too.
For Example, With the help of Special Calendar we determine the Tax Authority Invoices Dates or For
Recurring invoices, System create the Recurring invoice from first day of the Month but if we have an
Requirment to create around 10 of each month then we can design the Special calendar for Recurring
Invoices in which each month will be start from 10th.
12 Special Calendar Types

1. Recurring Invoice
2. Withholding Tax
3. Payment Terms
4. Key Indicator
13 Can we Do Cross Currency Payment in Oracle Payables r12
Cross currency is If I have received the Supplier Invoice in USD but I will pay this Invoice with my
Base Currency INR. So this Is Called Cross currency in Oracle Payables. In Oracle apps r12 we have no
option to use Cross currency.
14 Can we do Multi Site Payment for the Same Supplier in Oracle Payables r12
Yes, we can do the single payment for the multiple sites invoices for the Same Supplier in Payables r12.
This Feature in available in the Oracle r12.

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