Compiled by:Cap.Habtamu.

Microsoft Word

Microsoft word generally used to create documents

Documents Includes:-
 Academic papers
 Essays
 Office work papers
 Letters
 Application papers and so on

To start Microsoft office xp 2003

1. Click on the start menu
2. Choose program
3. Choose Microsoft office
4. Click on Ms-Word
5. Word loads with a blank document

Important parts of the MS-Word screen

1. Title bar:-displays two titles

 The name of the application
 Name of the active document
2. Menu Bar:-Contains shortcuts for frequently used commands
3. Tool Bar:-Displays the available toolbar buttons
 Standard tool bar
 Formatting tool bar

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 Drawing tool bar

 Tables and borders tool bars
4. Status bar:-at the bottom of the screen
5. Ruler:-Shows where your margins are and it lets you set tabs
and indents.
6. Document Window :-It is the work area where the document
is created
7. Scroll Bars:-Bars along the right and bottom sides of the
document window.
- Includes arrows at their edges used for moving vertically and
horizontally.
8. The sizing Buttons
buttons to enable you
- Minimize
- Maximize
- Restore

Formatting:-Refers to all techniques that enhance the appearance

of you document
- In word there are three techniques
- Character formatting techniques
- Paragraph formatting techniques
- Page formatting

Character Formatting
- Bold face
- Italic
- Font color

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- Font Size

Paragraph Formatting
- Line Spacing
- Indents
- Alignment
- Tabs and so on
- Indent are the portion where text begins and ends on a line
relative to the page margins
Setting Paragraph Alignment
- Determine how text is positioned b/n the left and the right
indents. There are four types of paragraph. Alignments
- Left align=Left indent
- Center align=b/n indents
- Right align=Right indent
- Justified =At both the left and right indents

Selecting Text
- To select means to highlight it in preparation for performing
some actions
o Deleting
o Moving
o Formatting it
The most basic way of selecting text is.

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o Dragging across it with the mouse

To Select
- A word double click at the word
- A line move the mouse pointer to the left side of the line
- A sentence ctrl+ click in the sentence
- A paragraph double click at the selection area
- A range of text cursor at one end ,mouse pointer at another
end, shift +click
- A entire document move the mouse pointer to the left of the
text and triple-click

Moving and copying text

Moving Text:-Means to take (cut) a selected text or graphics
from one location and insert it in another location.

To move
- Select the text
- Click on cut button on the tool bar
- Place insertion point
- Click on the paste button
Copying Text:-Means to take a copy of selected text and take it
another location, leaving the original unchanged.
To Copy
- Select the text
- Right click on the selected text
- Click copy
- Place the insertion point
- Click on the paste

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Adding Numbered & Bulleted List

- Go to format menu.
- Choose Bullets & Numbering
Select the option you want
- Bulleted tab=select bullet style from the list
- Numbered tab=Select Numbered style from list
- Out line Numbered=Multiple several style
- Select from the list

Adding borders and shading

Paragraph
->Go to format menu
=>Border Choose Settings =>Select Style, Apply to Paragraph
None, Box, shadow, 3-d custom

Shading Choose fill

No fill or other colors

Style

Page Border:-It covers the whole page

Select setting

- Style
- None
- Apply to
- Box
- Whole document
- Shadow
- This Section
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- 3-D
- Custom

Then click ok
Dropped cap
- It is possible to make the first letter or word a paragraph
appears in large, bold font and being capitalized.
- Go to format menu
- Choose Drop Cap=Dialog box displayed
- Select from position
- None
- Dropped
- In margin

- Select from font option

- Give line to dropped

- Give distance from the text

Click ok

Page Formatting
 Go to file menu
 Choose page set up
 Choose margin tab
- Top
- Left
- Gutter
- Bottom
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- Right
- Gutter Position
Columns: split text into two or more columns
 Orientation
- Portrait
- Landscape

 Pages Normal
 Apply to:-Whole document
-This point forward
 Headers & Footers
Used to display document title, your name, the name of the
organization at the top and bottom of every page respectively
- Header=Printed on the top of every page
- Footer=Int. printed on the bottom of every page.

To create
- Go to view menu bar
- Choose Header and Footer
- The header & footer tool bar displayed
- Write your information

Working With Tables

- A table consists of vertical columns and horizontal rows.

- These columns and rows create cells
- Doted lines called gridlines are displayed b/n the cells

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Column A Column B Column C

Row 1
Row 2
Row 3

Cell Grid lines

To Create Table
Click on the table menu
 Point to insert
 Select insert
 Choose the number of columns and rows
Click ok

Parts of table
Cell, column, row

Some important table operations

1. Split Cells=>Duplicating number of cells more than one
2. Merge cell=>Making one cell from many cells
3. Deleting : Table
Columns
Rows, cells
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4. Selecting :=Table
Columns
Rows, cells
5. Sorting=>arranging by ascending or descending
6. Formula=>To perform different calculations on the given
table. You can calculate the values of
Rows=by row from the left or from the right
Columns=by column from top to bottom or from bottom to top

Adding pictures & Diagrams

To add Picture
- go to insert menu
- Choose picture
- Select
-Clip art
- Organization Chart
-Chart
- Choose your need
- If clip art selected
- Clip art dialog box displayed
- Search if you now the clip art else
- Select all collections and press enter key
- You view some pictures
- Double click on the picture

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