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Driving around your desktop


To... Use this shortcut
Select a file/folder/icon Type the first letter of the file. If you have
several files starting with the same letter,
continue hitting the letter key until your cursor
lands on the file or folder you want.
Search for a file/folder F3
Rename a file/folder Select the file/folder, click F2, and then re-
type the name
Find out when the file or folder was created, Select the file, right-click, and then click
by whom, and how big it is Properties
Display the Start menu Ctrl + Esc
Create a shortcut on your desktop to your Drag the file/folder icon to your desktop
favorite file/folder
Scroll between open items Alt + Tab, then hold down Alt while clicking
Tab to reach the desired file or program

Working with Word


To... Use this shortcut
Select text Shift + Right Arrow, Left Arrow, Up Arrow,
or Down Arrow to highlight text
Copy selected text Ctrl + C
Cut selected text Ctrl + X
Paste selected text Ctrl + V
Undo your last action Ctrl + Z
Select all the text within your document Ctrl + A
Bold text Ctrl + B
Italicize text Ctrl + I
Underline Ctrl + U
Decrease font size Ctrl + Shift + <
Increase font size Ctrl + Shift + >
Change font Ctrl + Shift + F, then use the arrow keys to
reach the new font
Change font size Ctrl + Shift + P, then use the arrow keys to
reach the new font size
Create page break Ctrl + Enter
Create new document Ctrl + N
Open My Documents window Ctrl + O
Close a document Ctrl + W
Save a document Ctrl + S
Print a document Ctrl + P
Preview what you're about to print Alt + Ctrl + I

Accelerating Excel
To... Use this shortcut
Move right to left, cell by cell Tab
Move up and down, cell by cell Enter
Erase data in current cell Backspace
Return to the beginning of the row Home
Enter the date Ctrl + ; (semicolon)
Enter the time Ctrl + Shift + : (colon)
Start a formula = (equal sign)
Check the spelling of titles or words within the F7
cells
Find out about the style within the cell ALT + ' (apostrophe)
Display the Format Cells dialog box Ctrl + 1
Apply the general number format Ctrl + Shift + ~
Turn numbers into dollars Ctrl + Shift + $
Make numbers a percentage Ctrl + Shift + %
Apply a border Ctrl + Shift + &

Expediting Internet Explorer


To... Use this shortcut
Add sites to your Favorites • Go to the site.
• Hit Ctrl + D to add to your Favorites.
• Select Favorites and then Add to
Favorites to create a separate folder
for the site or to add it to a list already
formed.
Select a home page • Go to the Web page that you would
like to make your home page.
• Open the Tools menu and select
Internet Options.
• Under Home page, click Use Current.
Use the History function if you visit a few • Select the History button on your top
select sites constantly navigation (a green arrow on a clock
face).
• Select the site that you would like and
double-click.
• If the History button is not visible, go
to the View menu, select Explorer
Bar, and then click History to access.
Customize your toolbar to the tools you use • Right-click your top navigation.
most frequently • Select the icons that you use or go to
the View menu, select Toolbars, and
then click Customize.

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5 ways to make your keyboard


easier to use
For most people, the keyboard is the main way to enter information into and control their
computer. But are you controlling your keyboard, or is your keyboard controlling you?
If you make typing mistakes or find your keyboard a bit uncomfortable, it’s not hard to
correct those problems. Here’s how to quickly and easily change your keyboard settings and
comfort options.
1. Get to know your keyboard
Even if you’ve been using a PC for a long time, there may be features on your keyboard you
don’t know about. Take a moment to get to know your keyboard so you can be more efficient
when you're working.
2. Change keyboard settings
Once you’ve gotten more familiar with your keyboard, there are a few settings you can
change to help you work more smoothly.
You can alter:
• How long you need to press a key before the keyboard character starts repeating.
• The speed at which keyboard characters repeat, which helps you to avoid typing
errors.
• The rate at which the mouse pointer blinks, which can help its visibility.
Here's how to change keyboard settings in Windows Vista or in Windows XP .
3. Take shortcuts
Even if you're a whiz with the mouse for Windows 7, Windows Vista or Windows XP,
keyboard shortcuts are typically a more efficient way to work. They're called shortcuts
because they reduce multiple clicks into one quick press of keys, like hitting a chord on a
piano.
Getting to know a few keyboard shortcuts for the things you do all the time, like saving or
closing files, can make using your PC much easier and faster.
Here are just a few popular keyboard shortcuts that work for both versions of Windows:
Press this To do this
Open the Start menu
Windows logo key
ALT+TAB Switch between open programs or windows
CTRL+S Save the current file or document (works in most programs)
CTRL+C Copy the selected item
CTRL+Z Undo an action
Windows logo key Display Windows Help and Support

+F1
ESC Cancel the current task
Open a menu of commands related to a selection in a program.
Application key Equivalent to right-clicking the selection.
For more, see the detailed list of keyboard shortcuts for Windows Vista, or Windows XP.
Note: shortcuts for Windows 7 are the same as those listed for Windows Vista.
4. Make it easier to press multiple keys
Do you find it difficult to press multiple keys at once? For example, if pressing
CTRL+ALT+DEL is an acrobatic feat, you can set up Sticky Keys. With Sticky Keys you
can hit one key at a time in a keyboard shortcut. You can even set it to make a noise so you
know it's working.
You can set up Sticky Keys in Windows 7, Windows Vista or Windows XP. (Hint: Press
your “SHIFT” key 5 times in a row, then click on the link, to get going with Sticky Keys in
Windows 7 or Windows Vista.)
5. Find a comfortable keyboard
It might also be time for you to evaluate the ergonomics of your desktop. Microsoft offers a
full line of Natural and Comfort Curve ergonomic keyboards to ensure you're comfortable
when you're working on your computer. Having the right keyboard can really make a
difference!
Tips for using your keyboard properly
If a new keyboard isn’t in your future, be sure to use your current keyboard properly to avoid
soreness or injury to your wrists, hands, and arms. This is particularly important if you use
your computer for long periods of time.
Curious about how to create a more ergonomic work space for yourself? Check out these tips
to help you work more comfortably and reduce your risk of painful injuries or disorders.
Here are some general tips to help you avoid problems:
• Place your keyboard at elbow level, with your upper arms relaxed at your sides.
• Center your keyboard in front of you. If your keyboard has a numeric keypad, you can
use the spacebar as the centering point.
• While typing, use a light touch and keep your wrists straight.
• When you're not typing, relax your arms and hands.
• Take short breaks every 15 to 20 minutes.
• Type with your hands and wrists floating above the keyboard, so that you can use
your whole arm to reach for distant keys instead of stretching your fingers.
• Avoid resting your palms or wrists on any type of surface while typing. If your
keyboard has a palm rest, use it only during breaks from typing.
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