Академический Документы
Профессиональный Документы
Культура Документы
Diploma in ICT
Student ___________________________
Background
You have recently started working as a business advisor for a new night club opening in
Durham City Centre. Your job is to provide advice and support for this business on a
range of roles including marketing and promotions.
Your duties involve working with management to produce a range of business support
materials which are to be produced and distributed using ICT. Some documents are to be
printed whilst others are to be viewed on screen.
You must adhere to this policy for working with electronic files.
• Safe working practices, complying with Health and Safety legislation, must be
employed at all times
• work must be organised using an appropriate folder/file structure that makes it easy for
a third party to locate files
• version numbers must be included in filenames, where appropriate
• backups of files to a removable medium must be created regularly
• files must be password protected, as appropriate, to prevent unauthorised viewing
and/or editing
• documents that contain confidential information should be protected by the use of
permissions.
Any person caught cheating could incur severe penalties and even withdrawal from this
and any other examination.
Work handed in after the agreed deadline / hand in date will not be marked and could
therefore affect your final grade.
This assignment is my own work and other than normal classroom teaching I have had no
external help.
I have also clearly acknowledged the work produced by other people.
I accept that if this work is handed in late it may affect my final grade.
Name ….
Signature …. Date
….
Learning outcomes:
By completing this unit candidates will develop a thorough knowledge and understanding
of
communication in a business context. They will also demonstrate how ICT can be used to
support
and enhance business communication.
Candidates will produce evidence to meet the unit assessment objectives in order to show
that
they understand:
• the role and contribution of communication technology to business
• the aids and barriers to effective communication
• the application of a presentation style to document creation
• the use of written communication using ICT in a business context
• the effective use of email in a business context
• document and computer security in the workplace
• the use of standard ways of working to work safely, keep information secure and
manage personal information.
Your evidence for the assessment of this unit will be collected from 6 tasks.
All 6 tasks will contribute to the assessment of criteria – some of these tasks will be
printed addressing AO4 and you are advised to read AO4’s guidance at the end of task 6
before starting to create documents.
In this task you are going to set up your directory folder structure and begin to collect
evidence for AO7. Remember that the company policy states that:
• Safe working practices, complying with Health and Safety legislation, must be
employed at all times
• work must be organised using an appropriate folder/file structure that makes it easy for
a third party to locate files
• version numbers must be included in filenames, where appropriate
• backups of files to a removable medium must be created regularly
• files must be password protected, as appropriate, to prevent unauthorised viewing
and/or editing
• documents that contain confidential information should be protected by the use of
permissions.
• Show you have backed up your work regularly to a USB pen. This is best evidence
through weekly screenshots showing the folder size and date.
• Set up your folders correctly and provide evidence of correct file name conventions
• Put password protection on at least three different files and provide evidence of
requesting the password for opening and modifying the files
• Prove that you have put versions on your report and covering letter for AO1
• Create a Health and Safety / Safe working requirements poster based on the above
policy to be displayed in the new night club
• Use access permissions on your work
• Use standard ways of working to work safely, keep information secure and
manage personal information
• Demonstrate an awareness of H and S issues related to the use of ICT and apply
this on most occasions.
• Use standard ways of working to organize their work efficiently, showing
understanding of some security measures, including passwords to open/modify.
• Back up their work to a secure medium
• Demonstrate an awareness of H and S issues related to the use of ICT and apply
this at all times
• Use SWOW to organize your work efficiently
• Demonstrate how they have considered and applied document security to their
own files, including password to open/modify
• Demonstrate a good understanding of version numbers and access permissions
• Back up your work regularly to a secure medium
Part 1:
Create a housestyle that will be used across a different range of your business documents.
You need to think about:
• Fonts
• Headings
• Colours
• Layout and graphics
• Borders
• Lines
Part 2:
Create a business report template. Your report template must contain the following
sections and follow your housestyle:
• front cover
• contents page
• page numbers, filename and date in footer + partner logos
• header with logo + company name
• pages for the following:
o Introduction
o Summary of research
o Main findings
o Conclusion
o Bibliography
Part 3:
Part 4:
Create a business letter template that follows your housestyle. Your business letter must
contain the following sections:
Part 5:
Create a presentation master slide template that follows your housestyle. You need to
create two templates; one for the title slide and one for the main body slide
Part 6:
• Design and create templates for at least 5 different business documents using at
least 3 different types of software
• Include appropriate user-defined styles, page layout and graphic elements
• Ensure your templates show a consistent housestyle
• Suit the purpose of each communication
• Create templates of a near professional quality
In this task, you’ve been asked by a client to produce a report on the use of business
communications technologies.
o Email
o Internet
o www
o intranet
o vpn
o video conf
o web conf
o tele conf
o instant messaging
Part 2: Here are some examples of benefits and drawbacks for comms techs:
Benefits: eg
• speed of communication
• consistency of messages
• central control
• collaborative working
• customisation
• targeting
Drawbacks: eg
• information overload
• susceptibility to unauthorised access
• dependence on technology
• lack of access
• cost
• legal implications
Using these benefits and drawbacks, produce a table with each technology listing
benefits, drawbacks and examples to back up your descriptions
Part 3:
Explain the terms e-commerce, e-business, e-marketing (For Merit, e-commerce only, for
Distinction do e-business and e-marketing as well).
Part 4:
Explain the link between communication technologies and E commerce, E business, E
marketing. Specifically, explain how communication technologies have contributed to the
growth of E commerce, E business and E marketing.
Part 5: (this task relates to AO4 use at least 4 different types of written communications)
Structure your research into a report using the report template you created in task 2.
You should organise your report into:
1. front cover
2. contents page
3. page numbers, filename and date in footer + partner logos
4. header with logo + company name
5. pages for the following:
a. Introduction
b. Summary of research
c. Main findings
d. Conclusion
e. Bibliography
Part 6: (this task relates to AO4 use at least 4 different types of written communications)
• Produce a business report for the client based upon your research. This report
should include:
• Produce a business report for the client based upon your research that includes:
• Produce a business report for the client based upon your research that includes:
You’ve been asked by the Managing Director of your nightclub to produce a presentation
on the topic of Effective Communication, your specific topic is “the aids and barriers
to effective communication”.
Part One:
Research the following factors which can help or hinder effective communication and
explain what they are and HOW they can aid or hinder communication:
•purpose
• medium
• message
• text (font, style, size), formatting, layout
• language (formal/informal, etc)
• writing style
• readability
• accessibility
• age, gender, cultural, emotional
• speed of delivery
Part Two:
For each factor, give at least 2 examples to explain/ justify your explanations in part 1.
For distinction, you will need 4 examples for each factor. Examples MUST be
appropriate.
Part Three: (this task related to AO4 use at least 4 different types of written
communications)
Present your research in parts 1 and 2 as a Powerpoint show using the master slide
template you created as part of AO3.
In this task, you are required to demonstrate effective use of email in a business context.
Part One:
Part Two:
Part Three:
Part Four:
Part Five:
The managing director has asked you to email her your netiquette info + the PPT on
effective communication you created earlier. They must be emailed as single zipped
folder. Include instructions on how to extract the files + CC Colin Hunter.
Part Six:
Create folders and rules to organise your inbox Create two folders within your Inbox, one
to store emails from the managing director, and one to store emails from your other work
colleagues. To achieve Distinction level you should also set up rules to automatically
save emails in the appropriate folder.
Part Seven:
You will receive emails from the Managing Director of the company. Action the request.
Part Eight:
Demonstrate how to use a spam-email filter to carry out the following activities:
• direct any messages from @st-leonards.durham.sch.uk into your spam/junk mail folder
• set all messages sent from @ocr.org.uk as safe and not containing spam/junk mail
Note: to pass, your emails must be suitable for business purposes…this means NO TXT
SPK!
Part 1: Research how digital security issues affect computer security in the work place.
• hacking,
• data misuse,
• unauthorised transfer or copying of documents,
• unauthorised distributing or copying of software,
• email and chatroom abuses,
• adware, malware, spyware,
• porn,
• online threats such as phishing, identity and financial abuses,
• types of viruses and virus protection
• Describe at least four security issues relating to documents and computers in the
workplace.
• Identify methods used to avoid these issues
• Describe at least five security issues relating to documents and computers in the
workplace.
• Describe methods used to avoid these issues
Part 2:
Create an information leaflet to be given out to new employees joining your nightclub
You should use appropriate graphics, tables, bullets, auto numbering, columns and text
boxes to present your work. Ensure you show error checking and spell checking
AO4 will be finished when you complete all of the above tasks (creating 4 documents
using your templates from AO3.
• Use at least three different types of written communication using the templates
that you have created
• Use at least three features effectively from:
o Tables
o Bullets
o Auto-numbering
o Columns
o Text Boxes
• Appropriately format your documents using the house style designed as part of
AO3 with few inconsistencies
• Create documents that contain few errors and are fit for purpose
• Use at least four different types of written communication using the templates that
you have created
• Justify the suitability of each document for that purpose
• Use at least four features effectively from:
o Tables
o Bullets
o Auto-numbering
o Columns
o Text Boxes
• Well structure and appropriately format using the house style designed as part of
AO3 to a near professional standard
Pass
Merit
Distinction
Teacher
Pass
Merit
Distinction
Internal
Verification
Pass
Merit
Distinction