Asset Accounting

Asset Accounting
ASSET ACCOUNTING
It is a subsidiary ledger of FI GL Accounting which is used to deal with Fixed Assets. In
detailed Asset transactions captured through Asset Masters and Accumulated Balances will get
updated through GL A/C’s associated with Assets. List of Asset Transactions
 Asset Acquisition
 Depreciation Calculation
 Asset Transfers
 Asset Sale or Retirement
 Scrap of Asset
 Write up of Asset Values
 Revaluation of Asset Values etc..
Important Terms in Asset Accounting
1. Chart of Depreciation: All Asset Accounting related settings will be controlled at Chart of
Depreciation level. Standard SAP delivered multiple Template chart of Depreciation at
Country level and recommended to copy Own COD with reference to existing Country
specific chart of depreciation. While copying COD system copies all the settings to Asset
Accounting. Ex: Depreciation Areas, Depreciation Keys, Transaction Types, Screen Layout
rules etc...
Note: COD must be assigned to the Company code.

2. Depreciation Areas: All Asset transactions must be posted at Depreciation Area Level.
While copying COD system delivers multiple depreciation areas according to the requirement
we can activate or deactivate depreciation areas.
Ex: Book Depreciation Area, Tax Depreciation Area (Derived Depreciation Area), Group
Depreciation Area
Derived Depreciation Area: the depreciation area which will work based on formula is called as
Derived Depreciation Area. The Difference of Two Depreciation areas will result Derived
Depreciation.
Depreciation Area Controls
Depreciation Type: It Controls whether to Balances of this GL A/C to be updated to the GL
Accounts if so the valuation to be done in Local currency or Group Currency.
The Depreciation Area Indicator: It controls whether Depreciation area is real or derived.
In case of real Depreciation will get updated in real time while posting of Asset transactions.
GL Indicator: It will controls updation of Asset Transactions to the General Ledger from this
depreciation area or not. If so how they are to be posted.
Ex: ‘0’ Area does not Post
‘1’ Area post in Real Time
Shivaprasad.goudi@gmail.com M. 9030175921Page 1
Asset Accounting
‘2’ Area posts Acquisition Production Cost (APC) and Depreciation on Periodic Basis
‘3’ Area post Depreciation only
Depreciation Keys: The Depreciation percentages and Calculation parameters will be maintained at
Depreciation Key Level.
It Consists of below Important Methods.
a. Base Method
b. Declining Balance Method
c. Period Control Method
d. Multi Level Method
Transaction Types: Each & Every transaction must be posted with reference to transaction type.
Which provides detailed information about your Asset Transactions.
The Transaction Types are categorised into
Acquisitions
Retirements
Transfers
Inter Company Asset Transfers
Capitalization of AUC (Asset under Construction)
Ex: for Acquisition
100  External Asset Acquisition
105  Credit Memo in a Acquisition
110  In – Home Acquisition
120  Goods Receipt
121  Goods Receipt for Production order
The Transaction Type further Controls
Account Assignment
Debit Transaction
Credit Transaction
Capitalize Fixed Asset
Document Type: AA
Posting Type
Post or Do not post to Affiliated Company
Post Gross or Net
Other Features
Consolidation Transaction Type
Asset History Sheet Group: 10
Asset History Sheet will be used for Asset Reporting
Class 63 25th June 2013
Asset Accounting
Asset Class: Group of Assets will be maintained at Asset Class. The asset master will be created with
reference to Asset Class.
Asset Class Controls: 1. Asset No. Range
2.Screen Layout Roles (Field Status of Asset Master)
3.Account Determination for Asset Transactions (GL A/C Assignment against
Asset Transactions)
Asset Main Number and Sub Number
The main Asset will be identified ending with ‘0’ (Asset No. Followed by Zero)
Sub Number will be created with reference to main Asset No. And followed from 1 t0 99
Configuration Steps
Copy Reference Chart of Depreciation or Depreciation Areas
SPRO  FA (NEW)  ASSET ACCOUNTING  ORGANIZATIONAL STRUCTURE  COPY
REFERENCE CHART OF DEPRECIATION/DEPRECIATION AREAS
Double click on Copy Reference Chart of Depreciation

Click on Copy Organizational Object
From Chart of Depreciation: 0DE (Maximum Valuation Germany)
To Chart of Depreciation: 9510
Press Enter
Ignore the Information messages Related to Number Ranges and Address.
Press Enter.
Create Request: 9510 AM Settings
Message: Chart of Depreciation 0DE Copied to 9510
Select Back Arrow
Double Click on Specify Description of Chart of Depreciation
Click on Position
Chart of Depreciation: 9510
Change the Description: Maximum Valuation India 9510
Save it.
Select Back Arrow

Double Click on Copy/Delete Depreciation Areas
Press Enter
System displayed level Depreciation areas according to the requirements either we can delete
unnecessary areas or can deactivate depreciation areas at Asset Class Level.
Click on Select All
Asset Accounting
Deselect Below Areas Real GL

1 – Book Depreciation Select 1
2 – Special Tax Depreciation for APC in Financial statement Select 0
3 – Special Reserve because of Special Tax depreciation Do not Select 2
32 – Book depreciation in Group Currency Select 0
Click on Delete
Save it.
Assign Chart of Depreciation to Company Code:

Same path:
Position
Co. Code: 9510
Note: While Assignment of Co. Code to Chart of Depreciation we get below Error
In Consistency between FI Company code 9510 and Chart of Depreciation 9510
Reasons: Non Assignment of exempted tax codes (A0 and V0 against Co. Code. T-Code: OBCL)
If Group Currency was maintained against Co. Code Depreciation Area to be maintained
against Group Currency in the Customization (OB22)
Group Currency: EUR
To Eliminate this Error maintain this Configuration step Specify the use of Parallel
Currencies.
Click on Position
Co. Code: 9510
Save it.
Setup Parallel Currencies

SPRO FA (NEW)  ASSET ACCOUNTING  VALUATION CURRENCIES  SETUP
PARALLEL CURRENCIES
Depreciation Currency Adoption of Identical Depreciation
Area Type/Valuation Values for Transfer for terms Transfer
View Depreciation Acquisition from
Area Value Depreciation
Area
32 30 01  1
Identical Transfer for Acquisition Value: if this indicator was selected the APC Values will get
copied as it is from respected Depreciation area and No Opportunity to change the Values.
Asset Accounting
Depreciation terms Transfer from Depreciation Area: System will adopt the depreciation terms
from the Specified Depreciation Area.
Save it.
Configurations related to Asset Classes

Define or Specify Account Determination
Account Determination is used to maintain GL Accounts to the respective Asset transactions.
Account Determination will be assigned to the Asset Class.
SPRO  FA (NEW)  ASSET ACCOUNTING  ORGANIZATIONAL STRUCTURE  ASSET
CLASSES  SPECIFY ACCOUNT DETERMINATION
New Entries
Account Determination Name of Account
9510 Lands
9511 Buildings
9520 Plant & Machinery
9530 Electronic Equipment
9540 Furniture & Fixtures
9550 Vehicles
9560 Software
9570 Asset Under Construction (AUC)
Save it.
Create Screen Layout Roles

Same path or
SPRO  FA (NEW)  ASSET ACCOUNTING  MASTER DATA  SCREEN LAYOUT 
DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA
Note: use the second path for creation of Screen Layout role for one Asset Class and with reference to
that other rules used to Control fields status of Asset Master records.
Double Click on Define Screen Layout for Asset Master Data

Select the Layout 1000
Double Click on Field Groups
Select Time - Dependent Data
Double Click on Field Group Rules
Change the cost centre field to Optional
save it.
Select Back Arrow
Double Click on Create Screen Layout rules for Asset Master Records
Asset Accounting
Select 1000 Screen Layout Rule

Click on Copy as
Screen Layout Name of Screen
9510 Land
Press Enter
save
Select Entry 9510
Click on Copy as
9511 Buildings
save it
Select 9510 & 9511
Click on Copy as
9520 Plant & Machinery
9530 Electronic Equipment
save it
Select 9510, 9511, 9520 and 9530
Click on Copy as
9540 Furniture & Fixtures
9550 Vehicles
9560 Software
9570 Asset Under Construction
Save it.
Define Number Range Intervals

SPRO  FA (NEW)  ASSET ACCOUNTING  ORGANISATIONAL STRUCTURE  ASSET
CLASSES  DEFINE NUMBER RANGE INTERVALS
Co. Code: 9510
Click on Change Intervals
Click on Insert Intervals
No From To
01 1000 1999
02 2000 2999
03 3000 3999
04 4000 4999
05 5000 5999
06 6000 6999
07 7000 7999
save it.
Define Asset Classes
Asset Accounting
same Path
New Entries
Asset Class: 9510 Land
Account Determination: 9510
Screen Layout Rule: 9510
Asset Number Range: 01
Inventory Data
Select Include Asset
Status of AUC
Select AUC or Summary Management of AUC
save it.
Asset Description A/C Screen No Range Include AUC
Class Determination Layout Asset
Rule
9511 Buildings 9511 9511 01  No AUC
9520 Plant & 9520 9520 02  No AUC
Machinery
9530 Electrical 9530 9530 03  No AUC
Equipment
9540 Furniture & 9540 9540 04  No AUC
Fixtures
9550 Vehicles 9550 9550 05  No AUC
9560 Software 9560 9560 06  No AUC
9570 AUC 9570 9570 07  Investment
Measure
save it.
Define Screen Layout for Asset Depreciation Areas

SPRO  FA (NEW)  ASSET ACCOUNTING  MASTER DATA  SCREEN LAYOUT 
DEFINE SCREEN LAYOUT FOR ASSET DEPRECIATION AREA
Select the Layout: 2000
Click on Copy As
Change the layout to : 9510
Press enter
Message: Number of Dependent Entries copied 20
Select the Layout 9510
Double Click on Field Group Rules
Deselect Asset Class Check Box against Depreciation Key
Asset Accounting
Deselect Class Check Box against useful Life

Save it.
Create GL Accounts (FS00)
GL A/C: 200000
Group: Fixed Assets
Select Balance Sheet
Text: Land
Recon A/C: Assets
Select Line Item Display
Sort Key: 018 (Asset Number)
Field Status Group: G067 (Recon A/C)
Save it.
GL A/C: 200001
Text: Buildings
Save it.
GL A/C: 200002
Text: Plant & Machinery
Save it.
GL A/C: 200003
Text: Electric Equipment
Save it
GL A/C: 200004
Text: Furniture & Fixtures
Save it.
GL A/C: 200005
Text: Vehicles
Save it.
GL A/C: 200006
Text: Software
Save it.
Asset Accounting
GL A/C: 200007
Text: Asset Under Construction
Save it.
GL A/C: 100600
Group: Accumulated Depreciation
Text: Accumulated Depreciation of Building
Save it.
GL A/C: 100601
Text: Acc Dep on Plant & Machinery
Save it.
GL A/C: 100602
Text: Acc Dep on electrical equipment
Save it.
GL A/C: 100603
Text: Acc Dep on Furniture & Fixtures
Save it.
GL A/C: 100604
Text: Acc Dep on Vehicles
Save it.
GL A/C: 100605
Text: Acc Dep on Soft ware
Save it.
GL A/C: 400300
Group: Depreciation
Select P&L A/C
Text: Depreciation
Sort Key: 001
FSTG: G001
Asset Accounting
Save it.
GL A/C: 400520
Group: Financial Expenses
Select P&L A/C
Text: Loss Due to Scrap
Sort Key: 001
FSTG: G001
Save it.
GL A/C: 400521
Text: Loss on Asset Sale
Save it.
GL A/C: 300103
Group: Other Income
Text: Gain on Asset Sale
Save.
GL A/C: 300010
Group: Sale
Select P&L A/C
Text: Asset Sale
FSTG: G052 (Accounts for Fixed Asset Retirement)
Save it.
Specify Document Type for Posting of Depreciation

SPRO  FA (NEW)  ASSET ACCOUNTING  INTEGRATIION WITH GL  POST
DEPRECIATION TO THE GL  SPECIFY DOCUMENT TYPE FOR POSTING OF
DEPRECIATION
Double Click on Define Document Types
Double Click on AF: Depreciation Postings
No. Range: 04
Click on Number Range Information
Co. Code: 9510
Click on Change Intervals  Insert Intervals
Asset Accounting
No Year From No To No
04 2013 400000 499999
Save it.
Select Back Arrow
Double Click on Specify Document Type for Posting of Depreciation
Co. Code: 9510
Check Document Type AF Assigned or Not.
Specify Intervals & Posting Rules
Same path
Select Co. Code: 9510
Double Click on Posting Rules
Double Click on Depreciation Area 01
Select Monthly Posting
Next Entry
Depreciation Area: 03
Select Monthly Postings
Save it.
Specify Account Assignment Types for Account Assignment Objects

SPRO  FA (NEW)  ASSET ACCOUNTING  INTEGRATIOON WITH THE GL 
ADDITIONAL ACCOUNT ASSIGNMENT OBJECTS  SPECIFY ACCOUNT ASSIGNMENT
TYPE FOR ACCOUNT ASSIGNMENT OBJECTS.
This configuration is used to derive Profit centres, internal orders and other cost objects which
can’t be directly maintained in the asset master.
In the Asset Master data we can provide Business area, cost centre and internal order.
Maintaining of this configuration helps in Extraction of profit centre from the above cost objects.
Click on Position
Co. Code: 9510
Select Co. Code
Double Click on Depreciation Areas
Select Area 1
Double Click on Account Assignment Objects
New Entries
A/C Assignment Transaction Type A/C Assignment Type A/C assignment
Object
KOSTL (Cost Centre) * APC Value Posting 
CAUFN (Internal * APC Value Posting 
Asset Accounting
Order)
EAUFN (Investment * APC Value Posting 
Order)
KOSTL (Cost Centre) * Depreciation Run 
CAUFN (Internal * Depreciation Run 
Order)
Save it.
Maintain the same settings for rest of the Depreciation Areas.
Set Chart of Depreciation
SPRO  FA (NEW)  ASSET ACCOUNTING  VALUATION  SET CHART OF
DEPRECIATION
Co. Code: 9510
Press Enter
Message: Chart of Depreciation 9510 was set.
Define Depreciation Areas in the Asset Class

Same path:
Select the Asset Class: 9510
Double Click on Depreciation Areas
Deselect Deactivate Check Box against Depreciation Area 01 & 02 Provide the Screen Layout Rule
9510
Save it.
Repeat the above step for the rest of the Asset Class 9511, 9520, 9530, 9540, 9550, 9560 &
9570.
Depreciation Keys
Depreciation Key is used to maintain all the Depreciation Calculation Parameters.
Depreciation key = Valuation Method + Depreciation Calculation Type
Below are Valuation Methods used for Depreciation
a. Base Method
b. Declining Balance Method
c. Multi Level Method
d. Period Control Method
Base Method:
SPRO  FA (NEW)  ASSET ACCOUNTING  DEPRECIATION  VALUATION METHOD
 DEPRECIATION KEY  CALCULATION METHODS  DEFINE BASE METHODS
New Entries
Asset Accounting
Base Method: ZB1 Ordinary Depreciation + Stated %

Type of Depreciation: Ordinary Depreciation
Depreciation Method: Stated Percentage
Treatment of End of Depreciation
Depreciation After Planned Life End: NO
Depreciation Below Net Book Value: NO
Curb: NO
Curb is used to Specify how the depreciation to be calculated after the planned useful life has
expire. You can set this indicator only Depreciation After the End of the Planned useful life is set and
The Depreciation method was selected as Percentage from useful Life
Ex: If the indicator set to YES
Scenario: Planned useful Life 10 years.
Hence Depreciation Percentage till 10th year is 10%, from 11th Year that is 11%. In the 12th
Year 12% and so on.
If the Indicator was set to NO the 10% remains same. Beyond the 10 th Year. Save it.
Define Declining Balance Method
This method majorly used by US Companies this percentage will be used to reduce a certain
percentage of depreciation till the percentage reaches to maximum percentage maintained in the
system.
Declining Balance Description Declining Factor Max Percentage
001 0.00/0%/0.00%
Define Multi Level Methods

Same path:
Used to specify the percentage of Depreciation and the Base Value against which the
Depreciation has to be calculated.
New Entries
Multi Level Method: ZB1 Buildings 3.34%
Validity start: From ordinary Depreciation Start Date
Double Click on Levels Folder
New Entries
Acquisition Year No of Years Periods Base Value Percentage
9999 999 12 01 (Acquisition 3.34%
Value)
Save it.
Maintain below Multilevel methods except below fields rest all the fields follow as above.
Multilevel Method Description Change the Percentage
Asset Accounting
ZB2 Buildings 10% 10%

ZP1 Plant & Machinery 5.28% 5.28%
ZP2 Plant & Machinery 15% 15%
ZE1 Electronic Equipment 4.75% 4.75%
ZE2 Electronic Equipment 15% 15%
ZF1 Furniture & Fixtures 6.33% 6.33%
ZF2 Furniture & Fixtures 10% 10%
ZV1 Vehicles 9.50% 9.50%
ZV2 Vehicles 15% 15%
Save it.
Maintain Period Control Methods

This Method is used to specify the depreciation start date against Acquisitions, transfers,
retirements etc...
Same path:
Period Description Acquisition Addition Retirement Transfers
Control
Method
001 01/01/02/02 01 01 02 02
01: Pro rata at Period Start date

02: Pro rata up to Mid Period at Period Start Date
03: Pro rata at Mid Period
06: At the start of the Year
07: At Mid Year
Maintain or Define Depreciation Key

SPRO  FA (NEW)  ASSET ACCOUNTING  DEPRECIATION  VALUATION METHOD
 DEPRECIATION KEY  CALCULATION METHODS  MAINTAIN/DEFINE
DEPRECIATION KEY
New Entries
Depreciation Key: XB01 Building @ 3.34%
Double Click on Assignment of Calculation Methods
New Entries
Depreciation Type: Ordinary Depreciation
Phase: From the Start of Depreciation
Base Method: ZB1
Declining Balance Method: 001
Period Control: 001
Multilevel Method: ZB1
Asset Accounting
Class: Straight Line Depreciation

Save it.
Depreciatio Description Depreciatio Base Declining Period Multilevel

n Key n Type Method Balance Control Method
ZB02 Tax Ordinary ZB1 001 001 ZB2
Depreciation Depreciation
on Buildings
@10%
ZP01 Company Ordinary ZB1 001 001 ZB2
Act P&M Depreciation
@5.28%
ZP02 IT Act P&M Ordinary ZB1 001 001 ZB2
@15% Depreciation
ZV01 Company Ordinary ZB1 001 001 ZB2
Act Depreciation
Vehicles
@9.50%
ZV02 IT Act Ordinary ZB1 001 001 ZB2
Vehicles Depreciation
@15%
Save it.
Select Back Arrow Button till you reach the Main Screen.
Select all the above Depreciation Keys and Depreciation Key 0000 No Depreciation & No
Interest. Click on Active Button. Ignore the warning Message and Save it.
General Period Controls

Same path till VALUATION METHODS  PERIOD CONTROL  GENERATE PERIOD
CONTROLS
Fiscal Year Variant: 95
From Calendar Year: 2013
Select Test Run
Execute
Back Arrow
Deselect Test Run
Execute
Save it.
Assign GL Accounts (A090)
Asset Accounting
Using this step GL Accounts will be assigned to the Asset Transactions based on Account
Depreciation.
SPRO  FA (NEW)  ASSET ACCOUNT  INTEGRATION WITH THE GL  ASSIGN GL
ACCOUNTS
Select Chart of Accounts: 9510
Double Click on Account Determination
Select Account Determination: 9510
Double Click on Balance Sheet Account
Acquisition and Production Cost: 200000 (Land)
Last Made on Asset Retirement without Revenue: 400520
Clearing Account Revenue from Asset Sale: 300010 (Asset Sale)
Gain from Asset Sale: 300103
Loss from Asset Sale: 400521
Double Click on Depreciation Folder
Save it.
A/C APC Scrap Asset Gain on Loss ACC Dep Expense
determination Sale Sale for A/C for
Ordinary Ordinary
Depreciation Depreciation
9511 200001 400520 300010 300103 400521 100600 400300
9520 200002 400520 300010 300103 400521 100600 400300
9530 200003 400520 300010 300103 400521 100600 400300
9540 200004 400520 300010 300103 400521 100600 400300
9550 200005 400520 300010 300103 400521 100600 400300
9560 200006 400520 300010 300103 400521 100600 400300
9570 200007
Save it. Ignore the Warning Message.
Testing of Asset Transactions
Create Asset Main Master (AS01)
ACCOUNTING  FINANCIAL ACCOUNTING  FIXED ASSETS  ASSET  CREATE 
AS01 – ASSET
Asset Class: 9550
Co. Code: 9510
No. Of Similar Assets: 1
Press Enter
General
Description: TATA Manza for Plant 1
Account Determination: 9550
Time - Dependent
Asset Accounting
Business Area: 95S1

Depreciation Area.
Depreciation Key Useful Life
01 Book Depreciation ZV1 5
02 Special Tax Depreciation ZV2 5
Save it. Asset No. 5000-0 was created.
Create Sub Asset

ACCOUNTING  FINANCIAL ACCOUNTING  FIXED ASSETS  ASSET  CREATE 
SUB NUMBER  AS11 – ASSET
Asset: 5000
Co. Code: 9510
No. Of Similar Sub Numbers: 1
Press Enter
Description: CD Player Sony
Depreciation Area
Depreciation Key Useful Life
02 Special Tax Depreciation ZV2 3
Save it. Sub Asset No. 5000 – 1
Posting of Asset Acquisition (F-90)

ACCOUNT  FINANCIAL ACCOUNTING  FIXED ASSETS  POSTING  ACQUISITION
 EXTERNAL ACQUISITION  WITH VENDOR (F-90)
Dt: 28.06.2013 Type: KR

Posting Key: 31 A/C: 400712
Amount: 700000/-
Text: Asset Acquisition
Posting Key: 70 A/C: 5000-0 Transaction Type: 100
GL A/C: 200005
Amount: *
Asset Accounting
Text: +
Simulate
Save it. Doc No. 1900020.
Asset A/C Dr
To Vendor A/C
70 – Asset Debit
75 – Asset Credit
View Asset Explorer (AW01N)

A/C  FA  FIXED ASSETS  INFORMATION SYSTEMS  REPORTS ON ASSET
ACCOUNTING  INDIVIDUAL ASSETS  ASSET EXPLORER – AW01N
Co. Code: 9510
Asset: 5000
Fiscal Year: 2013
Click on Depreciation Area: 01
Planned Values
APC: 700000/-
Ordinary Planned Depreciation: 55,416/-
7,00000/- @ 9.5% per Month 5,541.67/-. Asset acquisition on 27th June
According to the period control 001 assigned to the depreciation key ZV1 for all acquisitions system
will calculate depreciation from the start of the period.
In detailed Asset Transactions will be displayed
Posted Values
Ordinary Depreciation: NULL
Depreciation Posted or Planned: System displaying all the planned depreciation values periodically
When depreciation run executed for the period the planned values will turned into posted
values.
Comparisons
Used to compare the Asset Values between Fiscal years and multiple depreciation areas.
Click on depreciation areas 01 & 02 to Compare.
Parameters
Used to view Depreciation Key, Asset useful life details etc...
Click on Display Depreciation Key
Asset Accounting
Run Depreciation
Depreciation must be executed periodically to update the depreciation values to the financial
accounting.
A/C  FA  FIXED ASSETS  PERIODIC PROCESSING  DEPRECIATION RUN 
EXECUTE – AFAB
Note: The depreciation Actual Run/update run must be executed in Background mode as execution
involves lot of steps internally to avoid performance issues and to detect reasons for errors SAP
recommended to execute in Back ground (Job wise).
Types of Depreciation Postings

1. Planned posting Run: This option must be selected every month to post the depreciation
according to the intervals selected in the customization.
2. Repeat Run: this option will be selected to post depreciation to the already posted previous
planned posting run.
3. Restart: this option can be used to run the depreciation in case system has stop execution of
depreciation in any of the step.
In such scenario we can use restart option so that system will clear the error statuses and allow for
depreciation calculation or the same posting period.
4. Un planned Posting Run: if Business wants to execute or calculate Depreciation for any
particular asset other than the posting cycle we use this option. If this indicator was selected
system avoid checking of depreciation posting cycle.
Co. Code: 9510
Fiscal Year: 2013
Posting Period: 1
Reason posting run
Select Planned Posting Run
Further Options
Select List Assets
Parameters for Test Run
Select Test Run
Execute
Message: online processing is limited to approximately 1000 assets.
Select YES.
Test Run Completed Successfully
Asset Accounting
Select Back Arrow

Deselect Test Run
Program  Execute in Background (F9)
Output Device: LP01
Press Enter
Again Press Enter
Click on Immediate
Save
Job RAPOST2000
To View the Job Status (SM37)

Job Name: *
Execute
Job Status Finished
Click on Spool
Posted Values
Period One Disappeared from the view indicates Zero Value in the period and Depreciation
posted.
Execute Depreciation for 2nd period in Background in update Run (AFAB)
Co. Code: 9510
Fiscal Year: 2013
Period: 2
Deselect Test Run
Execute in Background (F9)
To test Repeat Run Post Asset Acquisition in the month of May (F-90)
Dt. 01.05.2013 Type: KR
Amount: 25,00,000/-
Posting Key: 70 A/C: 5001-0
Transaction Type: 100
Save it.
Create New Asset (AS01)
Asset Accounting
Asset Class: 9550

Co. Code: 9510
Similar Assets: 1
Press Enter
Description: Volvo Bus 60 Seater
Business Area: 95S1
Depreciation Key
ZV1 10
ZV2 10
Save it. Asset No. 5001-0
Testing of Repeat Run (AFAB)

Co. Code: 9510 Fiscal Year: 2013 Period:2
Select List Assets
Select Test Run
Execute
Error Message: Test Run was terminated
Select Error List Button
Period 001 is already posted
Select Back Arrow
Select Repeat Run
Execute
Click on Error List Button
Error is No Accounts have been entered for Depreciation Area 03
Create GL Accounts for Special Reserves

GL A/C: 100110
Group: Reserves & Surplus
Select Balance Sheet
Text: Balance of Spl Reserves
Select Only Balances in Local Currency
Sort Key: 001
FSTG: G001
Save it.
Asset Accounting
GL A/C: 400530
Group: Financial Expenses
Select P&L A/C
Text: Expense from Allocation of SPL Reserve
Sort Key: 001
FSTG: G001
Save it.
GL A/C: 300110
Group: Other Income
Text: Income from Reversal of Special Reserve
Select P&L A/C
Save it.
GL A/C: 300111
Group: Other Income
Select P&L Account
Text: Income Reduction in Provisions
FSTG: G007
Save it.
GL A/C: 300112
Group: Other Income Select P&L A/C
Text: Income from Asset Write – Up save it.
Assign GL Accounts (AO90)
Select 9511
Double Click on Special Reserves
Special Reserve Balance: 100110
Expense allocation to special reserve: 400530
Write – off special reserve gross: 400530
Revenue amortization special reserves: 300110
Write off special reserve after retirement: 300111
Write up on special reserves: 300112
Save it.
Asset Accounting
Note: maintain the same GL Accounts for rest of the account determination 9520, 9530, 9540, 9550
& 9560
AFAB
Note: GL Accounts related to Depreciation Area 03 are missing (Reserves). Hence created and
assigned to the respective A/C determinations
Period: 2
Execute
Message: Test Run completed Successfully
Deselect Test run check box
Execute in Back Ground

Asset: 5001
Posted Values
Period 2 Displayed with status posted with ordinary depreciation of 19,791/-
View Accounting Entries (FB03)

Click on Document List
Co. Code: 9510
Fiscal Year: 2013
Document Type: AF
Entry Date: 30.06.2013
Execute
Document nos. 400000 & 400001 posted
Double Click on 400000
Depreciation A/C Dr
To Accumulated Depreciation on Vehicles
Double Click on 400001
Expense from Allocation of Special Reserve A/C Dr (400530)
To special Reserve Balance A/C (100110)
Sale of Asset
Sale of Asset 5001 Volvo Bus
Asset Purchase Value 2500000/-
Depreciation Calculated 19791.67/-
Asset Accounting
Net Book Value 2480208.33/-

Sale the Asset for 26,00000/-
Period Control for retirement is 02 prorata up to Mid period start date.
The Period Controls according to Fiscal Year
Path
A/C  FA  FIXED ASSETS  POSTING  RETIREMENT  RETIREMENT WITH
REVENUE  WITH CUSTOMER F-92
Dt. 30.06.2013 Type: DR
Amount: 2600000/-
Text: Asset Retirement
Amount: * Text: +
Select Asset Retirement
Press Enter
Asset: 5001
Sub Number: 0
Transaction Type: 210 (Retirement with Revenue)
Asset Value Date: 30.06.2013
Select Complete Retirement
Press Enter
Simulate
Total Line Items are 6
Entry is
Customer A/C Dr 26000000/- (01)
To Asset Sale A/C 2600000/- (50)
To asset A/C 2500000/- (75)
Accumulated Depreciation A/C Dr 39583.33/- (70)
Asset Sale Clearing A/C Dr 2600000/- (40)
To Gain on Asset Sale A/C 139583.33/- (50)
Save it.
All the APC Values displayed as Zero and ordinary depreciation to be calculated for June
displayed with 19,791.67/-
Execute Depreciation for 3rd Period (AFAB)
Period: 3
Asset Accounting

Execute
Testing of Asset Transfer

Scenario: Transfer Asset 5000 from Business Area Hyderabad to Chennai
A/C  FA  FIXED ASSET  POSTING  TRANSFER  TRANSFER WITHIN CO. CODE –
ABUMN
Asset: 5000
Dt. 30.06.2013
Asset Value Dt. 30.06.2013
Transfer to
Select New Asset Click on Master Data
Asset Class: 9550
Co. Code: 9510 5000
Reference
Select Sending Asset
Text: Tata Manza for Plant 2
Business Area: 95S2
Click on Additional
Depreciation Areas
Depreciation Key useful Life
ZV1 5
ZV2 5
Select Back Arrow
Partial Transfers
Select Current Year Acquisition
Click on Line Items
Save
Message: Asset Transaction posted with Doc No. 1500012 & New Asset 5002 Created
View Accounting Entry (FB03)

Document No. 1500012
Entry is: Debit Acc Depreciation 5000 5541.67/-
Credit Main Asset 5000 700000/-
Debit New Asset 5002 700000/-
Credit Acc Depreciation 5002 5541.67/-
Asset Accounting
Testing of Scrap
Same path till POSTING  RETIREMETN  ASSET RETIREMENT BY SCRAPING – ABABN
Asset: 5002
Doc Dt. 30.06.2013
Text: Scraping Due to Accident
Partial Retirement
Percentage Rate: 20%
Related to
Select From Current Year Acquisition
Simulate
Entry is Debit Acc Depreciation 1108.33/-
Debit Loss Due to Scrap 138891.67/-
Credit Asset 140000/-
Save it.
Asset: 5002
APC: 560000/-
Asset Under Construction – Investment order Measure

Investment orders are used to track all the capital expenditure incurred on a Fixed Asset. Till
the asset is really to use the expenditure initially posted to investment order & this order will be
settled periodically to update the Balances of Investment order to AUC GL accounts.
Once the asset is ready to use the expenses of Investment order finally settled to fixed asset
from then onwards system will start calculation of depreciation.
Define Investment Profile

SPRO  INVESTMENT MANAGEMENT  INTERNAL ORDERS AS INVESTMENT
MEASURES  MASTER DATA  DEFINE INVESTMENT PROFILE
Double click on Define Investment Profile
New Entries
Investment Profile: 9510 Investment Profile – Manage AUC Assets
Investment Measure
Select Manage AUC
Investment Measure Asset Class: 9570
Select Fixed Default Class
Settlement
Select Line Item Settlement & List of Origins
Asset Accounting
Depreciation / Simulation
Simulation Asset Class: 9510
Select Fixed Default Class
Save it.
Select Back Arrow
Define Model Orders

Model Orders are template orders which will be assigned in the order types. While creation of
internal order system copy the parameters of model order to the IO
Same path till MASTER DATA  ORDERS  DEFINE MODEL ORDERS
Double click on Create CO Model Order
Order Type: $$ Press Enter
Controlling Area: 9510 Press Enter
Order: $95
Description: Model order for Investment orders
Assignments
Co. Code: 9510
Control Data
Currency: INR
Investments
Investment Profile: 9510
Save it.
Assign Model Order to Order Type

Same path Define Order Types (K0T2)
New Entries
Order type: 9510 Investment Orders
Settlement Profile: 9510
Budget Profile: 9510
Model Order: $65
Status Profile: 00000002
Select Release Immediately
Save it.
Click on Assign/Change Intervals Button from the Not Assigned Group
Double Click on 9512 Investment Orders
Asset Accounting
And Assigned to the group Capital Spending

Save it.
Create Internal order for Building Construction (KO01)

Order Type: 9512
Press Enter
Description: Building Plant A – Investment order
Assignment
Co. Code: 9510
Go to Extras  Asset Under Construction
Because of Investment profile assigned to the order Type system by default creating AUC
Asset.
Depreciation Areas
Useful Life: 50
Depreciation Key
000 Found Assigned to all the depreciation area as save it. IO No 600028
KO03
Order  Display
Order No. 600028
Press Enter
Click on Settlement Rule
There were No settlement rules were created against this IO.
Posting of Building Expenditure against to this Order (F-02)
Dt. 01.07.2013 Type: SA
Posting Key: 40 A/C: 400101 – Over time
 400521 – Petrol charges
400405 – Power Charges
400400 – Rent
400107 – Wages to Labour
Amount: 10000/- order: 600028
Amount: 50000 Order: 600028
Amount: 100000 Order: 600028
Amount: 60000/- A/C: 600028
Asset Accounting

Amount: *
Text: Building Construction Expenses for the Month of July
Save it.
View IO Report (KOB1)
Order: 600028
Posting Dt. 01.07.2013 to 31.07.2013
Execute
Settlement of Internal Order to AUC Asset (KO83)
Order: 600028
Settlement Period: 4
Year: 2013
Processing Type: Automatic Select Test Run Execute.

Asset Accounting

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Asset Accounting

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Asset Accounting

Note: COD must be assigned to the Company code.

Double click on Copy Reference Chart of Depreciation

Select Back Arrow

Deselect Below Areas Real GL

Assign Chart of Depreciation to Company Code:

Setup Parallel Currencies

Configurations related to Asset Classes

Create Screen Layout Roles

Double Click on Define Screen Layout for Asset Master Data

Select 1000 Screen Layout Rule

Define Number Range Intervals

Define Screen Layout for Asset Depreciation Areas

Deselect Class Check Box against useful Life

Specify Document Type for Posting of Depreciation

Specify Account Assignment Types for Account Assignment Objects

Define Depreciation Areas in the Asset Class

Base Method: ZB1 Ordinary Depreciation + Stated %

Define Multi Level Methods

ZB2 Buildings 10% 10%

Maintain Period Control Methods

01: Pro rata at Period Start date

Maintain or Define Depreciation Key

Class: Straight Line Depreciation

Depreciatio Description Depreciatio Base Declining Period Multilevel

General Period Controls

Business Area: 95S1

Create Sub Asset

Posting of Asset Acquisition (F-90)

Dt: 28.06.2013 Type: KR

View Asset Explorer (AW01N)

Types of Depreciation Postings

Select Back Arrow

To View the Job Status (SM37)

Asset Class: 9550

Testing of Repeat Run (AFAB)

Create GL Accounts for Special Reserves

View Asset Explorer (AW01N)

View Accounting Entries (FB03)

Net Book Value 2480208.33/-

Select Planned Posting Run

Testing of Asset Transfer

View Accounting Entry (FB03)

Asset Under Construction – Investment order Measure

Define Investment Profile

Select Back Arrow

Define Model Orders

Assign Model Order to Order Type

And Assigned to the group Capital Spending

Create Internal order for Building Construction (KO01)

Posting Key: 50 A/C: 200400

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