Project Report

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Project
Management
Your Company Name
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01 Project Scope & Description
Content 02 Project Initiation
03 Project Budgeting & Time Management
04 Project Risk & Communication plan
05 Project Execution
06 Project Control
07 Project Conclusion
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Scope & Description
Initiation
Budgeting & Time Management
Risk & Communication plan
Execution
Control
Project Conclusion
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Project Scope & Description
Project Brief Project Management

Process
Project Project
Description Lifecycle
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Project Brief/ Summary
Objectives
Expected Outcomes
Status
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Project Description 01
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audience’s attention.
02 audience’s attention.
6
Project Management Lifecycle
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Timeline
Level of Total Effort
Phase 1 Phase 2 Phase 3 Phase 4

(Conceive) (Develop) (Execute) (Finish)
• Identify Need • Develop the plan • Design review • Reviews & acceptance
• Establish Feasibility • Assess the risk factors • Quality assurance • Issues management
• Look for alternatives • Allocate budget • Control • Re-assign remaining tasks
• Present the proposal • Present the project brief • Verify the performance results • Project closing
• Approval to proceed • Obtain approval • Do modifications
• Progress monitoring
• Forecasting and reporting
• Deliver the project
Concept Planning Execution Transfer
The Project Process
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Project
Gate 0
Strategic and
Gate 1 Justification Undertake Gate 2
Design Approval Readiness for
Gate 3
Design
Budgetary - Approval of Final Manufacture -
- Approve Project
- Approval Documents Approval to
Definition place Contract
Prepare Technical Design
Ensure Machine
Initial Project Compatibility Prepare
Safety Case Modification
Undertake
Tender
Project Project Conceptual Detailed Tender Invitation

Major
Set-up Definition Design Design & Assessment
Project
Proposals
Appoint Project Team Prepare Outline Prepare Sub-system Detailed Send out Invitations (ITTS)
Assess Project Priority Design Receive Tenders
Undertake Project Risk Conceptual Design Prepare Final Documents including: Evaluate Tenders
Appoint Project Leader
Assessment Update PMP - Design Documents Choose preferred Company
Readiness For
Gate 4 Operation
Implement Project - Acceptance Of Complete Project
System
Installation
Confirm Project
& Control
Completion Review
Execution
Installation & Set up Track the project status Review Project Records
Complete Handover Documents Undertake Post
Organise training Compare actual vs. Obtain Acceptance of Project Review
Develop cost estimates planned figures Completed Project
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Project Initiation
Project Scope Risk Identification

Management
Risk Project
Management Management
Team
Project Scope Management
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Project Scope Project Assumptions

Description
Project Acceptance Project Exclusions

Criteria
Project Deliverables
Risk Identification (1/2)
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Severity of the
Expectation of Impact of
Description of Risk Contingencies/
Type of Risk Jeopardy the Risk the Risk
the Risk (Expectation x Plan of Action
(1 to 10) (1 to 10)
Impact)
No Funds available Contract organization

Delay of critical
Budget Schedule unit XYZ individual is 7 9 63 to locate XYZ
resource
Located. individual.
Focus on task, not

Delay getting Contractor is currently
Schedule 3 7 21 additional contingency
additional data searching for it.
required
Can’t obtain any extra Not necessary at this

Extra Project Asset Schedule Resources 2 5 10
Assets time
Risk Identification (2/2)
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Schedule Budget
Overruns Exceeded
Cost
Time Unanticipated
Tasks Omitted Expenditure
From Schedule
Scope Communications Materials
(Stakeholder Shortage
Dissatisfaction)
Team Is Under
Opportunity To - Resourced Machinery
Communications Resources
Compress Schedule Unavailable
Identify
Scope Creep
Risks Industrial Action
Bad Weather
Positive & Timely Results In Re-work
Skills Gap
Communications
(Positive Publicity) Scope
Environment
Approvals Not
Complied With Environmental
Scope Poorly
Defined
Project Changes Weather

Poorly Managed Delay
Adverse Environmental Progress
Effects Occur
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Risk Management Report
Types Of Risk Insignificant Minor Moderate Major Severe
Delay of critical resource Critical Critical Low Low High
Delay in getting additional data Critical Critical Low High High
Schedule Overruns Critical Low Low High Medium
Poor Communication Low Low High High Medium
Skills Gap Low High High Medium Medium
High Low Medium Critical

Project Management Team
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Text Here
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it to your needs and capture your
audience's attention.
Text Here Text Here Text Here Text Here Text Here
Team A Team B Team C Team D
Text Here Text Here Text Here Text Here
Text Here Text Here
Project Manager/ Project Team
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Project Name:
Proposal Project Manger
Function Name Phone Email Leave of Absence
Project Manager <Name> <Phone Number> <Email Address> -
Proposal Project Manger
Function Name Phone Email Time Portion (%)
<Your Function> <Name> <Phone Number> <Email Address> 100%
Alternative: Department <Name> <Phone Number> <Email Address> 00%
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Project Budgeting Project Budget
& Time
Management Project Timeline
Work Breakdown Structure
Activity Sequence
Project Management Budget – Design 1
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$Jan $Feb $Mar $Apr $May
Install System 0.0 0.00 0.00 0.00 0.00 0.00
Project Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00 0.00
Delivery Perform Post Project Review 0.0 0.00 0.00 0.00 0.00 0.00
Archive Materials 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 Capture the
$0.00
budget estimates
Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00 in this0.00
slide
Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00 0.00
Project Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00 0.00
Management Configuration Management 0.0 0.00 0.00 0.00 0.00 0.00
Quality Assurance 0.0 0.00 0.00 0.00 0.00 0.00
Overall Project Management 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Cost Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotals 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
Risk (Contingency) 0.0 0.00 0.00 0.00 0.00 0.00
Total (Scheduled) 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
Project Management Budget- Design 2 (1/2)
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Expenses Jan Feb Mar Apr
Internal Funding Text Here Text Here Text Here Text Here
Department Budget Text Here Text Here Text Here Text Here
Customer Billing/ Invoicing Text Here Text Here Text Here Text Here
Capture the
Existing Revenue Streams Text Here Text Here Text Here Text Here
budget estimates
in this slide
Other Text Here Text Here Text Here Text Here
Total Internal Income - - - -
External Funding/ Other Text Here Text Here Text Here Text Here
Government Grants Text Here Text Here Text Here Text Here
Itemized Income Text Here Text Here Text Here Text Here
Total External Income - - - -
Total Income - - - -
Project Management Budget- Design 2 (2/2)
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Expenses Jan Feb Mar Apr

Category Name Text Here Text Here Text Here Text Here
Department Budget Text Here Text Here Text Here Text Here
Customer Billing/ Invoicing Text Here Text Here Text Here Text Here
Capture the
Existing Revenue Streams Text Here Text Here Text Here Text Here
budget estimates
in this slide
Other Text Here Text Here Text Here Text Here
Subtotal - - - -
Category Name Text Here Text Here Text Here Text Here
Government Grants Text Here Text Here Text Here Text Here
Subtotal - - - -
Total Expenses - - - -
Project Timeline
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Milestone2
Mar7
Milestone6
Milestone3 Nov30
Mar14
Milestone1 Milestone4 Milestone5

Jan10 Jun29 Oct20
2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Task 1 Jan5 – Mar1
Task 2 Feb2 – Mar14
Task 3 Mar14 –May2
Task 4 Mar25 – Oct20
Task 5 Oct21 – Nov15
Task 6 Nov16 – Dec20
Work Breakdown Structure
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Phases Duration (in Days) Number of Resources

1. Define the problem
Meet users 2 2
Determine scope Once the timeline of the

project is in place, prepare
1 2
the Work Breakdown
2. Produce the project schedule

structure, listing all the tasks
which needs to be fulfilled
and its duration as well as
the number of people
required to complete that
Develop Work breakdown structure work. You can use this 2 -
template to list down the
work
Estimate resources & duration 2 3
3. Confirm project feasibility

Identify tangible & intangible costs 4 2
Evaluate technical & resource feasibility 6 1
4. Staff the project

Develop a project resource plan 3 2
Organize project team 7 5
5. Launch the project

Execute the project 8 7
Set up project facilities & resources 4 3
Activities Sequence
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Project Acronym Activity List Worksheet

Your Logo Prepare an activity
sequence listing
down the work
Customer Name Project ID No:
which needs to be
performed and its
description
ID Activity Description of Work
Description of activity in enough detail so that the person(S) performing the work
Follow WBS OR Schedule Activity name.
understands what is required to complete it.
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Your Text Here Activity name.
attention. Adapt it your needs and capture your audience’s attention.
22
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Risk Assessment
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Risk Tracker
Communication Plan
23
Risk Assessment
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Degree of
Impact Assess the level of
impact the risk factors
would have and there
probability of
occurrence while
implementing the
High
project
Medium
Low
Low Medium High

Probability
of
Occurrence Green area indicates ‘no’, don’t Yellow area indicates ‘iffy’, answer on a Red area indicates ‘yes’, we need to
develop a Risk Management Plan case by case basis develop a Risk Management Plan
Risk Tracker
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Date of Last Review:
ID Description of Risk Impact Risk Response Risk Level Risk Owner Notes
Confirm delivery dates by

1 Supply delay Pushes launch
Phase 2 High Clarissa Text Here
2 Factory availability Cost overruns Stakeholder trip to China High Dave, Rajesh & Nina Text Here
Define marketing plans in

3 Steering committee unavailable Delay launch marketing
March Low Tyrell Text Here
4 Your Text Here Your Text Here Your Text Here Your Text Here Text Here
Communication Plan
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Communicate Frequency/ Communicate to Communication

Purpose
What Duration Team Stakeholders
Method
Text Here Text Here Text Here Text Here Text Here Text Here
Communication Plan- Detailed
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Deliverable Description Delivery Method Frequency Owner Audience
Project Manager
Regular update on critical
Project status report E-mail Weekly Project Manager Project Sponsor
project issues
Project Team
Reports Quality audit report
Regular update on project
E-mail Weekly Quality Manager
Project Manager
quality performance Project Sponsor
<Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Project review Project status update Meeting Monthly Project Manager Project Sponsor
Project Team
Presentations <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Task reminders Task Owner schedule E-mail Daily Project Manager
Project Team
Project <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Announcements <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Meeting to review project Project Sponsor
Team meeting Meeting Weekly Project Coordinator
status Project Team
Reviews and Quality Manager
Meetings <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Regularly schedule team
Team event Event Quarterly Project Sponsor Project Sponsor
morale events
Project Team
Team Morale <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
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› Task Matrix
› Roles & Responsibilities
› Project Work Plan
› Project Management Gantt Chart
› Project Cost Estimate
› HR Management
› Quality Management
› Project Progress Summary
› Project Management Dashboard
› Issues Management
Task Matrix
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Function/ Role Main Tasks Companies Responsibilities
› Company’s interest (overall

› Contribution to company development responsibility)
Client › Point of Project Review
Project assignment
› Compatibility of the project with
company strategy
› Schedule goals, cost targets and quality

Project planning and organization of the › Signature authority up to xxx
Project Manger project resources, coordination of tasks › Dollar (predefined max. amount)
objectives
› Evaluation of results
› Deadlines work package content

Project Employee › Support of planning
Task related competence Professionalism
List down all the tasks

and the
responsibilities in the
› Expertise
› Conflict – and problembelow
solving
table which
Project Committee › Support of planning Recommendations, decisions, guidelines
› Professionalism
would help in the
› Interface management execution of the
project
Roles & Responsibilities
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Administra
Developer
Functional
Tech Lead
Committe
Committe
Executive
Consultant
Manager
Advisory
Member
Business
Steering
Sponsor
Sponsor
support
Analyst
Role #5
Role #5
Role #4
Project
Project
Project
Role#4
Team
Lead
PMO
ROLE
Role
SME
tive
#3
Project Deliverable
(or Activity)
Project Leadership Project Team Members Project Sub- Teams External Resources
Initial Phase Activities
Request Review by PMO A/C R/A R/A A/C C

Subject Project Request R A
Research Solution I R/A A/C A/C C C C
Develop Business Case I A/C I I R/A C C C C C C
Plan Phase Activities
Create Project Charter C C R/A C C C C C

Create Schedule I I I I R/A C C C C C C C C I
Create Additional Plans as
I I I R/A I I I I C I
Required
Execute Phase Activities
Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C
Create Status Report I I I I R/A R/A R/A R/A C I
Control Phase Activities Mention the roles &
responsibilities of
Perfotm Change Management C C C R A A A C I the project team
with respect to all
Close Phase Activities the project
deliverables using
Create Lessions Learned C C C C R/A C C C C C C C C C this table
Create Project Closure Report I I I I R/A I I I I I I I I
R - Responsible A - Accountable C - Contributing I - Informed
Project Work Plan
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January Text Here

This slide covers the
entire work plan of the
project split across
different months and is
February Text Here also highlighting the
degree of completion.
You can alter it as per
your requirements
March Text Here
April Text Here
May Text Here
June Text Here
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
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editable. Adapt it to editable. Adapt it to editable. Adapt it to editable. Adapt it to editable. Adapt it to
your needs and your needs and your needs and your needs and your needs and
capture your capture your capture your capture your capture your
audience's attention. audience's attention. audience's attention. audience's attention. audience's attention.
Project Management Gantt Chart (1/2)
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Duration (Days)
05 - Mar – 12
16 - Jan – 12
30 - Jan – 12
06 - Feb - 12
13 - Feb - 12
20 - Feb - 12
27 - Feb - 12
% Complete
02 - Jan - 12
23 - Jan - 12
09 - Jan - 12
Task Start
This a Gantt chart

representing the
various tasks to be
performed along with
Task 1 1/2/12 35 26% there duration and
degree of completion,
you can use it as per
Sub Task 1.1 1/2/12 10 40% the need
Sub Task 1.2 1/12/12 25 20%
Task 1 1/2/12 66 88%
Sub Task 2.1 1/2/12 30 100%
Sub Task 2.2 1/1/12 25 80%
Sub Task 2.3 1/27/12 10 70%
Task 1 1/2/12 10 40%
Sub Task 3.1 1/2/12 10 40%
Project Management Gantt Chart (2/2)
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2012
Plan Actual Jan Feb Mar
Activity Start Duration Budget($) Start Duration Budget($) % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18
Activity 1 3-Jan 8 963 3-Jan 4 972 95%
Activity 2 11-Jan 11 1,120 7-Jan 4 1,516 34%
This a Gantt chart

Activity 3 18-Jan 11 1,582 19-Jan 2 1,792 52% representing the
various activities to
Activity 4 21-Jan 2 360 21-Jan 11 339 29% be performed along
with there duration
and degree of
Activity 5 1-Feb 2 100 1-Feb 13 372 64% completion, you can
use it as per the need
Activity 6 3-Feb 9 1,230 9-Feb 5 1,340 19%
Activity 7 8-Feb 1 280 20-Feb 6 272 24%
Activity 8 11-Feb 7 1,000 28-Feb 11 864 30%
Activity 9 19-Feb 3 480 11-Mar 4 552 39%
Activity 10 28-Feb 2 393 20-Mar 1 366 12%
Project Cost Estimate
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WBS Level 1
#Units/Hrs. Cost/Unit/Hr. Subtotals % of Total
Totals
WBS Items
1. Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
This slide covers the cost
estimates split across
Contractors (10% of software development and testing) $66,300 different sections which
would be involved while
2. Hardware
bringing the project in to
$76,000 5%
action. You can modify
these sections and
2.1 Handheld devices 100 $600 $60,000 estimates as per the
requirements
2.2 Servers 4 $4,000 $16,000
3. Software $614,000 40%
3.1 Licensed software 100 $200 $20,0000
3.2 Software development* $594,000
4. Testing (10% of total hardware & software costs) $69,000 $69,000 5%
5. Training and Support $202,400 13%

Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
6. Reserves (20% of total estimate) $253,540 $253,540 17%
Total project cost estimate $1,521,240
Project Human Resource Management
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Tools And
Inputs Outputs
Techniques
HR Management is critically
› Role & important
responsibility
in ensuring the
› Templates proper execution of the
assignments
project. We have listed down
› Project interfaces › Human resource
Organizational › Staffing
the key tasks of the HR
management
› Staffing requirements
management and how they
practises
Planning
would be helping in the
plan project execution. You can
› Constraints › Organizational theory
› Organizational
alter these elements as per
chart
› Stakeholders analysis your requirements
› Supporting
Staffing management plan Negotiation

Project staff assigned
Staff Acquisition Staffing pool description Pro-assignments
Project team directory
Recruitment practises Procurements
Team building activities

Project staff
General management skills
Project plan Performance improvements
Reward & recognition
Team Development Staffing management plan
systems
Input to performance
Performance reports appraisals
Collocation
External feedback
Training
Project Quality Management
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Quality Management is an
integral part of project
management so as to ensure
that all the aspects of project
Insert Project Name have been carefully analysed
and implemented. This slide
Last Updated: (Insert Date) covers all the broad topics
which would help in ensuring a
Good Quality Project
Purpose & Overview Scope implementation. You can

modify this topics as per the
need
This section references any standards and guidelines that will be
Provide an overview of the process you plan to employ
used on the project, and addresses how compliance with these
to manage quality, describing the items below at a high
standards and guidelines will be determined and to which project
level. Include a problem definition or statement and any
deliverable they will apply. The project deliverables are then
relevant background information.
evaluated against these criteria before they are formally approved.
Roles & Responsibilities Metrics & Tools

Describe who will be involved in the quality This section describes the product, project, and process
management process. What roles and teams are metrics that will be captured and monitored for the project
required? Are meetings required? If so, how often? and any tools that will be used to do so.
Review & Audit Plan Corrective Action Plan

Provide a high level description of planned procedures used to
This section specifies the schedule, resources, and
prevent , track or resolve problems or issues identified in project
methods and procedures to be used in conducting
processes detected n QA reviews of this project or preview similar
project reviews and audits.
projects. Use an Error Report Form
Project Progress Summary
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Project Deliverable(s) Cost/ Hours
Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs
Project Name
Details of
x High 8/27/15 Task 100% $
Task Here
x High 8/27/15 Task 50% $ This template covers the
broad summary of the
Low 10/11/15 Task 0% $ entire project to highlight
the completion level, its
Project Name priority and the cost
associated with these
tasks. You can se this as
Text Here Text Here Text Here Text Here Text Here per your Text Here
requirements
Project Name
Project Name
Project Management Dashboard
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9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12 Tasks Assigned To Priority Status
Set Kick-off-Meeting Set kick-off meeting Alex B. Complete
Agree on Objectives Agree on objectives Frank C. Complete
Detailed Reqs. Detailed Reqs. Jacob S. Complete
Hard ward Reqs. Hardware Reqs. Jacob S. Overdue
Final Resource Plan Final Resource Plan Jacob S. In progress

This is a graphical
presentation to
Staffing Staffing Alex B. In progress
understand the
overall management
Technical Reqs. Technical Reqs. Frank C. Notand
of the project started
to
analyse the budget as
Testing Testing Kennedy K. well as theNot started
timelines
of the project
Dev. Complete Dev. Complete Jacob S. Not started
Hard ward Config.
Hardware Config. Alex B. Not started
System Testing
System Testing Kennedy K. Not started
Launch
Launch
Overall Task Status Budget Pending Items

5
Complete 4
Actual 50,000
Overdue 2
In Progress
Not Starts Planned 80,000
Decisions Actions Change
Requests
Project Issues Management
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Issue Management Log List down the issues

which are acting as
Project Name:
barriers in the successful
execution of the project
<Optional>
National Center: <Required>
and mention the priority
level associated with
Project Manager Name: <Required>
each of these issues.
This would enable you to
Project Description: <Required> manage these obstacles
effectively & efficiently
Expected Escalation
Current Assigned
ID Priority Issue Description Resolution Required
Status To Owner
Date (Y/N)
Example: Issues raised by board members about the

Open Critical financial viability of the project are preventing the Yes
project from moving forward as planned
Work In
High Example: The project is short on a specific skill set No
Progress
Example: Negotiations with functional managers in a

n organization competing for scarce human resources
Closed Medium Yes
are forecasted to delay project completion
Low
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Project Status Report

This slide is 100% editable. Adapt it to your needs and capture your
01 Actual Vs. Planned Comparison

02 This slide is 100% editable. Adapt it to your needs and capture your
Cost Performance Index

Project Project Health Card
Control
Project Dashboard- KPI’s

40
Project Status Report (1/2)
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Project Manager Billy Bob Brother

Big Boss Man
Project Sponsor This is a report capturing January 1, 2013
Project Title Here the current status of the
December 31,
Project Start Date project. It will help you in
achieving clarity about the 2013
completion of the project &
Project End Date would enable you to focus
on the risk & issues
associated with the project
Project Description/ Scope Statement
This is the Description of the Project.
Project Path Yellow Key Risks Green
Title Owner Due Status Title Owner Due Status
Project Approval J. Bob 1-Jan-13 Complete Risk Description #1 J. Bob 25-May-13 In Progress
Planning R. Mack 1-Mar-13 Complete Risk Description #2 R. Mack 26-Jul-13 In Progress
Design D. Hoff 1-May-13 In Progress Risk Description #3 D. Hoff 3-Nov-13 In Progress
Development S. Queue 1-Jul-13 Not Started Risk Description #4 I. Manning 15-Nov-13 In Progress
Training I. Manning 1-Sep-13 Not Started Risk Description #5 L. Dizzy 1-Dec-13 In Progress
Launch L. Dizzy 1-Oct-13 Not Started Key Issues Green
Support J. Bob 1-Nov-13 Not Started Issue Description #1 S. Queue 1-Jul-13 In Progress
Issue Description #2 I. Manning 13-Aug-13 In Progress
Issue Description #3 L. Dizzy 17-Sep-13 In Progress
Project Close Out R. Mack 1-Dec-13 Not Started Issue Description #4 R. Mack 3-Oct-13 In Progress
Issue Description #5 D. Hoff 18-Oct-13 In Progress
Project Status Report (2/2)
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This is a report capturing

the current status of the
DATE: 01.01.2018 AUTHOR: <Name> project. It will help you in
achieving clarity about
the completion of the
project & would enable
you to focus on the risk &
issues associated with
the project
TIME / DEADLINES COSTS/BUDGET REQUIREMENTS OVERALL STATUS NEXT STEPS DECISIONS
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Budgeting - Planned/ Actual Comparison
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Deviation Planned Costs Vs. Actual Costs

Below is the
comparison of the
actual versus planned
-2 4.5 budgeted figures, you
6.9
can alter them as per
-7 5.6 your requirements
-3 7.5
4.9
3.9
-8 7
2.9
-1 4 2.5
1.9 2
-6 6
1 1.2
-5 5
1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9
-2 8
-10 -5 0 5 10 Planned Costs Actual Costs
Type of cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Planned Cost 50 100 150
Actual Cost 100 100
Value Difference 50 -100 0 0 0 0 0 0 0 0 0 0 -50
Cost Performance Index
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Project Name This slide helps you

in ascertaining the
actual cost incurred in
Cost Performance Index Und Schedule Performance Index Cost Performance Indexexecuting each of the
tasks and the
variance in the actual
& planned numbers
% COMPLETE TO COST PLAN
PROJECT TITLE CPI SPI BUDGET
DATE VARIANCE VARIANCE
xxxx
A Placeholder 0.98 1.34 1 000 000 xx.xx% xxxx
Placeholder 1 000 000 xx.xx% xxxx xxxx

B 1.00 0.62

C 0.91 0.85
Underrun 0 to 5% Overrun 5 to 10% Overrun
D 0.90 0.75
Placeholder 1 000 000 xx.xx% xxxx xxxx Schedule Performance Index

E 0.95 0.50

F 0.97 0.86

G 0.93 1.01

H 0.89 0.83

I 0.99 0.97 Underrun 0 to 5% Overrun
Project Health Card
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Overall Project Status Is GREEN This covers the

overall project status
of different factors
associated with the
project, you can alter
them as per your
Schedule The project schedule is on track. requirements
Resourcing Resourcing is adequate.
Budget Project is within budget.
Risks All project risks are in control.
Issues Project issues need attention.
Benefits Project benefits are off track and need to be fixed.
Project Health Card
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Key Stakeholders Raj K, Sam Manh, Kim k, Zuhen Kahen, Mark Wall, Ruther Kem Milestones and Key Dates
Start End Forecas Duratio
Id Task Name Owner Actual Status Development
Date Date t n 1 On Track 15-Dec
1 Analysis Neel 2-Oct 29-Oct 35 45 20 complete
This covers the
2 Testing Kam 10-Oct 26-Oct 20 25 12 overall project status
2 Testing Complete Concern 25-Dec
3 Build Kam 12-Oct 15-Oct 78 75 4 of different factors
associated with the
4 QAT Zam 25-Oct 25-Oct 0 16 19 3 Planning for Change Delayed 23-Dec
project, you can alter
Performance them as per your
5 Sjum 15-Oct 6-Nov 0 0 17
requirements
Analysis
6
Team
Reporting
Sum 9-Nov 11-Nov 0 0 3 Task Meter
Generate
7 Kum 22-Nov 1-Dec 0 0 8
Documentation
8 Code Review Zam 2-Dec 7-Dec 0 0 4
9 Test Analysis Neel 10- Dec 23-Dec 0 0 10
10 Test Analysis Neel 5-Oct 23-Oct 0 53 15 On Track Concern Delayed
11 Execute Rum 6-oct 27-Oct 0 44 16 45
12 Close project Rum 25-Dec 25-Dec 1 0 1
Top 5 Concerns (Risk or Issues) 23
17 17
16
The business requirements have not been signed 8
1 Shum On Track 3
off.
The servers for the project have not been
2 Support Concern Neel Kam Zam Sum Sjum Kum Rum
commissioned
3 Business users for testing are not allowed Summer Delayed
4 Testing is not progressing as per the plan QA Lead Concern Notes & To Do List
Open Actions and Change Requests 1 Submit papers 12-Feb
1 Pending change request for new login screen Neel On Track
12-Oct
Call helpdesk for Support ticket on Server
Tech Architecture needs alignment need to be 2
2 Architect Concern H/W
confirmed
3 Customer impact assessment SME Delayed 3 Check system requirements 12-nov
4 Check the impact on delivery dates on other items Manager Concern 4 Update Sponsor on budget changes 11-Dec
Project Dashboard
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Project: Manhattan
Primary Resources Timeline
Name Role Milestone Start End Mar Apr May Jun Jul Aug
Sanjay H. Dev Lead & DBA Project Charter Mar 1 …
Joe Smith GUI Developer
Gather Requirements Mar 4 Mar 22
Steve M. CU Developer
Design Discussions Mar 25 April 30 This is a
Amit K. API Developer representation of the
entire project in a gist
Jeff Wong GUI & API Developer Primary Coding May 1 Aug 2 form capturing all the
important highlights of
Melarie R. Graphic Artist the project. You can
Testing Cycle Aug 5 Aug 16
alter this as per the
Philip R.S. QA Engineer need
Beta Release Aug 19 Aug 29
King Uber Project Sponsor
Tom the Grunt Project Manager Roll out Aug 30 …
Project Status: Green

Objective
Primary Manhattan Rollout
Key Discussion Items
Currently performing unit tests and
Main Focus validations of primary architecture design
Usability improvements and new features, concepts 65%
focusing on more robust client/server Complete
architecture
47
Project Conclusion
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Performance Analysis
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Project Conclusion Report – Performance Analysis
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Project Name
Project Name/ No.
Date <Date> Project Start <Date> Project End <Date>
Author <Name 1> Client <Name 2> Project Manager <Name 3>
Project Members Name 4>, <Name 5>, <Name 6, …..>
Planned Project Objective (Target) Actual Project Result (Actual) Deviation/ Cause
Reasons & Causes of deviations & responsible

Actual project assignment, objectives and goals Ascertained results of the Project
person
…
… …
…
… …
…
… …
Project Conclusion Report – Deadline/ Milestones
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Project Name This is an analysis

carried out to capture
the milestones of the
project and the
deviation between the
No. Date/ Milestone Date (Plan) Date (Plan) Deviations/ Cause
planned & actual
dates of achieving the
same
Reasons & causes of

1.1 <Text> <Date> <Date> deviations & responsible
person
1.2 <Text> <Date> <Date> …
Project Conclusion Report – Budget/ Costs
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Project Name
Type of Cost Planned Costs Actual Costs Deviations/ Causes
Reasons and causes of deviations &
Staff Costs {internal} 00.000 00.000
responsible person
Services {external} 00.000 00.000 …

Track the actual &
Material 00.000 00.000 … planned cost involved
in the execution of the
project and also list
down the causes of
Travel Expenses 0.000 0.000 … the deviations
Advertising Expenses 0.000 0.000 …
Rent 0.000 0.000 …
Hardware 0.000 0.000 …
Software/ Licenses 0.000 0.000 …
Equipment 0.000 0.000 …
Other Costs 0.000 0.000 …
Total Cost 00.000 00.000 …
Project Conclusion Report – Open Issues
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Project Name List down all the issues

which still needs to be
resolved in completing
Still Pending Activities / Follow - ups

the project and mention
the names of people
responsible in resolving
those issues
No. Task/ Description Date Responsible
1.1 <Text> <Date> <Name>
Date Signature Client Signature Project Manager
Project Management Steps
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Implement Develop
Monitor Design
Closure Analyze
Evaluate
Project Management
Project Management Skills
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People Management Skills Soft Skills Management

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it to your needs and capture your it to your needs and capture your
audience's attention. audience's attention.
Horizontal Management Skills Change Management Skills

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Project
Managing Expectations
Management Technical Skills
Skills it to your needs and capture your
54
Project Management Elements
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Every project is dependent upon process, people, & tools & they determine how gets done. Each has its own strengths & weaknesses, & provides
different values to a project.
Is There A Process To
The Project ?
Ecosystem
Having The Correct Skill Sets &

Having The Correct Resources
Tools To Complete The Needed To Complete The
Project. Project.
55
Project Management Framework
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Common Processes,tasks,and Activities ( Executing, Monitoring,and Controlling
Initiating Planning Executing Closing
Pre-project Post-project
Project Management Phases
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Overview of Activities During Project Implementation
Project Completion Release Implementation Discharge Of

Kick Off Project Construct Results Project Teams
Project Strategic
Initiation Planning Realization Introduction Acceptance
set-up Planning
Project
Release Planning Implementation
Approval
Project Management Icons Slide
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Additional Slides
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Coffee Time
It’s time for a…
Time :11:00 to 11:15
60
Combo Chart Razzz
100 10 Product 01
90 9 This slide is 100% editable. Adapt
audience's attention
80 8
Market Size (RMB 100 Million)
70 7
Growth Rate (%)

60 6 Product 02
40 4
30 3
20 2 Product 03
0 0
FY' 11 FY' 12 FY' 13 FY' 14 FY' 15 FY' 16 FY' 17 FY' 18
61
Clustered Column - Line
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600.00% Product 01
500.00% audience's attention
400.00%
Product 02
300.00%
200.00%
Product 03
100.00%
0.00%
2014 2015 2016 2017
62
Stacked Bar
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Product 01
-20%
-2% it to your needs and capture your
-22% audience's attention
-10%
-19%
-15% Product 02
36%
50%
60%
Product 03
30%
40% This slide is 100% editable. Adapt
50% audience's attention
-30% -20% -10% 0% 10% 20% 30% 40% 50% 60% 70%
63
Bar Chart Razzz
100
90
Product 01
80 This slide is 100% editable. Adapt
70
Sales In Percentage(%)
60
50
40
30
20
Product 02
10 it to your needs and capture your
0
FY' 12 FY' 13 FY' 14 FY' 15 FY' 16 FY' 17 FY' 18
Financial Years
64
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About Us
Target Audiences
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Preferred by Many
Values Client
65
Our Team
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Andrew Smith Daniel Reynolds

Product Designer CEO
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capture your audience's capture your audience's
attention. attention.
Jessica Smith
Designer
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Circular
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01

it to your needs and capture your 07 02 it to your needs and capture your

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Timeline
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2015 2017
2014 2016 2018
01 02 03 04 05
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Adapt it to your needs and Adapt it to your needs and Adapt it to your needs and Adapt it to your needs and Adapt it to your needs and
capture your audience's capture your audience's capture your audience's capture your audience's capture your audience's
attention. attention. attention. attention. attention.
www.company name 68
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Thanks For
Watching
Address: Contact Number: Email Address:
# Street Number, City, State 0123456789 Emailaddress123@gmail.Com
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01 Project Scope & Description

Content 02 Project Initiation

03 Project Budgeting & Time Management

04 Project Risk & Communication plan

Scope & Description

Budgeting & Time Management

Risk & Communication plan

Project Scope & Description

Project Brief Project Management

Project Brief/ Summary

Level of Total Effort

Phase 1 Phase 2 Phase 3 Phase 4

Concept Planning Execution Transfer

Project Project Conceptual Detailed Tender Invitation

Project Scope Risk Identification

Project Scope Project Assumptions

Project Acceptance Project Exclusions

No Funds available Contract organization

Focus on task, not

Can’t obtain any extra Not necessary at this

Project Changes Weather

Risk Management Report

Types Of Risk Insignificant Minor Moderate Major Severe

Delay of critical resource Critical Critical Low Low High

Delay in getting additional data Critical Critical Low High High

Schedule Overruns Critical Low Low High Medium

Poor Communication Low Low High High Medium

Skills Gap Low High High Medium Medium

High Low Medium Critical

Text Here Text Here Text Here Text Here

Text Here Text Here Text Here Text Here

Text Here Text Here Text Here Text Here

Text Here Text Here Text Here Text Here

Text Here Text Here

Proposal Project Manger

Function Name Phone Email Leave of Absence

Project Manager <Name> <Phone Number> <Email Address> -

Proposal Project Manger

Function Name Phone Email Time Portion (%)

<Your Function> <Name> <Phone Number> <Email Address> 100%

<Your Function> <Name> <Phone Number> <Email Address> 100%

<Your Function> <Name> <Phone Number> <Email Address> 75%

<Your Function> <Name> <Phone Number> <Email Address> 25%

Alternative: Department <Name> <Phone Number> <Email Address> 00%

Project Budgeting Project Budget

Work Breakdown Structure

$Jan $Feb $Mar $Apr $May

Install System 0.0 0.00 0.00 0.00 0.00 0.00

Expenses Jan Feb Mar Apr

Total Internal Income - - - -

Total External Income - - - -

Expenses Jan Feb Mar Apr

Milestone1 Milestone4 Milestone5

Task 1 Jan5 – Mar1

Task 2 Feb2 – Mar14

Task 3 Mar14 –May2

Task 4 Mar25 – Oct20

Task 5 Oct21 – Nov15

Task 6 Nov16 – Dec20

Phases Duration (in Days) Number of Resources

Determine scope Once the timeline of the

2. Produce the project schedule

3. Confirm project feasibility