Explanatory note to the TECHNICAL TASK

For the project of automation of financial and economic activities of LLC “Dneprokeramika”
based on the “1C8: Manufacturing Enterprise Management” software product

Here are the following six stages, which are envisaged in the course of this project:

Stage 1. Express survey and modeling

This stage forms an idea of how it is necessary to implement the existing business processes in
the enterprise in a new software product.

Scheduled dates 12/10/2020-31/01/2021

1.1 Collecting information about current business processes at the enterprise of LLC
“Dneprokeramika” and “DYUK” Trading House and development of “as it will be” processes in
the new system.

1.2 Modeling of the developed processes based on the typical functionality of the 1C: UPP
system (preparation of an end-to-end example for the organizations of LLC “Dneprokeramika”
and “DYUK” Trading House).

1.3 Preparation of a description of the developed business processes in the “Technical and
Methodological solution”.

1.4 Analysis of the program of operational accounting of production existing at the enterprise
LLC “Dneprokeramika”.

1.5 Preparation of a description of the functional accounting for the production of ceramic
products in the technical specification (List of works) for the development in 1C: UPP.

Upon completion of the “Modeling” stage, you will be provided with:

 Information base with a developed model (end-to-end example),

 Description of the developed processes in the “Technical and Methodological solution”
(paper form),
 List of works on the development of a subsystem for operational accounting of ceramic
products in 1C: UPP.

Stage 2. Refinement of a typical 1C: UPP software product for operational accounting of the ceramic
products production.

This stage involves the creation of a functional for operational accounting of production based
on the 1C: UPP software product.

Scheduled dates 01/02/2021-30/05/2021

2.1 Development of the “Operational accounting of the production of ceramic products”

subsystem, based on the technical documentation (list of works).

2.2 Testing the developed “Operational accounting of production of ceramic products”

subsystem on the data of end-to-end reflection of production of 1-2 products.

Пояснительная записка к ТЕХНИЧЕСКОМУ ЗАДАНИЮ 1

 At the end of the revision stage, a demonstration is carried out on a test example.

Stage 3. User Training

This stage allows preparing the company’s specialists to work with the new software product.

Scheduled dates 01/03/2021-01/08/2021

The specialists of the Contractor will carry out work on training the personnel of the
“Dneprokeramika” LLC and “DYUK” Trading House during this stage in the following courses:

 Accounting in the “1C: Management of a manufacturing enterprise 8” application

solution. (Approximately 2 groups of training users-employees of the accounting
department of 11 people)
 Management of sales, purchases, stocks, cash flow in the “1C: Management of a
manufacturing enterprise 8” application solution. (Approximately 2 training groups for
users-employees of the commercial department storekeepers of 10 people)
 Personnel management and payroll calculation in the “1C: Management of a
manufacturing enterprise 8” application solution. (Approximately 1 training group of
users-employees of the labor department of 5 people)
 Operational management of production of ceramic products in the “1C: Management of
a manufacturing enterprise 8” application solution. (Approximately 2 groups of training
users-employees in production of 9 people)
A methodological manual will be prepared for the training for each of the courses. It
remains with the learners.

Users will be tested based on the results of the training. Moreover, a protocol with the
results of testing a visit log with the signatures of learners will be provided.

Stage 4. Trial operation of the typical functionality of 1С: UPP: “Sales Management”, “Procurement
Management”, “Inventory Management”, “Cash Management”, “Bookkeeping and Tax accounting”,
“Payroll” (in accounting) subsystems on the data of one reporting period.

This stage allows realizing the developed business processes and to work out the skills of
working in a new software product obtained during training for specialists of “Dneprokeramika”
LLC and “DYUK” Trading House on the data of one past month.

Scheduled dates 31/05/2021-03/10/2021

The specialists of “Dneprokeramika” LLC and “DYUK” Trading House will enter into the 1C: UPP
information base regulatory information, initial balances, documents for one reporting period on
the developed business processes and a financial result will be obtained during this stage. I.e.
data entry for the last month is repeated, for which all information was entered in the current
accounting system and a financial result was obtained.
At the same time, the Contractor’s specialists perform work on:
 Consulting and Supporting users of “Dneprokeramika” LLC and “DYUK” Trading House
 Monitoring the input and checking the correctness of the input data
 Analysis and clarification of the accounting methodology, if necessary, making
adjustments to the diagrams of “Technical and Methodological solution” business
processes

Пояснительная записка к ТЕХНИЧЕСКОМУ ЗАДАНИЮ 2

 To implement the possibility of remote consulting and user support, it is necessary to provide
remote access to the server of “Dneprokeramika” LLC.

Because of the completion of this stage, an information base was obtained with data for one
reporting period (non-operational) and a protocol for the trial operation was drawn up.

Stage 5. Trial operation of the developed subsystem “Operational accounting of the production of
ceramic products” on data of one week

This stage allows testing the developed functionality on the current data and to work out the
skills of working in a new software product, obtained during training for specialists of
“Dneprokeramika” LLC on operational data of one week.

Scheduled dates 02/08/2021-03/10/2021

During this stage, the specialists of “Dneprokeramika” LLC will carry out a parallel input into the
information system into the existing accounting system and the 1C: UPP database.
At the same time, the Contractor’s specialists perform work on:
 Consulting and supporting users of “Dneprokeramika” LLC
 Monitoring the input and checking the correctness of the input data.

As a result, of the completion of this stage, an information base with data for one reporting
period (operational) was obtained and a protocol of the trial operation was drawn up.

Stage 6. Support throughout industrial exploitation during one reporting period (October 2021)

This stage allows providing consulting support for the operational work of users of LLC
“Dneprokeramika” and “DYUK” Trading House in the 1С: UPP software product in order to
obtain a financial result for one reporting period.

Scheduled dates 04/10/2021-30/11/2021

During this stage, the specialists of “Dneprokeramika” LLC and “DYUK” Trading House will enter
the initial balances into the 1С: UPP information base and will promptly reflect the current
documents of one reporting period (October 2021).
At the same time, the Contractor’s specialists perform work on:
• Consulting and support for users of “Dneprokeramika” LLC and “DYUK” Trading House
• Monitoring the input and checking the correctness of the input data

This project does not highlight the work on:

Integration 1С: UPP with the GibLab furniture production automation software, ordered by the “DYUK”
Trading House management. This software product is unfamiliar to us and we cannot assume obligations that we
cannot fulfill under the agreement with the EBRD. However, the very implementation of this work is not excluded
and the possibility of integration will be considered during the fourth “Trial operation of the typical functionality of
1C: UPP subsystems…” stage.

Explanations on calculating the project budget

Пояснительная записка к ТЕХНИЧЕСКОМУ ЗАДАНИЮ 3

*The calculation was made at the NBU rate on 10/09/2020 = 32, 7680

The decoding of the cost of the software product is presented in the table:

№ Software product name Cost Quanti Cost Cost without Note

without ty, without VAT, EUR*
VAT, UAH pieces VAT, UAH
1. 1С: Enterprise 8. Management of 140 000 1 140 000 4 273
a manufacturing enterprise for
Ukraine. Electronic delivery.
2. BAF. User license for 20 jobs 42 360 1 42 360 1 293 Delivery
(electronic delivery) June 2021

3. BAF. User license for 5 jobs 11 610 1 11 610 354 Delivery

(electronic delivery) June 2021

4. BAF. User license for 10 jobs 22 290 1 22 290 680

(electronic delivery)

5. BAF. Server license (х86-64) 42 600 1 42 600 1 300

(electronic delivery)
TOGETHER 0 7900
Incl. VAT 0,00 0,00

The decoding of the cost of work performing within the framework of the implementation project is
presented in the table

№ Description of the project stage Cost including Cost including

VAT, UAH VAT, EUR*
1. Express survey and modeling 421 200 12 854
2. Revision of a typical 1C: UPP software product for 224 640 6 855
operational accounting of the production of ceramic
products
3. User Training 245 700 7 498
4. Trial operation of the typical functionality of 1С: UPP : 505 440 15 425
“Sales Management”, “Procurement Management”,
“Inventory Management”, “Cash Management”,
“Bookkeeping and Tax accounting”, “Payroll” (in
accounting) subsystems on the data of one reporting
period
5. Trial operation of the developed subsystem 112 320 3 428
“Operational accounting of the production of ceramic
products” on data of one week

6. Support throughout industrial exploitation during one 280 800 8 570

reporting period (October 2021)
TOGETHER 1 790 100 54 630
Incl. VAT 298 350 9 105

The summary budget of the project is shown in the table:

№ Section Amount, UAH Amount, EUR*

1. Software product delivery 0,00 7 900,00

Пояснительная записка к ТЕХНИЧЕСКОМУ ЗАДАНИЮ 4

 2. Execution of design implementation works 1 790 100,00 54 630,00
TOGETHER 2 048 960,00 62 530,00
Incl. VAT 298 350,00 9 105,00

An advance payment of 12 680, 0 EUR includes 100% payment of the cost of the software product,
excluding licenses for 20 jobs and 5 jobs (6 253, 0 EUR) and 50% payment for the performance of work
on the first stage (6 427, 0 EUR).

Пояснительная записка к ТЕХНИЧЕСКОМУ ЗАДАНИЮ 5

 Planned payment schedule for the project (UAH)
Cost UAH
VAT
Stage/ Software product name period included Oct.20 Nov.20 Jan.21 Feb.21 Mar.21 May 21 Jun.21 Jul.21 Aug.21 Sep.21 Oct.21 Nov21 TOTAL
12/10/2020-
1. Express survey and modeling 31/01/2021 421 200 105 300 105 300 210 600                   421 200
2. Revision of a typical 1C: UPP
software product for operational
accounting of the production of 01/02/2021-
ceramic products 30/05/2021 224 640     112 320   112 320             224 640
01/03/2021-
3. User Training 01/08/2021 245 700       122 850     122 850       245 700
4. Trial operation of the typical
functionality of 1С: UPP : “Sales
Management”, “Procurement
Management”, “Inventory
Management”, “Cash
Management”, “Bookkeeping and
Tax accounting”, “Payroll” (in
accounting) subsystems on the 31/05/2021-
data of one reporting period 03/10/2021 505 440         252 720     252 720     505 440
5. Trial operation of the developed
“Operational accounting of the
production of ceramic products” 02/08/2021-
subsystem on the data of one week. 03/10/2021 112 320               56 160 56 160     112 320
6. Support during production operation
during one reporting period (October 04/10/2021-
2021) 30/11/2021 280 800                   140 400 140 400 280 800
1С: Enterprise 8. Management of a
manufacturing enterprise for Ukraine.  
Electronic delivery. 140 000 140 000                     140 000
BAF. User license for 20 jobs (electronic
 
delivery) 42 360           42 360           42 360
BAF. User license for 5 jobs (electronic
 
delivery) 11 610          11 610           11 610
BAF. User license for 10 jobs (electronic
 
delivery) 22 290 22 290                     22 290
BAF. Server license (х86-64) (electronic
 
delivery) 42 600 42 600                     42 600
TOTAL for the project   2 048 960 310 190 105 300 210 600 112 320 122 850 112 320 306 690 122 850 56 160 308 880 140 400 140 400 2 048 960