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This software has been developed to cater for the computerized tracking and
management of Way Bills received from the State Government. This software is also
being used exclusively to cover up the part of Indirect Taxation relating to the
utilization of items received thorough Way Bills.
SERVER
Department
Utilization of Way
Bills
Save To save a new or modified record. Prior (Alt To see the previous
(Alt + S) + R) record from current
position.
Exit To quit from the current module. Next (Alt To see the next record
(Alt + E) + N) from current position.
Del To delete a record. A ‘Delete’ message will Bottom (Alt To see the last record.
(Alt + D) appear. Press the Yes button to confirm the + B)
act of deletion or press the No button to abort
the said action.
ii) Searching Procedure :
a) Sequential Searching : The Top, Prior, Next and Bottom buttons are used
for sequential searching of the records.
b) Random Searching : One can view the required record by searching at
random and it is done by giving the value of a specified field. e.g.,
In the above module (Customer Master) just type in the name of the customer
and press Enter. It will show customer’s entire information in the screen.
As user types in the customer’s name, the popup list will shrink to fewer
choices, so that, user can also select the required customer without type in the
customer’s name in full.
iii) On line Master Entry
Generally master entries are required to store the static type information in
view of speeding up the input procedure and making it less error prone in different
modules. On line master entry is a very useful feature. Suppose you are issuing an item
to a customer who is new. Here you don’t need to close your current module and open
the Customer Master module to enter the information of the customer. You just click
the button available beside the Customer field. It will open the Customer Master
module. Here you type the necessary information about the customer and save it. Now,
when you close the module, the customer name will automatically appear in the
customer field as well as the customer information is permanently saved in customer
master. This feature will speed up the entire operational procedure.
GENERAL INFORMATION
i) User Level Security System :
a) There are four levels of users, viz., Administrator, Supervisor, End User and
viewer.
b) There are only one Administrator provided by the system.
c) The Administrator can create any number of Supervisors, End Users and
Viewer.
d) The Administrator can make any Supervisor, End User as well as Viewer
inoperative.
e) None but the user can only change his/her password.
f) No two user can log on using the same UserName and Password.
ii) Level of Access :
a) Administrator : All
b) Supervisor : All except Create User, Backup & Security and addition
or modification of receipt of way bill from W. B. Govt.
c) End User : All except Master entry, Backup & Security and addition
or modification of Receipt of way bill from W. B. Govt.
d) Viewer : Only can able to view the reports. It is to be noted that
viewer is not authorized to generate any Excel report from
the system.
. iii) Data Level Security System :
a) Auto Backup :
Every time user logs onto the system, data backup is taken
automatically. Backup log shows every log-in date & time along with the user’s
name and his/her status.
b) Data Distribution :
Financial year wise data distribution is followed in the system. It caters user
friendliness. Moreover, it will speed up the processing speed and protect data from
corruption.
c) Referential Integrity :
Referential Integrity of data is maintained in different level throughout the
system to prevent any loss of information. e.g,
a) No receipt of items is made until utilization entry is made. Similarly, no sale
or issue of items is made until receipt of items is made. Thus the system
follows top – down approach.
b) No item can be deleted if its reference exists in Receipt, Sale or Issue of
items module. In this fashion no information can be deleted if its reference
exists in any other module.
d) Data Validation :
The system validates each data before storing. It ensures the correctness of
data provided and compels the user to input at least required information in each
module.