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Table of Contents

CHAPTER 1.......................................................................................................................1
MANAGEMENT FEASIBILITY.........................................................................................1
INTRODUCTION..........................................................................................................................1
BUSINESS ENVIRONMENT AND INDUSTRY.......................................................................2
EXTERNAL ANALYSIS...............................................................................................................2
BUSINESS VISIONS...................................................................................................................4
MISSION STATEMENT......................................................................................................4
VISION STATEMENT..........................................................................................................4
BUSINESS UNITS.......................................................................................................................5
BUSINESS TECHNOLOGIES....................................................................................................6
STATEMENT OF BUSINESS PROBLEM................................................................................6
PRODUCT....................................................................................................................................7
BUSINESS DRIVERS.................................................................................................................7
BUSINESS REQUIREMENTS...................................................................................................8
INTENDED MARKET ENVIRONMENT....................................................................................8
CHAPTER 2.....................................................................................................................10
TECHNICAL FEASIBILITY.............................................................................................10
TECHNICAL REQUIREMENTS AND CAPABILITY..............................................................10
AVAILABILITY, LIMITATION AND CONSTRAINTS.............................................................12
BUSINESS MODEL...................................................................................................................13
PRACTICAL PROPOSITION: GAP ANALYSIS.....................................................................13
OPERATING REQUIREMENTS..............................................................................................14
MANAGEMENT AND PERSONNEL REQUIREMENTS......................................................16
REGULATIONS..........................................................................................................................17
CRITICAL RISK FACTORS......................................................................................................17
RISK MANAGEMENT PLAN............................................................................................18
ISSUES MANAGEMENT PLAN.......................................................................................19
ASSUMPTIONS.................................................................................................................20
CRITICAL RISK FACTORS OF OPTIONS PROPOSED.....................................................20
DEFINITION OF TERMS..........................................................................................................22
CHAPTER III....................................................................................................................24
OPERATIONAL FEASIBILITY.......................................................................................24
PROJECT TIMELINE-...............................................................................................................25
CRITICAL PATH ANALYSIS–..................................................................................................27
GANTT CHART –.......................................................................................................................28
WORK BREAKDOWN SCHEDULE........................................................................................29
PROJECT ACTIVITY AND CASH FLOWS ANALYSIS........................................................30
STATEMENT OF CASH FLOW...............................................................................................34
CAPITAL REQUIREMENTS AND STRATEGY.....................................................................35
LIQUIDATION REPORT...........................................................................................................35
Chapter 4........................................................................................................................36
FINDINGS, CONCLUSIONS AND RECOMMENDATIONS...........................................36
FINDINGS...................................................................................................................................36
CONCLUSION............................................................................................................................37
RECOMMENDATION................................................................................................................37
CHAPTER 1

MANAGEMENT FEASIBILITY

This chapter presents the Introduction, Business Environment and

Industry, External Analysis, Business Visions, Business Units, Business

Technologies, Business Processes of Human Resources, Statement of the

Business Opportunity, Product, Business Drivers, Business Requirements and

Intended Market Environment of the project feasibility.

INTRODUCTION

 “Employee engagement is an investment we make for the privilege of future

proofing our organization’s productivity and performance”.

ES Bus Transport Inc. is a company founded on February 2, 1998 by

Elena San Pedro, it is committed and started with the vision of operating a

transport service that will provide safe, adequate, efficient and comfortable to

those commuting between Cabanatuan City – Cubao vice versa and also have

city operation to Sapang Palay-Sta.Cruz Manila. ES transport, Inc. and its sister

company KELLEN TRANSPORT INC. and EARTHSTAR EXPRESS INC. has

the experience of operating a successful city transportation firms an edge over its

competitors. The bus company is derived from its founder and operator, Ellen

San Pedro Ong, in which the bus company was formed. She is also the operator

of former Jell Transport Inc., which plies the previous route Alabang-SM

Fairview.
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The total number of units of ES Bus Transport Inc. and its sister

companies Kellen and JKG Transport is more than 100 bus units. The routes of

ES Transport in Metro Manila are Baclaran, Paranaque City,

BagongSilang, Caloocan City, SM Fairview, Quezon City, Cubao, Quezon City,

Pasay Rotonda, Pasay City, Avenida, Santa Cruz, Manila, Navotas City,

Alabang, Muntinlupa City while the provincial destinations are Cabanatuan

City, Nueva Ecija, Tungkong Mangga, San Jose del Monte, Bulacan, Pacita

Complex, San Pedro, Laguna, SapangPalay, San Jose del Monte, Bulacan via

Malinta Exit, Novaliches Bayan, SM Fairview & Grotto/Tungko or via Bocaue

Exit, Guyong-Catmon-Bulac, Santa Maria, Bulacan.

The ES Bus Transport Inc. has no Employee Retention Program. The ES

Transport only gives incentives to their bus drivers and conductors based on their

performance. Aside from the basic wages they earn, they also receive an interest

depending on the profit they earn per shift.

BUSINESS ENVIRONMENT AND INDUSTRY

ES Bus Transport Incorporated has no existing retention program. They

may have a problem in retaining their employees, especially bus drivers and

conductors resulting to lessen the company profits earned. This feasibility study

is made to help ES Transit to lessen the employee turnover rate of bus drivers

and conductors and to motivate them to stay in the company.


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EXTERNAL ANALYSIS

The Philippines depend on bus service to link cities with each other.

According to official data, about 33.000 buses ply the roads of the country and

the streets of its cities, particularly in megacity Metro Manila. The structure of the

bus industry making difficult the collection of detailed data on traffic, bus loads,

revenues of bus companies is characterized by the high number of private bus

companies, some quite large (such as provincial buses companies Victory Liner,

more than 900 units in its fleet, DLTB, Dagupan Lines, Philtranco), but some

quite small. Bus companies are awarded franchises to run certain routes by a

government agency, LTRFB (Land Transportation Franchising and Regulatory

Board). Rates per kilometer are determined by public authorities, therefore

limiting competition on price, so that many bus companies try to maximize their

revenues by allowing on board more passengers than there are seats, therefore

people stand in the aisle, a major safety risk at higher speed travel on the

highways than in traffic jams in Manila. Competition is also ferocious for

attracting passengers, with “conductors” on board barking the name of the bus

destination to passengers waiting on the side of the road, and with drivers

frequently engaging in aggressive behaviors of cutting off trajectories of

competing buses and driving faster than speed limits or simple common sense

would command. Given the high level of competition between bus companies,

and the possibility of hailing an intercity bus (or getting off it) at any point

alongside its route, even if there are “official” stops where most buses will make

even a short halt, travel by bus is relatively easy and cheap.


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BUSINESS VISIONS

These are the vision and mission of ES Bus Transport Inc.:

MISSION STATEMENT

To provide the riding public with well-maintained buses, well

trained, skilled and cautious drivers, polite and well-mannered conductors

and other field personnel, and a host of transportation services that meet

their needs, getting them, their belongings, and their merchandise, safely

to their destinations.

VISION STATEMENT

To become the bus company of choice by providing reliable and

excellent transportation service, making travel enjoyable, convenient and

safe.
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BUSINESS UNITS

President

Legal
Department

HR Accounting System Operation


Department Department Department Department

Figure 1.Organizational Chart of ES Bus Transport Inc.

Figure 1. This figure shows the organizational chart of ES Bus Transport Inc., it

comprise of the President which is the Head of the company or represent as

owner. The Legal Department which is responsible in some legal advises and

legal matters such as contracts, documents and government regulations. The

Human Resource Department which is responsible in monitoring the employees

performance, turnovers, benefits such as SSS, PHILHEALTH, PAG-IBIG etc.,

rewards and punishments, recruiting and selection and training and seminars.

The Accounting Department which is responsible for providing a daily, weekly,

monthly or yearly income statement, balance sheet, cash flow and etc. The

System Department which is responsible in all the maintenance of equipment

such as computers, printers and etc., the system department also provide or

create a system to be use in every department. The Operation Department which


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is responsible in operation matters such as cleaning the buses, maintenance and

etc.

BUSINESS TECHNOLOGIES

ES Transport uses high-tech buses for providing every passenger and

drivers as well conductors for comfortable, safe and convenient rides.

The ES Bus Transport Inc., departments have computers and other

machines to handle, sustain and manage the operation of the company.

STATEMENT OF BUSINESS PROBLEM

This feasibility study is intended to appraise the proposal “Accident

Insurance Program” as a proposal to retain employees of ES Transport Inc.,

especially bus drivers and conductors.

This proposal is being pursued because of the following:

 No existing retention program of the ES Bus Transport Inc.

 To encourage bus drivers and conductors to stay and have a satisfactory

performance as required in availing the program.

 To benefit both management and employees in the way of give and take

manner.

 To help the employee’s family in hospitalization or burial fees.

PRODUCT
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The output of this feasibility is the “Accident Insurance Program” a

proposal to retain the employees especially their bus drivers and conductors in

ES Bus Transport Inc. This will help both management and employees in the way

of give and take manner. This proposal also motivates bus drivers and

conductors to have a very satisfactory performance. This program is created by

the project team composed of representatives in Legal Department, IT

Department and Human Resource Department. This program will be presented

through papers and PowerPoint presentation.

BUSINESS DRIVERS

The goal of the proponents in conducting this feasibility is to motivate bus

drivers and conductors to stay in the company and have a satisfactory or

outstanding performance. One more is to ensure that whatever happens to the

drivers and conductors while driving, the management will help them especially

in hospitalization or burial expenses. Most important is to help the management

to lessen the costs in recruiting new employees such as test papers, flyers and

etc.
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BUSINESS REQUIREMENTS

Problem Requirement
No existing Retention Program Create a proposal that will help the
management to retain employees
Poor performance specifically bus drivers and
conductors and can also motivate
employees to perform satisfactory.

Table1. Business Requirements

Table 1.This table shows the problem encountered by the management which is

they have no existing retention program and poor performance of the bus drivers

and conductors. To solve this problem, the project recommend and create a

proposal to lessen the employee turnover and encourage bus drivers and

conductors to perform well.

INTENDED MARKET ENVIRONMENT

TARGET MARKET

Nowadays retaining employees become the problem of many companies.

Recruiting new employees to enter in the company is more expensive rather than

retaining potential employees. This proposal will primarily help the company to

lessen the costs in recruiting new employees such as drivers and conductors.

This proposal is proposed to ES Bus Transport Company who have a very high

employee turnover especially in bus drivers and conductors which is the main

source of the company’s profit. Second, it will help bus drivers and conductors to

have job and insurance that shall help them in the future if any accident happens
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to them. As a result employees may feel job satisfaction and can perform well.

Both the management and employees will gain in this proposal. This proposal

can help the families of the employees especially the bus drivers and conductors

to lessen the costs in hospital in case any accidents happen to them.


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CHAPTER 2

TECHNICAL FEASIBILITY

This chapter presents the Technical Requirements and Capability,

Availability, Limitations and Constraints, Business Model, Practical Proposition:

The Gap Analysis, Operating Requirements, Management and Personnel

Requirements, Regulations, Critical Risk Factors of Options Proposed, Critical

Risk Factors, Risk Management Plan, Issues Management Plan and

Assumptions of the project feasibility.

TECHNICAL REQUIREMENTS AND CAPABILITY

Current Current Technical Sources of


Resources Capabilities Requirements Resources
HR Department
and Staff link
between other
department and
employees so
that information
Human
are spread out
Should have a Resources
(6 HR Staffs)
knowledge in Department and
Accident Legal Department
Personnel Legal Department
Insurance
responsible in
legal assistance
(1 Legal
Consultant)
11

Computers are
used in handling
information about
the employees
and company
(11 Available
Computers)
Current
At least each of
Equipment Computers and
Mobile phones drivers and
mobile phones for
given to bus conductors must
drivers and
drivers and have one mobile
conductors
conductors to phone
have contacts
with them in case
of emergency
Should have a
The current knowledge in
IT Specialist
system use by the computer software
company is for automated
Systems
manual filling for HR

The current funds


of the company Funds come from
HR Funds
HR Department
Funds

Table 2. Technical Requirements and Capability

This table shows the current availability of personnel, the current

equipment that the company is using, their duties, system and the allocation of

funds. The third row explains the requirements needed by the company in order

to have a better system and the last column stated where to take the needed

additional personnel, equipment, system and funds.


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AVAILABILITY, LIMITATION AND CONSTRAINTS

Sources of
Availability Limitations Constraints
Resources
HR Department
and Staff is HR Department
available every and Staff is not
weekdays available during
For Legal
Administration (11 Admin Staff) weekends
Department call
Department and
the Lawyer to set
Legal Department Legal Department
an appointment
is available Legal Department
early.
depends to the or the Lawyer is
schedule busy, must set an
(1 Attorney) schedule

Current
Computers and Computers of the
mobile phones for company is only
drivers and 11 available
conductors every time

There is only one


IT Specialist
(1) IT Specialist
in the company

10,000 pesos of
HR Funds fund for the
project

Table 3. Availability, Limitation and Constraints

Table 3.This table explains the available resources of the company to fulfill the

needed personnel, equipment, system and funds for the proposed proposal to

lessen the employee turnover and lessen the cost in recruiting. This also show

the time and day of their availability, current units and how to deal to it.
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BUSINESS MODEL

A project proposal to
Retain Employee the
“Accident
Insurance Program”

Bus Drivers & Conductors Bus Drivers & Conductors

-No existing retention program - Safe Driving

- Leaving the company - Effective and efficient

- Less accidents

- Increase Productivity

Figure 2. Business Model

Figure 2.This figure shows how the proposal will motivate the bus drivers and

conductors to stay in the company. The current situation is the company has no

existing retention program and bus drivers and conductors may leave the

company but the Project team is proposing an Accident Insurance Program to

attract them to stay in the company and perform more effectively and efficiently.

Because of the proposal, the drivers will have safer trips, less accidents and

additional income.
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PRACTICAL PROPOSITION: GAP ANALYSIS

Current Ideal
A proposal to
30 Bus Units Retain Employee Bus driver and
the “Accident conductor is satisfied
60 Drivers
Insurance Program and willing to stay and
perform well to the
60 Conductors
company

Figure 3. Practical Proposition: Gap Analysis

Figure 3.This figure shows the gap analysis for the program. The program aims

to retain bus drivers and conductors to stay in the company. The only problem of

the company is to recruit new bus drivers and conductors that will help them to

achieve their goals.


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OPERATING REQUIREMENTS

Accident Insurance Benefit Program:

 The employee who has served the company for at least 16 months with a

good performance during his stay in the company. Good performance

means less case of accidents. (a) In case of such, there will be 1 st and 2nd

warning (minimal damage) but on the 3 rd offense, the employee will no

longer be qualified to avail the benefit. (b) In case of terrible accidents, the

employee will automatically be disqualified to the said benefit.

 The company will make partnership with an insurance company to

implement the proposal.

President

Legal
Department

HR Accounting Operation
IT Department
Department Department Department

Figure 4. Organizational Chart of ES Bus Transport

Figure 4. This figure shows the organizational chart of ES Bus Transport Inc., it

comprise of the President which is the Head of the company or represent as

owner. The Legal Department which is responsible in some legal advises and

legal matters such as contracts, documents and government regulations. The


16

Human Resource Department which is responsible in monitoring the employees

performance, turnovers, benefits such as SSS, PHILHEALTH, PAG-IBIG etc.,

rewards and punishments, recruiting and selection and training and seminars.

The Accounting Department which is responsible for providing a daily, weekly,

monthly or yearly income statement, balance sheet, cash flow and etc. The IT

Department which is responsible in all the maintenance of equipment such as

computers, printers and etc., the system department also provide or create a

system to be use in every department. The Operation Department which is

responsible in operation matters such as cleaning the buses, maintenance and

etc.

MANAGEMENT AND PERSONNEL REQUIREMENTS

Team Leader

HR Accounting
IT Department
Department Department

Figure 5. Project Team Composition

Figure 5.This figure shows the project team including the team leader who is

responsible or the head of the project, the Human Resource Department, the
17

Accounting Department and the System Department. The team leader gets only

one representative every department to help do and create a proposal to retain

employees.

REGULATIONS

Department Order 118-12, the Rules and Regulations Governing the

Employment and Working Conditions of Drivers and Conductors in the Public

Utility Bus Transport Industry requires that bus companies shall adopt,

implement, and promote occupational safety and health programs consistent with

the provisions of the Occupational Safety and Health Standards and other related

DOLE issuances to include the prevention and control of tuberculosis, HIV and

AIDS, hepatitis B and drugs in the workplace. It also requires bus companies to

organize safety and health committees in accordance with existing OSH

standards.

Department Order 118-12 consist standards and qualification of bus

drivers and conductors, occupation and safety of bus drivers and conductors.

This include the hours of work per day, contracts between the employee and the

employer, relationship between employers, compensation of employees,

occupational safety of driver and conductors, benefits and social protection as

well training and development for bus drivers and conductors.

CRITICAL RISK FACTORS


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The Critical Risk Factor analysis discusses two major factors in managing

risks and issues that may be associated with the proposal based on

assumptions. In the Risk Management Plan, the Description shows the most

possible factors that may be encountered during and after the implementation of

the proposal; Likelihood scales its level of probability, the Impact for gauging its

effect, and Mitigating Actions to provide alternative solutions to these risks.

RISK MANAGEMENT PLAN

Description Likelihood Impact Mitigating Actions


Inability to contact the High High Choose alternative
target team members mode of
communication

Insufficient data Medium Medium Research more

Delaying the Medium Medium Substitute potential


development of the members with same
proposal because of knowledge, skills and
the absence of team seem to be helpful
members
Disagreement among High Medium Team leader must
the members with decide but also
regards to the content consider suggestions
of the proposal of the members
The file containing the Very high High Make sure to have
presentation was another copy of the
corrupted file
Some parts are not High High Revise as suggested
accepted by the
manager
Example: Length of
Service
Table 4. Risk Management Plan

Table 4.This table shows the Risk Management Plan of the proposed project to

ES Bus Transport Incorporated. The first risk is inability to contact target

members, the mitigating action there is use all mode of communication. The
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second risk is insufficient data; the mitigating action is to gather available data

and information. The third risk is delaying the development of the proposal

because of the absence of team members, the mitigating action is to substitute

team member with same knowledge and skills and seem to be helpful. The fourth

risk is disagreement among team members, the mitigating action is the team

leader only has the responsibility to decide but consider the idea of the members.

And the fifth risk is the flash drive containing the proposed project was been

corrupted in the exact time of presentation, the mitigating action there is to have

extra or another copy of the proposed project.

ISSUES MANAGEMENT PLAN

Description Priority Resolution Actions


Use all possible mode of Medium Have a load on internet
communication to contact target connection, have extra effort to
team members talk to them.
Gather all the relevant data for the Very high Know the current situation of
development of the proposal the company especially the
employee turnover, legal basis
and all need information for the
development of the proposal
Substitute potential members with Medium Replace the reason of delaying
same knowledge, skills and seem to and substitute another that
be helpful seems to be helpful with
knowledge and skills.
Team leader must decide but also High The team leader has only the
consider suggestions of the responsibility for decision
members making especially in the content
of the project.
Make sure to have another copy of Medium Another copy and print hand out
the file in case.
Revise the proposal based on the High Change length of service from 5
suggestion of the manager years to 12 years.

Table 5. Issues Management Plan


20

Table 5.This table shows the Issues Management Plan of the proposed project

to the ES Bus Transport Incorporated. These are the list of possible solution for

the possible problem can arise every milestone or activities as stated above the

Risk Management Plan. This can help to visualize problem and solve it

immediately.

ASSUMPTIONS

Assumptions
The team will be complete at exact time and date.
The team will source relevant data and information that can be helpful in the
development of the project.
There will be no reason in delaying the development of the proposed project.
The team will have a harmonious relationship and good flow of decision
making.
The team will present the proposed project at the exact time.
Table 6. Assumptions

Table 6.This table shows the assumptions of every milestone if the possible

problem immediately solve then the propose project will be presented at exact

time and date.


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CRITICAL RISK FACTORS OF OPTIONS PROPOSED

Option 1 : Accepted and Implemented with no Revisions

Milestone 1 : Develop and Assigning duties and responsibilities of the team members

Risk Management Plan Issues Management Plan Assumption


Inability to contact the High High Choose Use all Medium Have a load The team will
target team members alternative mode possible on internet
of communication mode of connection, be complete
communic have extra
ation to effort to talk at exact time
contact to them.
target and date.
team
members
Milestone 2 : First Coordination
Insufficient data Medium Medium Research Gather all the Very high Know the The team will
more relevant data current
for the situation of source
development the
of the proposal company relevant data
especially
the and
employee
turnover, information
legal basis
and all that can be
need
information helpful in the
for the
developme development
nt of the
proposal of the project.
Milestone 3 : Individual members presentation of outputs
Delaying the development Medi Medium Substitute Substitute Mediu Replace There will be no
of the proposal because of um potential potential m the
the absence of team members members with reason of reason in
members with same same delaying
knowledge, knowledge, skills and delaying the
skills and and seem to be substitute
seem to be helpful another development of
helpful that
seems to the proposed
be helpful
with project
knowledg
e and
skills.

Milestone 4 : Presentation to the team members


Disagreement among the High Medium Team leader Team leader High The team The team will
members with regards to must decide must decide but leader
22

the content of the proposal but also also consider has only have a
consider suggestions of the
suggestions the members responsibi harmonious
of the lity for
members decision relationship and
making
especially good flow of
in the
content of decision
the
project. making.
Milestone 5 : Presentation to the Management
Risk Management Plan Issues Management Plan A
The file containing the Very High Make sure to Make Medium Another T
presentation was corrupted high have another sure to copy and
copy of the file have print hand p
another out in case.
copy of p
the file
p

e
Option 2: Accepted but with some revisions
Some parts are not High High Revise as Revise High Change T
accepted by the manager suggested the length of
Example: Length of Service proposal service n
based on from 5
the years to 12 re
suggestio years.
n of the re
manager
a

th
Option 3: Project Proposal was Rejected
Develop another project that will be accepted by the HR Manager.

Table 7. Critical Risk Factors of Options Proposed

Table 7.This table shows the Critical Risk Factors of Options Proposed, it is the

combination of Risk Management Plan and Issues Management Plan.

DEFINITION OF TERMS

Proposal – a plan or suggestion, especially a formal or written one, put forward

for consideration and discussed by others. The act of presenting a plan,

suggestion to a person or group of people.


23

Employee- a person who works for a company for wages or salary; bus drivers

and conductors

Feasibility- capable of being done or carried out

Accident Insurance - insurance that pays out a sum of money either on the

death of the insured person or after a set period.

Motivation- the condition of being eager to act or work

Operation- an activity of a business or organization

Program- a plan of things that are done in order to achieve specific result.

Retention - The condition of retaining (keeping) something.

References

https://en.wikipedia.org/wiki/Kellen_Transport

https://en.wikipedia.org/wiki/Employee_retention

http://www.businessdictionary.com/definition/employee-retention.html

http://www.managementstudyguide.com/employee-retention.htm
24

https://en.wikipedia.org/wiki/Life_insurance

http://www.academia.edu/5420246/Bus_transportation_in_the_Philippines

http://www.nwpc.dole.gov.ph/pages/download/BATAS/bus/DOLE_DO_11 8-

12.pdf

CHAPTER III

OPERATIONAL FEASIBILITY

This chapter presents the Project timeline, critical path analysis, Gantt

chart, work breakdown schedule and project activities and cash flow analysis of

the project feasibility.


25

PROJECT TIMELINE- is a linear representation of the project with milestones.

Figure 6. Project Timeline

This figure shows the project timeline of the proposed project to the

employee retention of ES Bus Transport Incorporated. The activity started on

September 28, Monday which is the developing and assigning the duties and

responsibilities of the project team. On September 29, which is the first

coordination or the first meeting of the target team members where the objective

of the proposal will be share to the members and start of gathering information.

On September 30, which is the individual member’s presentation of outputs

where the gathered data and information will be scan by the team leader. On
26

October 1, which is the presentation to the team members where the content of

the proposal will be constructed. On October 2, which is the presentation to the

adviser where the output will be discuss to the adviser. After the presentation to

the HR Manager on October 5 will be the liquidation of the proposal.

CRITICAL PATH ANALYSIS– identifies the possible problem points and the

proposed solution to the problem.


27

Figure 7. Critical Path Analysis

This figure shows the critical path analysis of the proposed project to the

ES Bus Transport Incorporated that illustrates the different problem arise in every

milestone. The first problem is to communicate the target team members, the

sponsor used different mode of communication to contact all target members.

The second problem is insufficient of data so the solution we recommend is to

research more and gather data. Third problem is delaying of proposal trough

absence of employee and the solution that we made to provide the needed in this

problem is to substitute of well-trained employee, disagreement among members

is the fourth problems and the solution that we recommend again is the Team

Leader is responsible in decision. And the last problem is the File has been

corrupted, and the solution is there`s always a backup file before and during the

presentation. Finally this graph shows the problem and solution of every date of

works.
28

GANTT CHART – it is the graphical illustration, usually a bar chart of a schedule


that helps to plan, coordinate and track specific tasks in the project.

M T W TH F M

Activity 1:
Develop a Project Team

Activity 2:
First Coordination

Activity 3: Individual member’s


presentation of outputs.

Activity: 4 Presentation to the


team members.

Activity 5: Presentation to the HR


Manager

Activity 6:
Liquidation
Activity 7:
Project Closure

Table 8. Gantt Chart

This figure shows the Gantt chart of the proposed project to the ES

Bus Transport incorporated that shows the weekly activities. The first activity is

Develop a project team where the team leader searches for his/her team

members. The second activity is First coordination where the team leader meets

all the members to source all relevant information and data. The third activity is

the Individual member’s presentation of outputs where team leaders and team

members talk about the information and data that they gather and conceptualized

the content of the proposal. The fourth activity is the Presentation to the team

members where the team leader and team members review their works and
29

study it on how to present it. The fifth activity is the Presentation to the HR

Manager where they will present the final output. And last activity is liquidation of

the funds used for the project.

WORK BREAKDOWN SCHEDULE – is the detailed, hieratical time schedules of


deliverables and facts that need to perform to complete a project.
30

Table 9. Work Breakdown Schedule

This table shows the Work Breakdown Schedule of the proposed

project to the ES Bus Transport Incorporated. The first activity which is

developing and assigning duties and responsibility compose of phone calls,

instant message and email was accompanied Monday morning and the letter to

the supervisor was conducted Monday afternoon. The second activity which is

first coordination composes of meeting, snacks and drinks and discussion was

accompanied Tuesday morning. The third activity is individual member’s

presentation of outputs where all sourced information was gathered it is

conducted Wednesday morning. The fourth activity is presentation to the team

members where team members need to evaluate the context of the proposal

accompanied Thursday morning. The last activity which is the presentation to the

HR Manager was conducted Friday morning. Monday was allotted to liquidation

of the fund for the proposed addendum and closure of the project.
31

PROJECT ACTIVITY AND CASH FLOWS ANALYSIS – is usually a two-sided

worksheet showing how each item on the WBS is cost against the project

budget.
32
33

Table 10. Project Activities and Cash Flow Analysis


34

The figure shows the project activity analysis and cash flow analysis which

demonstrate the schedule, timeliness, quantity, quality of the project activity and

the expense, budgets and variance of the funds for the project which compare

with five major activities, this are: (a) Developing and assigning the project team,

(b) First coordination, (c) Individual members presentation of the outputs, (d)

Presentation to the team members and (e) Presentation to the HR Management.

The activity 1 has schedule on Sept. 28 which uses all mode of communication to

inform the target members. The activity 2 has schedule on Sept. 29 which the

team have the first coordination and discussing the duties and responsibilities.

The activity 3 has schedule on Sept. 30 which the team presented the research

and data gathered. The activity 4 has schedule on Oct. 1 which the team

discussed and reviewed the proposal. And activity 5 has schedule on Oct. 2

which the team presented the proposal to the HR Management. All expenses are

noted to the cash flow which is the right side of the figure.

STATEMENT OF CASH FLOW


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ES Bus Transport Incorporated

Statement of Cash flow – is the financial statement that includes the cash items
from Project Activities and Cash Flow Analysis Form.

In Pesos

Project Budget as requested P 10,000.00

Less: Expenses

Activity 1

Mobile Load P50.00

Activity 2

Snacks and drinks P600.00

Activity 3

Snacks and drinks P600.00

Activity 4

Snacks and Drinks P600.00

Total Expenses P1, 850.00

Balance on hand for Liquidation P8, 150.00

The project budget as requested was ten thousand pesos (P 10,000.00)

and the project activities expense is amounting only one thousand eight hundred

fifty pesos (P1, 850.00). The balance which is subject to liquidation is eight

thousand one hundred fifty pesos (P8, 150.00).

CAPITAL REQUIREMENTS AND STRATEGY


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The budget given by the management to help the formulation of the

proposed project was used to finance the snacks and drinks and other expense

of the team. The sponsor or team leader wrote a letter for HR Management

requesting for a fund amounting ten thousand pesos (P10, 000.00). The funds

was given by the HR Management and pull out by the HR Funds.

LIQUIDATION REPORT

Liquidation Report

Particulars Amount

Liquidation report of the proposal to


ES Bus Transport Incorporated in
Employee Retention with expense of:

Cell Phone load P 50.00


Snacks and drinks (Activity 2) P600.00
Snacks and drinks (Activity 3) P600.00
Snacks and drinks (Activity 4) P600.00

Total Amount Spent P1, 850.00

Amount of cash advance P10, 000.00

Balance P 8,150.00

Amount Refunded 0

Amount to be reimbursed 0
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Chapter 4

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

This chapter presents the findings, conclusions, recommendations of the

proponents.

FINDINGS

The Proposed project to the retain employees of the ES Transport was

found out as a medium in retaining the employees by the Project Team. The

Accident Insurance Program as mean of retaining employees will improve the

motivation and morale of their employees more effective and efficient

performance, lessen the cases of accidents and will surely attract the employees

to serve the company for a long period of time.

The success of the implementation of the project depends on the effort,

commitment and cooperation of the Project Team. The assistance of

management is highly needed to support the project. The Proposal “Accident

Insurance Program” is highly beneficial not only to the employees but also to the

management. The latter will reduce the cost in sourcing and recruiting due to

employee turnover and they will also gain more profit because of effectiveness

and efficiency of the employees.

The ES transport Employees who will avail the benefit will no longer worry

about the hospitalization and burial expenses in case any accident happens to

them.
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All the necessary materials for the completion of the project must

be complied and prepared before presenting it to the management.

CONCLUSION

The proponents concluded that the proposed project will improve the

performance of the employees in the ES Bus Transport.

Based on findings, it can be concluded that the Accident Insurance

Program is paramount in retaining the employees of ES Transport. This project

increased the willingness of the employees to retain in the company and

decreased the employee turnover.

RECOMMENDATION

Developing and implementing project is not a simple task. The proponents

recommend to the people who will develop project in the future to be committed

and know what they are doing. Communication among the team members is also

significant in the success of a Project Feasibility Study. The team members must

accomplish the tasks assigned to them to avoid delays and interruption to the

development of the proposal.

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