Rafia umair

20181 - 24864

JOB ANALYSIS QUESTIONNAIRE

SECTION A: Employee’s Personal Information
Employee Name Shabnum Umair Age 35 Marital Status Married
Gender Female Department/Division Management / Administration
Position Title Headmistress Time in position 15 years
(years/months)
Supervisor Name Work hours per day 8.5 hours
Supervisor Title Work days in a week 5 days a week

Departmental Scope

Excellence in Academics

Position/ Job Summary

1. Academics
2. Curriculum development
3. Staff hiring
4. Professional development

SECTION B: Duties, Tasks and Responsibilities

List and describe each duty you perform in order of importance separately. Under the “% of time spent” column indicate
your approximate time spent on each task you perform. Under frequency column please indicate how often do you perform
each task.
Frequency codes: D=Daily W=Weekly M=Monthly S=Semester A=Annually O=Occasionally
% of Time Frequency
Tasks Spent of Task

1. Admission and Withdrawal 35% D

2. Curriculum Implementation and planning 100% D
3. Teachers Training / Professional Development 50% S
4. Customer services 35% D
5. Planning Events ( sports day , Annual day ) 65% A
6. Differentiated teaching and learning 70% D
7. Provision of Safety Security Measure 75% D
8. Effective Management 100% D
SECTION C: Education Requirement
Minimum Education requirement for position. Please checkmark in one box. Your Current Qualification.
Intermediate Bachelors Masters M.Phil. PhD. Masters in Physiology .
SECTION D: Work Experience
Minimum work experience requirement for position. Please checkmark in one box. Your current experience
Fresh Less than six months Six months but less than 1 year 1 year but
less than 3 year 3years but less than 5 year 5 years but less than 7 years 15 years till date .
7 years and onwards
Mention skills required for this position:

1. Goal oriented
2. Interpersonal skills
3. Assertive
4. Marketing skills
5. Strong grip on academics ( curriculum )

SECTION E: Supervisory, Financial and Decision Making Authority

Indicate the type of supervision you have over others and number of people you supervise. Mark ‘N/A’ if you don’t have
any supervisory authority.

Whole campus ( all departments )

Indicate the budgetary /financial authority if you have any. Mark ‘N/A’ if you don’t have any budgetary/financial authority.
1. Event budget
2. Stationary budget
3. Head impress

Indicate your type and level of decision making responsibility at current job. Example solving day to day problems etc.
Mark ‘N/A’ if you don’t have any decision making authority.

1. Problem solving – students teaching and learning

2. Parent teacher meeting
3. Counseling sessions ( collective and individual )
4. INSECT

SECTION F: Internal and External Communication

State the internal and external key personnel and entities which you interact with for execution of your responsibility
Internal communication
Internal interaction with Reason for Interaction Mode of Interaction
Teaching Staff School purpose , Implementation of academics GSM , Coordination ,
Feedback meeting ,
Conference
Students School purpose , Implementation of academics Assembly , Class room,
 counseling sessions
( collective and individual
) , circuit rounds
Custodial Staff Provision of facilities Face to face
External communication
External interaction with Reason for Interaction Mode of Interaction
Parents Student engagement , progression and achievement PTMS , results ,
feedbacks , media
Vendors Provision of day to day facilities ( maintenance ) Face to face , telephonic ,
emails

Section G: Physical Demand and Working Conditions and Tools/ Materials Used
Checkmark or select the following physical demands and working conditions necessary to perform essential job
responsibilities internally and externally as well.
Physical Demands Working Condition
Sitting Walking Standing Lifting Extreme Heat Extreme Cold Temperature
Climbing Changes Rain Late Sitting Noise
Stooping Pushing Crawling Talking Travelling Hazardous
Hearing

Cognitive Demands
Rate your attitude or behavior that you encounter during your job.
Ratings None Mild Moderate Severe Extreme
1 2 3 4 or Cannot
do
5
Stress 
Anxiety 
Aggression 
Tolerance for selling failure 
Work under pressure 
Physical Strength
Little Physical effort Light work Medium work Heavy work Very heavy work
Tools / Materials Used
1. Stationary
2. Electronic material
3. Books and files