ATTACHMENT IV TO SAIR’s GUIDELINES

SAUDI ARABIAN OIL COMPANY

(SAUDI ARAMCO)

PROJECT QUALITY PLAN

ABC PROJECT

BI-XXXX, BI-XXXX & BI-XXXX

DOCUMENT NO.

XXXX-00X

Index Page

1.0 General 02
2.0 Policy 02
3.0 Quality Objectives and Strategies 03
4.0 Applicability 03
5.0 Scope 04
6.0 References 04
7.0 Definitions 05
8.0 Quality Planning & Execution 05
9.0 Quality Management Reports 15
10.0 Attachments 15
11.0 Approval Authority 15

XX XX/XX/XX Master Project Quality Plan XXX/XXX XXX XXX/XXX

REV. ISSUE DATE DESCRIPTION PREPARED CHECKED APPROVED

NO. BY BY BY
 ABC Project Quality Plan

GENERAL:
1.1 This Master Project Quality Plan (XXXX) describes the structure, procedures, elements and
processes to implement quality management system for the ABC Project. It also defines the
roles and responsibilities of Saudi Aramco Project Management Team (SAPMT) and Inspection
Department (ID) for the Quality of the facilities being provided to the Company under the ABC
Project.
1.2 This XXXX documents the agreement on, and commitment to, the project scope of work
requirements, all Saudi Aramco standards and specifications, mandatory standard drawings,
COMPANY adopted national or international codes and standards and project specifications by
the Saudi Aramco Project Management Team (SAPMT) and Inspection Department (ID). This
is accomplished through careful evaluation of the project objectives during Project Proposal
preparation to ensure the optimum results.
1.3 This XXXX outlines the project organization related to quality and the relationship between
Project Management Team and Inspection Department during the various project phases. It will
also insure that all quality requirements are contained in the contracts and cover any exceptional
quality requirement of the project.
1.4 This XXXX complies, as applicable, with the requirements of ISO 9001:1994 “Quality System
-Model for Quality Assurance in Design, Development, Production, Installation and Servicing”
and GI 400.001 “Quality Management Roles and Responsibilities”.
1.5 This XXXX establishes the basis for the Project Quality Performance Indices and is the
benchmark from which all subsequently considered Quality changes are measured.
1.6 This XXXX shall be completed and approved during the Project Proposal phase to support the
Expenditure Request Approval (ERA) as per SAEP-14.
1.7 This XXXX is a controlled document, and revisions shall be approved by Project Quality
Manager (PQM) and the most senior Project Management Representative assigned to the ABC
Project.
1.8 This XXXX will be revised and updated as a minimum at thirty percent (30%) of completion
stage for the Procurement and forty percent (40%) Construction WORK Phases, and will be re-
signed when any major changes are approved.
1.9 PQM will update, control and distribute all revisions of this XXXX to the Department
Managers, Projects Inspection Division (PID) / Vendors Inspection Division (VID)
Superintendents, Project Managers, Sr. Proponent Representatives, and ID Representatives.

2. POLICY
“The Project Team (PMT, ID, Proponent and Contractors) is committed to provide
facilities that fully meet or exceed the Company requirements.  The Project Team
shall insure that Quality Objectives are fully achieved, and the attained degree of
excellence "Quality" as established within the Company Standards, Procedures, and
Specifications shall achieve the full satisfaction of all stakeholders, specifically the
end user (Proponent).”

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3. QUALITY OBJECTIVES AND STRATEGIES

3.1. QUALITY OBJECTIVES

3.1.1. Project Quality Performance Indices (PQI): > XX%

3.1.2. Equipments/Material Delivered to Site: X EDR

3.1.3. Weld Rejection Rate: < X%

3.1.4. RTFI Assessment Disagreement: < X%

3.1.5. NCR Ratio: X:X

3.1.6. Internal Worksheet: X

3.2. QUALITY STRATEGIES

Implement an Integrated Quality System that Recognizes and Eliminates the Causes of Potential
Non-conformities to Prevent their Occurrence by implementing the following strategies:

3.2.1. QA/QC Personnel: Approved & Mobilized 10 Working Days prior to Construction
Activities Start

3.2.2. QA/QC Procedures: Approved 1 Month prior to Construction Activities Start

3.2.3. 100% Inspection of the first three (3) occurrences of an inspection process

3.2.4. Share XXX and XXX Projects Lessons Learned with vendors and Contractors

3.2.5. Interview and/or test all Contractors QA/QC Personnel to ensure their
competency

3.2.6. Conduct planned technical focused quality assessment of special processes, in

addition to the scheduled CONTRACTOR and Inspection Department Assessment
Group Assessment.

3.2.7. Total Quality Performance through monthly scheduled PQI evaluation and review
with SAPMT and Contactor.

4. APPLICABILITY
This Master Project Quality Plan applies to all facilities and personnel directly responsible for the
quality of the ABC Project.

5. SCOPE

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The scope of ABC Projects is to design, procure and construct facilities to handle:

 XXX MBCD of AL Crude from X field (GOSP X & GOSP X)

 XXX MBCD of AM Crude from X field
 XXX MMSCFD Associated at BGP
 XXX Mt/d of Sulfur at BGP
The following is the BI’s list that will provide the above scope:

 BI-XXXX X AL Producing Facilities

 BI-XXXX X Downstream Pipelines
 BI-XXXX Facilities for X Gas at BGP

6. REFERENCES
Saudi Aramco Standard Contracts (LSTK & LSPB)

Schedule B “Job Specification”

Schedule G “Materials, Tools and Equipment”
Schedule Q “Quality Assurance and Control, Inspection and Testing”
Saudi Aramco General Instruction Manual
GI 400.001 “Quality Management Roles and Responsibilities”
GI 2.710 “Mechanical Completion and Performance Acceptance of Facilities”
Saudi Aramco Engineering Procedures
SAEP-12 “Project Execution Plan”
SAEP-14 “Project Proposal”
SAEP-122 “Project Records”
SAEP-302 “Instructions for Obtaining a Waiver of a Mandatory Saudi Aramco Engineering
Requirement”
SAEP-303 “Engineering Reviews of Project Proposal and Detail Design Documentation”
SAEP-329 “Project Close-Out Report”
SAEP-1150 “Inspection Coverage on Projects”
Saudi Aramco Inspection Procedures
00-SAIP-10 “Non-Conformance Reports”
00-SAIP-12 “Equipment Deficiency Report”
00-SAIP-13 “Project Assessments”
Saudi Aramco Vendor Inspection Procedures

VID-M-016 “Procedures for SAIR’

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International Standards

ISO-9001: 1994 “Quality System -Model for Quality Assurance in Design, Development,
Production, Installation and Servicing”
ISO-8402: 1994 “Quality Management and Quality Assurance – Vocabulary”

7. DEFINITIONS
Definitions relevant to this procedure are listed in the above-mentioned references and ISO
8402:1994, Quality Management and Quality Assurance – Vocabulary.

8. QUALITY PLANNING AND EXECUTION

8.1. MANAGEMENT RESPONSIBILITY

8.1.1 The ABC Project Department (ABCPD) Manager is responsible for ensuring the
implementation of this Master Project Quality Plan and overall project activities.
8.1.2 ABCPD Manager shall ensure that quality objectives are established and met at all levels
within the organization.
8.1.3 The efforts of all stake holders (ABCPD Manager, PQM and Projects Managers) shall be
taken to complement each other as one Saudi Aramco project team.
8.1.4 The manager of each project shall be responsible for ensuring the implementation of this
XXXX by the members of the project.
8.1.5 The Organization Chart for the Project with interfaces is illustrated in Attachment I.
8.1.6 The roles, responsibilities and interface between the Project Management and the
Inspection Department (ID) are prescribed in GI-400.001 “Quality Management Roles and
Responsibilities”. In addition, Inspection Department responsibilities during design,
procurement, construction and pre-commissioning phases are detailed in Saudi Aramco
Engineering Procedure SAEP-1150 “Inspection Coverage on Projects”.
8.1.7 Project Quality Manager (PQM) will work closely with PMT to:
 Interface with Project Management on all inspection matters from the Project
Proposal Phase through Mechanical Completion and ensure that the project quality
requirements are met.
 Prepare, update, control and distribute the Project Quality Plan.
 Initially determine the ID manning level and Mobilization Plan for the various phases
of the project.
 Finalize Inspection level for equipment and material.
 Finalize minimum contractor inspection manning levels to be included in Schedule
“Q” of the Contract.
 Arrange for pre-qualification inspection visits to contractors or vendors as needed.
 Coordinate all inspection activities to the project throughout all the project phases.
 Arrange the assignment of Inspection Representative(s) and/or VID coordinator from

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vendor Inspection Division to cover the design and procurement inspection activities.
 Assign Inspection representative(s) to attend the Job-Explanation meeting as well as
the kick-off meeting to present Schedule “Q” to the potential & successful bidders.
 Ensure preparation of NCRs for issuance by Project Management.
 Issue worksheets to Project Management if valid NCRs are not issued to the
contractor within two working days from delivery of the NCRs.
 Resolve ID/Project Management conflicts or refer them to the respective Department
Manager for resolution.
 Promote and build awareness of the project quality requirements.
 Establish effective methods of communication (meeting …etc.)
 Initiate focused assessments of specific work elements (Construction Phase) to
ensure that the project quality activities and processes are effective.
 Maintain Project Performance Index (PQI) per established system.
 Discuss PQI with the Contractor and the Project Manager.
8.1.8 The Vendor Inspection Representative (SAIR) responsibilities during design and
procurement phases are prescribed in SAEP-1150 and VID-M-016.
8.1.9 The Project Inspection Representative(s) responsibilities during construction and pre-
commissioning phases are prescribed in SAEP-1150.
8.1.10 The Project Manager roles and responsibilities are prescribed in GI-400.001.
8.1.11 Sr. Project Engineer responsibilities will include but not limited to:
 Implementation of the XXXX.
 Ensure with and through the Inspection Representative(s) that the contractor(s), sub-
contractors and vendors implement project quality requirements in accordance with
the Contract.
 Ensure the review and approval of the QA/QC personnel by the Inspection
Representative(s)
 Ensure that a Project Management member acknowledges all logbook entries with
initials and dates.
 Resolve all deviations identified by Inspection Representatives with the contractor and
address all open issues in regular Project Management/Contractor meetings.
 Control of design review and changes.
 Control of all technical information received from, and issued to, other departments,
contractor(s), sub-contractors or vendors.
 Monitor progress in accordance with performance/progress measurement report and
project milestones completion schedule.
 Ensure projects materials procured and delivered on time.
 Track status of all issued Non-conformance Reports/Worksheets.
 Obtain Inspection Representative’s concurrence prior to the closeout.
8.1.12 Project Engineer responsibilities will include but not limited to:
 Implementation of the XXXX.
 Control of design review and changes.
 Control of all technical information received from, and issued to, other departments,
contractors or vendors.

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 Inspect construction work and initial with dates all logbook entries (Response time
shall be 24 hours).
 Ensure technical compliance of the Contractor in his assigned area(s).
 Maintain contact with other organizations within the Company for technical issues.
 Review material specifications, purchase requisitions and purchase orders.
 Provide alternatives/ suggestion to improve project quality, schedule and cost.
8.1.13 The SAPMT and Project Inspection Team will hold weekly QA/QC meeting with the
Contractors and sub-contractors’ Quality Department to review the projects QA/QC status,
outstanding issues (e.g.; NCRs, WS’s, Logbook Entries), upcoming activities, etc. SAPMT
Project Manager or Sr. Project Engineer shall chair this QA/QC meeting.

8.1.14 Management Review

8.1.14.1 Design & Procurement Phase

The frequency of this Project Phase meeting will be dependent on the availability
of all Contactors at one location. As a minimum, the following items shall be
covered:
 Reports on internal and external quality assessment with any outstanding CAR
and their dispositions.
 Weekly Inspection/fabrication Status report as per Schedule “Q” requirements.
 Non-conformance reports issued to vendors: number issued, number closed out,
status and pending NCRs.
 Worksheet issued to date: number issued, number closed out, status and
pending WS.

8.1.14.2 Construction Phase

A Quarterly Project Quality Management Review Meeting will be conducted to

review the following project QA/QC activities:
 Reports on internal and external quality assessment with any outstanding CAR
and their dispositions.
 Project Monthly Quality Management Report which shall include but not
limited to the following:
 Non-conformance reports issued to Contractor: number issued, number
closed out, status and pending NCRs
 Worksheet issued to date: number issued, number closed out, status and
pending Worksheets
 Welder Rejection Rate (Weekly Status)
 QA/QC personnel mobilization update
 Receiving Inspection Status
 Update on the last meeting outstanding items
 Update on the status of the latest implemented Preventive Actions

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8.1.14.3 The meeting will be chaired by ABCPD Manager. The PQM will arrange and
coordinate the agenda of such meeting. The attendees of such meeting shall be:
 ABC Department Manager
 Inspection Department Manager
 Proponent Manager
 VID/PID Supt.
 SAPMT Project Manager
 SAPMT Sr. Project Engineer
 PQM
 QPIS Supervisors (As required)
 SAIR’s (As required)
 Contractor’s & major sub-contractor’s Project Managers
 Contractor’s & major sub-contractor’s QA/QC Managers

8.1.14.4 For OOK (Design and Procurement Phase), the department manger can
delegate his representative(s) to attend these meetings.

8.1.15 The Contractor’s and Sub-Contractor’s Management Responsibilities for the Project shall
be described in their Quality Plan and in accordance with Schedule “Q” requirements.

8.2. QUALITY SYSTEM

8.2.1 The PQM will review all new potential LSTK/LSPB bidders’ Quality Systems to ensure
that bidder have and maintain quality system in accordance with ISO 9001:1994 “Quality
System -Model for Quality Assurance in Design, Development, Production, Installation
and Servicing” to meet the projects’ quality objectives.
8.2.2 The PQM shall ensure that Contractor develops implements and maintains a Quality Plan
according to Schedule “Q” and ISO 9001:1994 “Quality System -Model for Quality
Assurance in Design, Development, Production, Installation and Servicing.
8.2.3 The PQM or his designate representative shall ensure that the Contractor ensures that all
vendors, suppliers, sub-suppliers and manufacturers has and maintain quality system as per
Schedule “Q” and ISO 9001:1994.
8.2.4 During all phases, PQM or his representative(s) will review and approve contractor quality
plans, QA/QC procedures and Inspection and Test Plans (ITP’s) prepared by contractors in
accordance with Schedule “Q” to determine if the contractors’ commitment, organization,
quality system, personnel and processes are adequate to achieve contractual and project
requirements.
8.2.5 In the event that a contractor quality system is found to be inadequate, and the contractor is
unable to correct the situation, then the PQM will advise PMT of any additional Saudi
Aramco efforts which may be required, and will arrange the necessary QA/QC support.

8.3. CONTRACT REVIEW

8.3.1 The PQM or his representative(s) will obtain a copy of the Project Proposal, IFP and
Schedules “B”, “G” & “Q”, and review them as soon as they are assigned to the project to
ensure that the mandatory quality requirements and activities are included in the Contract.

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PQM will communicate all findings, in writing, to Project Manager of that Contract.
8.3.2 Project Manager shall have the contract language reviewed by all required Saudi Aramco
departments in accordance with Saudi Aramco internal procedures. Also, he shall ensure
that all comments are documented, addressed and resolved prior to contract award. The
result of the Contract Reviews shall be documented by SAPMT in accordance with Saudi
Aramco established procedures.
8.3.3 SAPMT shall review proponent requirements and ensure that all their inputs are actioned.
SAPMT shall document the proponent inputs and the action taken to address such inputs as
per SAEP-14.
8.3.4 For all equipment to be re-used from the existing facilities, Project Manager shall ensure
that the Contract Language for the demolishing Package includes the procedure and
method of equipment preservation as recommended by Saudi Aramco Mothball Manual
for pressure vessels and pumps.

8.4. DESIGN CONTROL

8.4.1 During Project Proposal stage, SAPMT, through Project Proposal Contractor, shall carry
out, control and document the design process.
8.4.2 SAPMT shall arrange for the design reviews as per SAEP-303.
8.4.3 SAPMT shall involve proponent in all Design Reviews.
8.4.4 Once the Contract awarded, PQM or his representative shall ensure that the Contractor
documents and maintains procedures for design that ensure the specifications and
requirements of ISO 9001:1994 “Quality System -Model for Quality Assurance in Design,
Development, Production, Installation and Servicing and Schedule ‘Q’ are met.
8.4.5 The PQM or his representative(s) will participate in the project design reviews to verify
compliance with the appropriate Saudi Aramco Standards and Specifications.

8.5. DOCUMENT CONTROL

8.5.1 All essential documents affecting quality shall be reviewed for adequacy and approved for
release by authorized personnel.
8.5.2 Technical documents and data required on the project shall be controlled as defined in all
SAUDI ARAMCO applicable related standards and procedures listed in Attachment II to
Schedule “Q”.
8.5.3 Project Managers shall be responsible to ensure that contractors prepare and submit Project
Records Books in accordance with SAEP-122.
8.5.4 Documents and data generated by SAPMT shall meet the applicable Saudi Aramco
standards and procedures.
8.5.5 SAPMT shall review and approve the Contractors' security procedures to ensure they meet
the minimum requirements of SAEP-128 prior to releasing any Engineering data to the
Contractors.
8.5.6 SAPMT shall make available, control and maintain a copy of all projects documents (e.g.
specifications and drawings) and data available at the work place for use by the project

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team personnel including the inspection team.

8.5.7 PQM or his representatives shall ensure that the Contractor includes in his Quality Plan(s)
a detailed procedure for gathering the information necessary to complete the Project
Inspection Record Books as specified in SAEP-122 “Project Records” and Schedule “B”.
8.5.8 PQM or his representatives shall ensure that the Contractor obtains approval for ITP’s
revision from the Company Representative as needed throughout the WORK as per
Schedule “Q”. Contractor and Sub-contractor inspectors shall maintain copies of every
currently approved subcontractor ITP.
8.5.9 PQM or his representatives shall ensure that the Contractor is aware of his responsibility
for the safety, security and confidentiality of all Engineering Data the Contractor generates
in the course of performing work under a contract with Saudi Aramco. This shall be in
accordance with SAEP-128.
8.5.10 SAPMT shall control all technical and communications documents received from the
contractor or sent to him with control number and dates.
8.5.11 SAPMT shall be responsible to ensure that copies of sensitive drawings and documents are
destroyed or shredded once they are not needed.

8.6. PURCHASING
8.6.1 During the project proposal and in addition to Project management review, PQM or his
representative(s) shall review COMPANY novated Purchase Requisitions, Novated
Purchase Orders and Technical Bids.
8.6.2 In addition to Project Management review of purchase documents, Vendor Inspection
representative(s) shall review all purchasing documents as per VID-M-016.
8.6.3 Project Manager shall ensure the resolution of review comments prior to PO’s placement.
8.6.4 With the assistance of Inspection Department, SAPMT shall prepare quality and inspection
requirements for any new equipment which does not have Saudi Aramco specification.
8.6.5 Project Manager and SAIR shall ensure that the Contractor controls purchasing and
verification of materials as per the requirements listed in Attachment III of Schedule “Q”.

8.7. CONTROL OF SUPPLIED PRODUCTS

8.7.1 During the demolishing of the existing facilities, Inspection team shall witness the removal
and preservation of all equipment to be re-used for the project. The Saudi Aramco
Mothball Manual to be used for preservation of equipment.
8.7.2 Project Manager and PQM or his representative shall ensure that the Contractor controls
the Quality of all COMPANY supplied material and equipment received at site in
accordance with Schedule “Q”.
8.7.3 Project Manager and PQM shall ensure that the Contractor controls the Quality of all
project materials purchased by the Contractor or its subcontractor received at site as per
ISO 9001:1994 and Schedule “Q” attachment III requirements.
8.7.4 SAPMT shall ensure the return of any excess or surplus material from the Contractor to the
COMPANY.

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8.8. MATERIAL IDENTIFICATION AND TRACEABILITY

8.8.1 PQM or his representative shall ensure that the Contractor controls the material
identification and traceability in accordance with the Contract requirements.
8.8.2 PQM or his representative shall ensure that the Contractor controls non-conforming
materials in accordance with Schedule “Q”.
8.8.3 Saudi Aramco supplied materials shall be identified and tracked as per Company
procedures.

8.9. PROCESS CONTROL

8.9.1 PQM or his representative shall ensure that the Contractor controls manufacturing
processes during procurement phase in accordance with Attachment III to Schedule “Q”.
8.9.2 PQM or his representative shall ensure that the Contractor controls manufacturing
processes during construction phase in accordance with Attachment IV to Schedule “Q”.
8.9.3 PQM or his representative shall ensure that the Contractor prepares controls and operates
procedures and systems to provide satisfactory control of all processes. These processes
and procedures shall be reviewed and approved by the PQM or his representative.
8.9.4 PQM or his representative shall ensure that the Contractor provides continuous monitoring
of those processes that require such needs and their compliance with documented
procedures.
8.9.5 PQM or his representative shall ensure that the Contractor and its Sub-Contractors
implement suitable Preventive Maintenance of construction/fabrication/installation
equipment on site.
8.9.6 PQM or his representative shall ensure that all special processes are performed by qualified
contractor personnel using approved written procedures and controlled equipment. All
process parameters shall be identified with acceptance criteria specified and monitored.

8.10. INSPECTION AND TESTING

8.10.1 Project Inspection Team led by the PQM shall inspect the facilities during all phases as per
SAEP-1150 and GI 2.710.
8.10.2 SAIR or his representatives (ASC, AOC or QCU) shall inspect Contractor purchased
materials/equipment and closely monitor the Contractor’s in-process inspection and final
inspection in accordance with SAEP-1150, VID-M-16, SA 175 Forms and the approved
Inspection & Test Plan (I&TP).
8.10.3 PQM or his designated SAIR shall ensure that the Contractor controls the inspection and
testing during procurement phase in accordance with Attachment III to Schedule “Q”.
8.10.4 PQM or his designated SAIR shall ensure that the Contractor controls the inspection and
testing during construction phase in accordance with Attachment IV to Schedule “Q”.
8.10.5 Contractor’s Material Receiving Inspection Procedure shall be reviewed and approved by
the PQM. Project Inspection Team shall participate in the receiving inspection activities.
All inspectable material shall not be released for installation until the receiving inspection

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is complete. PQM or his representative shall ensure that the Contractor maintains records
of receiving inspection findings.

8.11. CONTROL OF INSPECTION, MEASURING AND TEST EQUIPMENT

The Inspection Team shall ensure that the Contractor performs inspection and testing with
calibrated instruments and equipment. The calibration of instruments and equipment shall
be controlled in accordance with Attachment IV to Schedule “Q”.

8.12. INSPECTION AND TEST STATUS

8.12.1 PQM or his designated SAIR shall ensure that the Contractor includes in the Quality Plan
procedures to identify inspection and test status. The status report shall identify all
Contractor and subcontractor required inspection and tests for each system, when it is
scheduled, when it was completed, and any non-conformances discovered during the test
or inspection.
8.12.2 PQM or his representative shall ensure that the Contractor keeps the inspection status
reports current and available for SAUDI ARAMCO’s review at all times.

8.13. CONTROL OF NON-CONFORMING MATERIAL

8.13.1 The Inspection Representative(s) shall keep the Project Management representative(s)
informed of all potential NCRs.
8.13.2 The Inspection Representative(s) shall document any violation to the Contract
requirements, with a copy to the PQM. He shall initiate NCR’s as required and forward
them to the Project Management Representative for issuance to the contractor in
accordance with GI400.001, SAEP-1150 and 00-SAIP-10.
8.13.3 When the Inspection Representative has generated a valid NCR that was not issued by
Project Management to the contractor within two (2) days from delivery of the NCR, the
Project Quality Manager shall issue a Work Sheet to the Project Management
Representative.
8.13.4 Project Manager or his representative(s) shall ensure that all non-confirming materials are
quarantined and not used for the project until one of the following acceptable resolution is
achieved:
 The non-conformance is corrected to meet COMPANY requirements
 The non-conformance is waived as per SAEP-302
 The non-conformance is scraped and replaced with new materials that meet
COMPANY requirements

8.13.5 Project Inspection Team shall issue EDR for any equipment received with deficiencies. ID
will act on the issued EDR as per Saudi Aramco Inspection Procedure 00-SAIP-12.
8.13.6 PQM or his representative(s) shall ensure that the Contractor’s quality plan procedure and
implementation for the control of non-conformance are in accordance with Schedule “Q”.

8.14. CORRECTIVE AND PREVENTIVE ACTION

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8.14.1 PQM or his designated SAIR shall promote and disseminate the preventive measures
through the Project Team to recognize and consequently eliminate potential non-
conformities.
8.14.2 Project Manager or his representative(s) shall address and resolve all issued NCRs and
Worksheets on timely matter and ensure that corrective actions are carried out by the
responsible contractor.
8.14.3 Project Manager or his representative(s) shall track status of all Contractor and Company
issued NCRs and obtain the Inspection Representative’s concurrence prior to closeout of
any NCR.
8.14.4 SAPMT shall prepare and provide project information addressing all Project Phases in
accordance with SAEP-329 to help others teams in planning and executing future projects.
8.14.5 PQM or his designated SAIR shall ensure that the Contractor’s quality plan procedures for
corrective and preventive action of non-confirming product or activity are in accordance
with Schedule “Q”.
8.14.6 PQM or his designated SAIR shall identify projects that are similar among those already
undertaken by PMT in order to make the best use of feedback from previous projects.

8.15. HANDLING, STORAGE, PRESERVATION AND DELIVERY

8.15.1 Project Manager or his designated representative and PQM shall ensure that the Contractor
handles, stores, preserves and delivers all project materials as specified in all applicable
specifications, manufacturer recommendations and SAUDI ARAMCO’ s standards. Also,
they shall be in accordance with the approved Contractor’s quality plan procedures and
Attachment IV to Schedule “Q”.
8.15.2 Project Manager or his representative(s) shall ensure that the Contractor has and maintain a
quarantined area to control and track all non-confirming, suspected or rejected material.

8.16. CONTROL OF QUALITY RECORDS

8.16.1 PQM or his designated SAIR shall ensure that the Contractor establishes and maintains
documented procedure for the control of quality records in accordance with ISO 9001:
1994.
8.16.2 Project Manager or his representative shall ensure that the Contractor prepares Project
Records in accordance with the Schedule B and SAEP-122.
8.16.3 PQM or his designated SAIR shall ensure that the Contractor maintains Inspection
Disposition Report in accordance with Attachment III to Schedule “Q”.
8.16.4 The quality records control system of the Vendor Inspection Representatives (SAIR) shall
be standardized as per VID-M-016 “Procedures for SAIR” requirements and this Master
Project Quality Plan.
8.16.5 PQM shall use the standard filling system of Project Inspection Division (PID) to control
the construction quality records.
8.16.6 The Project Inspection Team members shall ensure that all quality records identify the
inspected item, the applicable requirements, the inspections performed, the date of
inspection, the inspector name, the result obtained and the feedback on corrective &

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preventive actions.

8.17. INTERNAL QUALITY AUDIT

8.17.1 The Inspection Department/Inspection Assessment Group (IAG) shall conduct internal
assessments of overall project quality per 00-SAIP-013 to ensure the effectiveness of this
Master Project Quality Plan and compliance with the Contract. As a minimum, internal
assessments shall be carried out at fifty percent (50%) of completion stage for the
Procurement and Construction WORK Phases.
8.17.2 PQM or his designated SAIR shall ensure that the Contractor develops and implements an
internal audit program covering all WORK Phases in accordance with Schedule “Q”.
8.17.3 PQM shall ensure that all corrective action requests generated during the assessments are
controlled, tracked and corrected. Also, he shall ensure that preventive measures are
established to prevent re-occurrence of non-conformities.
8.17.4 During Procurement Phase, the SAIR will review Contractor’s internal and vendor
assessments and monitor results on an on-going basis. The SAIR may observe the
Contractor’s assessments, or if necessary, conduct his own independent assessment.
Findings, including CARs will be forwarded to SAPMT for resolution with the Contractor.
8.17.5 During Construction Phase, the PQM will review Contractor’s internal assessments and
monitor results on an on-going basis. The PQM or his designated representative may
observe the Contractor’s assessments, or if necessary, conduct his own independent
assessment. Findings, including CARs will be forwarded to SAPMT for resolution with the
Contractor.
8.17.6 The PQM shall initiate focused assessments of specific work elements to ensure that the
project quality activities and processes are effective, e.g. welding and gasket verification.
All findings, including CARs shall be forwarded to SAPMT for resolution with the
Contractor.

8.18. TRAINING
8.18.1 Project Manager shall deliver a complete copy of the Project Proposal Package to PQM.
This Package will be used to train and familiarize the Project Inspection Team members in
the facilities that they are going to inspect.
8.18.2 PQM or his designated SAIR shall ensure that the Contractor’s, sub-contractor’s and third
party agency’s QA/QC personnel assigned to the WORK meet the minimum qualification
requirements of Attachment I of Schedule “Q”, and must be technically trained to perform
their duties.
8.18.3 PQM or designated SAIR shall be responsible to promote and build awareness of the
project QA/QC requirements and system within all Saudi Aramco personnel assigned to
the projects. The PQM or his representative(s) shall prepare and present various quality
topics that cover the project quality requirements.

8.18.4 The Project Team should read the following as a minimum:

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 ABC Project Quality Plan

 CONTRACT
 Project Proposal
 GI 400.001
 GI 2.710
 This Master Project Quality Plan
8.18.5 PQM shall maintain training records.

8.19. SERVICING
8.19.1 Project Manager shall ensure that the Contractor identifies and plans for any required
vendor representative(s) services during the preparation of the Purchase Orders.
8.19.2 Project manager shall ensure that all required Spare Parts are available prior to project
Start-up Phase.

8.20. STATISTICAL TECHNIQUES

8.20.1 The PQM will maintain Project Performance Index (PQI) as per the ID established system
to track and evaluate the Contractor. Attachment IV will be used to calculate the PQI.
8.20.2 The ABCPD Manager, Project Managers and the PQM shall maintain Project Quality
Performance Indicators (e.g., ratio of contractor NCRs versus Saudi Aramco, welder reject
rate, repair rate, etc …) to track and evaluate the projects quality status.

9. QUALITY MANAGEMENT REPORTS

9.1. PQM shall ensure that the Contractor prepares and submits a monthly quality management report
in a format acceptable to Saudi Aramco to demonstrate effective implementation of the
Contractor’s Quality System. The Contractor’s monthly quality management report shall include
all items specified in Paragraph 8 of Schedule “Q” with a summary of findings.
9.2. The Inspection Representative(s) shall provide Quality Status Reports to the Project Management
Representative and PQM. These reports shall highlight deviations from the contract, MSAERs,
Project Specifications or Contractors’ Quality Plans. The PQM through the ID Manager will
also report specific areas of concern to Proponent, Project Management and ES Executive
Management in accordance with SAEP-1150.

10. ATTACHMENTS
Attachment I “Project Organization Chart”
Attachment II “Minimum ID manning level and Mobilization Plan”
Attachment III “Preliminary COMPANY quality assessments schedule”
Attachment IV “Project Performance Index (PQI) Form”

11. APPROVAL AUTHORITY:

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 ABC Project Quality Plan

Approved By:

Project Quality Manager: Date:

ABCPD Manager: Date:

Revision Summary:
Date Changes

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