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Awareness and

Orientation on
ISO 45001:2018
Occupational Health & Safety
Management System
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Awareness and
Orientation on
ISO 45001:2018
Occupational Health & Safety
Management System
WELCOME PARTICIPANTS!
Introduction
 Name
 Role(s) in your organization,
info about
 Expectation on the course
 How do you ensure the safety
of your loved ones at home?
Course description
What this course is all about

This online course has been designed to


discuss the requirements (highlights) of
ISO 45001 version 2018.

Ref: EN ISO 45001:2018

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Course Outline
 Introduction to ISO 45001:2018
 Definition of Terms
 Requirements for design, establishment,
maintenance, and improvement of OH&SMS
o Context of the Organization
o Leadership and worker participation
o Planning
o Support & Operation
o Performance Evaluation
o Improvement
 Question and Answer
Course Objectives
 Fully understand the intention of OH&S
MS and requirements of ISO 45001:2018 ;
 Gain the skills on establishing OH&S MS
requirements in your area(s) of
responsibility; provide directions and
conceptual resources for OH&S MS
implementation;
 Develop foundational knowledge and
skills in implementing OH&S MS.
Introduction to
ISO 45001:2018

Stop the pandemic


Safety and health at work
can save lives
Definition of
Terms
Health
 As defined by the World Health Organization

"a state of complete physical, mental


and social well-being and not merely
the absence of disease or infirmity.”
 connote a sound state of the body and
mind of the worker, which enables him
to perform his job normally, in a state of
well-being. (OSH Standards DOLE)

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Safety
 the state of being "safe“
 the condition of being
protected from harm or other
non-desirable outcomes
 the control of recognized
hazards in order to achieve
an acceptable level of risk
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Occupational Health
 defined as the promotion and maintenance of the highest
degree of physical, mental and social well-being of
workers in all occupations by preventing departures from
health, controlling risks and the adaptation of work to
people, and people to their jobs.

(ILO / WHO)

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Occupational Health & Safety
“generally defined as the science of the anticipation,
recognition, evaluation and control of hazards arising in or
from the workplace that could impair the health and well-
being of workers, taking into account the possible impact on
the surrounding communities and the general environment”.
(FUNDAMENTAL PRINCIPLES OF OCCUPATIONAL HEALTH AND SAFETY 2nd edition Benjamin O. Alli)

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Importance of Standards

Standardized
Symbols

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Structure of ISO 45001:2018
Organization and its Needs & Expectations of
Context of the Organization (4)
Context (4.1) Interested Parties
Scope of the OH&S management system (4.3/4.4) (4.2)

Planning
(6)
PLAN
ACT

Leadership Support
Improvement and worker (7)
(10) participation Operation
(5) (8)

CHECK DO
Performance
Evaluation
(9)

Intended outcomes of the OH&S


management system
Verbal Forms of ISO 45001:2018

“shall” indicate requirement


“should“ indicates a recommendation
“may” indicates a permission
“can” indicates possibility or a capability

Information marked as “Note” is for guidance in understanding or clarifying the associated requirement.

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Clarification of terminology ( Annex A)
A.3 Terms and Definition (Documented Information)
“Documented information” is used for all document requirements.
 “retain documented information” is used for the term records
- Historical data
- Results or Minutes of the meeting

 “maintain documented information” is used for the following;


- Documented procedures
- Work instructions or policies

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Clarification of terminology ( Annex A)
A.3 Terms and Definition (Documented Information)
 “Continual”
 “Consider” & “Take into account”
 “Appropriate” & “Applicable”
 “Interested party”
 “Ensure”
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Requirements for design,
establishment, maintenance, and
improvement of OH&SMS
o Context of the Organization
o Leadership and Worker Participation
o Planning
o Support & Operation
o Performance Evaluation
o Improvement
4 Context
of the
Organization
Context of the Organization
 Determine external and internal issues
 Identifying the needs and expectations of
workers and other interested parties
 Determining the scope of the OH&S
management system
 OH&S management system

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4.1 Understanding the organization and its context
Organization shall determine external and internal issues

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4.2 Understanding the needs and expectations of
workers and other interested parties
Organization shall determine:
 Other interested parties

 Needs & expectations

 Legal & other requirements

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Workshop: Determining the context of the organization through interested parties

Exercise: Context of the Organization and Interested Parties

Who are the interested parties of your organization?


What are their needs/expectations from your
organization? What are the corresponding legal and
other requirements of the needs and expectations of
your interested party?

2020/10/29
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Workshop: Determining the context of the organization through interested parties
4.3 Determining the scope of the OH&S MS
Organization shall:
 consider external and internal issues
 take into account:
o requirements referred to in 4.2
o planned or performed work-related
activities

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4.4 OH & S management system
Organization shall establish, implement, maintain and
continually improve an OH & S management system
5 Leadership and
Worker Participation
5 Leadership and Worker Participation
 5.1 Leadership and commitment

 5.2 OH & S Policy

 5.3 Organizational roles, responsibilities and authorities

 5.4 Consultation and participation of workers

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5.1 Leadership and commitment
Top management shall demonstrate leadership and commitment
with respect to the OH&S management system by:

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5.2 OH & S Policy
Top management shall establish, implement and maintain an OH&S policy that:

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5.3 Organizational roles, responsibilities and authorities
Top management shall ensure that the responsibilities and authorities are
assigned and communicated.

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5.4 Consultation and participation of workers
The organization shall establish, implement and maintain a process(es) for
consultation and participation of workers.
 provide mechanisms, time, training and resources
 provide timely access to clear, understandable & relevant information
 determine and remove obstacles or barriers to participation
 emphasize the consultation of non-managerial workers
 emphasize the participation of non-managerial workers

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6 Planning
6 Planning
 6.1 Actions to Address Risks and Opportunities
 Hazard identification and assessment of risks & opportunities
 Determination of legal requirements & other requirements
 Planning action

 6.2 OH & S Objectives and Planning to Achieve Them


 OH & S Objectives
 Planning to Achieve OH & S Objectives

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6.1 Actions to Address Risks and Opportunities
6.1.1 General
When planning for the OH&S MS, the organization shall consider issues
referred to in 4.1, the requirements referred to in 4.2 and 4.3 and
determine the risk and opportunities that need to be addressed to:
 give assurance that the OH&S MS can achieve its intended outcomes;
 prevent, or reduce, undesired effects;
 achieve continual improvement.

The organization shall take into account:


 hazards
 OH&S risks and other risks
 OH&S opportunities and other opportunities
 legal requirements and other requirements

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6.1.2 Hazard identification and assessment of risks & opportunities
6.1.2.1 Hazard identification
The organization shall establish, implement and maintain a process(es) for hazard
identification that is ongoing and proactive. The process(es) shall take into
account, but not be limited to:

how work is organized, social factors past relevant incidents,


(including workload, work hours, routine and non- internal or external to the
victimization, harassment and bullying), routine activities potential emergency
organization, including
leadership and the culture in the and situations situations;
emergencies, and their
organization; causes;

actual or proposed changes in


changes in knowledge of,
organization, operations, processes,
people, other issues, and information about,
activities and the OH&S management
hazards.
system (see 8.1.3);

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6.1.3 Determination of legal requirements & other requirements
Organization shall establish, implement and maintain a process(es) to:
 determine and have access to up-to-date legal requirements and other requirements

 determine how these legal requirements and other requirements apply to the organization

 determine what needs to be communicated

 take these legal requirements and other requirements into account

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6.1.4 Planning action
Organization shall plan actions to:
 address these risks and opportunities
 address legal requirements and other requirements
 prepare for & respond to emergency situations

Organization shall plan how to:


 integrate & implement the actions into its OH&S system
 evaluate the effectiveness of these actions

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6.2.1 OH&S objectives
The OH&S objectives shall:

OH & S
Objectives

OH & S
Policy

Mission
and
Vision

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7 Support
7 Support
7.1 Resources

7.2 Competence

7.3 Awareness

7.4 Communication

7.5 Documented Information


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7.1 Resources

The organization shall determine


and provide the resources
needed for the establishment,
implementation, maintenance
and continual improvement of
the OH&S management system.

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7.2 Competence
 determine the necessary competence
 education, training, or experience
 take actions to acquire the necessary competence
 evaluate the effectiveness of the actions taken

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7.3 Awareness
Workers shall be made aware of:
OH&S policy and OH&S objectives
contribution to the effectiveness
implications and potential consequences of not conforming
incidents and the outcomes of investigations
hazards, OH&S risks and actions determined
ability to remove themselves from work situations

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7.4 Communication
Determine the internal and external communications
What?
When?
Whom?
How?
Who?

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7.5 Documented Information
7.5.1 General
Organization’s OH&S MS shall include documented information:
 required by this document;
 determined by the organization as being necessary for the
effectiveness of the OH&S management system.

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8 Operation
8 Operation
 8.1 Operational Planning and Control
 8.1.2 Eliminating hazards and reducing OH&S risks
 8.1.3 Management of change
 8.1.4 Procurement

 8.2 Emergency Preparedness and Response

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8.1.2 Eliminating hazards and reducing OH&S risks

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8.1.3 Management of change
Organization shall establish a process(es) for the implementation and control
of changes that impact OH&S performance.
 new or changes to existing products, services and processes
 changes to legal requirements and other requirements
 changes in knowledge or information about hazards & OH&S risks
 developments in knowledge and technology

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8.1.4 Procurement
 Contractors
 activities and operations
 other interested parties

 Outsourcing
 arrangements are consistent
 type and degree of control

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8.2 Emergency preparedness and response
Process needed to prepare for & respond to potential emergency situations
 planned response
 provision first aid
 training
 drill
 evaluation
 communication
 take into account needs and capabilities

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9 Performance
Evaluation
9 Performance Evaluation
 9.1 Monitoring, measurement, analysis &
performance evaluation

 9.2 Internal audit

 9.3 Management review

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9.1 Monitoring, measurement, analysis and performance evaluation
9.1.1 General
The organization shall determine:

 What?
 Methods?
 Criteria?
 When shall be performed?
 When shall be analyzed, evaluated and communicated?

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Corporate Communication
9.1 Monitoring, measurement, analysis and performance evaluation
9.1.2 Evaluation of compliance
The organization shall:

 determine the frequency and method(s)

 evaluate compliance and take action if needed

 maintain knowledge and understanding of its compliance status

 retain documented information of the compliance evaluation result(s).

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9.2 Internal audit
9.2.1 General
Organization shall conduct internal audits at planned intervals
 conforms to:

the organization’s own requirements

the requirements of this document

 effectively implemented and maintained

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9.3 Management review
The management review shall include consideration of:
 status of actions from previous management reviews

 changes in external and internal issues

 extent to which the OH&S policy and the OH&S objectives have been met;

 information on the OH&S performance

 adequacy of resources

 relevant communication with interested parties;

 opportunities for continual improvement.

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10 Improvement
10 Improvement
 10.1 General
 10.2 Incident, nonconformity & corrective action
 10.3 Continual improvement

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10.1 General
The organization shall determine opportunities for improvement
and implement necessary actions to achieve the intended
outcomes of its OH&S management system.

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10.2 Incident, nonconformity and corrective action
When an incident or a nonconformity occurs, the organization shall:
 react in a timely manner

 evaluate the need for corrective action to eliminate the root cause(s)

 review existing OH&S risk assessments

 determine & implement any action needed

 assess OH&S risks that relate to new or changed hazards, prior to taking action;

 review the effectiveness of any action taken

 make changes to the OH&S management system, if necessary.

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10.3 Continual improvement
The organization shall continually improve the suitability, adequacy and
effectiveness of the OH&S MS by:
 enhancing OH&S performance

 promoting a culture that supports an OH&S MS

 promoting the participation of workers

 communicating the relevant results of continual improvement to workers

 maintaining & retaining documented information

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Any Questions?
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to us!
TÜV Rheinland Academy
Philippines
Quality: Our commitment to you, through our services.

The ability of TÜV Rheinland to continually improve the quality of


services we provide to our customers is key to our mutual long-term
success and relationship.

Integral to this commitment is to set objectives and measure its outcomes,


in order for us to effect meaningful improvements to our processes, services, and product quality. Your
feedback helps us do this.

70 11/24/2017
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ISO 45001:2018 Awareness

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