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File No. NHIDCL/Nagaland/CivilWork/MTM/Wakchig/2019 (Computer No.
178146 ) 1
Note No. #1

Sub: “Construction of Two-Lane with hard shoulders of Merangong Tamlu Mon road Wakching
Portion on EPC basis from existing Km 59.0 to Km 73+640 [Design Km. 59+000 to Km. 73+450]
(Design Length – 13.450 Km) in the state of Nagaland under SARDP-NE Phase A on EPC Mode–
approval of alignment reg.

NHIDCL has appointed Alliance Engineers & Consultants to carry out Consultancy Services
for preparation of Project Report for Construction of Two-Lane with hard shoulders of MERANGKONG
- MON ROAD WAKCHING TOWN PORTION on EPC basis from existing Km 59+000 to Km 73+640
[Design Km. 59+000 to Km. 72+450] (Design Length – 13.450 Km) in the state of Nagaland under
SARDP-NE Phase A on EPC Mode.
The DPR of the project road was initially prepared by RITES Ltd. In the initial proposal the Wakching
town was bypassed by proposing realignment from KM 59+000 to KM 63+950. However, due to
various representations from local and Govt. bodies, it was decided to keep the alignment of the
project road along the existing road alignment. As such the work for the preparation of the DPR for
the new proposal has been awarded to Alliance Engineers and Consultants.
Merangkong – Tamlu – Mon road was awarded in FY 2017-18 in 4 Pkg in which Pkg III and Pkg IV were
bypassing Wakching town clearly.
A meeting was held at NHIDCL HQ dated 26.11.2018 wherein Director(T) directed to delete the road
which has issue of Wakching town from both awarded packages i.e. Pkg III and Pkg IV and told that
survey of alignment of existing 15 km i.e. passing through the Wakching Town be carried out and
GM(P) to get the same approved from State Govt.
Thus GM(P) vide letter no. NHIDCL/BO-MKG/M-T-M/PKG-IV/2019-20//18 dated 12.09.2019 stated

that M/s Alliance Engineers have submitted DPR of the said road to BO office vide letter dated
09.09.2019 (copy enclosed). Branch office scrutinized the DPR and forwarded the same to HQ,
NHIDCL.
2. The Supplementary Agreement for the above work was signed between NHIDCL and M/s
Alliance Engineers on 03rd June, 2019. The time period for completion of the project is 02
months from signing of agreement.
3. Project Road starts last chainage i.e. Km 59.00 of Pkg 3 of Merangkong Tamlu Mon road and
ends in starting point of starting chainage i.e. Km 59.000 of Pkg IV of Merangkong Tamlu Mon road.
The Project Road passes through steep terrain. The main objective of the project is to provide good
road connectivity by adopting double lane specification in the district.
Generated from eOffice by RISHIK SHRIVASTAVA, GRADUATE CIVIL ENGIN, NHIDCL (MoRTH, GOI) on 22/10/20 02:09 PM
File No. NHIDCL/Nagaland/CivilWork/MTM/Wakchig/2019 (Computer No. 178146 ) 2
4. Salient features of the above mentioned project is as under:-

(i) Project Description: -Construction of 2 lane carriageway with
1.5 m hard shoulders and1 m earthen shoulders on valley side in hill
section as per IRC:SP: 73:2015 . Proposed row is 20 m – 25m
(ii) Type of Pavement: - Flexible Pavement

(iii) Status of requisite Clearance: -

Sr. Clearances
Status
No. Required
Land is available at free of cost. However

1 Land the estimation of damage compensation estimate
Acquisition will start after the approval of alignment.
Forest
2 Not required
Clearances
Wildlife
3 Not Required
Clearance
5. The Scope of work proposed in the above mentioned work is as under:-
Item Description
Design length 13.450 Km
Proposed ROW Varying ROW from 20m to 25m
Civil Cost 101.15 Cr
TPC -
(Total project cost)
Construction period 3 years
Defect liability period 5 Years
Proposed Carriageway In Rural Area (for one side Hill & other side valley)
a. Carriage Way Width- 7.00m
b Hard Shoulder Width – 1.5m (both side)
c. Earthen Shoulder Width – 1.0m ( valley side)
d. Total formation Width – 11.0m
Major Bridge Nil
Minor Bridge Nil
Culverts 27 Nos. (New) + 38 Nos.(Reconstruction)
Junctions 2 Nos. (Minor)
Bus Bays 6
Truck Laybyes Nil
6. Pavement Design
Flexible pavement shall be adopted for Project Highway.

Notwithstanding anything contrary contained in this Agreement or
the Manual, the pavement shall be designed as given below.

GSB 200 mm
WMM 250 mm
DBM 50 mm
BC 30 mm

(i). Broad scope of the work: The scope of the work includes-
Re-construction/new construction of culverts (Total No. 65):
Nos. of Existing details ProposedCulverts

culverts
33 Nos Reconstruction: All the existing culverts at these locations shall be re- 1x 2 m Box culverts
constructed as new culverts.
3 Nos Reconstruction: All the existing culverts at these locations shall be re- 1x 3 m Box culverts
2 Nos Reconstruction: All the existing culverts at these locations shall be re- 1x 1.5 m Box culverts
27 Nos Additional New Culverts 1x 2 m Box culverts
(ii) Junction Improvement: Junction improvement at 83 Nos. location.
S.No. Type Location
1111 Major Nil

1
Minor 2 Nos.
(iv) Metal Beam crash barrier length of minimum 2989 m

(single runner, heavy duty and W-shape) or equivalent shall be
provided at the locations of bridge approaches, built up sections,
high embankments (3.0m and more)and at sharp curves.
(v) Drainage Measures
Following measures shall be adopted:
a. Catch water Drain =

22281 m
b. Lined Drain =
22281 m

9. Total Project Cost (TPC) including cent ages is tabulated below:-
General Abstract of Cost
Sr.
Particulars Amount (INR)
No.
1 Site clearance and Dismanteling 2,389,183.39
2 Earth Work 149,392,859.41
Grannular Sub Base Courses and Base Courses (Non- Bituminous) &
3 239,626,514.30
Hard Shoulder
4 Bituminous Pavement Courses 95,548,455.00
5 Culverts 136,461,908.80
6 Drainage & Protective Works 207,255,133.12
7 Junctions 16,728,858.38
8 Traffic signs, Road markings and other road appurtunences 36,878,173.39
9 Miscellaneous Works including truck lay bye and bus lay bye 3,394,624.32
Civil Cost (A) = 887,675,710
Add Escalation @ 7.5 % on (A) = 66,575,678
Total (B) = 954,251,388
Add 6% GST on B (C) = 57,255,083
Total Cost of tender D (B + C) =

1,011,506,472
Cost Per Km in Crore

75,204,942.13
Sl. no Description of items Total Cost
(in INR Crore)
A Civil Cost "A" Rs.101.15
B Add Contingency @ 2.8% on"A" Rs.2.832
C Total Cost with contingency (EPC Cost = C+D) Rs.103.982
D Add Agency Charges @ 3.0% on "C" Rs.3.119
E Add Supervision @ 3.0% on "A" Rs.3.0345
F Add Escalation @ 10.0% on "A" (5% per year) Rs.10.115
G Add Maintenance @ 2.5% on "A" Rs. 2.528
H SUB TOTAL(C+D+E+F+G) Rs. 122.778
I Add for Preconstruction activities @15% of “A” Rs. 15.1725
J TOTAL Project Cost (H+I) Rs.137.950
10. Justification of Cost as per Ministry’s circular of Normative cost dated 25.04.2018:
(i) Justification of Civil cost

MTM Road - Wakching portion (Km 59+00 to Km 72+450)
Length of 13.450
Project Road
(km)
Estimated
Scope of Normative Total
Head Items
work cost Norms (Cr)
Cost per km Remarks
(in Cr/Km)
Road Works A) Widening to 2 Lane + Hard Shoulder
Site clearance & 9.88 Km 6.73 Cr/km 46.15 4.67 As the maximum height
earth work
Sub base and Base of embankment is 3m

courses while the cost is taken
for 2m embankment
Bituminous height as per Normative
courses cost circular
Culvert
B) Greenfield Alignment to 2 Lane + Hard Shoulder
Site clearance &

earth work
Sub base and Base

courses
3.57 Km 9.60 Cr/km 16.19 4.53 Justified
Bituminous
courses
Culvert
Breast Wall (Upto 0.0037 Cr/

3990 m 4.39 0.0011 Justified
3.0 m) m
Retaining wall 0.0024

660 m 2.33 0.0035 Justified
(Upto 3.0 m) Cr/m
Structures As the maximum height

of retaining wall goes
upto 6m height while in
Gabion Retaining 0.0024 the normative cost the
3837 m 6.46 0.0017
wall (Upto 6.0 m) Cr/m heigth of wall is taken
as 3m, Thus the cost of
retaining wall is less
than double the cost
Traffic sign &

Marking As Per
specification
Bus shelters,
Civil
Junctions 5 % of
Other works and other 5.70 3.56% Justified
Project Facilities Cost
including
cable ducts
etc.

81.21 6.04
MTM Road - Wakshing portion (Km 59+00 to Km 72+450)
Length of Project Road 13.45

(km)
Description of
Items which
are not Cost Rate Per
Sr. No.
included in (cr) Km (Cr)
Remarks
Normative
cost
Estimate cost
of the work as Rates taken as per Nagaland
A
per above 81.215 6.04
SOR 2016.
table
Road Side Drain is not

considered as per Normative
cost norms . In proposed
package following quantity of
the given item has been
Road side drain 10121 5.154 0.38321
considered.
A)Catch water drain = 850 m
B) Lined Drain = 18725 m
C) Sub - surface drain with
perforated pipes = 950 m
Supplying and laying Hydro

Seeding, mulching,soil
nailing on cutting Surface is
not considered as per
Hydroseeding
Normative cost norms . In
along with
proposed package following
seeding and 56,693.00 0.741 0.0551
quantity of the given item has
mulching with
been considered.
Jute net
Hydroseeding area =
50,265 sqm
Seeding and Mulching =
46,080 sqm
Gabion Structure is not

considered as per Normative
cost norms . In proposed
package following quantity of
Gabion Structure 3837.00 1.657 0.00043
the given item has been
considered.
Gabion parapet wall = 750
cum
B Civil Work 88.77

11. It is also submitted that the appointed date of Pkg 3 and Pkg 4 is yet to be given though the
damage compensation has been paid to the DC. In this regard, a DO letter has also been sent to CS,
Nagaland to expedite the compensation.
12. This required re-alignment is required as the locals had opposed the earlier re-alignment
which comes under Pkg 4. ED(P) has already been requested to forward the proposal of descoping so
that same can be approved by the Competent Authority.
13. As Wakching realignment will be a new work, hence no fund is earmarked for the same and
we have to request the Ministry for the requisite fund along with the approval of the project as it is
strategically important work.
14. In view of above, we may call M/s Alliance Engineers and Consultant to give the
presentation for alignment approval at NHIDCL, HQ so that GM(P) may start the process of
preconstruction. We may also inform ED(P) to be presented in the presentation. A suitable date and
time may be given for the presentation.
Submitted for approval please
09/10/2019 9:58 AM
RISHIK SHRIVASTAVA
(GRADUATE CIVIL ENGIN)
Note No. #2
09/10/2019 10:10 AM
ASHOK KUMAR JHA
(DEPUTY GENERAL MANAG)
Note No. #3
09/10/2019 12:10 PM
SHASHANK KUMAR
(GENERAL MANAGER)
Note No. #4
15.10.2019 ( 11 am)
09/10/2019 2:16 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #5
11/10/2019 9:43 AM
SHASHANK KUMAR
(GENERAL MANAGER)
Note No. #6
11/10/2019 10:15 AM
ASHOK KUMAR JHA
Note No. #7

Refer Note #1

(Design Length – 13.450 Km) in the state of Nagaland under SARDP-NE Phase A on EPC Mode–
approval of alignment reg.

A meeting was held on 15th Oct, 2019 regarding approval of alignment chaired
by Director (T) at NHIDCL HQ wherein the consultant M/s Alliance Engineers and Consultants gave a
presentation on alignment details.
2. Accordingly, the draft MOM is submitted for perusal and approval.
22/10/2019 12:21 PM
RISHIK SHRIVASTAVA
Note No. #8
22/10/2019 2:04 PM
ASHOK KUMAR JHA
Note No. #9
22/10/2019 2:32 PM
SHASHANK KUMAR
(GENERAL MANAGER)
Note No. #10
Please re draft in clarity
22/10/2019 2:56 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #11
22/10/2019 3:20 PM
SHASHANK KUMAR
(GENERAL MANAGER)
Note No. #12
22/10/2019 3:22 PM
ASHOK KUMAR JHA
Note No. #13
As directed, the modified draft MOM is put up for kind perusal and approval.
22/10/2019 5:29 PM
RISHIK SHRIVASTAVA
Note No. #14
22/10/2019 5:33 PM
ASHOK KUMAR JHA
Note No. #15
22/10/2019 6:00 PM
SHASHANK KUMAR
(GENERAL MANAGER)
Note No. #16
23/10/2019 1:24 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #17
23/10/2019 2:35 PM
SHASHANK KUMAR
(GENERAL MANAGER)
Note No. #18
23/10/2019 4:13 PM
ASHOK KUMAR JHA
Note No. #19

NHIDCL/Nagaland/DPR/Wakching/2019

(Design Length – 13.450 Km) in the state of Nagaland under SARDP-NE Phase A on EPC Mode–reg.

Ref: (i) Letter no. WH/C&S/NH/15(Pt)/831 dated 05.12.2019
(ii) Minutes of Meeting of Meeting held at NHIDCL HQ on 15.10.2019

PUC is a letter from Commissioner and Secretary to the Govt of Nagaland wherein it
is stated to review the decision on reducing the scope of work on the 3 Km stretch of town
portion of Wakching Town in the interest of work.

2. Vide ref (i), It is stated that a meeting was held at DC, Mon conference hall on
11.11.2019 regarding the construction of 2 lane with hard shoulder of Merangkong Tamlu Mon
road from Km 59.000 to Km 73.640 ( Design Km 59.000 to Km 72.450). The minutes of meeting
vide letter no. Nil dated 14.11.2019 from DC, Mon has been forwarded wherein it is stated
that Wakching Area public represented by 9 village council chairmen, Student Union and NGOs
voiced their displeasure and anguish about the latest development and they unanimously
rejected the decision taken by the NHIDCL to strengthen 3 km stretch and develop the
remaining 10 km stretch to 2 lane.
The member also stated that when the Wakching Town public have readily agreed for the 2
lane, NHIDCL should not worry about the people who will be affected by the 2 lane road
construction. There is sufficient land for their settlement in different locations.

3. It is stated that While pleading for taking up 2-Laning for whole Stretch of the work,
people are assuring support in ensuring required RoW to facilitate construction. Hence,
Commissioner and Secretary to the Govt of Nagaland stated to review the decision on reducing
the scope of work on the 3 Km stretch of Wakching town portion in the interest of public.

4. In regards to above, it is stated that a meeting was conducted at NHIDCL HQ for the
approval of alignment of Wakching portion under the chairmanship of Director (T). The
Consultant stated that the existing alignment is passing through the centre of the town
Wakching which is a densely populated area. The Consultant pointed out that wherein it was
directed that the existing road in the Wakching town portion for a length of around 3 Km
stretch which is the town portion of Wakching. This Stretch is thickly populated and the
possibility of acquiring structure will not be an easy task as people in this area does not have
the option of shifting back due to hilly terrain.

Accordingly it was directed that existing road in the wakching town portion for the length of
around 3 Km be developed within the available ROW. The balance 10 Km road will be
developed as 2 Lane with Hard shoulder on the existing alignment with the Limitation in
Geometry as mentioned by the Consultant M/s Alliance Engineers and Consultant.

5. It is stated that the available ROW in town portion was considered to keep damage
compensation estimate at the Minimum. Now Commissioner & Secretary, Government of
Nagaland has requested to consider the demand of public for construction of 2 Lane with Hard
Shoulder in the township area also.

6. As stated above, the consultant is preparing the damage compensation estimate for
the alignment as approved by NHIDCL for the alignment as approved by NHIDCL. Thus a mail
was sent to the Consultant M/s Alliance Engineers and Consultant on 16.12.2019 wherein it
was asked to forward the chainage – wise TCS of the Wakching re-alignment portion of 13.450
Km.

7. The Consultant had forwarded the Chainage wise TCS details of 13.450 Km.

8. It can be seen from the details of TCS (copy enclosed) that in all the chainages, the
width of carriageway is taken as 10 m and 2 laning of road is provided at every chainage of
13.450 Km including Wakching town portion. Hence the town portion of 3 Km is also being 2
Laned and not Strengthened as per letter of DC dated 05.12.2019.

9. In view of above, a DO letter may be sent to Commissioner & Secretary to the Govt. of
Nagaland informing him about the 2 Laning of road of Wakching realignment for full length of
13.450 Km, which is also inclusive of town portion. Draft DO letter is placed for kind perusal
and approval.

30/12/2019 1:18 PM
RISHIK SHRIVASTAVA
Note No. #20

Kindly enclose the relevant TCS for the Wakching Town portion showing that
carriageway width is 10 m.
30/12/2019 2:24 PM
ASHOK KUMAR JHA
Note No. #21
NHIDCL/Nagaland/DPR/Wakching/2019

(Design Length – 13.450 Km) in the state of Nagaland under SARDP-NE Phase A on EPC Mode–reg.

Ref: (i) Letter no. WH/C&S/NH/15(Pt)/831 dated 05.12.2019
(ii) Minutes of Meeting of Meeting held at NHIDCL HQ on 15.10.2019

PUC is a letter from Commissioner and Secretary to the Govt of Nagaland wherein it
is stated to review the decision on reducing the scope of work on the 3 Km stretch of town
portion of Wakching Town in the interest of work.

2. Vide ref (i), It is stated that a meeting was held at DC, Mon conference hall on
11.11.2019 regarding the construction of 2 lane with hard shoulder of Merangkong Tamlu Mon
road from Km 59.000 to Km 73.640 ( Design Km 59.000 to Km 72.450). The minutes of meeting
vide letter no. Nil dated 14.11.2019 from DC, Mon has been forwarded wherein it is stated
that Wakching Area public represented by 9 village council chairmen, Student Union and NGOs
voiced their displeasure and anguish about the latest development and they unanimously
rejected the decision taken by the NHIDCL to strengthen 3 km stretch and develop the
remaining 10 km stretch to 2 lane.
The member also stated that when the Wakching Town public have readily agreed for the 2
lane, NHIDCL should not worry about the people who will be affected by the 2 lane road
construction. There is sufficient land for their settlement in different locations.

3. It is stated that While pleading for taking up 2-Laning for whole Stretch of the work,
people are assuring support in ensuring required RoW to facilitate construction. Hence,
Commissioner and Secretary to the Govt of Nagaland stated to review the decision on reducing
the scope of work on the 3 Km stretch of Wakching town portion in the interest of public.

4. In regards to above, it is stated that a meeting was conducted at NHIDCL HQ for the
approval of alignment of Wakching portion under the chairmanship of Director (T). The
Consultant stated that the existing alignment is passing through the centre of the town
Wakching which is a densely populated area. The Consultant pointed out that wherein it was
directed that the existing road in the Wakching town portion for a length of around 3 Km
stretch which is the town portion of Wakching. This Stretch is thickly populated and the
possibility of acquiring structure will not be an easy task as people in this area does not have
the option of shifting back due to hilly terrain.

Accordingly it was directed that existing road in the wakching town portion for the length of
around 3 Km be developed within the available ROW. The balance 10 Km road will be
developed as 2 Lane with Hard shoulder on the existing alignment with the Limitation in
Geometry as mentioned by the Consultant M/s Alliance Engineers and Consultant.

5. It is stated that the available ROW in town portion was considered to keep damage
compensation estimate at the Minimum. Now Commissioner & Secretary, Government of
Nagaland has requested to consider the demand of public for construction of 2 Lane with Hard
Shoulder in the township area also.

6. As stated above, the consultant is preparing the damage compensation estimate for
the alignment as approved by NHIDCL for the alignment as approved by NHIDCL. Thus a mail
was sent to the Consultant M/s Alliance Engineers and Consultant on 16.12.2019 wherein it
was asked to forward the chainage – wise TCS of the Wakching re-alignment portion of 13.450
Km.

7. The Consultant had forwarded the Chainage wise TCS details of 13.450 Km.

8. It can be seen from the details of TCS (copy enclosed ) that in all the chainages, the
width of carriageway is taken as 10 m and 2 laning of road is provided at every chainage of
13.450 Km including Wakching town portion. Hence the town portion of 3 Km is also being 2
Laned and not Strengthened as per letter of DC dated 05.12.2019.

9. In view of above, a DO letter may be sent to Commissioner & Secretary to the Govt. of
Nagaland informing him about the 2 Laning of road of Wakching realignment for full length of
13.450 Km, which is also inclusive of town portion. Draft DO letter is placed for kind perusal
and approval.


30/12/2019 2:36 PM
RISHIK SHRIVASTAVA
Note No. #22
as per the schedule TCS communicated by DPR consultant the chainage of

wakching town portion is from 66.702 to 67.08 where in the Type-I, and Type-II
TCS has been provided which correspond to 2-laning of road i.e. the same
section as being provided in the balance length of the realignment.

in view of the above the draft DO Letter may kindly be approved.
30/12/2019 3:37 PM
ASHOK KUMAR JHA
Note No. #23
For approval please
31/12/2019 2:57 PM
AJAY ALUWALIA
(EXECUTIVE DIRECTOR)
Note No. #24
OK.
31/12/2019 3:15 PM
KESHAV KUMAR PATHAK
(MANAGING DIRECTOR)
Note No. #25
31/12/2019 3:17 PM
AJAY ALUWALIA
Note No. #26
31/12/2019 3:30 PM
ASHOK KUMAR JHA
Note No. #27
Sub: “Construction of Two-Lane with hard shoulders of Merangong Tamlu Mon road
Wakching Portion on EPC basis from existing Km 59.0 to Km 73+640 [Design Km. 59+000 to
Km. 73+450] (Design Length – 13.450 Km) in the state of Nagaland under SARDP-NE Phase A
on EPC Mode
PUC is letter no. NHIDCL/BO-MKG/MISC/2019-20/151 dated 22.1.2020 forwarding

therewith an estimate of Rs. 9.16 Crore for maintenance of MTM road Wakching Town portion
entrusted to NHIDCL.
2. Background: The DPR of the project road was initially prepared by RITES Ltd. In the
initial proposal the Wakching town was bypassed by proposing realignment from KM 59+000
to KM 63+950. However, due to various representations from local and Govt. bodies, it was
decided to keep the alignment of the project road along the existing road alignment. As
such the work for the preparation of the DPR for the new proposal has been awarded to
Alliance Engineers and Consultants. Thus, a meeting was conducted at NHIDCL HQ in which
approval of alignment of Wakching portion was done under the chairmanship of Director
(T). Further, the Consultant was asked to prepare LAP and utility estimate for the subject
road.
3. GM (P) vide letter no NHIDCL/BO-MKG/MISC/2019-20/151 dated 22.1.2020

has stated that the repair and maintenance work of Merangong Tamlu Mon road Wakching
Portion on EPC basis from existing Km 59.0 to Km 73+640 [Design Km. 59+000 to Km.
73+450] (Design Length – 13.450 Km) in the state of Nagaland under SARDP-NE Phase A on
EPC Mode is forwarded as such the condition of road is not motorable.
4. The recommendation of ED (P), RO Kohima was taken telephonically by DGM(T).

Also ED(P) has further recommended that the bid should be invited on Item-Rate basis with
a DLP of one year.

Comments of the technical division:

5. The estimate was examined and following observations have been made:

i. The estimate is for maintenance of MTM road Wakching Town portion. It is also stated
that the preparation of LAP and Utility shifting estimate is under process.
Accordingly, the estimate has been recommended to be executed on item rate
contract.
ii. No agency charge has been incorporated in the estimate. As per ministry’s circular
dated 04.07.2016, the agency charge for item rate contract is 9 %. Accordingly, the
abstract of estimate needs to be amended.
iii.It is also to mention that no DLP of the road has been proposed GM (P). However,
since the DPR is under process and the same road will be awarded by next year, and
by the time contractor mobilized to his full potential, it would have been almost
1.5 years. Accordingly, we may keep construction period as 1 year and DLP of 6
months.
iv. In the estimate prepared by the GM (P), 12 % GST has been incorporated. However,
Nagaland SOR already has VAT component of 6 % in the respective items,
accordingly, the abstract needs to be modified. Further, the payments would be
made to the contractor on prorate basis including the 6 % GST component.
v. It is imperative to mention that additional items like Labour cess, supervision
charge and Quality control has been incorporated in the estimate and the same may
be disallowed.

6. Further, it is stated that estimate received by GM(P) has been modified and the
rates of Drain and WBM has been taken as Mechanical mean rates instead of manual mean.
Also the Earthen shoulder of 2 m (1 m on each side) has been taken. Further, the cost of
Hume pipe culvert has been taken from earlier estimates as 2.0 lakhs per culvert.

7. The abstract of modified estimate is as follows:

S. Estimate recommend by Estimate as modified by
Item description
No GM(P) & ED(P) Technical Division
1. Civil work 7,67,25,132.67 6,42,08,186
2. Contingency 21,48,303.71 0
3. Sub Total 7,88,73,436.18 6,42,08,186
4. Add CGST 47,32,406.18 0
5. Add IGST 47,32,406.18 0
6. GST component @ 6 % 0 38,52,491
7. Add labour Cess @ 1 % 7,88,734.36 0
8. Add supervision 23,66,203.09 0
charge @ 3 %
9. Add Quality Control 1,97,183.59 0
0.25 %
10. Agency charge @ 9 % 0 57,78,736
11. Grand total 9,16,90,369.80 7,96,18,150

(ii) The agency charge shall be retained by NHIDCL HQ and the same shall be sought
from Ministry.

(iii) The expenditure of the work will be borne from M&R funds allocated to NHIDCL.

7. It is proposed that the ED (P), RO Kohima may invite the tender from RO at short
notice of 15 days.

(ii) GM (P) will be advised to execute the majority of work before the onset of monsoon,
so that the road is in maintained in traffic worthy condition. Further the work should be
executed on intend basis as per the site requirement.

8. Further, it is stated that a letter has been received vide letter no. NHIDCL/BO-MKG/
MISC/2019-20/143 dated 15.01.2020 wherein GM(P) has forwarded a maintenance proposal
of Changtongya Longleng road. The estimate has been calculated for estimated cost at 2.5
Lakhs/Km which is as per the circular no. NHIDCL/GM (HR)/DoP for Maintenance of NH/
NHIDCL/378 dated 30.11.2017. Thus, the cost of estimate is Rs. 73.82 Lakhs for the road of
33.428 Km length. The bids of the road has already been received on 27.01.2020 and the
work will be awarded by first week of March.

9. In light of the above, approval of the competent authority is solicited for the
following:
(i) Sanctioning of estimate amounting to Rs. 7,96,18,150/- (including 9 % agency
charge) and releasing Rs 6,80,60,677/- excluding agency charge for the invitation of
Tender and Directing ED (P) to invite the tender with Construction period of 1 year and
DLP of 6 months.
(ii) In principle approval for estimate of Rs. 73.82 Lakhs for the road of 33.428 Km
length of Changtongya Longleng road with a construction period of 6 months and DLP of 6
months.

10. Consequent to the approval by Competent authority, the same will be
communicated to ED (P), RO-Kohima & GM (P), BO Mokokchung.

Submitted please.
01/02/2020 12:45 PM
RISHIK SHRIVASTAVA
Note No. #28
As regards para 8, it is stated that bid for the civil work of Changtongya Longleng
road has been received on 27.01.2020. and the work will likely to be awarded by
March 2020, however, the declaration of the appointed date will depend upon
the handing over of land. Hence, we may sanction the estimate of routine
maintenance based on 2.5 Lakhs/ Km of CL road and advice the GM to invite the
tender and award the work to keep the road in traffic worthy condition, however
after declaration of appointed date, same may be discontinued.

In view of above, Competent Authority's approval for para 9 of Note 27 may
please be solicited.

Submitted please.
01/02/2020 12:59 PM
ASHOK KUMAR JHA
Note No. #29

Reference notes ante.

2. Note 27 above has proposal of maintenance estimates of two roads.

(a) MTM road - Wakching town portion- Rs 7.96 Crore.
(b) Changtongya- Longleng road - 73.82 Lakhs.

3. Para 9 of Note 27 and Note 28 may please be approved.
05/02/2020 7:08 PM
AJAY ALUWALIA
Note No. #30
Please discuss
10/02/2020 2:34 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #31

Discussed with Dir(T).

2. Are the above two roads NHs ?
10/02/2020 5:58 PM
AJAY ALUWALIA
Note No. #32
No.
These roads are the part of State Highways. (SH)
10/02/2020 6:21 PM
RISHIK SHRIVASTAVA
Note No. #33


2. The two roads are not NHs, therefore we may not be able to take up the M&R
works from the funds allotted by the Ministry, which are meant for NHs. These
being SHs, the repair and maintenance is the responsibility of the State Govt. We
are basically going to carry out the development of these roads, and on
completion of DLP of the EPC contractors, handover the roads back to the state.
Till such time EPC contractors are appointed and Appointed date declared, the
State Govt has to maintain these roads too, as done earlier for similar other
roads.

3.We may inform the RO and PMU accordingly.
11/02/2020 6:38 PM
AJAY ALUWALIA
Note No. #34
We may not take up M&R of Non NH.
12/02/2020 2:06 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #35
Have these two roads been handed over to us or proposed to be handed over to
us by the Ministry ?
12/02/2020 3:20 PM
KESHAV KUMAR PATHAK
(MANAGING DIRECTOR)
Note No. #36

Reference note 35 ante.

2. Spoke to GM(P) Mokukchung on 12.02.2020. He informs that the
roads/stretches under consideration have not been handed/taken over from the
State Government(PWD). The roads shall be taken over on appointment of EPC
contractors, close to Appointed Date.
12/02/2020 5:54 PM
AJAY ALUWALIA
Note No. #37
Discussed. Please reconfirm from the Ministry whether we can take up

maintenance of these 2 roads. It appears that the Chontakia longlai is declared
an NH. My understanding is that, we should maintain both the roads till the EPC
Contractor is in place.
13/02/2020 9:44 AM
KESHAV KUMAR PATHAK
(MANAGING DIRECTOR)
Note No. #38
Please attach MORTH Gazette notification dated 04 March 2014.

2. Also send an email to RO Kohima and PMU Mokokchung to intimate if road

Changtongya - Longleng has been entrusted to us by 14.02.2020.

3. Put up on 15.02.2020 even if no reply is received from RO & PMU.
13/02/2020 12:56 PM
AJAY ALUWALIA
Note No. #39

As directed, a mail was sent to RO Kohima and PMU Mokokchung, however no
reply has been received till date.

2. Further, the MORTH Gazette notification dated 04.03.2014 is attached.

Submitted please.
14/02/2020 5:27 PM
RISHIK SHRIVASTAVA
Note No. #40

2. The Gazette notification declaring Changtongya- Longleng ropad as NH is
attached. This being NH, Dir(T) may give the "in principle" approval of the
estimate of Rs 73.82 Lakhs, in consultation with Dir(A&F) for repairs of this road.

3. ED(P) and GM(P) in the sanction letter, shall be asked to ensure that the road
is taken over from PWD and that there no work sanctioned/ongoing by PWD,
before award of work. Bids may be invited by GM(P) on short notice to ensure
the work is completed before onset of Monsoon.

4. Road MTM is not an NH and as ascertained from the Ministry, M&R works on
this road cannot be sanctioned from the funds allotted by the Ministry.

14/02/2020 5:52 PM
AJAY ALUWALIA
Note No. #41
As proposed may be approved.
14/02/2020 6:43 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #42
17/02/2020 9:26 AM
MANOJ SAHAY
(DIRECTOR)
Note No. #43
Ok.
17/02/2020 9:31 AM
KESHAV KUMAR PATHAK
(MANAGING DIRECTOR)
Note No. #44
17/02/2020 1:38 PM
MANOJ SAHAY
(DIRECTOR)
Note No. #45
17/02/2020 2:14 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #46

Please put up letter to RO and PMU
17/02/2020 6:34 PM
AJAY ALUWALIA
Note No. #47
18/02/2020 10:39 AM
ASHOK KUMAR JHA
Note No. #48
20/02/2020 11:33 AM
RISHIK SHRIVASTAVA
Note No. #49
20/02/2020 11:57 AM
HIMANI
(OFFICE ASSISTANT)
Note No. #50
As directed, the draft letter is put up for kind perusal and approval.
20/02/2020 12:03 PM
RISHIK SHRIVASTAVA
Note No. #51
20/02/2020 2:15 PM
ASHOK KUMAR JHA
Note No. #52
20/02/2020 4:16 PM
V.K. RAJAWAT
(DIRECTOR)
Note No. #53
20/02/2020 5:03 PM
ASHOK KUMAR JHA
Note No. #54
20/02/2020 5:13 PM
HIMANI
(OFFICE ASSISTANT)
Note No. #55

Please refer Note 43 vide which the maintenance estimate of Rs 73.82 Lakhs of
Chnagtongya Longleng road has been approved.

2. Accordingly, we may send the file to the finance division to issue the AA&FS
for the same.

05/06/2020 3:51 PM
RISHIK SHRIVASTAVA
Note No. #56
05/06/2020 4:27 PM
ASHOK KUMAR JHA
Note No. #57
08/06/2020 2:05 PM
P.S. MEHRA
(GENERAL MANAGER)
Note No. #58
08/06/2020 3:05 PM
MAHESH GUPTA
Note No. #59
08/06/2020 3:22 PM
SANDEEP KUMAR
(MANAGER)
Note No. #60
As per the proposals of the technical division at Note # 27 and their recommendations at Note # 28
to Note # 42, and its approval at note # 43, the financial sanctions for the M & R estimates is
submitted for their approval to issue and are attached vide DFA/4021841.
09/06/2020 4:56 PM
KAILASH
(OFFICE ASSISTANT)
Note No. #61
As per Note # 60 please.
10/06/2020 11:19 AM
SANDEEP KUMAR
(MANAGER)
Note No. #62
As approved by the Competent Authority at Note #43, AAFS for civil cost of
Rs.73.82 lakh (para 2 of Note #40 refers) plus agency charges totaling Rs.0.82
crore is placed at DFA/ 4021841 for approval please.
10/06/2020 12:38 PM
MAHESH GUPTA
Note No. #63
Draft approved.
10/06/2020 3:47 PM
P.S. MEHRA
(GENERAL MANAGER)
Note No. #64
The financial sanction attached vide DFA No 4021841 has been approved by the
competent authority and accordingly has also been digitally signed.

10/06/2020 4:57 PM
SANDEEP KUMAR
(MANAGER)
Note No. #65
Pl forward the sanction to PMU.
10/06/2020 5:00 PM
ASHOK KUMAR JHA

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File No. NHIDCL/Nagaland/CivilWork/MTM/Wakchig/2019 (Computer No.

Thus GM(P) vide letter no. NHIDCL/BO-MKG/M-T-M/PKG-IV/2019-20//18 dated 12.09.2019 stated

4. Salient features of the above mentioned project is as under:-

Land is available at free of cost. However

Design length 13.450 Km

Proposed ROW Varying ROW from 20m to 25m

Civil Cost 101.15 Cr

(Total project cost)

Construction period 3 years

Defect liability period 5 Years

a. Carriage Way Width- 7.00m

b Hard Shoulder Width – 1.5m (both side)

c. Earthen Shoulder Width – 1.0m ( valley side)

d. Total formation Width – 11.0m

Major Bridge Nil

Minor Bridge Nil

Culverts 27 Nos. (New) + 38 Nos.(Reconstruction)

Junctions 2 Nos. (Minor)

Truck Laybyes Nil

6. Pavement Design

Flexible pavement shall be adopted for Project Highway.

Re-construction/new construction of culverts (Total No. 65):

Nos. of Existing details ProposedCulverts

27 Nos Additional New Culverts 1x 2 m Box culverts

(ii) Junction Improvement: Junction improvement at 83 Nos. location.

S.No. Type Location

1111 Major Nil

(iv) Metal Beam crash barrier length of minimum 2989 m

(v) Drainage Measures

Following measures shall be adopted:

a. Catch water Drain =

General Abstract of Cost

1 Site clearance and Dismanteling 2,389,183.39

2 Earth Work 149,392,859.41

4 Bituminous Pavement Courses 95,548,455.00

6 Drainage & Protective Works 207,255,133.12

8 Traffic signs, Road markings and other road appurtunences 36,878,173.39

Civil Cost (A) = 887,675,710

Add Escalation @ 7.5 % on (A) = 66,575,678

Total (B) = 954,251,388

Add 6% GST on B (C) = 57,255,083

Total Cost of tender D (B + C) =

Cost Per Km in Crore

Sl. no Description of items Total Cost

(in INR Crore)

A Civil Cost "A" Rs.101.15

B Add Contingency @ 2.8% on"A" Rs.2.832

C Total Cost with contingency (EPC Cost = C+D) Rs.103.982

D Add Agency Charges @ 3.0% on "C" Rs.3.119

E Add Supervision @ 3.0% on "A" Rs.3.0345

F Add Escalation @ 10.0% on "A" (5% per year) Rs.10.115

G Add Maintenance @ 2.5% on "A" Rs. 2.528

H SUB TOTAL(C+D+E+F+G) Rs. 122.778

I Add for Preconstruction activities @15% of “A” Rs. 15.1725

J TOTAL Project Cost (H+I) Rs.137.950

(i) Justification of Civil cost

MTM Road - Wakching portion (Km 59+00 to Km 72+450)

Road Works A) Widening to 2 Lane + Hard Shoulder

Sub base and Base of embankment is 3m

B) Greenfield Alignment to 2 Lane + Hard Shoulder

Site clearance &

Sub base and Base

Breast Wall (Upto 0.0037 Cr/