Unit 27: Understanding Health and Safety in the Business

Workplace

Page: 1
Table of Contents

Page: 2
Introduction

According to Goetzel and Guindon (2015), the confidence of employees can be

improved by healthy and safe condition of the workplace. The managers of the
company ought to be ensure the healthy and safe condition at the workplace. In this
assignment I am going to discuss the health and safety of 2 Sister Food Group. 2
Sisters Food Group is an exclusive nourishment assembling organization situated in
Birmingham, England. The company Built up under a deceptive name (the
organization was never claimed by two sisters) in 1993 by business visionary Ranjit
Singh Boparan, as a solidified retail poultry cutting activity, it has developed quickly
through obtaining and extended to cover 36 assembling locales in the UK, six in the
Netherlands, one in Ireland and one in Poland. The assignment is made up off four
tasks such as- The first task explains the legal requirements and regulations for
ensuring the health, safety and security of those employed in business. The second
task describes the requirements for a healthy and safe workplace, as applied to the
physical environment and equipment in 2 Sisters Food Group. The third task is about
Explaining the roles and responsibilities for health and safety of key personnel of 2
Sisters Food Group. And the last and final task of the assignment is risk assessment
about the work environment of 2 Sisters Food Group.

P1 Explain the legal requirements and regulations for ensuring the health,
safety and security of those employed in business

Laws or regulations govern the health and safety at the workplace. There are several
laws and regulations for ensuring the health and safety at the workplace.

The health and safety is not only the responsibility of the employers but also the
employees (Goetzel and Guindon 2015). It was thought that the responsibility of
health and safety is for the employers but the situation has changed. The
regulations regarding health and safety are-

Page: 3
Health and Safety at Work Regulations 1999

According to Goetzel and Guindon (2015), the Management of Health and Safety at
Work Regulations 1999 spotlights on word related wellbeing and security. Guidelines
incorporate usage of hazard appraisal and preparing, among different activities. The
guidelines came into power on 29th December 1999. The guidelines spread a wide scope of
wellbeing and dangers, including introduction to asbestos. The guidelines expect businesses
to survey the dangers that workers and others are presented to. It might be important for the
business to select at least one people to help with gathering these necessities. Such people
may originate from inside the business or from an outer source. Furthermore, the business
must orchestrate contact with outer administrations for example salvage administrations,
restorative help and medical aid, for enactment if and when required. Pertinent data ought to
be given to workers, featuring the dangers they are presented to and what is being done to
relieve these dangers. The guidelines likewise indicate that "each business will guarantee
that his workers are given sufficient wellbeing and security preparing". Interest in careful
wellbeing and security preparing is to the greatest advantage of the two bosses and
representatives, ensuring workers' wellbeing and guaranteeing businesses' consistence with
the law.

Health and Safety at Work Act 1974

This is the absolute most significant bit of enactment on wellbeing and security. It
applies to each work circumstance and it is what is called an "Empowering Act", as it
empowers the Secretary of State to make assigned enactment and in this way
practically all other wellbeing and security enactment is as guidelines made under
the Health and Safety at Work Etc. Act (HSAWA). This Act likewise prompted the
development of the Health and Safety Executive which upholds wellbeing and
security enactment and the Health and Safety Commission which is the arrangement
making body to which the HSE reports (Westerholm and Kilbom, 2014). It will be the
obligation of each business to guarantee, so far as is sensibly practicable, the
wellbeing, security and welfare at work of every one of his representatives. The
employers also have further duties to the employees such as- the provision and
maintenance of safe plant and safe systems of work; arrangements for ensuring
health and safety in connection with the use, storage, handling and transport of
articles and substances; the provision of such information, instruction, training and
Page: 4
supervision as is necessary; the provision of a safe place of work and safe means of
access to and egress from it; the provision and maintenance of a safe and healthy
working environment.

Workplace Regulations 1992

According to Vickerstaff (2014), the Workplace (Health, Safety and Welfare)

Regulations 1992 just because set up a steady arrangement of norms for most work
environments including schools, universities and colleges. They supplant prior
enactment which connected uniquely to production lines or workplaces and present
some new components, including prerequisites identifying with windows and rest
offices (specifically managing arrangements for non-smokers and pregnant and
nursing moms).

Bosses have a general obligation under the Health and Safety at Work Act 1974 to
guarantee, so far as is sensibly down to earth, the wellbeing, security and welfare of
their representatives at work. Individuals responsible for non-household premises
have an obligation under the Act towards individuals who are not their workers but
rather utilize their premises. The new Regulations develop these obligations and are
planned to secure the wellbeing and security of everybody in the working
environment, and guarantee that sufficient welfare offices are given to individuals at
work.

The Regulations plan to guarantee that work environments meet the wellbeing,
security and welfare needs of all individuals from a workforce, incorporating
individuals with handicaps. A few of the Regulations expect things to be
'appropriate'. They clarify that things ought to be reasonable for anybody. This
incorporates individuals with handicaps. Where the workforce incorporates
individuals with handicaps, it is imperative to guarantee the work environment is
appropriate for them, especially traffic courses, toilets and workstations.

The Regulations develop the obligations put upon managers and those responsible
for premises by the Health and Safety at Work Act 1974. A significant number of the
prerequisites are as a rule expressly connected to all workplaces just because.

Page: 5
Reporting of Injuries, Diseases Dangerous Occurrences Regulations
1995

The Reporting of Injuries, Diseases and Dangerous Occurrence (RIDDOR)

Regulations 1995 require the announcing of specific episodes to the implementing
specialist (Waddell and Burton, (2016).

The premises and individuals in control should track business related mishaps which
cause passing; business related mishaps which cause certain genuine wounds;
analyzed instances of certain mechanical maladies and certain 'risky events. This
ought to be done as it is a legitimate prerequisite. The report illuminates the
authorizing experts about passings, wounds, word related ailments and perilous
events, so they can recognize where and how dangers emerge, and whether they
should be examined.

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995

(RIDDOR), place a lawful obligation on: managers; independently employed
individuals; individuals responsible for premises; to report business related passing,
significant wounds or more than three-day wounds, business related ailments, and
hazardous events (close miss mishaps). You will be sent a duplicate of the data
recorded and you will almost certainly address any mistakes or oversights.

P2 Describe the requirements for a healthy and safe workplace, as applied

to the physical environment and equipment used in 2 Sisters Food Group

Safety and healthy environment should be ensured to make the workplace safe and
sound in 2 Sisters Food Group. The person in charge of the workplace have to keep
the workplace of 2 Sisters Food Group healthy and safe.

Page: 6
Physical Environment and Equipment

Falling objects- According to Goetzel and Guindon (2015), in an organization there

exist several tools and equipment some are heavy and some have lesser weight.
The heavy tools should be stored at the bottom of the shelve or at the safer place so
that they cannot harm individuals by falling from the upper case. On the other hand,
the thinner things should be stored at the upper case.

Hand tools- Hand equipment are the accessories that people use in day to day
activity. Some of the hand tools may have sharp edges and can cause injury to the
employees such as knifes has a dangerous edge and should be stored at a safe
place (Westerholm and Kilbom, 2014).

Moving objects- According to Vickerstaff (2014), moving objects pose risk to the
workers of the organization. moving objects like pallet trucks, trolleys and baking
racks are heavy and can injure individuals. Therefore, these items should be
carefully taken care and maintained be experts.

Sharp edges- Sharp edges also pose serious risk to the employees at the
workplace. The common furniture in an organization are- desks, drawers, cupboards,
shelves, doors and chairs (Waddell and Burton, (2016). These items may be
damaged some time and have sharp corners which can cause injury to the
employees. The person in charge at the workplace should repair these sharp edges
as soon as possible.

Off-site work- According to Wegman and McGee (2016), sometimes workers may
involve in the work somewhere else which is known as the offsite work. sometimes
the manager of the operation department may send the employees to help the work
of another department. the manger or the employees who go for a off-site work
should be aware about the main duty of the employee in his own department. they
should ensure that the activity of his department should not be hampered. Further
they should ensure that the off-site work is healthy and safe for them.

Page: 7
Organic pests- According to Walton (2017), organic pests spreads infection to the
employees and the workplace should be free from the organic pests like ants,
cockroaches, birds and wasps etc. The pests cause a serious issue to the health and
safety to the employees of the organization. The pests like rats, mice and flies
should be prevented in the workplace by the managers of the organization. The
workplace should be regularly cleaned and managers should take precautionary
measure to tackle these problems.

Water and mould- The health and safety at the workplace are also get hampered by
the water and mound (Roper and Yeh2013). Excessive water makes the workplace
slip and also create mosquito which is a serious healthy issue to the employees of
the organization. The authority of the organization should make sure that the
workplace is free from damp, excessive water and mould to ensure the healthy and
safe environment.

Chemicals- According to Wegman and McGee (2016), chemicals are the materials
which are used to protect some specific goods. Some of these chemicals are very
much hazardous to the health and safety of the employees at the workplace. They
impose a serious risk to the health and safety issue. The employees should use the
chemicals in an appropriate manner so that the individuals at the workplace may not
be hampered by the use of the chemicals. Expertise should be ensured by the
managers of the organization for the healthy and safe environment at the workplace.

P3Explain the roles and responsibilities for health and safety of key
personnel in 2 Sisters Food Group

The key personnel 2 Sisters Food Group have some roles and responsibility towards
making the workplace safe and healthy. The key personnel of 2 Sisters Food Group
include facilities manager, human resource director, departmental heads and
individual employee obligations and responsibility. These key personnel’s roles and
responsibility are-

Page: 8
Facilities Manager- According to Goetzel and Guindon (2015), the facilities
manager is the key personnel who ensures the facilities towards the employees of
the organization. they are also responsible for other functions. As he is responsible
for providing facilities towards the employees of the organization, they also
responsible for the health and safety for the workers of the organization.

Human Resources Manager- The human resources manager is the key personnel
for recruiting, training, as well as health and safety for the employees (Westerholm
and Kilbom, 2014). The management of the organization get consultation on
strategic staffing plans, budget, training and development and labor relations from
the human resource management. The human resource manager takes healthy and
safe measure for the organization so that the employees of the organization can
work freely and efficiently.

Department heads- According to Vickerstaff (2014), t he higher level of management

appoint the head of the department. The head of the department is all in all in that
department. As the head of the department is the chief of that department he maintains,
organize and also structure the department. For the accomplishment of the goal of the
department the first task of the head of the department satisfy the employees work under the
department by providing different types of incentives to the employees. Employees prefer
healthy and safe environment to work and the head of the department is responsible for
making the department healthy and safe. The departmental head spot all problems;
assess the risk and take necessary actions to solve the problems. In 2 Sisters Food
Group the head of the department is responsible for ensuring the healthy and safe
environment at the workplace for the organization.

Individual employee obligations and responsibilities - The health and safety in

the organization is not only the matter of concern to the employers of the
organization but also for the employees of the organization (Waddell and Burton,
(2016). Employees are also responsible to make the workplace healthy and safe as
they are the main part of the health and safety.

P4Plan a risk assessment for a selected administrative work environment

Page: 9
According to Goetzel and Guindon (2015), a risk assessment is the recognizable
proof of dangers that could adversely affect an association's capacity to direct
business. These evaluations help distinguish these innate business dangers and
give measures, procedures and controls to lessen the effect of these dangers to
business tasks.

In this assignment I am going to assess the risk of 2 Sisters Food Group Company.
For assessing the risk of the organization there are 4 steps to follow. The steps for
the assessment of risk are-

Step 1: The first step in the risk assessment process is to identify the hazards.
Hazard is the risky occasion or circumstance that may prompt a crisis or fiasco. It
could likewise be a natural, concoction, or physical operator in (or a property of) a
situation that may have an unfavorable wellbeing impact, or may cause damage or
misfortune (Waddell and Burton, (2016). To recognize the risks it is most
straightforward to stroll around the work place a see what could sensibly be required
to cause hurt and ask the representatives what they think, as they could have seen
things that are not quickly evident except if being working with it consistently. The
assessor ought to likewise do some exploration and check whether there are any
obscure perils and check whether and how they influence the business. Additionally,
thinking back through mishap and sick wellbeing records can help recognize the
more subtle dangers, and ought to consistently mull over long haul risks to wellbeing,
as continually being encompassed by clamor or hurtful substances.

Step 2: The second step in the risk assessment is to decide who might be harmed
and how. According to Vickerstaff (2014), any type risk harm someone and it is the
matter of concern of the manager of the organization to figure out the person who is
going to be harmed by the risk and how the risk harm the person. To identify the
person who is going to be harmed by the risk can be done by grouping of people and
not by individually. For a portion of the representatives there will be specific
prerequisites, similar to youthful laborers or hopeful moms who might be at specific
dangers, additional idea will be expected to deal with the dangers, including the
necessities of specific workers. The individuals who could be hurt can likewise

Page: 10
incorporate cleaner's guests and upkeep laborers who will come all through the
working environment consistently, general individuals from the open could likewise
be hurt by the organization's exercises. Additionally, if it's a mutual work place the
assessor needs to consider how the work influences others existences just as how
their work influences the organization. For every one of the gatherings distinguished
the business needs to consider how they can be hurt as in what kind of sick
wellbeing or damage.

Step 3: The third step in the risk assessment process is to evaluate the risks and
decide on precaution. After the identification of the hazard the manager of the
concern should evaluate the risk that can harm the employees and should decide the
precaution of the risk at the workplace (Westerholm and Kilbom, 2014). In this step
the manager tries to mitigate the possibility of the occurrence of the risk by taking
precautionary measures. The managers should do all the things that can be done to
protect the employees at the workplace from the risk. To do this the assessor needs
to see what moves are as of now being made, similar to the controls that are set up
and how the work is sorted out, at that point to contrast this and great practice and
check whether more ought to be done to bring it up to oneself set guidelines. The
inquiries should have been posed are would we be able to dispose of the risk all
together? Furthermore, if not, how might we control the dangers with the goal that
damage is improbable? At the point when the assessor is attempting to control the
dangers there are a couple of standards to pursue and that should remain in a
similar request. Attempt a less hazardous choice, and forestall access to the high
dangerous alternatives.

Step 4- The fourth and the last step of the risk assessment process is to identify the
events that can cause risk. According to Goetzel and Guindon (2015), the events
that can create risk should be identified by the manager of 2 Sisters Food Group.
The director ought to likewise attempt to alleviate the likelihood of event of those
occasions. At that point the chief ought to apportion the likelihood to the different
occasions. Next the chief should take legitimate activities to control the occasion
from making the dangers into the association as per the probabilities doled out.

Page: 11
Page: 12
Conclusion

The assignment is made up off four tasks such as- The first task explains the legal
requirements and regulations for ensuring the health, safety and security of those
employed in business. The second task describes the requirements for a healthy and
safe workplace, as applied to the physical environment and equipment in 2 Sisters
Food Group. The third task is about Explaining the roles and responsibilities for
health and safety of key personnel of 2 Sisters Food Group. And the last and final
task of the assignment is risk assessment about the work environment of 2 Sisters
Food Group.

Page: 13
References

1. Goetzel, R. and Guindon, A. (2015) Health and productivity management:

Establishing key performance measures, benchmarks and best practices.
2. Westerholm P and Kilbom Å. (2014) Aging and work: the occupational health
services’ perspective. Occupational and Environmental Medicine 54: 777–780
3. Vickerstaff S. (2014) Managing the older workforce. Equal Opportunities
Review 2005; 137: 6–10
4. Waddell G and Burton A K. (2016) Is work good for your health and well-
being? London: The Stationery Office
5. Wegman D H and McGee J. (2016) Health and safety needs of older
workers. Washington, DC: National Academy Press
6. Walton M. (2017) Occupational Health and Safety. European Management
Journal, 26: 1–10
7. Roper K O and Yeh D C. (2013) Ergonomic solutions for an aging workforce.
Journal of Facilities Management 5, 172–178

Page: 14