MTM Design and Technical Review Procedure: Approval

MTM DESIGN AND TECHNICAL REVIEW PROCEDURE
L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013
Approval
Amendment Record
Date of Issue Version Description

16/04/2012 1 Initial issue under MTM
12/06/2013 2 Table of Contents added and reformatted
Approving Manager: Head of Network Asset Management Approval Date: 12/06/2013 Next Review Date: 12/06/2016
PRINTOUT MAY NOT BE UP-TO-DATE; REFER TO METRO INTRANET FOR THE LATEST VERSION Page 1 of 27
Table of Contents
1 Purpose................................................................................................................................ 3
2 Scope ...................................................................................................................................3
3 References........................................................................................................................... 3
4 Terminology and Descriptors............................................................................................. 3
5 Approach ............................................................................................................................. 6
6 Technical Review Terms of Reference (ToR) ....................................................................7
7 Responsibilities................................................................................................................... 8
7.1 Design Consultants.............................................................................................................. 8
7.2 MTM Projects..................................................................................................................... 11
7.3 MTM Network Asset Management...................................................................................... 12
7.4 MTM Infrastructure Delivery ............................................................................................... 12
7.5 MTM Engineering Design Review Group............................................................................ 13
7.5.1 Registration of Technical Design Review................................................................ 14
7.5.2 Technical Review Form.......................................................................................... 15
Appendix 1 – Terms of Reference for Technical Review........................................................... 16
Appendix 2 – Project Development and Approval Flowchart ................................................... 19
Appendix 3 – Technical Review Form ........................................................................................ 20
Appendix 4 – Design Management Flowchart............................................................................21
Appendix 5 – Proof Engineering Requirements ........................................................................22
Appendix 6 – Proof Engineering Certificate of Compliance ..................................................... 24
Appendix 7 – Design Management Plan - Typical List of Contents..........................................26
1 Purpose
MTM is an accredited Rail Operator and under the Rail Safety Act (2006) must ensure the
safe operation, construction and maintenance of all of the railway infrastructure and assets.
This includes the engagement of a design consultant to provide an engineering design, (or
the review of a design) required for the delivery of a project or asset renewal to be
incorporated as part of the operating railway.
The purpose of this procedure is to define the process and responsibilities required for
Metro Trains Melbourne (MTM) to undertake a Technical/Engineering review (including
design reviews) for all infrastructure projects (to be delivered under the Projects Agreement
with the Department of Transport (DoT)) and Network Asset Management configuration
changes that require design input. The design reviews are intended to establish design
control against agreed standards and defined operational requirements, while also
considering the impact on MTM maintenance practices. The review is not intended as a
“design check”.
2 Scope
This document applies to the design management and technical review of designs
prepared on behalf of MTM Projects or other stakeholders. This procedure also applies to
the design review for State, Franchise, Third Party and MTM Asset Management works
proposed on the MTM rail network covering all disciplines such as:
 Track and Civil
 Bridges, structures, buildings and facilities
 Signalling systems and power
 Overhead power and traction
 Substations
 Operational Control Systems
The design review must follow the Terms of Reference specified by MTM and shall provide
assurance that all the requirements of the Accredited Rail Operator’s (ARO’s) Safety
Management System, including operational and functional requirements and the
appropriate standards, have been met.
3 References
L1-SQE-PRO-001 - Management of Change Process
L1-ASY-PRO-001 - Engineering Change Control Procedure
L1-NAM-PRO-001 - Signalling Design Technical Review Procedure
4 Terminology and Descriptors

ARO Accredited Rail Operator.
DR Design Report. This is a report prepared by the design consultant based

on the ARO’s Project Brief, agreed Standards and Final Operational
Requirements which is prepared at a defined phase of design. E.g.
Concept, Reference, Preliminary, Detailed or Final Design phase.
Review Staff available from MTM Engineering Design Review Group (EDRG)
Team (containing various disciplines) and/or suitably qualified and
experienced consultants supporting the MTM Engineering Design
Review Group.
Design Independent, qualified and experienced consultants engaged to

Consultants undertake the design management for a project or the technical review
of design documentation on behalf of MTM.
Design A plan submitted by the designer detailing how the design process will
Management be managed and drawings submitted to EDR for review, comment and
Plan feedback.
Drawing A plan submitted by the designer detailing how the documents and
Management drawings for each design stage will be managed and submitted for
Plan (DwMP) review and incorporate DMS requirements. The DwMP is required to
incorporate a schedule for the delivery of drawings and reports
identifying timing for issue of design packages to the ARO for review.
Drawing Drawing Management System managed by the Department of Public

Management Transport Victoria, (PTV)
System (DMS)
IFC/IFT Plans and or documents designated as Issued For Construction or

Tender.
Independent Qualified and experienced consultant engaged to conduct an

Reviewer (IR) independent 3rd party review. The reviewer must be independent, either
from a different design house or from the same company but a separate
office location and shall not be involved with the design of any other
associated elements of that particular Project.
Interface A plan submitted by the designers detailing how the design consultant
Management will manage the interface between design disciplines, design
Plan consultants, stakeholders and adjacent work packages as part of the
overall project and other projects including the optimisation of
occupations and impact on the current MTM Maintenance & Renewal
program [Incorporated into the DMP when the design is of a single
discipline or involving minimal interfaces] .
MTM Metro Trains Melbourne.
MTM Rail Infrastructure Department responsible for the day to day

Infrastructure maintenance of MTM operational infrastructure.
M&R Program The annual Maintenance and Renewal Program managed by MTM
Infrastructure Delivery.
MTM MTM Division responsible for the management and operation of the
Operations metropolitan train system.
MTM MTM Engineering Design Review Group (EDRG) provides Engineering

Engineering Design review for MTM Asset Management and MTM Projects on all
Design infrastructure assets within the Metro’s lease.
Review Group
MTM Projects MTM Division responsible for the delivery of projects.
MTM SOP MTM Strategic Operations Plan.
MTM A document prepared by MTM Engineering Design Review Group to be

Technical used by the core team or independent reviewer for documenting details
Review Form of the review.
Network Asset Network Asset Management is responsible for the Asset Management
Management of all infrastructure assets within Metro’s lease.
(NAM)
Project Brief The Project Brief is a document containing the Project Objectives, the
Functional Operational Requirements and establishes the design basis
to be adopted by the project.
FIS The Final Impact Statement is a report detailing the preferred option for
the project and confirms that it meets the Operational Requirement of
Metro and stakeholders.
RAMS Reliability, Availability, Maintainability and Supportability – The

parameters and performance targets that must be considered during the
design and technical review process.
SFAIRP Term used for risk assessment outcome – So Far As Is Reasonably

Practicable as defined under the Rail Safety Act 2006.
SID Register The Safety In Design Register detailing the safety related items raised
and considered during the design development and design review
process.
Task A list of activities to be considered and undertaken during the technical

Descriptions review process.
Technical An overall technical/engineering review process undertaken to assess

Review the compatibility of a functional specification or engineering drawing
against the Operational Requirements and Technical Standards by
taking into consideration the existing infrastructure and infrastructure
asset management and maintenance processes.
Terms of The Document detailing all Task Descriptions outcomes and

Reference deliverables to be considered by the reviewer during the Technical
(ToR) Review. Refer to Attachment 1 for details.
5 Approach
The technical review undertaken by the EDR group must consider the design from the
Network Asset Management perspective, in particular the impact on the existing inspection
and maintenance regime and future maintenance access requirements.
The technical review is not a substitute for the checking and independent review processes
that form part of the preparation of engineering drawings.
The aim of the review is to assist the designer to resolve any design deficiencies, errors or
omissions and non-compliances in relation to the functional and operational requirements
and any deviation or non-compliance to current standards and maintenance practices.
It is essential that the reviewer assesses the impact of the design on the maintenance of
the assets for the duration of their life cycle including any potential interface issues and the
impact on existing or related assets.
The technical review should be conducted using the appropriate MTM Engineering Review
Form. The review must follow the RAMS principle to ensure these are considered during
the technical review.
Aspects of the review should include but not be limited to:
1. Documents – List the project documents provided by MTM for review.
2. Design - including compliance with relevant specifications and standards.
3. Type Approval/Engineering Change Approval - what is the status of such
application.
4. Identify changes that will have an impact on operational safety and rail accreditation,
in particular:
 Description of the area of non-compliance including the exact variation from
the standard
 Comment on the reason that the standard can not be complied with
 Comment on what would have to be done (regardless of practicability) to
comply with the standard, ideally including an estimate of time and cost
 Comment on proposed mitigations, if any, for the area of non-compliance
These above points would form the basis for the risk assessment of areas of non-
compliance to determine whether they can be accepted and what controls need to be put
in place to reduce the risk to SFAIRP in accordance with the MTM Engineering Change
process.
5. Reliability - proposed design must consider the enhancement of performance and
reliability of the rail assets.
6. Availability - downtime required for maintenance and renewal.
7. Maintainability - including the required competencies of technicians attending the
failure of an asset and on the access for maintenance and renewal activities and
ongoing OEM support and supply of spares.
8. Supportability - ongoing availability/technical support for asset life cycle.
9. Form, Fit, Function - configuration management parameters relating to asset
maintenance and renewal activities.
10. Occupational Health & Safety and Environment - list any OH&S and/or
environmental hazards/impacts. The review shall consider any personal safety risks
to personnel and maintenance staff that may need to access the installed
infrastructure.
11. Risk Assessment - list any risks of the design including rail safety criticalities.
12. Provide any other comments for consideration in the design.
13. Verify compliance with the MTM Functional and Operational requirements.
The Final Design Report, incorporating verification and validation of safety functions during
design, confirmation that MTM design standards and operational requirements have been
met, close out of all design issues raised by the EDR group and any approved non-
conformances accepted during the design, must be submitted to MTM EDR to confirm that
the design has been completed in accordance with the requirements as specified by MTM.
MTM EDR is to endorse that the design provided is appropriate and the engineering
review has been completed satisfactorily and all the issues have been closed out
and/or referred to the next stage of design for further consideration.
6 Technical Review Terms of Reference (ToR)

The ToR will be determined and approved by the MTM Projects, Program Manager and
MTM EDR and forwarded to the MTM Core Review Team and/or suitably qualified and
experienced consultants to undertake the technical review in accordance with the
guidelines specified in the ToR.
The ToR will normally include the Task Descriptions detailing the extent of the technical
review specifying the outcomes and the deliverables to be achieved by the technical
review.
In general the review should:
 Confirm that the MoC process covers the work proposed and has the appropriate
sign off of all the relevant stakeholders
 Ensure that all standards and requirements specified by MTM, and provided in the
brief for the work, are met
 Assess the impact of the design on the network and, where possible, include the
requirements of the MTM SOP and/or the Asset Management Plan
 Ensure that the whole of life aspect of the assets is addressed adequately
 Consider the RAMS affect of the proposed works
 Ensure that any non-compliance is addressed adequately through the Engineering
Change process
 In the event of non-compliance, ensure that there is adequate justification
documented to show that every attempt has been made to avoid the non-
compliance and thus meet the relevant standard
 Ensure the MTM Safety Management System and ARO requirements are met
A list of the typical Task Descriptions to be included within the Terms of Reference
document is detailed in Appendix 1 of this procedure.
The MTM Project Planning and Development Group play an important role in the design
and technical review process. For details relating to the steps involved in the Project
Development and approval process refer to the flow chart in Appendix 2.
Refer to Appendix 4 for the flowchart detailing the steps involved in the Design and
Technical review process and the interfaces between the EDRG, Projects and the design
consultants.
7 Responsibilities
MTM has a primary responsibility as the Accredited Rail Operator under the Rail Safety Act
(2006) for the safe construction, operation and maintenance of the railway infrastructure.
This includes the engagement of a design consultant to provide an engineering design for
the delivery of a project or significant maintenance and renewal works to be incorporated
as part of the operating railway.
MTM remain responsible for the safe conduct of their rail operations irrespective of whether
or not activities are contracted to other parties. MTM cannot contract out responsibility for
safety, and retains responsibility to the extent that they can exercise control irrespective of
the details of the design contract entered into.
As the ARO, MTM must take all reasonably practicable steps to ensure that design
services provided are of an appropriate standard and specification to ensure the continued
safety of the railway operations. Design consultants are subject to the safety duty of the rail
transport operator (MTM) for whom they undertake the work and must ensure that the work
undertaken satisfies the, so far as reasonably practicable principles and must comply with
MTM’s safety management system to the extent that it applies to the design task
undertaken.
7.1 Design Consultants

The design consultant, acting for the constructor, is responsible for the preparation of ALL
of the design documentation required for all rail disciplines commencing from the
preliminary design phase through to the final design phase where drawings are issued for
construction.
Separate design consultants may also be commissioned to undertake a technical review or
a third party independent review of project design documentation on behalf of the MTM
Engineering Design Review Group.
a) Design Management Plan

The design consultant must provide a design management plan to Metro which should
contain a typical contents list as indicated in Appendix 7.
The plan shall define and communicate the processes and procedures to be employed
during the design phase to cover all the design elements that are applicable across a
wide range of activities. The plan must cover all the disciplines for each design phase
from preliminary design through to final design where drawings are to be issued for
construction.
The DMP must include a Design Schedule detailing the design packages to be
submitted for review, how the designs will be submitted, the timing for the submissions
linked to the overall master project schedule and the number of plans for each
discipline or work package. The design consultant must advise the EDR team of any
changes to the design schedule.
The design consultant shall provide a comprehensive list of staff to be engaged for
each phase of the design for the project detailing their experience, qualifications and
competencies. The details are to be based on the criteria specified by MTM in their
Competency Management System for the contracting of Rail Safety Workers.
Typically a DMP would be issued to Metro within 4 weeks of being appointed design
consultant but definitely prior to the issue of any design drawings.
b) Interface Management Plan

For large projects (>$5M )the design consultant must liaise with the relevant MTM
project manager/ co-ordinator and prepare an Interface Management Plan. The plan
must include stakeholder relationships and their involvement in the project risk and
opportunity management process.
The details to be considered as part of the Design Management process to be
included within the Interface Management Plan are noted below:
 Project Program
 Output from Workshops, reviews and other forums
 Management of Project Documents and correspondence
 Management of Change including requirements for Type Approvals, Engineering
Changes and standards waiver
 Applicable standards to be adopted in the design of the various elements of the
project. i.e. VRIOG standards, mandated MTM standards and/or Australian
Standards
 KPI’s applicable to the project delivery
 Relevant MTM processes and procedures
The Interface plan must also indicate how the design consultant will manage the
interface between adjacent work packages as part of the overall project and other
projects including the optimisation of occupations and impact on the current MTM
M&R program.
Note: For small projects (up to $5M) the IMP could be included as a section in the
Design Management Plan.
It is required that the Interface Management Plan be issued in conjunction with the
timing of the DMP.
c) Drawing Management Plan

The design consultant must prepare a Drawing Management Plan detailing how new
drawings created as part of the project design will be managed. The plan must also
demonstrate how existing drawings held in the PTV DMS will be affected by the new
design required to deliver the project.
DMS drawings must be requested for use via the DMS website. Any drawings
borrowed must be updated to comply with VRIOG standards before being returned to
DMS.
The plan should incorporate all engineering disciplines and must:
 List the drawings to be booked out and indicate if these are compliant/non
compliant
 List all the new drawings prepared for each design discipline
 List all drawings that become redundant or are superseded by the new design/s
 Detail the document handover process and ensure that at the completion of the
project all As-built information and drawings are submitted to MTM Engineering
Design Review Group via the Project team. The handover submissions should
include:
- VRIOG compliant drawings to be uploaded into DMS where appropriate
- The booking in of all un-altered drawings into DMS

- Photographs of new equipment (OH structures, bridges, civil structures,
signals etc) and aerial photographs for inclusion into PASS Assets
- GPS coordinates of all new structures where not shown on the As-built
drawings
The design consultant must submit all As-built information within one month of project
handover, however, the staging of works within a project may require submission of
as-built information within 1 month of the stage work being commissioned to facilitate
the repair and maintenance of assets and the capturing of asset reporting information
into the Ellipse asset management system. The upload of Asset data into Ellipse must
be completed prior to commissioning, however the project team may be allowed
sufficient time to ensure the updating of the Ellipse Asset Management Reporting
system (identifying removed assets and the incorporation of new assets) and this must
be completed within 3 months of project handover.
The handover process will involve management of changes to rail assets and the
recording of changes into the Ellipse Data Management System. For details of this
process refer to MTM Document No. L1-ASY-PRO-006(2), Change of Asset Data
Procedure.
All documents uploaded into the Document Control system (Teambinder, Aconex or
Incite) will be automatically archived at the completion of the job and stored on a CD.
All hard copies of As-built drawings shall be stored by MTM Engineering Design
Review Group for 5 years in accordance with the Projects Agreement.
d) Design Drawing Register

The design consultant must prepare a design drawing register detailing a list by
discipline and package of drawings to be prepared and supplied. The register should
cover the drawings for all railway engineering disciplines and any other assets and
services associated with the project.
The initial drawing register should be submitted within one month after the design
consultant has been appointed, usually in conjunction with the Design Management
Plan, and be updated on a regular basis as the design progresses.
The design consultant must prepare work packages for each engineering discipline
and include all the relevant drawings applicable to each discipline developed. This
should also be undertaken for staged works and designs associated with these works.
This will make reviews more efficient and ensure timely assessments and feed back
from the engineering review teams.
e) Preliminary, Detailed and Final Designs

The design consultant must prepare a Design Report, when submitting Design
Drawings, to support the intended Design stages for the project. The report must take
into consideration the Project Brief and the Final Operational Requirements as
specified by the ARO. The DR must detail the proposed methodology, verification of
safety functions during design, confirmation that the design conforms to the approved
MTM standards and Operational Requirements requested to be adopted for the design
and where appropriate, details of any non-conformances with the standards or
operational requirements.
After submission and review of the initial design, the design consultant must prepare
progressive design package submissions to cover the stages as the design
progresses from preliminary design through to the final design stage. It is essential
that the designer considers all the comments and issues raised by the technical review
team for each stage of the design and ensures that these comments are incorporated,
where possible, into the next stage of the design.
The designer must demonstrate how the comments and issues have been closed out
and incorporated into the updated designs, or provide reasons why this has not been
done, as part of the subsequent design submission stages.
The final design package must be submitted and shall incorporate the following:
 Final design report including a table listing the variance to standards, SID
registers and associated report
 Final drawings
 Evidence of closed out items
 Evidence of design checks by independent third party where appropriate
 Consolidated comments sheet for final review by technical group
 Updated risk register (to be part of Management of Change process)
f) Design issued for Construction

Designs shall be progressively developed to cover the design and IFC drawings
required for staged works. The design review will need to follow the same principles
that apply for the Preliminary, Detailed and Final design packages.
After agreement by stakeholders that the Final Design is accepted and approved the
design consultant must issue the design package for construction and the submission
shall incorporate the following:
 Final design report including ARO acceptance of the table listing the variance to
standards, SID registers and associated report
 Final drawings suitable for construction purposes
 Consolidated comments sheet for final review by technical group.
 Certificate of compliance to be qualified as agreed by the relevant ARO’s
.Refer to the attached flow chart in Appendix 4 detailing the Design Review process
outlined above.
7.2 MTM Projects

MTM Projects is responsible for the delivery of projects and will arrange and/or coordinate
the necessary review of designs through the EDR required to deliver the project. The
management of the technical review of the designs by EDR will be undertaken in
consultation with MTM Network Asset Management and Network Operations where
appropriate.
The MTM Project responsibilities are defined as follows:
 Develop and deliver MTM projects in accordance with the Projects Agreement with
DoT
 Ensure the preparation of documentation that will facilitate the design and
construction process, in accordance with the MTM Standards, Operational
Requirement, Functional Specification, Project Brief and Scope of Work documents
 Arrange and manage the necessary preliminary, detailed and final designs and
associated plans and technical documents for review
 Provide details of occupation schedules for proposed project works to enable EDRG
to plan the timing of documents to be submitted for review and ensure sufficient
resources are available to complete “each stage of the review” within the agreed
timeframes
 Liaise with MTM EDR to ensure technical review of all documents relating to the
project are undertaken
 Facilitate the preparation of the DMP, DwMP and IMP
 Liaise with MTM EDR to identify suitable consultant/s to assist in the review process
 Liaise with MTM EDR to manage resources required to meet project response
deadlines
 Ensure the relevant Testing and Commissioning Plans and relevant drawings, for
each stage of the project works, are prepared and submitted for review by EDR and
MTM Infrastructure
 Ensure the Project Handover responsibilities are achieved, incorporating the close
out of contract issues, provision of As-in-Service drawings for incorporation into the
DoT DMS
 Other responsibilities as outlined in the MTM Project management plan
7.3 MTM Network Asset Management

MTM Network Asset Management is responsible for:
 the review of EC notices prepared for project works
 Providing input into life cycle costing
 Supporting the preparation of the Schedule 4 claims to cover new or altered assets
introduced into the MTM network by a new project or M&R works
 Development of Technical maintenance plans
 Liaise with MTM EDRG to review the relevant Testing and Commissioning Plans and
relevant drawings, provided by MTM Projects, for each stage of the project works
7.4 MTM Infrastructure Delivery

MTM Infrastructure Delivery is responsible for:-
 The delivery of the maintenance and renewals of the rail infrastructure assets on the
MTM network
 Acceptance of the asset after completion of works as part of the handback/handover
process
 Preparation of EC notices for Infrastructure maintenance renewals as required
7.5 MTM Engineering Design Review Group

MTM EDRG provides technical support to MTM Network Asset Management and Projects.
The Engineering Design Review Group of MTM has a core team (containing the various
disciplines) that are required to undertake the technical and design reviews for projects and
significant maintenance and renewal works.
The main function of the MTM EDRG is to:
 Ensure that the DMP, IMP and DwMP are acceptable to meet the design objectives
of the project. This must be prepared by the design consultant and provided to the
MTM project group for issue to EDR
 Ensure a drawing schedule is submitted to cover the project. This must be prepared
by the design consultant and provided to the MTM project group for issue to EDR
 Identify to the project team and the design consultant the safety critical items that will
require an independent design review
 Review the design reports and drawings for ALL disciplines for EACH stage of the
design process and provide comments and feedback to the designer
 Ensure comments submitted after the review have been considered and incorporated
into the next stage of the design
 Ensure the design has covered the functional and operational aspects applicable to
the project scope
 Ensure the Safety in Design principles have been adopted and the relevant SID
register is established for the project
 Ensure the maintainability and constructability issues have been considered during
the design process
 Liaise with MTM Network Asset Management to review the relevant Testing and
Commissioning Plans, provided by MTM Projects, for each stage of the project works
 Ensure all new drawings associated with the project are DMS compliant and booked
back into the DMS
 Ensure the handback/handover process is undertaken efficiently and completed in
accordance with the requirements specified by MTM Projects in their Project
Management Plan
Refer to the attached flow chart in Appendix 4 detailing the Design Review process
outlined above.
MTM EDR may engage consultants to undertake these reviews on their behalf however
the party, who prepared the design, is responsible for the ability of the design to meet the
functional and operational requirements and where necessary to have the design checked
by an independent reviewer. The independent reviewer shall be suitably qualified and
experienced.
The Design consultant shall provide a Design Report. The Design Report must provide the
details of the proposed overall design including all engineering disciplines and also detail
the standards and technical specifications to be used to develop the design. The Design
Report must also detail the non-conformances to standards and how these will be
managed as the design progresses to the final design stage.
The general content of the technical/design review is detailed in Section 5 of this

document.
In some cases a Third Party Reviewer/Consultant may be required to achieve an
Independent design review to satisfy the safety assessment, for safety critical systems or
items, to satisfy the MTM design control requirements.. The IR must conduct the review of
the designs and associated technical drawings and documents, prepared for the Project,
and ensure the relevant aspects as detailed in Section 7.3.3 above and Appendix 5 are
considered during the technical review. The independent review must be undertaken for
Signalling design and safety critical infrastructure and the review must be completed during
the final stage of the design process. The reviewer must be independent, either from a
different design house or from the same company but a separate office location and shall
not be involved with the design of any other associated elements of that particular Project.
For structural and bridge designs EDR may request that the designs must be checked by a
qualified and accredited Proof Engineer.
Proof engineering will be required for the following designs where directed:
 Permanent Structural Works
 Permanent and Temporary Geotechnical Works
 Temporary Structural Works
Proof engineering shall include a full and independent assessment of all factors influencing
the final integrity of the specified components of the work and shall be undertaken in order
to assure compliance with the Principal’s Project Requirements.
The requirements for proof engineering is detailed in Appendix 5.
A copy of the Proof Engineering certificate of compliance to be completed by the Proof
Engineer is detailed in Appendix 6.
7.5.1 Registration of Technical Design Review

The main function of the document registration is to ensure all relevant design
documents, plans and drawings prepared during ALL the design stages, are
registered and recorded for future reference and reconciliation to enable the final
transfer and storage into the PTV DMS.
The Drawing and Document Control Officer/s are responsible for registering the
appropriate Design documentation, plans and drawings for each project and must
ensure that all the relevant drawings for each discipline, issued for construction,
comply with the DMS requirements. The final As Built drawings, for ALL
disciplines are generally registered into the DMS after Project completion and
handover to Infrastructure. The Engineering Review Forms completed during
each design phase are assigned a unique registration number prior to issuing the
document to the party conducting the review.
The process required to control the integrity of the engineering drawings to be
registered and recorded into the DMS is detailed in a separate MTM procedure.
7.5.2 Technical Review Form

The purpose of the engineering review form is to provide feedback and document
comments and identify issues that need further consideration by the designers.
This process must be undertaken for each phase of the design commencing from
Preliminary Design through to the Final Design stage.
The technical/engineering review process must assess the compatibility of the
functional specification and/or engineering drawing with the MTM standards,
existing infrastructure and the infrastructure asset management and maintenance
processes. The review shall give consideration to the ability of the design to meet
the Operational Requirements and to issues likely to impact the management and
maintenance of the infrastructure post construction.
In addition the review will attempt to identify any design errors or omissions in
relation to the current applicable standards. It is essential that the reviewer
assesses the impact of the design on the maintenance of the assets in
accordance with “the whole of life cycle” cost principles.
The technical review is not a substitute for the checking and independent review
processes that form part of the preparation of design reports and engineering
drawings.
The technical review must follow the Terms of Reference and take into
consideration the list of Task Descriptions detailed therein.
Refer to Appendix 3 for the MTM Technical Review Form.
Appendix 1 – Terms of Reference for Technical Review
Task Task Description Items to be

No. reviewed
Yes No
1 Receive design package and input information
1.1 Check for completeness of design package received
1.2 Check for completeness of input information received (user requirement

and all supporting documentation)
1.3 Request, receive and check all additional information for completeness
1.4 Study design package content in preparation for technical review
1.5 Ensure the relevant Rail Industry design standards have been
provided/are available.
2 Review the Project specifications and their conformance with Rail

Industry standards and Operational requirements
2.1 Confirm that a formal design specification has been developed in

accordance with accepted specification format
2.2 Confirm that the design specification properly captures the scope and
intent of the design
2.3 Confirm that the design has addressed all the interface issues relevant to
all disciplines relating to the Project
2.4 Confirm that the operational and functional requirements have been
addressed as part of the design.
3 Review design traceability
3.1 Receive and inspect design change request documentation to ensure

traceability.
4 Review concept design verification and acceptance
4.1 Confirm that the concept design review comments and recommended
changes have been considered and incorporated where deemed
beneficial, and that all stipulated changes have been incorporated

No. reviewed
Yes No
4.2 Identify the changes that will have an impact on operational safety and
rail accreditation and ensure the changes have been referred for
processing in accordance with the MTM Management of Change
Process
4.3 Identify the need for the submission of Engineering Change for the
introduction of a new type of asset, changes to operating software or
dispensations required for changes to standards.
5 Review design verification and acceptance
5.1 Confirm that all approvals required from regulatory authorities have been
identified
5.2 Confirm that all external interfaces have been verified and validated
5.3 Confirm that the implications of all design changes have been analysed
and the impacts have been resolved and that specifications and interface
documentation have been updated accordingly
5.4 Confirm that the design has been independently reviewed and formally
signed off by the independent third party where mandated
5.5 Confirm that the required level of design checking and verification has
been carried out for all critical or safety related elements in the design.
5.6 Undertake Safety in Design reviews and prepare the relevant SID
registers and reports for consideration by the responsible ARO.
6 Review technical design detail
6.1 Confirm that supporting assumptions and decisions are valid
6.2 Confirm that risk assessment, including constructability issues, have

been performed and documented
6.3 Confirm that results of development tests, simulation or modelling has

been documented and included as part of the design records where
applicable
6.4 Confirm that maintenance requirements including maintenance access

and response to asset failures have been reviewed in conjunction with
the design process

No. reviewed
Yes No
6.5 Ensure that final specialist engineering reports are completed and
recommendations incorporated in the design
6.6 Ensure that third party services for overhead and underground services
have been identified and the impact of the proposed design on these
services has been considered
6.7 Ensure training requirements for Rail Infrastructure Maintainers are

identified.
7 Report on findings and follow through and feedback
7.1 Prepare and present report on findings highlighting non conformance or

compliance to standards and operational and functional requirements
7.2 When performing a detailed / follow-up review, ensure that all issues
identified as part of the earlier review have been addressed and resolved
or considered during the final stages of the design
7.3 Record the details and findings of the review undertaken for ‘each stage’
of the design review on the relevant Technical Review Forms and submit
to MTM Projects or Infrastructure for endorsement as applicable.
MTM DESIGN AND TECHNICAL REVIEW
PROCEDURE
Appendix 2 – Project Development and Approval Flowchart
Appendix 3 – Technical Review Form
Project Title
Project Package No:
MTM Package No: TS1.16. Engineering Manager:
Package Title: Date Distributed:
Drawings sent by: Date Compiled:
MTM Project Manager:
CATEGORY 1 - Minor issues or observation does not require designers response

CATEGORY 2 - Moderate issue requires response from Designer
CATEGORY 3 - Significant design deficiencies requires immediate action
Review
Item Document Reference Cat. Comp/ Engineering Team Directions Designer Response
Comment
Initial
1
Appendix 4 – Design Management Flowchart
Appendix 5 – Proof Engineering Requirements

In addition to the requirements for design verification, the Contractor shall arrange proof engineering
of the following designs where directed:
 Permanent Structural Works
 Permanent and Temporary Geotechnical Works
 Temporary Structural Works
Proof engineering shall include a full and independent assessment of all factors influencing the final
integrity of the specified components of the work and shall be undertaken in order to assure
compliance with the Principal’s Project Requirements.
This includes a review of the functional requirements of the permanent works, the detailed design and
documentation of the permanent works and associated temporary works, and the construction
method.
Proof engineering shall be based on the design consultant’s construction drawings and specifications
and without reference to the design consultant’s computations.
Proof engineering shall be undertaken by a proof engineer who is pre-qualified under the Vic Roads
Consultant Pre-qualification Scheme.
The proof engineer shall be independent of any other commitment or obligation to the Contractor or
the Consultant carrying out the design for the Contract.
All advice and comment including calculations provided to the Contractor by the proof engineer shall
be in writing.
A proof engineering report shall be provided for each design package in accordance with the
specifications for Proof Engineering Reports.
Proof Engineering Certificates of Compliance shall be forwarded to the Principal’s Representative not
less than five working days prior to the commencement of construction, fabrication or erection of that
part of the Works. The Certificates of Compliance shall be in a form to the satisfaction of the
Principal’s Representative.
The proof engineer shall stamp and sign all relevant drawing(s) as evidence of the proof engineer’s
detailed check and acceptance prior to the issue of the drawing(s) for construction.
Any amendment to the design after the issue of the Proof Engineering Certificate of Compliance shall
be referred to the proof engineer for review and written confirmation that the Certificate remains valid.
Evidence of this confirmation shall be provided to the Principal’s Representative not less than 24
hours prior to commencement of the relevant works.
Any amendments agreed to by the Principal’s Representative, the design consultant and the proof
engineer shall be incorporated into the final construction drawings and specifications.
Appendix 5 – Proof Engineering Requirements, Cont’d

Proof Engineering Reports
A Proof Engineering Report shall be submitted in respect of each Design Package. The Proof
Engineering Report shall be an independent review report.
The Proof Engineering Reports must be structured in the following format (as a minimum):
a) introduction
b) key design inputs provided by the Designer
c) design assumptions and criteria adopted for proof engineering
d) key standards used in proof engineering
e) analytical methodology used in proof engineering
f) any non-conformances with standards and design brief
g) Attachment A - Proof Engineering Certificates
h) Attachment B – Certified Drawings
i) Attachment C – Relevant Correspondence; and
j) Attachment D – Other Related Information.
Appendix 6 – Proof Engineering Certificate of Compliance

(Form to be used by the Proof Engineer at intermediate stages and final completion of design and
construction)
I .................................................................................................................... certify that I have:
(1) undertaken an independent engineering review in relation to the design represented by the
drawings and specifications provided by the Contractor as listed in the attached schedule;
(2) carried out a detailed check of individual structural elements and the structure as a whole
including the specified material properties;
##(strikethrough (3), (4) and/or (5) below if these aspects are not included in the specified scope of
proof engineering):
##:(3) reviewed the Site Conditions Information Report in accordance with AS5100 – Bridge Design,
the appropriate foundation investigation, the recommended design values, material properties and
possible failure mechanisms:
##:(4) reviewed the hydrologic and hydraulic design parameters including design flood discharges
and levels, stream velocities and afflux as well as evaluation of potential for and protection against
scour and bank erosion;
##:(5) reviewed the proposed construction procedure and the aspects of temporary works critical for
structural integrity and safety.
In performing the function of Proof Engineer I have used due skill, care and diligence and from
my review and in my opinion as a professional engineer I consider that:
A. all relevant design actions and design criteria are covered by the design and that these actions
and criteria and overall concept meet the requirements of the Principal’s Project Requirements;
B. the strength, stability and serviceability and other Limit State requirements as defined in the
Principal’s Project Requirements are met; and
C. the construction drawings and specifications accurately describe the following matters critical to
the structural integrity –
##(strikethrough (c) below if these aspects are not included in the specified scope of proof
engineering)
(a) the detailing and dimensions,
(b) the required material properties, and
(c) the construction procedure and temporary works.
Signed
Name
(please print)
On behalf of (Company)
Date
Appendix 6 Cont’d
CERTIFICATE OF COMPLIANCE – TEMPORARY WORKS INSPECTION
CONTRACTOR’S ENGINEER
I ............................................................................................................................., the undersigned
am responsible for supervising the construction of temporary works detailed on the following listed
final drawings and specifications certified by the Proof Engineer. Using due skill, care and diligence, I
have reviewed the relevant geometric surveys and test reports and made inspections during the
construction of the temporary works and certify that the completed temporary works complies with the
certified drawings and specifications.
Signed ...................................................................................................................
On behalf of (Company) ...................................................................................................................
Date ....................................................................
DESIGN ENGINEER
I ............................................................................................................................., the undersigned

am responsible for the design of temporary works detailed on the following listed drawings and
specifications certified by the Proof Engineer. Using due skill, care and diligence, I have made an
inspection of the completed temporary works and certify that it complies with the certified drawings
and specifications.
Signed ...................................................................................................................
On behalf of (Company) ...................................................................................................................
Date ....................................................................
Contractor to Schedule all Drawings and Specifications of temporary works certified by the Proof
Engineer, applicable to this joint Certificate of Compliance.
Appendix 7 – Design Management Plan - Typical List of Contents
1. Introduction
2. Interface With Other Project Documents
3. Definitions
4. Abbreviations
5. Project Definition
5.1 Background
5.2 Work Package - Project Scope
5.3 Locations and Limit of Work
5.4 Contractors and Consultants for Project
6. Project Design Team And Responsibilites
7. Stakeholders
8. Design Management Process
9. Detail Design
9.1 MTM Design Management Role
9.2 Design Handover
9.3 Value Engineering
9.4 Constructability and Occupational Planning
9.5 Safety in Design
9.6 Detail Design Review
10. Management Of Change

10.1 Type Approval
10.2 Engineering Change
11. IFC Design Review

11.1 Stakeholder Review Workflow
11.2 IFR Design Review for IFC Documentation
12. Construction
12.1 Design Queries – DTQs
12.2 Design Changes and Variations
12.3 Construction Inspections
13. Design Outputs And Assessment

13.1 Monthly reporting
13.2 Key Result Areas
14. Document Management

14.1 General
14.2 Allocated Project X-drive
14.3 Document Handover
14.4 DMS Requirements
14.5 Pass Assets Requirements
14.6 Information Archiving

MTM Design and Technical Review Procedure: Approval

Загружено:

Сведения о документе

Оригинальное название

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

MTM Design and Technical Review Procedure: Approval

Загружено:

Авторское право:

Доступные форматы

MTM DESIGN AND TECHNICAL REVIEW PROCEDURE

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

Date of Issue Version Description

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

4 Terminology and Descriptors............................................................................................. 3

6 Technical Review Terms of Reference (ToR) ....................................................................7

Appendix 1 – Terms of Reference for Technical Review........................................................... 16

Appendix 2 – Project Development and Approval Flowchart ................................................... 19

Appendix 3 – Technical Review Form ........................................................................................ 20

Appendix 4 – Design Management Flowchart............................................................................21

Appendix 5 – Proof Engineering Requirements ........................................................................22

Appendix 6 – Proof Engineering Certificate of Compliance ..................................................... 24

Appendix 7 – Design Management Plan - Typical List of Contents..........................................26

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

4 Terminology and Descriptors

DR Design Report. This is a report prepared by the design consultant based

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

Design Independent, qualified and experienced consultants engaged to

Drawing Drawing Management System managed by the Department of Public

IFC/IFT Plans and or documents designated as Issued For Construction or

Independent Qualified and experienced consultant engaged to conduct an

MTM Metro Trains Melbourne.

MTM Rail Infrastructure Department responsible for the day to day

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

MTM MTM Engineering Design Review Group (EDRG) provides Engineering

MTM Projects MTM Division responsible for the delivery of projects.

MTM SOP MTM Strategic Operations Plan.

MTM A document prepared by MTM Engineering Design Review Group to be

RAMS Reliability, Availability, Maintainability and Supportability – The

SFAIRP Term used for risk assessment outcome – So Far As Is Reasonably

Task A list of activities to be considered and undertaken during the technical

Technical An overall technical/engineering review process undertaken to assess

Terms of The Document detailing all Task Descriptions outcomes and

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

6 Technical Review Terms of Reference (ToR)

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

7.1 Design Consultants

a) Design Management Plan

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

b) Interface Management Plan

c) Drawing Management Plan

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

- The booking in of all un-altered drawings into DMS

d) Design Drawing Register

e) Preliminary, Detailed and Final Designs

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

f) Design issued for Construction

7.2 MTM Projects

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

7.3 MTM Network Asset Management

7.4 MTM Infrastructure Delivery

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

7.5 MTM Engineering Design Review Group

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

The general content of the technical/design review is detailed in Section 5 of this

7.5.1 Registration of Technical Design Review

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

7.5.2 Technical Review Form

L1-NAM-PRO-002 Version: 2 Effective from: 12th June 2013

Appendix 1 – Terms of Reference for Technical Review

Task Task Description Items to be

1 Receive design package and input information