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Word Keyboard Shortctus (246 Shortcuts)

Navigating within Word Documents with Keybboard Shortcuts 60 CTRL + Q Remove paragraph formatting
1 END To the end of a line
61 CTRL + SHIFT + S Apply a style
2 HOME To the beginning of a line
62 ALT + CTRL + K Start AutoFormat
3 CTRL + ARROW LEFT One word to the left
63 CTRL + SHIFT + N Apply the Normal style
4 CTRL + ARROW RIGHT One word to the right
64 ALT + CTRL + 1 Apply the Heading 1 style
5 CTRL + ARROW UP One paragraph up
65 ALT + CTRL + 2 Apply the Heading 2 style
6 CTRL + ARROW DOWN One paragraph down
66 ALT + CTRL + 3 Apply the Heading 3 style
7 ARROW RIGHT One character to the right
67 CTRL + SHIFT + L Apply the List style
8 ARROW left One character to the left Working with Word Dialog Boxes in Word (e.g. Open Document)
9 ARROW UP Up one line 68 CTRL + O or CTRL + F12 Display the Open dialog box
10 ARROW DOWN Down one line 69 F12 Display the Save As dialog box
11 TAB One cell to the right (in a table) Move forward between options or
70 TAB
areas in the dialog box
12 SHIFT + TAB One cell to the left (in a table) Move forward between options or
71 SHIFT + TAB
13 PAGE UP Up one screen (scrolling) areas in the dialog box
72 F4 or ALT + I Open the Look in or Save in list
14 PAGE DOWN Down one screen (scrolling)
73 ALT + 1 Go to the previous folder
15 CTRL + PAGE DOWN To the top of the next page
Open the folder up one level from the
16 CTRL + PAGE UP To the top of the previous page open folder (reach the same effect by
17 ALT + CTRL + PAGE UP To the top of the window 74 ALT + 2 pressing BACKSPACE after pressing
18 ALT + CTRL + PAGE DOWN To the end of the window SHIFT + TAB to move the focus to
the directory tree)
19 CTRL + END To the end of a document
Delete the selected folder or file
20 To the beginning of a document 75 ALT + 4
CTRL + HOME (Delete button)
To a previous revision (change to the Create a new subfolder in the open
21 SHIFT + F5 76 ALT + 5
document) folder (Create New Folder button)
After opening a document to the Switch between List, Details,
22 SHIFT + F5 location it was in when the document Properties Preview Thumbnails, Tiles
77 ALT + 6
was last closed and Icons views (click the arrow next
Word Keyboard Shortcuts for Formatting Word dcouments to Views)
23 CTRL + B Apply bold formatting 78 ALT + 7 or ALT+ L Show the Tools menu (Tools button).

24 CTRL + U Apply an underline 79 SHIFT + F10 Simulates right mouse button

25 CTRL + I Apply italic formatting 80 HOME Move to the beginning of the entry.

26 CTRL + SHIFT + K Format letters as small capitals 81 END Move to the end of the entry.

27 CTRL + SHIFT + W Underline words but not spaces ARROW LEFT or ARROW
82 Move one character to the left or right.
28 CTRL + SHIFT + D Double-underline text RIGHT
Format letters as all capitals. Pressing 83 CTRL + ARROW LEFT Move one word to the left.
29 CTRL + SHIFT + A
it again reverses it.
84 CTRL + ARROW RIGHT Move one word to the right.
30 CTRL + SHIFT + F Change the f font
Select or unselect one character to the
85 SHIFT + ARROW LEFT
31 CTRL + SHIFT + P Change the font size left.
Select or unselect one character to the
32 CTRL + SHIFT + C Copy formatting from text 86 SHIFT + ARROW RIGHT
right.
33 CTRL + SHIFT + V Apply copied formatting to text CTRL + SHIFT + ARROW
87 Select or unselect one word to the left.
34 CTRL + SHIFT + > Increase the font size LEFT
35 CTRL + SHIFT + < Decrease the font size CTRL + SHIFT + ARROW Select or unselect one word to the
88
36 CTRL + ] Increase the font size by 1 point RIGHT right.

37 CTRL + [ Decrease the font size by 1 point Select from the insertion point to the
89 SHIFT + HOME
beginning of the entry.
Change the formatting of characters
38 CTRL + D Select from the insertion point to the
(Menu: Format - Font) 90 SHIFT + END
end of the entry.
Change the case of letters (all upper,
39 SHIFT + F3 Update the files visible in the Open or
all lower or mixed) 91 F5
Save As dialog box (File menu)
Apply subscript formatting ( + and = Working with the Word Help Task Pane using Keyboard Shortcuts
40 CTRL + =
should be on the same key)
92 F1 Display the Help task pane
Apply superscript formatting ( + and
41 CTRL + SHIFT + + Switch between the Help task pane
93 F6
= should be on the same key) and the Word Work Area
Select the next item in the Help task
42 CTRL + SHIFT + * Display nonprinting characters 94 TAB
pane
43 CTRL + SPACEBAR Remove manual character formatting. Select the previous item in the Help
95 SHIFT + TAB
Change the selection to the Symbol task pane
44 CTRL + SHIFT + Q Perform the action for the selected
font 96 ENTER
item
45 SHIFT + F1 Review text formatting
ARROW DOWN , ARROW In a table of contentsselect the next
46 CTRL + SHIFT + C Copy formats 97
UP and previous item
47 CTRL + SHIFT + V Paste formats
ARROW RIGHT , ARROW In a table of contentsexpand and
48 CTRL + 1 Single-space lines 98
LEFT collapse the selected item respectively
49 CTRL + 2 Double-space lines
99 ALT + ARROW LEFT Move back to the previous task pane
50 CTRL + 5 Set 1.5-line spacing
100 ALT + ARROW RIGHT Move forward to the next task pane
Add or remove one line space
51 CTRL + 0 101 CTRL + SPACEBAR Open the menu of task panes
preceding a paragraph
52 CTRL + E Center a paragraph Close and reopen the current task
102 CTRL + F1
pane
53 CTRL + J Justify a paragraph
103 ARROW RIGHT Expand a +/- list
54 CTRL + L Left align a paragraph
104 ARROW LEFT Collapse a +/- list
55 CTRL + R Right align a paragraph Create, view and save Word documents with Shortcuts
56 CTRL + M Indent a paragraph from the left Create a new document of the same
Remove a paragraph indent from the 105 CTRL + N type as the current or most recent
57 CTRL + SHIFT + M document
left
106 CTRL + O Open a document
58 CTRL + T Create a hanging indent
107 CTRL + W Close a document
59 CTRL + SHIFT + T Reduce a hanging indent
108 ALT + CTRL + S Split the document window press CTRL+ TAB more than once)
109 ALT + SHIFT + C Remove the document window split 159 CTRL + SPACEBAR Open the menu of task panes
110 CTRL + S Save a document 160 ALT + HOME Go to the Getting Started task pane
111 CTRL + F Find text Reverse the sequence of task panes
161 ALT + ARROW LEFT
you opened
Repeat find (after closing Find and
112 ALT + CTRL + Y Repeat the sequence of task panes
Replace window) 162 ALT + ARROW RIGHT
you opened
113 CTRL + H Replace text Close a menu if one is currently open
163 ESC
114 CTRL + G Go to a page or go back to the document
When a task pane is active select the
Switch between documents or sections
115 ALT + CTRL + Z 164 TAB or SHIFT + TAB next or previous option in the task
of a document
pane
116 ESC Cancel an action Move among choices in a selected
ARROW DOWN or ARROW
117 CTRL + Z Undo an action 165 submenu or move among certain
UP options in a group of options
118 CTRL + Y Redo or repeat an action Open the selected menu or perform
Working with the Word Help Window using Keyboard Shortcuts 166 SPACEBAR or ENTER the action assigned to the selected
Select the next hidden text or button
119 TAB hyperlink or Show All or Hide All at the 167 SHIFT + F10 Open a shortcut menu in a document
top of a topic
When a menu or submenu is visible
120 SHIFT + TAB Select the previous item 168 HOME or END select the first or last command on the
Perform the action for the selected menu or submenu
121 ENTER
item Scroll up or down in the selected
169 PAGE UP or PAGE DOWN
122 ALT + ARROW LEFT Move back to the previous Help topic gallery list
Expand collapsible item in the gallery
123 ALT + ARROW RIGHT Move forward to the next Help topic 170 CTRL + ARROW RIGHT
list
124 CONTROL + P Print the current Help topic Collapse a collapsible item in the
171 CTRL + ARROW LEFT
gallery list
ARROW UP , ARROW CTRL + HOME or
125 Scroll small amounts up and down Move to the top or bottom of the
DOWN 172
CTRL + END selected gallery list
126 PAGE UP , PAGE DOWN Scroll larger amounts up and down Insert special characters
Change the Help window from being 173 CTRL + F9 Insert a field
127 ALT + U separate from (untiled) to connected
to (tiled) Word 174 SHIFT + ENTER Insert a line break
128 SHIFT + F10 Simulates right mouse button 175 CTRL + ENTER Insert a page break
Working with the Word Outline view 176 CTRL + SHIFT + ENTER Insert a section break
ALT + SHIFT + ARROW
129 Promote a paragraph 177 CTRL + SHIFT + SPACEBAR Insert a nonbreaking space
LEFT
178 ALT + CTRL + C Insert the copyright symbol
ALT + SHIFT + ARROW Insert the registered trademark
130 Demote a paragraph 179 ALT + CTRL + R
RIGHT symbol
180 ALT + CTRL + T Insert the trademark symbol
131 CTRL + SHIFT + N Demote to body text
181 ALT + CTRL + . Insert an ellipsis
132 ALT + SHIFT + ARROW UP Move selected paragraphs up
Insert characters by using Unicode
ALT + SHIFT + ARROW character code For example type 20AC
133 Move selected paragraphs down 182 Number and ALT + X
DOWN in a regular word document, then
press ALT+ X
134 ALT + SHIFT + + Expand text under a heading
Insert ANSI character for the specified
135 ALT + SHIFT + - Collapse text under a heading ANSI (decimal) character code For
ALT + Number on numeric
136 ALT + SHIFT + A Expand or collapse all text or headings 183 example hold ALT key and press 0128
keyboard on the numeric keypad to show Euro
137 / on numeric keypad Hide or display character formatting Symbol
Show the first line of body text or all Working with Word Dialog Boxes
138 ALT + SHIFT + L
body text Move from an open dialog box back to
Show all headings with the Heading 1 the document for dialog boxes such as
139 ALT + SHIFT + 1 184 ALT + F6
style Find and Replace that support this
140 CTRL + TAB Insert a tab character behavior
Move to the next option or option
Change View in Word with Keyboard Shortcuts 185 TAB
group
141 ALT + CTRL + P Switch to print layout view Move to the previous option or option
186 SHIFT + TAB
142 Switch to outline view group
ALT + CTRL + O
187 CTRL + TAB Switch to the next tab in a dialog box
143 ALT + CTRL + N Switch to normal view
Switch to the previous tab in a dialog
144 ALT + R Switch to Reading View 188 CTRL + SHIFT + TAB
box
Access and use menus and toolbars in Word 2003 Move between options in an open
189 ARROW KEYS drop-down list or between options in a
145 F10 or ALT Select the menu
group of options
CTRL + TAB or Select a task pane or toolbar after Perform the action assigned to the
146 pressing F10 or ALT to select the 190 SPACEBAR
CTRL + SHIFT + TAB selected button
menu bar
191 ALT + LETTER Select the underlined option
Select the next or previous button or
147 TAB or SHIFT + TAB
menu after pressing F10 or ALT 192 ALT + ARROW DOWN Open a selected drop-down list
Open the selected menu or perform
148 193 ESC Close a selected drop-down list
ENTER the action for the selected button or
command 194 ENTER Run the selected command
149 SHIFT + F10 Simulates right mouse button Delete text and graphics with Shortcuts
150 ALT + SPACEBAR Display the title bar shortcut menu 195 BACKSPACE Delete one character to the left
Navigate in menu after pressing F10 196 CTRL + BACKSPACE Delete one word to the left
151 ARROW KEYS
or ALT
Select the first or last command on 197 DELETE Delete one character to the right
152 HOME or END
the menu or submenu 198 CTRL + DELETE Delete one word to the right
Close an open menu When a submenu
153 ESC Cut selected text to the Office
is open close only the submenu 199 CTRL + X
Clipboard
154 SHIFT + ARROW DOWN Open the selected menu 200 Undo the last action
CTRL + Z
When a shortened menu is
155 CTRL + ARROW DOWN 201 CTRL + F3 Cut to the Spike
opendisplay the full set of commands
Working with Word 2003 Task Panes Copy and move text and graphics
Open the task pane or hide the 202 CTRL + C Copy text or graphics
156 CTRL + F1
current task pane
F2 move the insertion point and press
Move to a task pane from another 203 F2 then ENTER
157 F6 pane in the program window (You may ENTER moves text or graphics
need to press F6 more than once) 204 ALT + F3 Create AutoText
When a menu or toolbar is active,
158 CTRL + TAB 205 CTRL + V Paste the Office Clipboard contents
move to a task pane (You may need to
206 CTRL + SHIFT + F3 Paste the Spike PivotTable report, select the entire
PivotTable report
Copy the header or footer used in the
207 ALT + SHIFT + R Select the array containing the active
previous section of the document 8 CTRL + /
cell
Using Word Keyboard for selecting Text
Select text by holding down SHIFT and 9 CTRL + SHIFT + O Select all cells that contain comments
208 SHIFT pressing the key that moves the In a selected row, select the cells that
insertion point 10 CTRL + \ do not match the value in the active
Select multiple areas that aren not cell
next to each other After making your In a selected column, select the cells
209 CTRL
first selectionhold down CTRLand then 11 CTRL + SHIFT + | that do not match the value in the
select any other items you want active cell
Turn extend selection mode on. Then Select all cells directly referenced by
12 CTRL + [
210 F8 use for example ARROW KEYS to formulas in the selection
Select all cells directly or indirectly
extend selection 13 CTRL + SHIFT + {
referenced by formulas in the selection
211 SHIFT + F8 Reduce the size of a selection Select cells that contain formulas that
14 CTRL + ]
212 ESC Turn extend mode off directly reference the active cell
Select cells that contain formulas that
Extend selection one character to the
213 SHIFT + ARROW RIGHT 15 CTRL + SHIFT + } directly or indirectly reference the
right
active cell
Extend selection one character to the
214 SHIFT + ARROW LEFT Select the visible cells in the current
left 16 ALT + ;
selection
CTRL + SHIFT + ARROW Turn extend mode on or off. In extend
215 Extend selection to the end of a word
RIGHT mode, EXT appears in the status line,
17 F8
and the arrow keys extend the
CTRL + SHIFT + ARROW Extend selection to the beginning of a selection
216
LEFT word Add another range of cells to the
selection; or use the arrow keys to
217 SHIFT + END Extend selection o the end of a line move to the start of the range you
18 SHIFT + F8
Extend selection o the beginning of a want to add, and then press F8 and
218 SHIFT + HOME
line the arrow keys to select the next
219 SHIFT + ARROW DOWN Extend selection one line down range
19 SHIFT + ARROW KEYS Extend the selection by one cell
220 SHIFT + ARROW UP Extend selection one line up
CTRL + SHIFT + ARROW Extend the selection to the last
CTRL + SHIFT + ARROW Extend selection to the end of a 20 nonblank cell in the same column or
221 KEYS
DOWN paragraph row as the active cell
Extend the selection to the beginning
Extend selection to the beginning of a 21 SHIFT + HOME
222 CTRL + SHIFT + ARROW UP of the row
paragraph
Extend the selection to the beginning
223 SHIFT + PAGE DOWN Extend selection one screen down 22 CTRL + SHIFT + HOME
of the worksheet
224 SHIFT + PAGE UP Extend selection one screen up Extend the selection to the last used
23 CTRL + SHIFT + END cell on the worksheet (lower-right
Extend selection to the beginning of a
225 CTRL + SHIFT + HOME corner)
document
Extend selection to the end of a 24 SHIFT + PAGE DOWN Extend the selection down one screen
226 CTRL + SHIFT + END
document 25 SHIFT + PAGE UP Extend the selection up one screen
ALT + CTRL + SHIFT + Extend the selection to the last
227 Extend selection to end of a window END + SHIFT + ARROW
PAGE DOWN 26 nonblank cell in the same column or
KEYS row as the active cell
228 CTRL + A Select the the entire document Extend the selection to the last used
And then use the arrow keys: Select a 27 END + SHIFT + HOME cell on the worksheet (lower-right
229 CTRL + SHIFT + F8 vertical block of text. Press ESC to corner)
cancel selection mode Extend the selection to the last cell in
Working with Word Tables with Keyboard Shortcuts the current row. This key sequence
230 TAB Jump/ Select the next cells contents does not work if you have turned on
28 END + SHIFT + ENTER
transition navigation keys (Tools
Jump/ Select the preceding cells menu, Options command, Transition
231 SHIFT + TAB
contents tab)
Hold down SHIFT and press an arrow
232 SHIFT + ARROW KEYS key repeatedly extends a selection to SCROLL LOCK + Extend the selection to the cell in the
29
adjacent cells SHIFT + HOME upper-left corner of the window
ALT + 5 on the numeric Select an entire table (with NUM LOCK SCROLL LOCK +
233 Extend the selection to the cell in the
keypad off) 30
SHIFT + END lower-right corner of the window
234 ALT + HOME Jump to first cell in a row
Excel Shortcuts for entering, editing, formatting and calculating data
235 ALT + END Jump to last cell in a row Complete a cell entry and select the
31 ENTER
cell below
236 ALT + PAGE UP Jump to first cell in a column
32 ALT + ENTER Start a new line in the same cell
237 ALT + PAGE DOWN Jump to last cell in a column
Fill the selected cell range with the
33 CTRL + ENTER
238 ARROW UP Go to previous row current entry
239 ARROW DOWN Go to next row Complete a cell entry and select the
34 SHIFT + ENTER
previous cell above
240 ENTER New paragraphs in a cell Complete a cell entry and select the
35 TAB
241 Tab characters in a cell next cell to the right
CTRL + TAB
Complete a cell entry and select the
Other frequent Word Shortcuts 36 SHIFT + TAB
previous cell to the left
242 CTRL + P P rint a document 37 ESC Cancel a cell entry
243 ALT + CTRL + M Insert a co m ment Move one character up, down, left, or
38 ARROW KEYS
right
244 CTRL + SHIFT + E Turn track changes on or off
39 HOME Move to the beginning of the line
245 ALT + CTRL + F Insert a f ootnote
40 F4 or CTRL + Y Repeat the last action
246 ALT + CTRL + D Insert an en d note
Create names from row and column
Excel Keyboard Shortctus (239 Shortcuts) 41 CTRL + SHIFT + F3
labels
Shortcuts for selecting cells, rows and columns and objects
42 CTRL + D Fill down
1 CTRL + SPACEBAR Select the entire column
43 CTRL + R Fill to the right
2 SHIFT + SPACEBAR Select the entire row
44 CTRL + F3 Define a name
3 CTRL + A Select the entire worksheet
45 CTRL + K Insert a hyperlink
With multiple cells selected, select
4 SHIFT + BACKSPACE
only the active cell 46 CTRL + ; Enter the date
With an object selected, select all
5 CTRL + SHIFT + SPACEBAR 47 CTRL + SHIFT + : Enter the time
objects on a sheet
Alternate between hiding objects, Display a drop-down list of the values
48 ALT + ARROW DOWN
6 CTRL + 6 displaying objects, and displaying in the current column of a range
placeholders for objects 49 CTRL + Z Undo the last action
Select the current region around the
50 ALT + 0162 Enters the cent character
7 CTRL + SHIFT + * active cell (the data area enclosed by
blank rows and blank columns). In a 51 ALT + 0163 Enters the pound sterling character
52 ALT + 0165 Enters the yen symbol decimal places, thousands separator,
and minus sign (–) for negative values
53 ALT + 0128 Enters the euro symbol
98 CTRL + B Apply or remove bold formatting
Shortcuts to enter and calculate formulas in Excel
99 CTRL + I Apply or remove italic formatting
54 = Start a formula
Move the insertion point into the 100 CTRL + U Apply or remove underlining
55 F2 Formula Bar when editing in a cell is 101 CTRL + 5 Apply or remove strikethrough
turned off
In the Formula Bar, delete one 102 CTRL + 9 Hide the selected rows
56 BACKSPACE
character to the left Unhide any hidden rows within the
103 CTRL + SHIFT + (
Complete a cell entry from the cell or selection
57 ENTER
Formula Bar 104 CTRL + 0 Hide the selected columns
Enter a formula as an array formula.
Unhide any hidden columns within the
Array formulas are enclosed between 105 CTRL + SHIFT + )
58 CTRL + SHIFT + ENTER selection
braces { } and are entered by
Apply the outline border to the
pressing CTRL + SHIFT + ENTER 106 CTRL + SHIFT + &
selected cells
Cancel an entry in the cell or Formula Remove the outline border from the
59 ESC 107 CTRL + SHIFT + _
Bar selected cells
In a formula, display the Insert Excel Help Task Pane Shortcuts
60 SHIFT + F3
Function dialog box 108 F1 Display the Help task pane
When the insertion point is to the right
of a function name in a formula, Switch between the Help task pane
61 CTRL + A 109 F6
display the Function Arguments dialog and the active application
box Select the next item in the Help task
110 TAB
When the insertion point is to the right pane
62 CTRL + SHIFT + A of a function name in a formula, insert Select the previous item in the Help
111 SHIFT + TAB
the argument names and parentheses task pane
Perform the action for the selected
63 F3 Paste a defined name into a formula 112 ENTER
item
Insert an AutoSum formula with the
64 ALT + = ARROW DOWN , ARROW In a Table of Contents, select the next
SUM function 113
Copy the value from the cell above the UP and previous item, respectively
65 CTRL + SHIFT + " active cell into the cell or the Formula In a Table of Contents, expand and
ARROW RIGHT , ARROW
Bar 114 collapse the selected item,
Copies a formula from the cell above LEFT respectively
66 CTRL + ' the active cell into the cell or the
115 ALT + ARROW LEFT Move back to the previous task Pane
Formula Bar
Alternate between displaying cell 116 ALT + ARROW RIGHT Move forward to the next task Pane
67 CTRL + `
values and displaying formulas
117 CTRL + SPACEBAR Open the menu of Pane options
Calculate all worksheets in all open
68 F9 Close and reopen the current task
workbooks 118 CTRL + F1
pane
69 SHIFT + F9 Calculate the active worksheet
119 ARROW RIGHT Expand a +/- list
Calculate all worksheets in all open
workbooks, regardless of whether they 120 ARROW LEFT Collapse a +/- list
70 CTRL + ALT + F9
have changed since the last Excel Shortcuts for the Help window
calculation Select the next hidden text or
Rechecks dependent formulas and 121 TAB hyperlink, or Show All or Hide All at
then calculates all cells in all open the top of a topic
71 CTRL + ALT + SHIFT + F9
workbooks, including cells not marked Select the previous hidden text or
as needing to be calculated hyperlink, or the Browser View button
Keys for editing data and working with Excel cells 122 SHIFT + TAB
at the top of a Microsoft Office Web
Edit the active cell and position the site article
72 F2 insertion point at the end of the cell Perform the action for the selected
contents 123 ENTER Show All, Hide All, hidden text, or
73 ALT + ENTER Start a new line in the same cell hyperlink
Edit the active cell and then clear it, or 124 ALT + ARROW LEFT Move back to the previous Help topic.
74 BACKSPACE delete the preceding character in the
125 ALT + ARROW RIGHT Move forward to the next Help topic
active cell as you edit cell contents
Delete the character to the right of the 126 CTRL + P Print the current Help topic
75 DELETE
insertion point, or delete the selection Scroll small amounts up and down,
ARROW UP , ARROW
76 CTRL + DELETE Delete text to the end of the line 127 respectively, within the currently-
DOWN displayed Help topic
77 F7 Display the Spelling dialog box
Scroll larger amounts up and down,
78 SHIFT + F2 Edit a cell comment 128 PAGE UP and PAGE DOWN respectively, within the currently-
Complete a cell entry and select the displayed Help topic
79 ENTER Change whether the Help window
next cell below
appears connected to (tiled) or
80 CTRL + Z Undo the last action 129 ALT + U
separate from (untiled) the active
81 ESC Cancel a cell entry application
When the AutoCorrect Smart Tags is Display a menu of commands for the
82 CTRL + SHIFT + Z displayed, undo or redo the last Help window; requires that the Help
130 SHIFT + F10
automatic correction window have active focus (click an
item in the Help window)
83 CTRL + C Copy the selected cells Shortcuts to access and use task panes
84 CTRL + X Cut the selected cells 131 F6 Move to a task pane
85 CTRL + V Paste copied cells When a menu or toolbar is active,
move to a task pane. (You may need
86 DELETE Clear the contents of the selected cells 132 CTRL + TAB
to press CTRL + TAB more than
87 CTRL + - Delete the selected cells once.)
88 CTRL + SHIFT + + Insert blank cells When a task pane is active, select the
133 TAB or SHIFT + TAB next or previous option in the task
Shortcuts to format Excel data
pane
89 ALT + ' Display the Style dialog box Display the full set of commands on
134 CTRL + SPACEBAR
90 CTRL + 1 Display the Format Cells dialog box the task pane menu
ARROW DOWN or ARROW Move among choices in a selected
91 CTRL + SHIFT + ~ Apply the General number format 135 submenu; move among certain
Apply the Currency format with two UP options in a group of options
92 CTRL + SHIFT + $ decimal places (negative numbers in Open the selected menu, or perform
parentheses) 136 SPACEBAR or ENTER the action assigned to the selected
Apply the Percentage format with no button
93 CTRL + SHIFT + %
decimal places Open a shortcut menu open a drop-
Apply the Exponential number format 137 SHIFT + F10 down menu for the selected gallery
94 CTRL + SHIFT + ^ item
with two decimal places
Apply the Date format with the day, When a menu or submenu is visible,
95 CTRL + SHIFT + # 138
month, and year HOME or END select the first or last command on the
Apply the Time format with the hour menu or submenu
96 CTRL + SHIFT + @
and minute, and AM or PM Scroll up or down in the selected
139 PAGE UP or PAGE DOWN
97 Apply the Number format with two gallery list
CTRL + SHIFT + !
CTRL + HOME or Display a shortcut menu for a selected
Move to the top or bottom of the 181 SHIFT + F10
140 item such as a folder or file
CTRL + END selected gallery list
Move between options or areas in the
182 TAB
Access and use menus and toolbars with Shortcuts in Excel dialog box
Select the menu bar or close an open 183 F4 or ALT + I Open the Look in list
141 F10 or ALT
menu and submenu at the same time
When a toolbar is selected, select the 184 F5 Refresh the file list
142 TAB or SHIFT + TAB next or previous button or menu on Keys for workbooks and worksheets
the toolbar CTRL + P or
CTRL + TAB or 185 Display the Print dialog box
When a toolbar is selected, select the CTRL + SHIFT + F12
143
CTRL + SHIFT + TAB next or previous toolbar
SHIFT + F11 or
Open the selected menu, or perform 186 Insert a new worksheet
144 ENTER the action for the selected button or ALT + SHIFT + F1
command Move to the next sheet in the
187 CTRL + PAGE DOWN
Display the shortcut menu for the workbook
145 SHIFT + F10
selected item Move to the previous sheet in the
188 CTRL + PAGE UP
Display the Control menu for the Excel workbook
146 ALT + SPACEBAR
window Select the current and next sheet. To
ARROW DOWN or ARROW cancel selection of multiple sheets,
When a menu or submenu is open,
147 SHIFT + CTRL + PAGE press CTRL+ PAGE DOWN or, to select
UP select the next or previous command 189
DOWN a different sheet, press CTRL + PAGE
Select the menu to the left or right.
ARROW LEFT or ARROW When a submenu is open, switch
148 UP
RIGHT between the main menu and the
submenu 190 SHIFT + CTRL + PAGE UP Select the current and previous sheet
Select the first or last command on Rename the current sheet (F o rmat
149 HOME or END
the menu or submenu 191 ALT + O H R
Close an open menu. When a menu, S h eet submenu, r ename)
150 ESC submenu is open, close only the Move or copy the current sheet ( E dit
submenu
192 ALT + E M menu, M ove or Copy Sheet
Display the full set of commands on a
151 CTRL + ARROW DOWN command)
menu
152 CTRL + 7 Show or hide the Standard toolbar Delete the current sheet ( E dit menu,
193 ALT + E L
Use Excel dialog boxes with Shortcuts D elete Sheet command)
Move to the next option or option
153 TAB 194 ARROW KEYS Move one cell up, down, left, or right
group
Move to the previous option or option Move to the edge of the current data
154 SHIFT + TAB 195 CTRL + ARROW KEYS
group region
CTRL + TAB or 196 HOME Move to the beginning of the row
155 Switch to the next tab in a dialog box Move to the beginning of the
CTRL + PAGE DOWN 197 CTRL + HOME
worksheet
CTRL + SHIFT + TAB or Switch to the previous tab in a dialog Move to the last cell on the worksheet,
156 198 CTRL + END in the bottom-most used row of the
CTRL + PAGE UP box
rightmost used column
Move between options in an open
157 drop-down list, or between options in 199 PAGE DOWN Move down one screen
ARROW KEYS
a group of options 200 PAGE UP Move up one screen
Perform the action for the selected
158 SPACEBAR button, or select or clear the selected 201 ALT + PAGE DOWN Move one screen to the right
check box 202 ALT + PAGE UP Move one screen to the left
Select an option, or select or clear a
Switch to the next pane in a
159 ALT + LETTER check box of underlined LETTER 203 F6 worksheet that has been split (Window
option menu, Split command)
160 ALT + ARROW DOWN Open the selected drop-down list Switch to the previous pane in a
204 SHIFT + F6
worksheet that has been split
Perform the action for the default
command button in the dialog box 205 CTRL + BACKSPACE Scroll to display the active cell
161 ENTER
(the button with the bold outline, 206 F5 Display the Go To dialog box
often the OK button)
Cancel the command and close the 207 SHIFT + F5 Display the Find dialog box
162 ESC
dialog box Repeat the last Find action (same as
208 SHIFT + F4
Working with Excel edit boxes within dialog boxes Find Next)
163 HOME Move to the beginning of the entry Move between unlocked cells on a
209 TAB
protected worksheet
164 END Move to the end of the entry Excel Shortkeys to move within a selected range
ARROW LEFT or ARROW Move from top to bottom within the
210 ENTER
165 Move one character to the left or right selected range
RIGHT Move from bottom to top within the
211 SHIFT + ENTER
166 CTRL + ARROW LEFT Move one word to the left selected range
Move from left to right within the
167 CTRL + ARROW RIGHT Move one word to the right 212 TAB selected range. If cells in a single
Select or unselect one character to the column are selected, move down
168 SHIFT + ARROW LEFT
left Move from right to left within the
Select or unselect one character to the 213 SHIFT + TAB selected range. If cells in a single
169 SHIFT + ARROW RIGHT
right column are selected, move up
CTRL + SHIFT + ARROW Move clockwise to the next corner of
214 CTRL + PERIOD
170 Select or unselect one word to the left the selected range
LEFT
CTRL + ALT + ARROW In nonadjacent selections, switch to
CTRL + SHIFT + ARROW 215
Select or unselect one word to the RIGHT the next selection to the right
171
RIGHT right
Switch to the next nonadjacent
216 CTRL + ALT + ARROW LEFT
Select from the insertion point to the selection to the left
172 SHIFT + HOME
beginning of the entry Use the Border tab in the Format Cells dialog box
Select from the insertion point to the 217 CTRL + 1 display this dialog box
173 SHIFT + END
end of the entry
Use the Open, Save As, and Insert Picture dialog boxes 218 ALT + T Apply or remove the top border
174 ALT + 1 Go to the previous folder 219 ALT + B Apply or remove the bottom border
Up One Level button: open the folder 220 ALT + L Apply or remove the left border
175 ALT + 2
up one level above the open folder
Search the Web button: close the 221 ALT + R Apply or remove the right border
176 ALT + 3 dialog box and open your Web search If cells in multiple rows are selected,
page 222 ALT + H
apply or remove the horizontal divider
Delete button: delete the selected If cells in multiple columns are
177 ALT + 4
folder or file 223 ALT + V selected, apply or remove the vertical
Create New Folder button: create a divider
178 ALT + 5
new folder Apply or remove the downward
224 ALT + D
Views button: switch among available diagonal border
179 ALT + 6
folder views Apply or remove the upward diagonal
225 ALT + U
180 ALT + 7 or ALT + L Tools button: show the Tools menu border
Working with the AutoFilter Window is open, simply press win + d
In the cell that contains the drop-
226 ALT + ARROW DOWN ARROW DOWN, displays the AutoFilter before pressing ctrl + tab . Again, the
list for the current column order can be reversed by adding shift
Closes the AutoFilter list for the
227 ALT + ARROW UP to the combination: ctrl + shift + tab
current column
Selects the next item in the AutoFilter moves backwards. This is a good
228 ARROW DOWN opportunity to access the notification
list
Selects the previous item in the bar without the mouse for example:
229 ARROW UP Press win + d to get to the desktop,
AutoFilter list
Selects the first item (All) in the then ctrl + shift + tab to go directly to
230 HOME
AutoFilter list
Selects the last item in the AutoFilter the Notification Bar, arrow left to go
231 END
list to the clock and press enter to open
Filters the range based on the item the Windows calendar without
232 ENTER
selected from the AutoFilter list touching the mouse.
Show, hide, and outline data Still on the desktop, pressing the
ALT + SHIFT + ARROW initial letter of the name of any objects
233 Groups rows or columns will highlight the respective application
RIGHT
or folder. It is important to make sure
ALT + SHIFT + ARROW 11 a , b , c , ... that the focus is actually ON the
234 Ungroups rows or columns desktop and not on the start button or
LEFT
taskbar. Simply press win + d twice if
235 CTRL + 8 Displays or hides the outline symbols
nothing is happening when pressing
236 CTRL + 9 Hides the selected rows the initial letter and try it again.
Unhides any hidden rows within the Access System Properties which holds
237 CTRL + SHIFT + ( 12 win + pause system properties, computer name,
selection
device manager and so on.
238 CTRL + 0 Hides the selected columns
alt + tab is not the only way to
Unhides any hidden columns within
239 CTRL + SHIFT + ) navigate between open applications
the selection
Keyboard Shortcuts for Windows XP (13 Shortcuts) and windows. The win + tab keyboard
Keyboard shortcuts to work on the Windows XP Desktop shortcut is actually a more powerful
Minimizes all open Windows and way to switch between application
return to a clean desktop. Pressing it than the "good old" alt + tab . The
again restores the previous state. It is
1 win + d win + tab win + shift + tab difference is that win + tab is not
important to press d fast enough 13
then press enter opening a dedicated window for
after hitting the win key, otherwise choosing the desired object: moving
only the start button is highlighted. forward and backwards betwee
napplications is happening directly on
arrow-right , arrow-left , The arrow keys navigate between
2 the taskbar. To launch an application
arrow-up , arrow-down objects on the desktop.
you you press enter to activate the
Activates the first object (top left respective element. Combine it with
3 home and end corner) or the last object (bottom
shift and you reverse the order.
right corner) on the desktop.
4 enter Launches the active object.
Activates context menu of active
object. Basically replaces the right
mouse button. Once in the context
menu, the arrow keys will navigate
5 shift + f10 you to the desired menu item (or
press any letter which shows as
underlined); pressing enter activates
whatever you want to in the context
menu.
Changes the filename of a desktop
icon. Press the arrow keys to go left
6 F2
or right if parts of the old filename
should be kept.
On the desktop, pressing and holding
the ctrl key enables to highlight
multiple items. Once pressed, move
around with the arrow keys and press
Hold ctrl key, navigate with
7 space for every item which should be
arrow keys and hit space
highlighted. Hitting space a second
time de-selects the item. Once
everything is marked as desired,
release the ctrl -key.
ctrl + c for copy, ctrl + x for cut and
ctrl + v for paste should be an
8 ctrl + c , ctrl + x , ctrl + v , essential for everyone. If you so
happen forget one or the other
shortcut on this site, please stick with
this most essential keyboard shortcut.
alt + tab Holding the alt key and
continuously press tab to move
forward between open applications or
folders. Then release the key when the
desired object is active to launch it.
The same works backwards by adding
9 alt + tab , alt + shift + tab shift to the shortcut combination:
Hold alt and shift and then keep
pressing tab moves backwards
between open applications. The
direction can be changed in at any
time by pressing and releasing shift
Pressing ctrl + tab will navigate
win + tab ,
between object of the desktop: the
10 win + shift + tab then press desktop itself, the quick-launch bar (if
enter activate) and the notification bar. This
will not work when an Application