PERSONNEL AND ADMINISTRATIVE

REFORMS DEPARTMENT
POLICY NOTE FOR THE YEAR
2013-2014

Work done diligently enhances and

enriches human existence. Thiruvalluvar -
the ‘Universal Bard’, as acclaimed by
G.U.Pope hails hard work as the solution for
overcoming the constraints imposed by
tough circumstances.
“Toilers, still sanguine, ever bold,
The back of baffled fate behold”
(Couplet 620)

Every work in some way contributes to

facilitate our lives. Effectiveness,
involvement, dedication and sincerity in
performing a work decides the status.
Nomenclature of the work per se does not
vouch for the merit of an individual. Martin
Luther King Jr. correctly observed: “All
 2

labour that uplifts humanity has dignity and

importance and should be undertaken with
painstaking excellence”.

Employment in Government opens

avenues for various challenges, varieties of
jobs, job rotation, job enlargement, critical
analysis, creative thinking, problem solving
and proper decision making in the career
advancement of an employee. The
Government servants are recruited through a
highly competitive process and subsequently
given sufficient training in handling routine
issues as well as unforeseen contingencies.

The Personnel and Administrative

Reforms Department being the spinal cord
for Human Resource Management in
Government Departments, delivers the
important functions like acquisition, training,
development, motivation, compensation and
disciplining the employees. Properly tuned
employee turns out to be an asset in
 3

discharging the duties and responsibilities

assigned to him.
Personnel management is a dynamic
concept and requires to be updated from
time to time. The Department augments its
resources to rise to the occasion and cope
with the changes.

The Government was a forerunner in

understanding the need for Human Resource
Management and created a special
department by separating it from Public
Department on 6th November 1976. It was
entitled as ‘Personnel and Administrative
Reforms Department’. This was based on
the recommendations of the Administrative
Reforms Commission, chaired by
Thiru. T.A. Varghese, I.C.S. This Department
has two wings:
i) Personnel and Administrative
Reforms Department.
ii) Personnel and Administrative
Reforms (Training) Department.
 4

The functions of the Department fall

into three categories:
(a) Advisory
(b) Statutory

(c) Administration.

In addition to these roles, this

Department is actively involved in
formulating the business of Secretariat and
addressing Government Employees’ welfare.

The major functions of this Department

are given below in detail:

ADVISORY FUNCTIONS

The Department advises on the

following subjects as stipulated in the
Tamil Nadu Government Business Rules
and Secretariat Instructions:

• Estimation of vacancies and

preparation of panels for the posts
included in the Tamil Nadu State
 5

Services and the Tamil Nadu

Secretariat Service.

• Examination of proposals for

relaxation of relevant Special
Rules / General Rules for
regularisation of service and
declaration of probation of
Government employees.

• Clarifications in Fundamental Rules.

• Examination of proposals with

regard to revision of seniority as
per the rule provisions.

• Supervision of the issue of orders

on the recommendations of the
‘Equivalence Committee’ of the
Tamil Nadu Public Service
Commission relating to recognition
of a prescribed qualification.
 6

STATUTORY FUNCTIONS

The following Statutory Rules and

Regulations in service matters are dealt with
in this Department:

(a) Rules governing all categories of

State Government Employees
under various Departments
(excluding All India Services):

(i) The Tamil Nadu State and

Subordinate Services Rules
(Part I and II).
(ii) The Tamil Nadu Government
Servants' Conduct Rules,
1973.
(iii) The Fundamental Rules of
the Tamil Nadu
Government.
(iv) The Tamil Nadu Civil Services
(Discipline and Appeal)
Rules.
 7

(v) The Tamil Nadu Civil Services

(Disciplinary Proceedings
Tribunal) Rules, 1955.

(vi) Special Rules for the Tamil

Nadu Ministerial Service.

(vii) Special Rules for the Tamil

Nadu Basic Service.

(viii) Special Rules for the Tamil

Nadu General Subordinate
Service-Class XXII.

(b) Specific Rules to the Secretariat:

(i) Special Rules for the Tamil

Nadu Secretariat Service.

(ii) Special Rules for the Tamil

Nadu General Service-Classes
XII and XII-A.

(iii) Secretariat Office Manual.

 8

(c) Rules relating to other

Institutions:

(i) The Tamil Nadu Public

Service Commission
Regulations, 1954.

(ii) The Tamil Nadu Right to

Information (Fees) Rules,
2005.

BUSINESS OF THE GOVERNMENT

This department deals with the rules

governing the business of the Government of
Tamil Nadu at the Secretariat level, namely:-

(i) Tamil Nadu Government Business

Rules and Secretariat Instructions; and

(ii) Standing Orders of the Hon'ble Chief

Minister issued periodically.
 9

ADMINISTRATIVE FUNCTIONS

The administrative functions dealt with

by this Department are:

(i) Establishment matters of all the

employees of the Secretariat who
come under “One Unit System” upto
the level of Under Secretaries to
Government.

(ii) Grant of recognition for Service

Associations and conduct of Tamil
Nadu Civil Services Joint Council
Meetings.

(iii) Establishment matters relating to the

Tamil Nadu Public Service Commission
and Tamil Nadu Information
Commission.

OTHER FUNCTIONS

(a) Follow-up action, based on the

recommendations of the State
Administrative Reforms Commission
 10

and Government of India

Administrative Reforms Commission.

(b) Imparting Training:-

(i) for the field level functionaries at Civil

Services Training Institute,
Bhavanisagar and also Special courses
through Personnel and Administrative
Reforms Department at District head
quarters.

(ii) for Senior / Apex level functionaries at

Anna Institute of Management,
Chennai.
(iii) Special training for the newly recruited
employees through TNPSC on the day
to day functioning in Secretariat.

The following Directorates,

Constitutional Bodies and their related
establishment matters are under the
administrative jurisdiction of this
Department:
 11

i. Directorate of Vigilance and

Anti- corruption

ii. Tribunals for Disciplinary Proceedings.

iii. Tamil Nadu Public Service Commission.

iv. Tamil Nadu Information Commission.

v. A Committee for updating the Tamil

Nadu Service Manual.

GOVERNMENT EMPLOYEES WELFARE

The physical and mental health of the

Tamil Nadu Government employees is being
looked after by protecting their welfare.
Cordial and smooth atmosphere are also
being created so that they could render their
best service to the Public.

The grievances of the Government

employees regarding increase of their pay
and regularisation of services are being
disposed off then and there through
discussions. Steps are also being taken to
examine the administrative problems
 12

existing in the departments. All the

concessions now enjoyed by the Government
employees will continue.

CREATION OF ‘SEVOTTAM’ TRAINING

CELL IN THE ANNA INSTITUTE OF
MANAGEMENT

The Government of India has

formulated a new scheme for strengthening
the State Administrative Training Institutes
and Central Training Institutes during the
12th Plan Period (2012-2017).

Under this scheme, the Government of

India has come forward to offer a new and a
complete package of five years to State Apex
Training Institutes, not only for imparting
training in Sevottam, but also for building its
capability to provide consultancy services for
implementing Sevottam Projects in all the
 13

Districts / Departments of the State

Government.

The Department of Administrative

Reforms and Public Grievance, Ministry of
Personnel, Public Grievance Pensions,
Government of India (DARPG) will fully fund
the establishment and functioning of the
Sevottam Training Cell with a ceiling limit of
Rs.20 Lakhs (Rupees Twenty Lakhs Only).
Under this scheme, an amount of Rs.20
Lakhs per year would be released as a lump
sum grant for a maximum of five years. For
the year 2012-2013 an amount of Rs.20
Lakhs was already released by the
Government of India to this state.

The Anna Institute of Management has

sent necessary proposal to a tune of
Rs.32,50,000 to Government with a view to
implement following objectives.

* To provide need based training

programmes for the departments.
 14

* To prepare Training Manuals for the

client departments

* To facilitate departments to go for

Sevottam Certification

The proposal is now under

consideration in consultation with Finance
Department.

Committee for updating the Tamil Nadu

Service Manual

The Tamil Nadu Service Manual

Volume II & III comprising of various
statutory Special Rules relating to State and
Subordinate Services as on 30th June 1965
was compiled and published earlier in the
years 1969-70. Consequent on the
amendments issued to the Special Rules of
various services during the last 42 years, the
Government examined the necessity to
compile and update the Tamil Nadu Service
Manual Volume II & III now and a
 15

Committee has been constituted by this

Department and the above work is in
progress.

e-GOVERNANCE

e-Governance is the application of

Information and Communication Technology
for delivering Government services to the
citizens in a convenient, efficient and
transparent manner. Various Acts and Rules
administered by all the Departments of
Secretariat have been converted into
Electronic data base and hosted in the
Government website "www.tn.gov.in", in
order to ensure transparent and efficient
governance. An electronic Compendium of
Government (manuscript) and important
orders issued by this Department from the
year 2007 onward is maintained and hosted
in the Secretariat Intranet, website
"http://parserver1/par/gos/default.htm".
Moreover, the Electronic File Processing
 16

System (EFPS) developed by NIC (National

Informatics Centre) had already been
implemented in the Departments of
Secretariat and this facility has also been
extended to the District Collectorates. The
Personal details of the Officers and Staff of
the Departments of Secretariat, are also
maintained under Personnel Information
System (PINFOSYS).

RIGHT TO INFORMATION ACT, 2005

The Right to Information Act, 2005

came into effect from 12.10.2005. Promoting
transparency, accountability, predictability,
participation and securing the citizens’
access to information from Public authorities
are the aims of this Act. It is a progressive
step in empowering the people.

Profile of the Act

This Act contains six chapters and 31

sections in it.
 17

Aims of the Act

• To promote transparency in all the

Government Offices;
• To enhance the sense of
responsibility among the
Government Servants;
• To enable the Public to get
information from the Government
Offices and eradicate corruption;

TAMIL NADU INFORMATION COMMISSION

Tamil Nadu Information Commission

was constituted on 07.10.2005 to perform
the functions assigned to it under the Right
to Information Act. Chapter V of the Right to
Information Act, 2005 provides such powers
and functions of the Central Information
Commission and State Information
Commission, Appeals and Penalties.

The Tamil Nadu Information

Commission initially had one State Chief
Information Commissioner and two State
 18

Information Commissioners. Subsequently

the strength of the State Information
Commissioners was increased from two to
six in order to meet the increasing work load
of the Commission. At present, one State
Chief Information Commissioner and six
State Information Commissioners are holding
office.

The details of Appointment of

Information Commissioners

The State Chief Information

Commissioner and the State Information
Commissioners are appointed by His
Excellency the Governor of Tamil Nadu on
the recommendation of a Committee
consisting of the Hon’ble Chief Minister, as
Chairperson of the Committee, the Leader of
Opposition in the Legislative Assembly and a
Cabinet Minister nominated by the Hon’ble
Chief Minister.
 19

The Tamil Nadu Information

Commission is served by a Secretary and a
Registrar to the Commission along with other
supporting staff.

TRAINING IN RIGHT TO INFORMATION

ACT, 2005
The Anna Institute of Management,
Chennai imparts training to the Public
Information Officers and officials under Right
to Information Act, 2005.

INFORMATION

The “information” has been defined in

Section 2(f) of the Right to Information Act,
2005.

MEANING OF RIGHT TO INFORMATION

The Right to Information Act, 2005,

provides “right to information” i.e., right to
information accessible under the Right to
Information Act, 2005 which is held by or
 20

under the control of any public authority and

includes the right to-

a) inspection of work, documents,

records;
b) taking notes, extracts or certified
copies of documents or records;
c) taking certified samples of material;
and
d) obtaining information in the diskettes,
floppies, tapes, video cassettes or in
any other electronic mode or through
printouts where such information is
stored in a computer or in any other
device.

APPOINTMENT OF PUBLIC INFOR-

MATION OFFICERS / APPELLATE
AUTHORITIES

All the Public Authorities have

appointed Public Information Officers,
Assistant Public Information Officers and
Appellate Authorities in their departments to
 21

furnish the information to the information

seekers. Such appointment of Public
Information Officers / Assistant Public
Information Officers / Appellate Authorities
are available at Government web-site
“www.tn.gov.in”.

FEES

The fee of 10 Rupees shall be payable

for each application made under the Right to
Information Act, 2005. It can be paid either
by affixing court fee stamp or by demand
draft or by Bankers Cheque or by Treasury
Chalan or by Postal Money Order. Tamil
Nadu is a pioneer in introducing “Court–Fee
Stamp” as one of the modes of payment as
fee for application in the Right to Information
Act, 2005 in India. Document Fee can be
paid by way of Cash or Demand Draft or
Bankers Cheque or Treasury Chalan.
Document Fee is prescribed as Rs.2/- per
 22

page. People Below Poverty Line(BPL)

category are exempted from the above fee.

APPEAL

Tamil Nadu Information Commission

(Appeal Procedure) Rules, 2012 were notified
in the Tamil Nadu Government Gazette
No.45 dated 21.11.2012. The applicant, if
not satisfied with the Public Information
Officer’s reply, can make the first appeal to
the Appellate Authority in the same
department. Second appeal under the Right
to Information Act vests with the Tamil Nadu
Information Commission. There is no fee for
the appeal.
Tamil Nadu Public Service Commission
Constitution and Functions

The Tamil Nadu Public Service

Commission being an autonomous body was
constituted under Article 315(1) of the
Constitution of India to carry on its functions
independently, fairly and impartially. The
 23

Commission consists of a Chairman and

fourteen Members. The service conditions of
the Chairman, Members and Staff of the
Commission are governed by the Tamil Nadu
Public Service Commission Regulations,
1954.

The Tamil Nadu Public Service

Commission is discharging the following
duties and functions specified in Article 320
of the Constitution of India:-

(i) It functions primarily as a recruiting

agency;
(ii) It advises the Government on all
matters relating to framing of
recruitment rules, principles to be
followed in making appointments,
promotions and transfers from one
service to another service and in
respect of appeals on disciplinary
matters affecting Government
employees;
 24

(iii) It conducts Departmental Tests for

Government employees;
(iv) It conducts examination on behalf of
the Government of India, Ministry of
Defence for admission to Rastriya
Indian Military College, Dehradun
twice a year.

Introduction of various reforms:

Tamil Nadu Public Service Commission

has introduced the following reforms to
ensure free and fair recruitment process with
the highest level of transparency in each
stage of selection:

• The tentative Answer Keys for the

Objective type Examinations will be
hosted in the Commission's website
immediately, after the examination is
over.
• The candidates will be given seven
days time to file claims and
objections, if any to the Commission
 25

and the same will be placed before

the Experts Committee for scrutiny
and the corrected final answers will
be published in the Commission's
website again. Candidates can self-
evaluate their answers with the
answer keys.
• The candidates will be permitted to
peruse their descriptive-type answer
scripts in the Commission's office,
which will ensure more transparency
in the activities of the Commission.
• To prevent any malpractices in the
examination halls, all the examination
centres are being monitored through
web-camera / videography.
• It has also introduced Online
Application system for all the
Examinations to be conducted by the
Tamil Nadu Public Service
Commission.
 26

• Another Major Initiative by the

Commission is to introduce One-Time
Registration Facility for the
candidates in which, anyone can fill
his / her Bio-data particulars and also
upload signature and photo by paying
a nominal amount (Rs.50/-). This
Registration will be valid for a period
of Five Years. This can be renewed.
• It has further introduced Single
Window System for Departmental
Promotion Committee proposals. The
salient features of the scheme is to
bring the proposals in person, to
hand over the same to the
Commission’s Office and the
proposals will be scrutinised by the
Senior Officials of the Commission on
the same day.
• To ensure transparency in service /
unit allocation, the Commission has
introduced the Counselling Mode from
 27

February 2012. In this method, all

the selected candidates would be
called at Commission’s Office and the
vacancy particulars will be published
in the website and displayed in wide
screen at the time of counselling.
• By using the Information Technology
solution, the service / unit will be
allocated to each candidate based on
their choice, subject to availability of
vacancy in their respective
reservation category. Vacancy
particulars will be published every
day at the end of each day’s session
of counselling.
• For the speedy and fair selection
process, Commission has introduced
Computer-Based Test, initially for the
Technical Posts and it is likely to be
extended to all recruitments.
• The Tamil Nadu Public Service
Commission has so far recruited
 28

27,541 persons to various posts after

February 2012.
• The Commission has introduced
Annual Planner every year to the
candidates in order to plan their
study well in advance.
• For the year 2013-2014 the Annual
planner was released on 30.01.2013.
As per the annual planner about
10,105 posts in 27 departments have
to be notified for the year 2013-2014.

The Hon’ble Chief Minister had opened

a separate six storeyed-building with a cost
of Rs.19.86 crores on 27.09.2012 for the
exclusive use of the Tamil Nadu Public
Service Commission at V.O.C. Nagar, Park
Town, Chennai.
 29

Absorption of Temporary Junior

Assistants / Assistants appointed on
contract basis as regular employees in
Government Service:
As per the orders issued in G.O. (Ms.)
No.155, Personnel and Administrative
Reforms (P) Department, dated 19.09.2006
and in G.O. (Ms.) No.163, Personnel and
Administrative Reforms (P) Department,
dated 22.09.2006, a Special Competitive
Examination was conducted on 17.02.2008
by the Tamil Nadu Public Service
Commission at Group-IV level for the 11,356
persons appointed temporarily as Assistants
in various Departments of Secretariat and
Junior Assistants in various Departments in
all the Districts on contract basis in
consolidated pay, during the general strike
called by the Government Employees in the
year 2003, in order to absorb them
permanently in Government service. Among
the candidates who had passed the Special
Competitive Examination, 10,676 candidates
 30

have been appointed as regular Junior

Assistants in the Tamil Nadu Ministerial
Service in various Government Departments.
The Tamil Nadu Public Service Commission is
expediting the allotment of the remaining
selected candidates for regular appointment
in future vacancies.

STATE VIGILANCE COMMISSION

An Independent Vigilance Commission

was set up in February 1964 by the
Government of India, based on the
recommendation of the Committee on the
Prevention of Corruption, presided over by
Thiru. K. Santhanam. The Jurisdiction of the
Central Vigilance Commission covers
Government of India employees.

The State Vigilance Commission was

formed in 1965, in Tamil Nadu to curb
corruption. The main purpose of the
Commission is to advise the Government on
the major administrative problems in
 31

prevention of corruption in Public Services

and the procedure for dealing with individual
cases of corruption. The Directorate of
Vigilance and Anti-Corruption acts as the
sole investigating agency in assisting the
Vigilance Commission.

The functions of State Vigilance

Commission are:-

• To undertake an inquiry in instances

where a public servant is suspected to
have acted in a dishonest or corrupt
manner:

• To cause an inquiry or investigation to

be made on any complaint that a
public servant has exercised or
refrained from exercising his
jurisdiction with ulterior motives:
• To call for any information from any
Department or Undertaking of
Government or from any public servant
on matters within its jurisdiction
 32

including information on the action

taken on its recommendations:
• To make specific recommendation to
the Government on the course of
action on investigation reports of
Directorate of Vigilance and Anti-
Corruption and to ensure necessary
follow-up action on the
recommendations:
• To recommend the transfer/
suspension of any impugned Public
servant:
• To hold regular review meetings:
• To give recommendations on
administrative reforms:

• To provide recommendations for

simplifying / modifying / altering the
existing procedures.
 33

JURISDICTION OF STATE VIGILANCE

COMMISSION:-

The State Vigilance Commission has its

jurisdiction over:-

• All Public /Government Servants of the

Tamil Nadu State:
• All the Statutory Bodies, Corporations
and Companies of the State
Government:
• All the public servants of Universities
including Vice Chancellors of the
Universities:

The Vigilance Commission submits an

annual report to the State Government about
its activities. This Annual Report is reviewed
by the Government and placed before the
Legislature.
 34

DIRECTORATE OF VIGILANCE AND ANTI-

CORRUPTION

The word ‘Corruption’ is said to have

originated in Middle English from the Latin
word ‘Corruptus’ which meant ‘broken in
pieces’. Indeed, anything that gets corrupted
loses its original quality and becomes a poor
delivery system. Corruption is a cancer that
eats the entrails of a system and makes it
hollow. It is for this reason that eradication of
corruption is one of the top priorities of the
Government.

Modern society with its fast-growing

economy and changing value-system is
highly prone to corruption. The processes of
money flow are so intricate that a person
sitting at a crucial point in the economic-
financial matrix can cause artificial hurdles
and they are cleared for those ready to
grease their palms. It is for this reason that
the United Nations is seized of the problem at
 35

Global level. In his foreword to the United

Nation Convention on Corruption, former
Secretary General of the United Nations,
Kofi Annan stated “Corruption is an insidious
plague that has a wide range of corrosive
effects on societies. It undermines
democracy and the rule of law, leads to
violations of human rights, distorts markets,
erodes the quality of life and allows
organised crime, paves way for terrorism and
other threats to human security to flourish.
This evil phenomenon is found in all
countries – big and small, rich and poor – but
it is in the developing world its effects are
most destructive. Corruption hurts the poor
disproportionately by diverting funds
intended for development, undermining a
Government’s ability to provide basic
services, feeding inequality and injustice and
discouraging foreign aid and investment.
Corruption is a key element in economic
 36

underperformance and a major obstacle to

poverty alleviation and development”.

The Directorate of Vigilance and Anti-

Corruption is the prime Anti-Corruption
agency in Tamil Nadu. It was established in
the year 1964 on the recommendations of
the Santhanam Committee on Prevention of
Corruption. The main functions of the DVAC
are:

a) To conduct inquiries into the allegations

of corruption and allied misconducts
referred to by the State Vigilance
Commission.

b) To furnish the State Vigilance

Commission, information and statistics
gathered by the Directorate.

c) To institute inquiries in the complaints

made by members of public regarding
the alleged corrupt practices indulged
by public servants.
 37

d) To collect intelligence for detection of

cases of bribery and corruption and to
investigate offences falling within the
purview of the Prevention of Corruption
Act, 1988.

e) On specific complaints, traps are

organised after complying with the
formalities and the corrupt Government
Servants are caught red handed while
accepting the bribe.

As a rule, all Government Servants

caught in traps are arrested and remanded
to judicial custody. Also, they are
immediately placed under suspension till the
criminal case is disposed of. Such tough
action acts as a deterrent for those fence-
sitters who might otherwise be tempted to go
astray.

To improve the efficiency of the

Directorate, the Government have delegated
more financial powers to the officers working
 38

in the Directorate. The Government have also

sanctioned the Investigation Expenses to the
tune of Rs.1,50,000/- for the first time for
the Directorate.

The Government have also sanctioned

three new detachments at Tiruppur,
Thiruvannamalai and Ariyalur to ensure easy
accessibility.

The Government vide Letter

No.11173/N/2012-1, Personnel and
Administrative Reforms (N) Department,
dated 20.03.2012 have directed all the
departments of Secretariat and Heads of
Departments display the following message
in their Official website.

“The bribery is against the Law.

The complaints about
Corruption may be sent to the
Directorate of Vigilance and Anti-
Corruption, Chennai-28”.
Website: www.dvac.tn.gov.in
Phone No. 24615929 / 24615949 /
24615989.
 39

The Government have also issued

instructions to all Heads of Department to
appoint the second in command as the
Vigilance Officer of the Department to
enquire into the complaints of corruption
against the Government Servants in that
particular department. Further, the
departmental Vigilance Officers have also
been instructed to conduct surprise checks at
sensitive points and places of their
organization periodically.

To create awareness amongst the

general public regarding the functioning of
the DVAC, a pavilion was put up at the
Government Exhibition, Island Grounds,
Chennai for the first time during the last
Industrial Trade Fair and there was an
overwhelming response from the public.
During this year, further improvements were
made and it attracted a lot of visitors. Senior
Officers were present on rotation to explain
 40

the functioning of the Directorate to the

visitors.

TRIBUNAL FOR DISCIPLIANRY

PROCEEDINGS
The Tribunals for Disciplinary
Proceedings were constituted for conducting
enquiries on the allegation of corruption by
Directorate of Vigilance and Anti-Corruption
against the officials working under the
control of the State Government and the
Municipal Corporations. For inquiring the
charges levelled by the Directorate of
Vigilance and Anti-Corruption against the
officials, the Tribunal for Disciplinary
Proceedings, have been vested with Quasi
Judicial Powers for summoning witnesses and
calling for necessary documents. The
Tribunals are conducting the enquiries in
accordance with the Rules enshrined in Tamil
Nadu Civil Services (Disciplinary Proceedings
Tribunal) Rules, 1955.
 41

Apart from the four Tribunals for

Disciplinary Proceedings already functioning
at Chennai, Trichy, Madurai and Coimbatore,
two more Tribunals were created at
Tirunelveli and Nagercoil. Presently six
Tribunals are functioning. Tribunals are
presided over by a Commissioner for
Disciplinary Proceedings in the cadre of
Indian Administrative Service Officers /
District Revenue Officers. The Commissioner
for Disciplinary Proceedings are assisted by
the Prosecutors for Disciplinary Proceedings
in conducting enquiries. The Commissioner
for Disciplinary Proceedings will send the
findings of the Tribunal to the administrative
department in Government concerned. The
Government will then examine and pass final
orders on the findings of the Tribunal for
Disciplinary Proceedings.
 42

TRAINING

Training is given to the Government

employees to make them understand the
problems of public and render service
delivery effectively. There are five Training
Institutes functioning under the
administrative control of Personnel and
Administrative Reforms (Training)
Department.

SECRETARIAT TRAINING INSTITUTE

The directly recruited Assistant

Section Officers, Assistants, Personal Clerks
and Typists of the Departments of
Secretariat are given 30 working days of
foundational training at the Secretariat
Training Institute on general administrative
procedures, financial administrative
procedures etc., required for handling files.
Clearing the examinations conducted at the
end of the Foundational Training is a
prerequisite for the declaration of
 43

satisfactory completion of probation for a

directly recruited Assistant Section Officer
and for inclusion of the names of Assistant,
Personal Clerks and Typists in the panel for
promotion as Assistant Section Officer.
Other training programmes such as
procedures to be observed in dealing with
the Disciplinary cases and Court Cases are
also imparted to the officers and staff of
Secretariat in the Institute in order to update
their knowledge and to enhance their ability
to deal with such cases. So far 74 batches of
Foundational Training have been conducted
in this Institute.

ANNA INSTITUTE OF MANAGEMENT

The current focus of Governance has

switched over from regulatory practices to
service delivery orientation. Such a measure
warrants revision of Capacity Building
Programmes provided to the public servants.
Public Service, by its very nature is different
 44

from private employment. Nevertheless, the

officialdom is always subject to the
tremendous pressure shaping the
performance of a mammoth and complex
organisation. In the context of national
growth, public servants need to be
continuously updated on current and
relevant practices of management. The
management concepts like planning,
decentralisation, leadership skills,
motivation, communication techniques,
organisational behaviour and coping with the
change constitute critical factors in view of
the fast changing global scenario attributable
to liberalisation, privatisation and
globalisation. Therefore it becomes
imperative to inculcate the principles of
modern management to Government
servants from middle level managerial
functions. They also have to be kept well
informed on the issues of government
schemes and targeted service delivery to
 45

fulfill the expectations of the people.

Financial administration, application of
Information Technology in various facets of
exemplary governance and contemporary
inputs are essential in sensitising the public
servants on ethical practices. They should be
well equipped to create a conducive
atmosphere to maximise their output with
minimum stress.

The Anna Institute of Management

(AIM), is the apex training institution of the
Government of Tamil Nadu. The Governing
Committee of the Institute is presided over
by the Chairman designate, namely, the
Hon’ble Minister for Municipal Administration,
Rural Development, Law, Courts and Prisons.
The committee comprises of the Chief
Secretary to Government as Vice-Chairman
and other officials related to training
programmes. Eminent persons in the areas
of education and management are included
 46

as members to give expert advice in

furthering the inputs. In 1999, the Director,
Anna Institute of Management was also
designated as Director General of Training
(Ex-Officio), to coordinate the various
training institutions under the purview of
Government.

The “Mahizhampoo” Building of Anna

Institute of Management was inaugurated by
the Hon’ble Chief Minister, Government of
Tamil Nadu on 25.5.2005 which gave a fillip
to the quality of training programmes.

The Government of Tamil Nadu

have increased the establishment and
training grants from Rs.117 lakhs to Rs.160
lakhs and from Rs.47 lakhs to Rs.60 lakhs
respectively from 2011.
In G.O. (1D) No.111, Personnel and
Administrative Reforms (Trg.I) Department,
dated 08.06.2012, Government have
sanctioned a sum of Rs.20.16 lakhs for
 47

purchase of certain items to Anna Institute of

Management under Part II Scheme for the
year 2012-2013.

In G.O. (Ms) No.111, Personnel and

Administrative Reforms (Trg.III)
Department, dated 13.7.2012, the
Government have sanctioned a sum of
Rs.160 lakhs to Anna Institute of
Management in order to upgrade the
infrastructure.

In G.O. (Ms) No.122, Personnel and

Administrative Reforms (Trg.III)
Department, dated 24.7.2012, the
Government have sanctioned four posts viz.,
Warden cum Estate Officer, Junior Engineer,
Technical Assistant and Plumber. Recurring
expenditure of Rs.16.43 lakhs per annum
has been provided in the said Government
Order for the maintenance of Anna Institute
of Management premises.
 48

Establishment of three Regional Centres

of Anna Institute of Management at
Trichy, Madurai and Salem.
Establishment of Training Centres at
the Regional level to supplement the
activities of the Anna Institute of
Management was felt essential to meet the
growing needs of Human Resource
Development. Decentralising the training
programmes will achieve this objective and
officials in the districts can be trained in the
district head quarters without any need to
commute. The Centres are proposed to act
as the extended limbs of the Management
Institute and as well to cater to the regional
training requirements of Government
Departments or undertakings who do not
have their own training facilities. In G.O.
(Ms) No.119, Personnel and Administrative
Reforms (Trg.III) Department, dated
18.07.2012, the Government issued orders
for establishment of three Regional Training
Centres at Trichy, Madurai and Salem with
 49

an outlay of Rs.246 lakhs at the rate of

Rs.82 lakhs for each centre.

In 2012-2013, the Anna Institute of

Management had conducted 356 training
programmes enlisting 8621 participants up
to 21.01.2013.

Special Programmes

• The Anna Institute of Management

regularly conducts special training
programmes on Hospital Management
for Senior Medical Officers under the
Tamil Nadu Health Systems Project. In
2012-13, 223 senior doctors
participated in the training programme
in eight batches.

• The training programmes for Public

Prosecutors was conducted at Anna
Institute of Management in 2012-2013
and so far 417 Public Prosecutors have
undergone training in 17 batches.
 50

• National Level Training Programme for

Officers of Indian Administrative
Service was given in 2012-2013. A
National Level Training Programme
sponsored by the Ministry of Personnel
and Training, Government of India on
“Public Private Partnership” by senior
IAS Officers was conducted from
11.02.2013 to 15.02.2013 at Beach
Resort Complex of Tamil Nadu
Tourism Development Corporation,
Mahabalipuram. The programme was
sponsored by the Government of India
based on the excellent feedback given
by participants in the last two years.
• Anna Institute of Management is
implementing a special project on
“Capacity Building for Poverty
Reduction through training
intervention” at Tiruvannamalai District
with the financial assistance of
Rs.50 lakhs from the Ministry of
 51

Personnel and Training, Government of

India. Under this project, Training of
Trainer programme was conducted for
120 participants and 2,030 district
officials.
• A project was sanctioned by the
Government of India for continuing the
above scheme under “Intensive
Training Programme (including
computer training)– Training for All”
project covering Tirunelveli,
Thoothukudi and Kancheepuram
districts with an estimated financial
assistance of over Three Crore Rupees.
Training of Trainers programme was
completed in January, 2013. Intensive
training was being conducted from
February 2013 in all the three districts.
• The Anna Institute of Management is
implementing a special project of
propagating the components of Right
to Information Act in all the districts of
 52

Tamil Nadu. During the first phase, 16

districts will be covered with a total
outlay of Rs.9.88 lakhs. Based on the
effectiveness of this programme,
Government of India released funds for
conducting the programmes in the
remaining 16 districts.
• Exclusive programme on Advanced
Features of MS Excel and MS Access
for Query for Finance Department Staff
of Tamil Nadu Government Secretariat
was organised for the first time.
Similar programme was conducted for
State Planning Commission
Department officials also.
• Special programme on successful
Project implementation for Animal
Husbandry Department were
conducted in three batches.
• Ten batches of programme on
“Litigation Management” for the
 53

Section Officers of Secretariat was

conducted.
• Special programme on “Project
Management” in collaboration with
Project Management Institute, New
Delhi, was conducted for the benefit of
the officers of Tamil Nadu Government.
• Special programme on “WTO & Related
issues” was conducted in collaboration
with Centre for WTO studies, Indian
Institute of Foreign Trade, New Delhi
for the benefit of officers of Tamil Nadu
Government.

Five days training to all Section Officers

for toning up Administration
A Five days refreshment Course on
general Administration for all Section Officers
of Secretariat departments at a cost of
Rs.21.25 lakhs was sanctioned by this
Government. This Training is to be given
through the Anna Institute of Management
for the Section Officers of various
 54

departments in the Secretariat. So far, ten

batches have been conducted. This course is
in progress.

A & B WING FOUNDATION COURSE

TRAINING INSTITUTE
Under the control of Personnel and
Administrative Reforms (Training)
Department, ‘A and B’ Foundational Course
Training Institute headed by a District
Revenue Officer is functioning at Anna
Institute of Management in Kanchi Building.
The Officers comprising of both direct
recruits and promoted officials from various
departments are trained in this Institute.
In 2012-2013, 21 batches covering 700
officers of both Group A & B have been
scheduled for imparting Foundation Training.
So far 17 batches have been conducted and
482 officers trained. In 2013-2014, 21
batches covering 700 officers of both Group
A & B have been scheduled for imparting
 55

Foundation training based on the report

received from the various departments.

The subjects for training include Office

Administration, Finance Administration, Law,
Public Administration, Management
Principles, Public Finance, Economics,
Planning & Development and Computer
usage. The Course contents are being
updated regularly and classes are conducted
with experienced Guest Faculties.

In Part-II Scheme, 2012-2013

Government have sanctioned a sum of
Rs.3.89 lakhs for the purchase of Fixograph
Notice board, computer chairs and tables,
dot matrix printer, laser jet printer and fax
machine.

ALL INDIA CIVIL SERVICES COACHING

CENTRE, CHENNAI.
Pre-Examination Training Centre
was established in the year 1966
to train Scheduled Caste candidates to
 56

write Civil Services Examination vide

G.O.(Ms) No.2315, Home Department, dated
14.07.1966. Similarly, in 1971 Special
Training Institute was established to guide
BC and MBC candidates vide G.O. (Ms)
No.730, Social Welfare Department, dated
21.06.1971. Both the Institutes were
merged and renamed as All India Civil
Services Coaching Centre. It started
functioning under the Administrative Control
of the Director, Anna Institute of
Management and Director General of
Training since February, 2000 as per
G.O.(Ms) No.7, Backward Classes, Most
Backward Classes and Minorities Welfare
(BC-2) Department, dated 03.02.2000.

Coaching for Preliminary Examination

The candidates are selected for

Preliminary Examination Coaching through
an entrance test. From 2011-2012, ICR
(Intelligence Character Recognition)
 57

applications were issued to the students

through District Collectorates. The number of
candidates admitted in each category is as
follows:

Community Residential Non-

Residential
Scheduled Castes 82 41
Arunthathiyar 16 8
Scheduled Tribes 2 1
Most Backward 36 18
Classes and
Denotified
Communities
Backward Classes 48 24
Backward Classes 6 3
– Muslims
Differently abled 4 2
Other 6 3
Communities
Total Seats 200 100

The Institute guides the candidates

approximately for six months to take up the
Preliminary examination.
 58

Coaching for Main Examination:

The candidates who clear the

Preliminary examination are given coaching
for four months (from August to November)
to appear for the Main examination. In
2011-2012, 191 candidates were given
coaching for the Main examination. In the
year 2011, out of the 68 candidates selected
for Civil Services from Tamil Nadu, 47
candidates are from All India Civil Services
Coaching Centre. A monthly stipend of
Rs.3000/- is given to candidates admitted for
Main coaching, irrespective of income ceiling
to acquire reference materials.

Model Personality Test

The Institute trains the candidates for

personality test. The successful candidates of
main examination avail this facility to face
the personality test conducted by
UPSC(Union Public Service Commission) at
New Delhi. These drills are held 15 days
 59

prior to the actual Personality Test. The

candidates are permitted to stay in Tamil
Nadu House, New Delhi at concessional rates
and are provided Rs.2000/- as travel
expenses.
The candidates are given free
accommodation in the Hostel. Free food is
also provided to candidates whose parental
income is less than Rs.1,00,000 annum with
respect to SC / SC(A) / ST / MBC / BC /
BCM candidates. As per the G.O. (Rt.) No.98,
Personnel and Administrative Reforms
(Training.III) Department, dated
20.06.2012, the food expenses has been
increased from Rs.1200/- to Rs.2000/-

Faculty:

There are two regular faculty

members. Nearly 20 guest lecturers are
engaged to equip the candidates, as there
are more than 23 subjects to be covered.
Further, students have a well equipped
 60

Library with more than 21,000 books,

compendium of question papers of previous
years, question banks and computers with
internet facilities for their reference and use.

In G.O. (Ms) No.161, Personnel and

Administrative Reforms (Training-III)
Department dated 20.11.2012, the
honorarium to Guest faculty has been
increased from Rs.750/- to Rs.2000/-
This year under Part II Scheme
2012-2013, five Computers with a 5 KVA
UPS have been provided to this coaching
centre at the cost of Rs.3.04 lakhs.

Civil Services Coaching Centres at

Madurai and Coimbatore
The Government sanctioned
constitution of two more coaching centres, in
the name of Anna Centenary Civil Services
Coaching Centre one at Madurai Kamaraj
University, Madurai and another at
 61

Bharathiyar University, Coimbatore for the

IAS, IPS aspirants in rural areas.

New Building for All India Civil Services

Coaching Centre
This coaching centre earlier functioned
in Tamil Nadu Housing Board Transit
Quarters at Anna Nagar in a rental building
since 1984. The facilities were inadequate
for the candidates. Considering the need
of the aspirants and to make them compete
with more intellectual acumen, a modern
coaching centre was built, in the span of nine
months time at Kanchi Campus, Anna
Institute of management, Chennai.

The new modern coaching centre is

built at an estimated cost of Rs.10.14 crores,
with the plinth area of 50,843 sq. ft. with
three floors, with air-conditioned conference
hall, class rooms, computer hall with Wi-Fi
connectivity, Modern library and kitchen.
Furnished accommodation is provided to 200
 62

aspirants. The new building was declared

open by the Hon’ble Chief Minister on
12.10.2012.

Successful candidates (383 Candidates)

from the year 2000
Sl. Examina Number passed
tion Number Appeared
No. in Examination
YEAR
(UPSC)

TOTAL

TOTAL
OBC

OBC
OC

OC
SC

SC
ST

ST
1 2000 Preliminary 10 90 59 1 160 _ 14 4 _ 18
Main 2 65 15 _ 82 1 20 4 _ 25
Interview 2 26 4 _ 32 2 19 2 _ 23
2 2001 Preliminary 10 90 98 2 200 16 4 _ 20
Main 3 94 20 _ 117 2 50 6 _ 58
Interview 3 50 6 1 60 3 19 4 _ 26
3 2002 Preliminary 10 90 98 2 200 2 16 4 _ 22
Main 3 77 17 _ 97 - 27 1 _ 28
Interview - 33 2 _ 35 - 15 2 _ 17
4 2003 Preliminary 6 90 98 1 195 1 52 16 _ 69
Main 4 131 37 _ 174 2 55 15 _ 72
Interview 88 1 38 6 _ 45
5 2004 Preliminary 10 90 98 2 200 2 48 19 1 70
 63
Main 8 151 53 1 213 2 62 14 _ 78

Interview 2 65 17 - 84 2 16 5 _ 23
6 2005 Preliminary 10 90 98 2 200 1 31 4 36
Part time 5 45 49 1 100 3 3
Main 8 132 41 181 4 39 7 50

Interview 7 51 12 1 71 3 13 7 1 24
7 2006 Preliminary 10 90 98 2 200 3 46 15 - 64
Part-time 5 45 49 1 100 - 7 7
- -
Main 7 134 59 - 200 3 31 7 - 41

Interview 5 63 15 - 83 2 7 4 - 13

8 2007 Preliminary 10 90 98 2 200 - 27 9 - 36

Part-time 5 45 49 1 100 4 - 4
- -
Main 10 90 98 2 200 3 35 15 1 54

Interview 5 58 16 1 80 1 17 4 - 22

9 2008 Preliminary 10 90 98 2 200 - 23 7 - 30

Part-time 5 45 49 1 100 - 3 - - 3

Main 10 90 98 2 200 - 41 15 1 57
Interview 3 67 23 1 94 3 29 14 46
10 2009 Preliminary 10 90 98 2 200 3 15 4 - 22
Part-time 5 45 49 1 100 - 1 - 1
Main 10 90 98 2 200 1 47 24 72
Interview 8 84 26 118 7 32 10 49
11 2010 Preliminary 10 90 98 2 200 - 22 5 27
 64
Part-time 5 45 49 1 100 - - 2 2
Main 5 140 52 3 200 60 20 1 81
Interview 8 101 34 1 144 1 33 13 1 48
12 2011 Preliminary 10 90 98 2 200 - 11 3 14
Part-time 5 45 49 1 100 - 2 3 5
Main 114 52 1 167 40 12 1 53
Interview 12 93 22 2 129 6 33 6 2 47
13 2012 Preliminary 10 90 98 2 200 - 18 8 - 26
Part-time 5 45 49 1 100 - 1 - - 1
Main 8 147 35 1 191 2 55 11 1 69

CIVIL SERVICE TRAINING INSTITUTE,

BHAVANISAGAR
Civil Service Training Institute at
Bhavanisagar was established in 1974 with
the object of imparting foundational training
to the Junior Assistants / Assistants of the
Government Departments. The subjects
assigned are Office Procedure, Service
Matters, Public Relations, Rural Development
and Accounts. With the view of equipping
the ministerial staff in modernised and
computerised system of administration, the
 65

Government have included the Computer

training in the training curriculum since
1999. The duration of the foundational
course for Junior Assistants is 60 days
(inclusive of holidays). As there was a heavy
backlog to be trained, the Government have
ordered condensed foundational course of 35
working days (which increased to 37 working
days) in four centres to clear the stagnation.

Following categories of Staff were

given foundational/ condensed courses.

1. Junior Assistants recruited by TNPSC

and on Compassionate grounds.

2. Assistants directly recruited after

01.10.1978.

3. Typists promoted Assistants after

27.11 .1992.

4. Office Assistants / Record clerks

promoted as Junior Assistants after
15.2.1994.
 66

5. Stenographers appointed as Assistants.

In addition to the foundational /

condensed courses, “In Service Training
Course” for Deputy Tahsildars for 28 days,
(inclusive of holidays) is conducted since
1981.

The Institute is conducting training in

batches throughout the year. The year wise
details of persons trained since 2001-2012
till date , along with the persons awaiting for
training, as compiled from the reports
received from the Heads of Departments,
are furnished in Annexure-I.

Considering the importance of

Foundation Training for Government Staff,
this Government have decided to tone up
training machinery in Civil Service Training
Institute, Bhavanisagar and took crucial
steps like clearing the training backlog,
approving the proposal to modernise the
institute and to elevate the Institute as Nodal
 67

Training Institute, etc., In this connection, as

a historical measure, in G.O. (Ms) No.163,
Personnel and Administrative Reforms
(Training-I) Department, dated 12.11.2012
the Hon’ble Chief Minister has sanctioned
Rs.3623.34 lakhs for strengthening the
Training Infrastructure like fully
air-conditioned Video Conferencing Hall cum
Auditorium, Indoor Sports Complex, Modern
fully air-conditioned Library, additional three
Hostel blocks for ladies and Gents, additional
dining halls, Modern Kitchen, 58 New
quarters for all staff in CSTI, Bhavanisagar.
It will also include various green features like
providing Solar Lights in the campus, Solar
Water Heater in Hostel blocks, drip irrigation
etc., Therefore, it is the vision and mission of
the Government that CSTI has to be given a
total facelift and to elevate the Institute to
one of the Premier Training Institute in the
Country.
 68

The Institute is headed by a Principal

in the cadre of District Revenue Officer and
assisted by the Faculty members in the cadre
of Deputy Collectors drafted from Revenue
Department, Accounts Officers from
Treasuries and Accounts Department and
Assistant Directors from Rural Development
Department. A lecturer in Computer cum
system Analyst has been exclusively
sanctioned for this Institute for imparting
training in Computers. A Physical Training
Instructor drafted from Education
Department is available for conducting drill
and Physical Training to Trainees. On the
Administration side, the Principal is assisted
by Superintendent, Assistants, Junior
Assistants and Stenographer with other
required supporting staff. The Institute is
provided with a mess to provide food to the
Trainees under cost dividing system. The
Principal has been empowered to engage
Guest faculties for imparting Inservice
 69

Training to Deputy Tahsildars. One Accounts

Officer is appointed to maintain the accounts
of the mess.
In this Institute so far 85470 persons
have been trained in various categories of
training. The details are furnished below.
No.of
Sl. Details of Training
Period Trainees
No.
Trained
1 Junior Assistants/ 16.01.1975 - 46181
Assistants Foundational 11.02.2013
Training for 2 Months.
2 Junior Assistants/ 22.06.1998 - 8515
Assistants Condensed 01.11.2008
Foundational Training
for 35 working days
3 Junior Assistants/ 19.09.2011 - 5792
Assistants Condensed 05.09.2012
Foundational Training
for 37 working days
(District Centers)
4 Deputy Tahsildars 05.01.1981 - 3173
Inservice Training for 4 14.09.2010
Weeks.
5 Foundational Training 05.10.1975 - 2198
For “A” Course- 8 16.08.1999
Weeks
6 Foundational Training 07.02.1977 - 3957
for “B” Course - 4 02.08.1999
Weeks.
7 28 days Refresher 05.03.1981 - 4807
Course for Junior 30.07.1986
Assistants
 70
8 15 days Special 08.08.1978 - 1127
Training for Commercial 24.09.1983
Tax Officers
9 15 days Special 03.08.1981 - 370
Training for Accounts 24.09.1982
Officer of Electricity
10 3 Weeks Special 06.06.1981 - 56
Training for Noon meal 31.12.1983
staff
11 15 days Refresher 10.03.1983 - 79
Course for Ministerial 17.08.1983
staff of Rural
Development
Departments
12 28 days Condensed 08.05.1985 - 8894
foundational training 16.06.1988
for Junior Assistants
(Appointed as per
G.O.(Ms)No.996)
13 30 Days Special 01.04.1999 - 321
Training for Junior 22.12.1999
Assistants -
compassionate
appointments
Total 85470

The details of Training Classes

scheduled to be conducted in 2013-2014 are
furnished below.
1. With seventy days Foundational
Training to Junior Assistants / Assistants in
five batches, it is expected that the number
of Junior Assistants / Assistants yet to be
 71

trained in various departments, as on date

will be completely cleared in the ensuing
years.
ANNEXURE - I
 72

I. The State Administrative Report on

Civil Service Training Institute,
Bhavanisagar for the year ended
31.12.2012

Sl. Head of The Director General

No. Department of Training and
Director,
Anna Institute of
Management.
Chennai- 600 028.
Plan Scheme NIL

Non-Plan Scheme

1. Physical Name of Training Scheme, Civil

the Scheme Service Training
Institute,
Bhavanisagar

2 Programme Nature 1 2 Months

of Work Foundational
Training.
(a) For Junior
Assistants
directly recruited
by TNPSC who
joined duty after
03.04.1974.

(b) For directly

recruited
Assistants who
73

joined duty after

01.10.1978.

(c) For Junior

Assistants who
are appointed on
compassionate
grounds.

(d) For Assistants

who are
promoted from
Typist after
27.11.1992.
(e)
Junior Assistants
promoted from
Office Assistants/
Record Clerks
after 15.02.94
are given
training.

2. In-Service
Training for
Deputy
Tahsildars for 4
weeks.

3. Condensed
Foundational
Training for 35
working days and
 74

37 working days
for Junior
Assistants and
Assistants who
were appointed
by TNPSC

3 Target fixed NIL

4 Achievements Details of Number of

Trainees trained from
2001 to 2012 are
furnished below.
 75

II. 60 days Foundational Training for

Junior Assistants / Assistants
Year Period No.of
Trainees

From 1974 to 2001 28099

2001-2002 13.03.2001 - 22.03.2002 2079

2002-2003 26.03.2002 - 07.04.2003 1899

2003-2004 11.04.2003 - 26.12.2003 1276

2004-2005 30.12.2003 - 13.01.2005 1822

2005-2006 28.01.2005 - 19.12.2005 1687

2006-2007 01.04.2006 - 09.01.2007 980

2007-2008 24.04.2007 - 28.01.2008 857

2008-2009 25.03.2008 - 05.01.2009 718

2009-2010 10.01.2009 - 30.01.2010 1417

2010-2011 05.02.2010 - 25.02.2011 1705

2011-2012 02.03.2011 - 14.01.2012 1771

2012-2013 11.02.2013 1871

Total 46181
 76

III. 37 Working days -Condensed

Foundational Training for Junior
Assistant / Assistants commenced
during 1998

Year Period No. of

Trainees

1998-1999

1999-2000 22.06.1998-15.09.2000 2353

2000-2001

2001-2002 23.04.2001-31.12.2001 585

2002-2003 16.03.2002-24.03.2003 1061

2003-2004 28.04.2003-13.10.2003 735

2004-2005 23.02.2004-09.08.2004 462

2005-2006 08.04.2005-19.5.2005 40

2006-2007 27.12.2005-06.11.2006 1338

2007-2008 19.01.2007-24.11.2007 1304

2008-2009 05.02.2008-01.11.2008 637

2009-2010 Not Conducted Nil

2010-2011 Not Conducted Nil

Total 8515
 77

IV. 37 Working days Condensed

Foundational Training for Junior
Assistant / Assistants
commenced during 2011 at
Coimbatore / Vellore / Trichy /
Thoothukudi
Year Period No.of Trainees

2011 19.09.2011-14.11.2011 970

2011 17.11.2011-30.12.2011 985

2012 04.01.2012-20.02.2012 965

2012 23.02.2012-10.04.2012 951

2012 16.04.2012-30.05.2012 979

2012 04.06.2012-17.07.2012 480

2012 23.07.2012-05.09.2012 462

Total 5792

V. In-Service Training for Deputy

Tahsildars
Year Period No.of
Trainees

From 1981 to 2001 2489

2001-2002 18.09.2001-19.03.2002 82
2002-2003 28.05.2002-07.04.2003 125
2003-2004 18.06.2003-26.12.2003 52
 78

2004-2005 08.06.2004-07.10.2004 106

2005-2006 01.03.2005-08.08.2005 52
2006-2007 Not Conducted Nil
2007-2008 24.04.2007-30.01.2008 130
2008-2009 25.03.2008-04.12.2008 104
2009-2010 17.03.2009-01.02.2010 22
2010-2011 05.02.2010-14.09.2010 11
Total 3173

ANNEXURE - II
1 Name of the Scheme Training Scheme, Civil Service
Training Institute, Bhavanisagar
2 Name of the Work 1. Two Months Foundational
Training.
(a) For Junior Assistants directly
Recruited by TNPSC who joined
duty after 03.04.1974.

(b) For directly recruited

Assistants who joined duty after
01.10.1978.

(c) For Junior Assistants

who are Appointed on
compassionate grounds.

(d) For Assistants who are

promoted From Typist after
27.11.1992.

(e) Junior Assistants promoted

from Office Assistants/ Record
Clerks after 15.2.94 are given
training.
 79
2. In-Service Training for
Deputy Tahsildars for 4 weeks

3. Condensed Foundational
Training for 35 working days
and 37 working days for Junior
Assistants and Assistants who
were appointed by TNPSC

3. Out lay for the Financial Rs.17,72,50,000/-

Year 2012-2013 B.E

II. No. of Trainees yet to be trained

(data upto 1/2013)

No.of.
S. Training Batch Trainees
Period
No. Details No. To be
trained
1. Junior 186 19.02.2013-
29.04.2013
Assistants/
187 30.04.2013– 2593
Assistants 08.07.2013
Foundation 188 09.07.2013-
16.09.2013
al Training
189 17.09.2013-
for 70 25.11.2013
days. 190 26.11.2013-
03.02.2014
 80

The Civil Service Training Institute

imparts two months foundational Training for
Junior Assistants/ Assistants and Condensed
Foundational Training for 37 working days
and 28 days In-Service Training for Deputy
Tahsildars.

Due to backlog of persons to be

imparted Foundation Training at Civil Service
Training Institute, Bhavanisagar is 5551, the
Government issued orders in G.O. (Ms)
No.110, Personnel and Administrative
Reforms (Trg-I) Department, Dated
08.09.2011 and permitted to conduct
condensed foundational training, containing
37 working days at regional level, by
appointing four retired District Revenue
Officers as Centre Incharge and 48 retired
‘B’ Grade officers as Faculty members on
the basis of Honorarium, as requested in the
proposal of the Principal Civil Service
Training Institute. Accordingly the Police
Recruit Schools situated at Coimbatore,
 81

Vellore, Trichy and Thoothukkudi have been

selected to conduct the Special training
programme. Initially, 5792 personnel were
trained from September 2011 to
September 2012.
Simultaneously, two months
foundational training was conducted at
Bhavanisagar and 2583 personnel were
trained till January, 2013. Totally 8375
were trained in the past 15 months. In
respect of In-Service Training to Deputy
Tahsildars, 3173 personnel have been
trained in 138 batches so far. Due to the
special arrangements made by this
Government to conduct Condensed
foundational Course at District Centers, the
heavy pendency of last five years was
brought down in a short duration.

INSPECTION WING

The Government introduced a system

of regular periodical inspection of the Head
 82

of Departments, to tone up the

administration, to increase the efficiency and
to avoid inordinate delays in Government
offices. The system of inspection of the
offices of Head of Departments, Municipal
Corporations including Departments of
Secretariat by senior officers commenced
from 1959.

The Inspection Wing with three

Sections of staff is now functioning in the
Secretariat under the administrative control
of Principal Secretary to Government,
Personnel and Administrative Reforms
(Training) Department. The Inspection-I and
Inspection-II sections are under the control
of Inspection Officers in the cadre of Deputy
Secretary to Government or above and the
Inspection-III section is under the control of
an Officer in the cadre of District Revenue
Officer.
 83

The three Inspection Sections conduct

inspection of 30 Head of Departments /
Municipal Corporations including
Departments of Secretariat, as per the
inspection programme drawn up annually.
After inspection, preliminary inspection notes
are prepared and furnished to the Head of
offices concerned. They have to furnish
rectification report to Government on the
shortcomings pointed out in the inspection
report. The final inspections will be done by
senior level Indian Administrative Service
Officers nominated by the Government. After
taking up final inspection, they will send their
general remarks, which will be
communicated to the officers concerned for
pursuing remedial action.
Further, two days “Pilot Course” on
Disciplinary Procedures to District Level
Officers and three days “Short Course” on
Office Procedures to Superintendents and
Managers are conducted by the three
 84

Inspection Teams of the Personnel and

Administrative Reforms Department in
co-ordination with the District Inspection Cell
Officers so as to increase the efficiency of
district administration. These training
courses are imparted at the District
Collectorates in all the Districts every year.
In 2012-2013, 32 Pilot Courses and 32 Short
Courses were conducted upto March 2013.

District Inspection Cells:

The District Inspection Cells were

established in 1975 to improve efficiency in
administration in the offices in the Districts
and to exercise control over the subordinate
offices. Now, there are eleven District
Inspection Cells. They are functioning under
the control of Inspection Cell Officer in the
cadre of Deputy Collector.

The District Inspection Cells conduct

annual Inspection of District Level Offices
and carry out surprise inspections. Target
 85

has been fixed for them to conduct detailed

inspections of 12 district offices and 240
surprise inspections every year. Their
monthly performance is reviewed critically
and the comments are sent to the concerned
officers periodically by marking a copy to the
Collectors concerned. District Inspection
Cells assist the District Vigilance and Anti-
Corruption detachments during their surprise
checks. In 2012-2013, the eleven District
Inspection Cells conducted 89 liaison
meetings with the Vigilance and
Anti-Corruption officials in the presence of
the District Collectors, till March 2013.

The Government examined the need

for providing a jeep to all District Inspection
Cells to conveniently commute for
inspections in their administrative jurisdiction
and accordingly orders were issued for the
purchase of jeeps to the 11 District
Inspection Cells.
 86

Eleven jeeps at a cost of Rs.85 lakhs

were distributed to the District Inspection
Cells by the Hon’ble Chief Minister on
20.2.2013. This gesture will certainly
improve the functioning of the District
Inspection Cells.

ORGANISATION AND METHODS CELL

The Government constituted an

Organisation and Methods Cell in Finance
Department on 01.08.1970, to regulate the
staffing pattern in all Departments of the
Government, by re-organising the existing
functions.

The intention of the Organisation and

Methods Cell is to undertake studies for
simplification of systems and proceedings,
assessment of man power, delegation of
powers, maintenance of record management
and enforcement of economy and efficiency
in various Departments of the Government.
 87

The Organisation and Methods Cell was

transferred from Finance Department to
Personnel and Administrative Reforms
Department on 01.10.1979.
 88

PART–II SCHEMES FOR THE YEAR

2013-2014

It is proposed to implement the

following schemes under Part-II schemes
for the year 2013-2014 at a total estimated
cost of Rs.2,67,11,000/-

1. Personnel and Administrative

Reforms Department (Secretariat)

Purchase of two Laptops, one Server,

Windows 2008 server software, one
Fax machine, Antivirus software, 20
Client computers, four Scanners, five
Duplex Laser Jet printers, nine mono
Laser Jet Printers, two 24 port
switches, one 27B HDD external, 20
Vanavil Tamil Software, one 5 KVA
UPS, 20 0.6 KVA UPS, two Xerox
Machines and one Digital Duplicator at
a total estimated cost of
Rs.20,23,000/- in Component-I.
 89

2. Tamil Nadu Public Service

Commission

Provision of specially designed

workstation at a total estimated cost of
Rs.46,65,000/- in Component-I and
arrangement of Establishing Computer
Based Test – Examination Hall at
TNPSC at a total estimated cost of
Rs.1,92,00,000/- in Component-II.

3. Tamil Nadu Information

Commission

Purchase of seven Steel Almirahs, two

Dot-matrix printers, thirteen Desk top
computers, seven Laser jet printers
(duplex) and nine UPS (600 VA) at a
total estimated cost of Rs.7,98,000/-in
Component-I.
 90

4. Directorate of Vigilance and

Anti-Corruption
Purchase of 22 Laptops at a total
estimated cost of Rs.9,92,000/- in
Component-I.

5. Commissioner for Disciplinary

Proceedings, Chennai
Purchase of one Fax Machine at an
estimated cost of Rs.17,000/- in
Component-I.

6. Commissioner for Disciplinary

Proceedings, Tirunelveli

Purchase of one Water Purifier at an

estimated cost of Rs.13,000/- in
Component-I.

7. Anna Institute of Management

Purchase of Multi Digital Network

Printer, Antivirus Software and UPS for
Computer centre at a total estimated
cost of Rs.6,42,000/- in Component-I.
 91

8. All India Civil Services Coaching

Centre, Chennai

Purchase of 3 Nos. Desktop Computers

and one Laser Printer at an estimated
cost of Rs.1,17,000/- in Component-I.
9. Civil Services Training Institute,
Bhavanisagar
Restructuring the Computer Las at a
total estimated cost of Rs.5,33,000/- in
Component-I.
 92

Conclusion:

The Personnel and Administrative

Reforms Department plays an active role in
ensuring the smooth functioning of
Government by strengthening the potential
of Government employees through various
measures with a well planned approach. The
challenges and tasks are met by the officials
with confidence due to their mettle and well
groomed performance over a period of time.
The Department strives in fixing a high
achievement motivation for the staff and
helps in attaining it.

K.P. MUNUSAMY
Minister for Municipal
Administration,
Rural Development, Law,
Courts and Prisons