Action Plan for implementing 5S System in the CESL.

Activit Feb March April May

Activity Description Referance Responsibility
y No 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Stearing Committee
1.1 Conduct awarenes for each Sections/ units
PPT Slides (SC)

1.2 Establishing a Stearing Committee & Representative fo each section.

Stearing Committee
1.3 Prepare Action Plan & Its implementing Guide line and aware the Team (SC)

2 1S: SORTING (SEIRI)

2.1 Obtain Current status- Take photographs SR
2.2 Identify the item (Files,tools & equipments,etc.) as per the requirement) Individual
2.3 Prepare Lists of Documents,tools & equipments,etc. GL/Chpt-01 Individual/ Team
Sort the item (wallet/purse, Hand bag, Bunch of keys,Table, Racks,Files,tools
2.4 Individual/ Team
& equipment, etc.)
2.5 Apply the TAG Technique (If applicable-Red & Yellow) GL/Chpt-02 SH /Team
2.6 Arrange Table / mats/Drawers / Cupboards / Computers GL/Chpt-03 Individual
2.7 Remove the unnessesary items (Start with your own Wk station) GL/Chpt-02 SH /Team
2.8 Re-arrange the Office layout GL/Chpt-04 &
2.9 Apply the said steps for common areas if applicable SH /Team
2.10 Check the progress (By applying the Check list by the Section) SH /SR/ Team
GL/Chpt;Audit/Stg;I

3 2S: SET IN ORDER (SEITON)

3.1 Store all tools & equipments in its place ( Reserved Seat Method) Ref. item 2.3 Individual/ Team
Lable the all items; cabinets, shelves, files, Sealing Lights, Fans Switches, etc.
3.2 GL/Chpt-01 Individual/ Team
allows immediate identification
3.3 Arrange all Soft & Hard Docs for easy access GL/Chpt-01 Individual/ Team
3.4 Arrange Movement Register system (Employees, Docs, Tool & equip etc.) GL/Chpt-01 Individual/ Team
3.5 Keep all Items in correct place immediately after use them. Individual/ Team
3.6 Identify the Unsafe Acts & Conditions at your working place Individual/ Team
3.7 Apply proper Control measures for Unsafe Acts & Conditions Individual/ Team
Display Sign boards (Section/ Floor- Layout,Emergency Exit,Fire Points, Maintainance
3.8 GL/Chpt-01
Assembly Points etc.) Unit/SH
3.9 Check the progress (With applying the Check list by Section) GL/Chpt/ Audit SR/SH
3.10 Maintain the evidences ( Photographs, Formats, Reports, Vedios etc.) GL/Chpt-05 SR/SH
3.11 Check the progress (By applying the Check list by the Section) GL/Chpt;Audit SH/ SR/IATeam
3.12 Appoint the 5S Internal Audit Team GL/Chpt;Audit Top Mgt.

Page 1 of 6
 Action Plan for implementing 5S System in the CESL.
Activit Feb March April May
Activity Description Referance Responsibility
y No 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

4 3S: SHINING /CLEANING (SEISO)

4.1 Clean the all Working Areas & Surroundings (All usable items)
Ensure proper Working Environment.(Ventilation, Lighting,Working Area, &
4.2 GL/Chpt;
Pest Control)
4.3 Maintain proper SWM / 3R Concept.( Reduce, Re-use & Recycle) GL/Chpt;
4.4 Check the Progress of Cleaning & Correct them ( Individual/Sec.Head) CL;
4.5 Obtain Current status - Take photographs GL/Chpt;
4.6 Maintain the evidences ( Photographs, Formats, Reports, Vedios etc.) GL/Chpt;
4.7 Check the Progress by the SC
4.8 Check the Progress by the Chairman/GM
4.9 Conduct 5S Internal Audit
5 4S: STANDARDISE (SEIKETSU)
5.1 Visual Control & Display Boards are used & updated regularly GL/Chpt;
5.2 Maintain the Notice boards ( Main & Sectional) GL/Chpt;
5.3 Introduce the Document Control system (Soft & Hard) GL/Chpt;
5.4 Introduce the Control system for Tools & Equipments GL/Chpt;
5.5 Define the duty list for everyone ( 5S & Individual Responsibilities) GL/Chpt;
5.6 Standerdize the Check Lists accordingly
5.7 Maintain the evidences ( Photographs, Formats, Reports, Vedios etc.)
5.8 Conduct 5S Internal Audit with using Standerdized Check list GL/Chpt;Audit/Stg;II
5.9 Prepare Internal Audit Report Audit Team

6 5S: SUSTAINE (SITSUKE)

6.1 Display the success stories (Before & After photos) GL/Chpt; Team & Head
6.2 Develop & Maintain a Positive 5S Culture rather than just a routine Team & Head
6.3 Submit Monthly Progress/ Success Stories report to the Stearing Committiee by Rep. Each Rep.
6.4 Review the Report by the stearing committiee & submit to the Top Mgt. SC
6.5 Conduct competition for effective implementation - SC/Top Mgt.
6.6 Introduce scoring system, Reward & recognize as appropriately.
6.7 Conduct Audit by the 5S Patrol Team.- Reporting to the Top Mgt.
6.8 Select & Share the success stories among the CECB/CESL Group SC

Page 2 of 6
 Action Plan for implementing 5S System in the CESL.
Activit Feb March April May
Activity Description Referance Responsibility
y No 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
6.9 Develop the actions step by step- Continual Improvement

Page 3 of 6
 June
1 2 3 4

Page 4 of 6
 June
1 2 3 4

Page 5 of 6
 June
1 2 3 4

Page 6 of 6