LOCAL 1000, AFSCME, AFL-CIO, ALBANY COUNTY LOCAL 801

RCSCSD UNIT 6005 CONTRACT: July 1, 2010 – June 30, 2012

Albany County Civil Service Job Description Reference Guide

CONTENTS
Office Personnel Unit:

1. Telephone Operator
2. Keyboard Specialist
3. Senior Keyboard Specialist
4. Senior Stenographer
5. Secretary I
6. Senior Account Clerk
7. Computer Operator
8. Clerk I
9. Payroll Clerk
10. Central Treasurer

Operations and Maintenance Unit:

11. Custodial Worker

12. Custodian A
13. Grounds Person
14. Motor Vehicle Operator
15. Head Groundsman
16. Mail And Supply Clerk
17. Maintenance Person
18. Head Custodian
19. Maintenance Mechanic HVAC
20. Lead Night

Transportation Department:

21. Mechanic
22. Bus Driver
23. Mechanic Helper
24. Office Helper
DATE: 02.08.2011
TELEPHONE OPERATOR 1.

DISTINGUISHING FEATURES OF THE CLASS: The duties involve receiving and transferring telephone calls,
acting as a receptionist and occasionally performing routine clerical work. The work is performed in accordance
with a prescribed routine. Does related work as required.

TYPICAL WORK ACTIVITIES:

Transfers telephone calls to appropriate parties and makes station connections;
Gives out routine information to the public;
Receives and sends telegrams and faxes;
Reports telephone lines which are out of order;
Sorts, indexes, photocopies and files cards, forms, letters and other simple office materials when required;
May act as a receptionist, giving information and directing public.
Transmits emergency calls to Home Security Units, Fire Department, Police and emergency medical units.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office terminology, procedures and equipment;
Working knowledge of business arithmetic and English;
A clear pleasing voice and manner of speaking;
Ability to understand and follow oral and written directions;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
None

Juris. Class: Competitive / Non-Competitive PT (All Civil Divisions)

ACCS Adopted:
Revised: 03/00

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KEYBOARD SPECIALIST 2.

DISTINGUISHING FEATURES OF THE CLASS: This work involves responsibility for the performance of standardized
clerical tasks and the full-time or substantial part-time operation of a computer for the entry and retrieval of information
using software to produce printed material such as letters, memoranda and forms. Specific duties vary with the needs of
the department. Procedures are usually fixed, but detailed instructions are given for new or difficult assignments. Work is
reviewed by direct observation, checking completed work, periodic or spot checks, cross-checking or other steps in the
clerical process. Does related work as required.

TYPICAL WORK ACTIVITIES:

Receives and organizes work to be processed determining document format;
Prepares correspondence, documents, records and other written material in final or draft form using handwritten,
rough drafts, marked copy, oral recordings or data from various equipment as the source material;
Proofreads and corrects work producing accurate, clean and complete prepared copy;
Prepares, stores and retrieves lists and documents;
Answers telephone and gives out routine information;
Updates and stores department forms on a computer or word processor;
Orders office supplies and maintains inventory of supplies and equipment;
Sorts, date stamps and distributes mail and packages;
Performs routine equipment maintenance tasks;
Serves as receptionist and greets clients and/or visitors;
Maintains alphabetic, numeric and/or chronological files of correspondence, documents and materials by coding and
filing new material, searching for requested material and periodically purging obsolete material;
Schedules meetings and appointments;
May collect fees and account for monies received;
May prepare and maintain time records and payroll data.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of modern office terminology, procedures, equipment and business English;
Ability to operate a personal computer and utilize common office software programs including word processing,
spreadsheet and databases at an acceptable rate of accuracy and speed;
Ability to set up appropriate forms, charts and other tabular listings;
Ability to perform close, detail work involving considerable visual effort and concentration;
Ability to understand and follow oral and written instructions;
Ability to maintain neat and legible records;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a GED.

Juris Class: Competitive

ACCS Adopted: 05/05
Revised:

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SENIOR KEYBOARD SPECIALIST 3.

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for the performance of more complex
clerical tasks and the full-time or substantial part-time operation of a computer for the entry and retrieval of information
using software to produce printed material such as letters, memoranda and forms. Specific duties vary with the needs of
the department. Procedures are generally fixed but the incumbent is given some leeway in the development of new
procedures. Detailed instructions are given for new or difficult assignments. Work is reviewed by direct observation,
checking completed work, periodic or spot checks, cross-checking or other steps in the clerical process. The
incumbent in this position is typically supervised by a manager or division director. Does related work as required.

TYPICAL WORK ACTIVITIES:

Receives and organizes work to be processed determining document format;
Prepares correspondence, documents, records and other written material in final or draft form using handwritten,
rough drafts, marked copy, oral recordings or data from various equipment as the source material;
Drafts basic original correspondence;
Proofreads and corrects work producing accurate, clean and complete prepared copy;
Prepares, stores and retrieves lists and documents
Answers telephone and gives out routine information;
Updates and stores department forms on a computer or word processor;
Orders office supplies and maintains inventory of supplies and equipment;
Sorts, date stamps and distributes mail and packages;
Performs routine equipment maintenance tasks;
Serves as receptionist and greets clients and/or visitors;
May serve as secretary or office manager for a small unit;
Maintains alphabetic, numeric and/or chronological files of correspondence, documents and materials by coding and
filing new material, searching for requested material and periodically purging obsolete material;
Schedules meetings and appointments;
May collect fees and account for monies received;
May prepare and maintain time records and payroll data.
May act as lead work for a clerical unit.

FULL PERFORMANCE, KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern office terminology, procedures, equipment and business English; good knowledge of the
agency's operations, policies and procedures; ability to operate a personal computer and utilize common office software
programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed; ability to
set up appropriate forms, charts and other tabular listings; ability to perform close, detail work involving considerable visual
effort and concentration; ability to understand and follow oral and written instructions; ability to maintain neat and legible
records; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

Open Competitive:
Possession of a high school diploma or general equivalency diploma and two (2) years of clerical experience which
shall have involved keyboarding on a personal computer.

Promotional:
Twenty-four (24) months' permanent competitive status as a Keyboard Specialist, Typist or Clerk-Typist.

SPECIAL REQUIREMENT:
Ability to type on a keyboard at the rate of 35 words per minute.

Juris. Class: Competitive Revised 04/05

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SENIOR STENOGRAPHER 4.

DISTINGUISHING FEATURES OF THE CLASS: This is moderately difficult clerical, stenographic and typing
work requiring understanding of specific law, office rules, procedures and policies. It entail the full-time or
substantial part-time taking and transcribing of dictation and operation of a typewriter. It calls for the exercise
of independent judgment in the application of prescribed procedures and methods to routine cases. Unusual
problems or situations, not previously encountered, are referred to supervisors before action is taken. For the
most part work is performed under general supervision. Supervision may be exercised over the work of one or
more clerical assistants. Does related work as required.

TYPICAL WORK ACTIVITIES:

Acts as secretary to an official in cases where assignments call for the use of judgment and experience in
making decisions in accordance with established policies and procedures;
Takes and transcribes minutes of meetings and proceedings of hearings and conferences;
Composes and types routine correspondence, applying a knowledge of departmental operations and
regulations;
Assigns work, reviews and records work done, and instructs new employees in the specialized clerical
work of a unit;
Takes and transcribes dictation of letters, articles, addresses, memoranda and other materials;
Has charge of and types resolutions, minutes, bills, and a variety of reports;
Oversees and participates in the computation and typing of payrolls, purchase orders and vouchers;
May maintain a set of routine financial accounts;
Operates addressograph, mimeograph, computing, calculating and other office machines;
Requisitions and checks the receipt of supplies and equipment;
Assigns and participates in the cutting of stencils for important memoranda and other material.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of office terminology, procedures and equipment;
Good knowledge of business arithmetic and English;
Ability to take and transcribe dictation at a satisfactory rate of speed;
Ability to type accurately at a satisfactory rate of speed;
Ability to understand and follow oral and written directions;
Ability to get along well with others;
Ability to write legibly;
Clerical aptitude;
Mental alertness;
Good judgment;
Neatness;
Accuracy;
Tact and courtesy.

MINIMUM QUALIFICATIONS:
Graduation from high school and two years of clerical experience which shall have involved taking and
transcribing dictation.

Juris. Class: Competitive

ACCS Adopted:
Revised: 07/10

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SECRETARY I 5.

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for independently performing complex clerical
operations and administrative support tasks for a unit in a Division. Incumbents spend a substantial amount of time operating a
personal computer and the rest of the time on routine administrative tasks to ensure the efficient workflow of the office. The work
also involves responsibility for the entry and retrieval of information using software on a computer and using a computer to
produce printed material such as letters, memoranda and forms. Incumbents work under general supervision receiving detailed
instructions only where policies have not been determined. This class differs from that of Secretary II by the increased time
spent on operating software and the more limited scope of duties and decision-making responsibilities. Does related work as
required.

TYPICAL WORK ACTIVITIES:

Prepares correspondence, documents, records and other written material in final or draft form using computer software from
handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;
Transcribes correspondence from dictation equipment;
Composes and prepares correspondence on matters where policies and procedures are well defined;
Maintains and updates database/spreadsheet records on a personal computer;
Screens callers or visitors to determine the nature of the inquiry and refers to appropriate party or office and answers
inquiries as appropriate;
Schedules conferences, meetings and makes travel arrangements;
Establishes and maintains confidential and general office files;
Explains established program policies and procedures to the general public/clients and obtains routine information for
program purposes;
Receives, sorts and distributes incoming mail;
Checks, codes and processes requisitions, claims and bills;
Prepares and maintains financial, statistical and personnel records;
Monitors and tracks status of program activities;
Orders supplies and materials;
Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries;
Transmits instructions from supervisor to staff and follows up to ensure deadlines are met;
Answers telephone and gives out information.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern office terminology, procedures, equipment and business English;
Good knowledge of the organization, functions, laws, policies and regulations, and terminology of the agency to which
assigned;
Ability to handle routine administrative details independently;
Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet
and databases at an acceptable rate of accuracy and speed;
Ability to prepare and maintain program records and routine reports;
Ability to communicate effectively both orally and in writing;
Ability to establish and maintain effective working relationships with others;
Ability to organize and maintain office files;
Ability to collect information from various sources for program operations;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

OPEN-COMPETITIVE: EITHER:
A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to
grant degrees with an Associate’s degree in secretarial science or a closely related field and one (1) year of clerical
experience which involved the operation of a computer for word-processing, database or spreadsheet applications; OR,
B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience as
defined in (a).

PROMOTIONAL:
Twelve (12) months’ permanent competitive status as a Senior Typist or Senior Keyboard Specialist.

Juris. Class: Competitive

ACCS Adopted:
Revised: 10/05
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SENIOR ACCOUNT CLERK 6.

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for the independent performance of moderately difficult financial accounts and records. The work
may require decision-making as to methods to be used and classification of records and accounts. The incumbent will be
responsible for entering and retrieving information from a computer database/spreadsheet using software. The work is performed under
general supervision and the incumbent may train lower level clerical workers. Supervision is not a responsibility of this class.
This position differs from Account Clerk in that duties are more complex and represent a higher level of responsibility and
independent judgment in the performance of work assignments. Does related work as required.

TYPICAL WORK ACTIVITIES:

Reviews a variety of complex financial documents, classifies them and distributes items into a variety of accounts
according to prescribed procedures and policies;
Posts figures to appropriate accounts, makes all necessary adjustments in balances and verif ies and
reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as
authorizing payment, issuing checks or preparing bills;
Tracks audits and monitors a variety of accounts;
Verifies adjustments are made to correct allocations and issues reports as required;
Prepares complex financial or statistical summary reports;
Checks for accuracy of computations and completeness or supervises the preparation of daily, weekly and
monthly reports which are compiled into summary reports or claims for state or federal reimbursement;
Prepares in final format accounting and financial statements, payrolls, statistical tabulations and data, form letters,
memoranda, vouchers, reports, requisitions or data from various equipment as the source material;
Prepares funds for deposit into book accounts; reconciles accounts and prepares reports from information;
Contacts clients, vendors or other agencies to obtain additional information;
Provides information orally or in writing in response to inquiries on status of accounts;
Processes, sorts, indexes, records and files a variety of control records and reports, or supervises the process;
Performs complex payroll transactions or may prepare payroll for entire department and prepare all related reports;
Operates calculator, peripheral computer equipment and other office equipment;
May assist in preparation of figures and reports for use in budget preparation.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern methods used in keeping and checking financial accounts and records including financial software;
Good knowledge of office terminology, procedures, equipment and business English;
Ability to make difficult arithmetic computations involving fractions, decimals and percentage accurately;
Ability to operate a personal computer and utilize common office software programs including word processing,
spreadsheet and databases at an acceptable rate of accuracy and speed;
Ability to organize and maintain accurate records and files;
Ability to analyze and organize data and prepare records and reports;
Ability to understand and interpret complicated oral instructions and/or written directions;
Ability to develop effective working relationships and deal diplomatically with the public;
Ability to perform close, detail work involving considerable visual effort and concentration;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
Open Competitive – Either:
A. Graduation from a New York State or regionally accredited college with an Associate's degree in Accounting, Business
Administration or Business Management and one (1) year of full-time paid experience in the maintenance of financial
accounts and records; or,
B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of full -time paid
experience in the maintenance of financial accounts and records; or,
C. Any equivalent combination of education and experience as defined by the limits of A) and B).

Promotional – Twelve (12) months of permanent competitive class status as an Account Clerk or Account Clerk I in the
agency where the vacancy, or anticipated vacancy, exists.

Juris. Class: Competitive

Revised: 01/06
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COMPUTER OPERATOR 7.

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for operating and/or
controlling a mainframe or network of personal computers and peripheral equipment for Albany County. The
incumbent analyzes operating instructions and carries out the proper operational procedures and requirements
necessary to process Albany County departmental needs. This position does not involve responsibilities in the
area of programming or system analysis. The work is performed under the general supervision of a
Supervising Network and Systems Technician with some latitude allowed for scheduling and performing the
work. The incumbent exercises no supervision. Does related work as required.

TYPICAL WORK ACTIVITIES:

Operates a personal computer, network of computers or mainframe and peripherals to print or generate a variety of
documents;
Studies program operating instructions, enters pre-determined settings on personal computers and
peripherals and loads equipment with disks, CD-ROMs, cartridges, tapes and paper as necessary to
complete particular tasks;
Creates, maintains and updates documentation and procedures for operating personal computers and peripherals;
Cleans and maintains computer room peripheral equipment;
Closes files at scheduled times to prepare for backup;
Collates forms and reports for distribution;
May assist in training new computer operators in the operation of equipment.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of computer system operations, procedures and equipment as they relate to data entry
and retrieval;
Working knowledge of modern office procedures and terminology;
Ability to operate a personal computer and utilize common office software programs including databases and
spreadsheets;
Ability to understand and carry out detailed oral and written instructions;
Ability to form and maintain effective working relationships with others;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma and one (1) year of
experience in the operation of a personal computer, network and peripheral equipment for the preparation,
processing and dissemination of data.

Juris. Class: Competitive / Non-Competitive PT (All Civil Divisions)

ACCS Adopted:
Revised:

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CLERK I 8.

DISTINGUISHING FEATURES OF THE CLASS: Performs a variety of routine clerical procedures.

Employees in this class are usually trained to do specific duties in an assigned area. The work is performed
under direct supervision during training. Employees receive detailed instructions and close supervision at the
beginning of their employment and subsequent to new assignments. The Clerk I position may be an entry-level
position for advancement to higher level and specialized functional responsibilities within an operating agency.
Does related work as required.

TYPICAL WORK ACTIVITIES:

Sort, indexes files documents such as vendors bills, cases histories, birth and death records, invoices
alphabetically, numerically, chronologically and by other predetermined categories;
Operates a computer to enter or retrieve data and /or historical information;
Makes routine clerical checks in processing the mail, vendor bills, searching in delinquent tax records,
police reports, and attendance reports;
Maintains alphabetic, numeric and chronological files of documents and materials by coding and filing new
material, searching for requested material and periodically purging obsolete material;
Operates a variety of office equipment including a computer, copier machine, mailers, check signers,
posting machine or switchboard as an incidental part of the clerical work performed;
May act as a receptionist and receives and records telephone complaints and inquiries which are directed
to the proper authority for necessary action;
May collects and records moneys received, issues receipts, deposits moneys and makes reports on
monetary transactions;
May maintain records on time worked, pay rates, and makes routine entries on various fiscal and
departmental records;
Logs in mail and information necessary for the proper conduct of unit business as well as to form a basis
for activity reports.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of business arithmetic and English;
Working knowledge of office terminology, procedures and equipment;
Ability to operate a computer to enter, store and retrieve information and data;
Ability to understand and follow oral and written instructions;
Ability to get along well with others;
Ability to write legibly;
Clerical aptitude;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma.

Juris. Class: Competitive / Non-Competitive PT (All Civil Divisions)

ACCS Adopted: 07/01
Revised: 10/05

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PAYROLL CLERK 9.

DISTINGUISHING FEATURES OF THE CLASS:

These duties involve responsibility for performing more difficult and responsible payroll assignments.
Incumbent in this position performs a variety of clerical functions that require the use of independent judgment
in the application and explanation of specific rules, procedures and policies regarding payroll calculations and
deductions. Work assignments generally develop from the receipt of papers, payroll time sheets, claims or
other materials presented to the unit that requires knowledge regarding the procedures involved in the payroll
preparation. Work is performed under the general supervision of a higher level official, however, unusual or
more difficult problems are referred to a higher official. Does related work as required.

TYPICAL WORK ACTIVITIES:

Maintains time records, card files, schedules, and payroll data;
Gives routine information regarding departmental procedures orally or in response to telephone inquiries;
Assists employees with problems concerning payroll, bereavements, work compensation time, jury duty,
etc.;
Resolves any errors in employees paycheck and reissues payment checks;
Processes, records and files a variety of control records and payroll reports, for ledgers and claims;
Compiles fiscal data and assists in preparing reports for financial statistical and budget purposes;
Is responsible for the ordering and receipt of office supplies.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of office terminology, procedures and equipment;
Good knowledge of business English, and arithmetic;
Ability to conduct payroll calculation procedures and time keeping tasks;
Ability to make simple arithmetic computation accurately;
Ability to operate a PC to process, record and store payroll data;
Ability to establish and maintain effective working relationships with others;
Ability to follow oral and written instructions;
Clerical aptitude;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

A. Three (3) years of experience involving the application of rules, procedures and policies regarding the
preparation and processing of payrolls; OR,
B. Graduation from high school or possession of a high school equivalency diploma and one (1) year of
experience involving the application and explanation of rules, procedures and policies regarding the
preparation and processing of payrolls; OR,
C. At least 30 college credit hours of business studies and six (6) months of office experience that included
accounting-related duties.

Juris. Class: Competitive

5/08 rlm

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CENTRAL TREASURER 10.

No Civil Service Job Description.

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CUSTODIAL WORKER 11.

GENERAL STATEMENT OF DUTIES: Performs routine building cleaning work; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: This is routine and repetitive manual work calling for the
efficient and economical performance of building cleaning and occasional minor maintenance tasks. Cleaning
tasks are performed according to a well-established procedure, and maintenance tasks are performed under
direct supervision or according to specific instructions. Supervision is received from a custodian or other
superior. Supervision over the work of others is not a responsibility of employees in this class.

EXAMPLES OF WORK: (Illustrative only):

Sweeps and mops floors and stairs;

Dusts desks, woodwork, furniture and other equipment;
Washes windows, walls, blackboards, sinks and other fixtures;
Polishes furniture and metal furnishings;
Empties waste baskets, collects and disposes of rubbish;
Clears snow and ice from walks;
May mow lawns, trim shrubs, rake leaves and perform a variety of other groundskeeping tasks as
assigned;
Assists in the cleaning of rugs and tile flooring using machines specially designed for cleaning of such
surfaces;
Delivers packages and messages;
Places and removes traffic safety signs;
Arranges chairs and tables and other equipment for special use of administration building;
Repairs window shades, replaces light bulbs, soap and towels;
Paints rooms and equipment and assists in making minor plumbing, carpentry, and electrical repairs.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES: Working knowledge of building cleaning practices,
supplies and equipment; ability to follow simple oral and written instructions; willingness to perform routine
cleaning and other manual tasks; ability to get along well with others; thoroughness; dependability; good
physical condition.

ACCEPTABLE EXPERIENCE AND TRAINING: None

Jur.Cl.: Labor

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CUSTODIAN A 12.

No Civil Service Job Description.

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GROUNDSMEN 13.

DISTINGUISHING FEATURES OF THE CLASS: Performs routine manual work in grounds maintenance
activities. This is routine manual work requiring some knowledge of grounds maintenance activities.
Assignments are outlined in detail and work is inspected frequently. Work that is performed in an institutional
setting may include supervision of residents. Does related work as required.

EXAMPLES OF WORK:
Mows, rakes and cuts grass;
Keeps grounds free of litter, removes trash;
Plants and cares for trees, shrubs and plants;
Removes snow and ice from walks, pathways and steps;
May perform minor maintenance tasks;
May perform routine manual work within a facility/building when not working on the grounds;
Using abrasive grinders removes lines and stripping from parking lots and crosswalks;
When required will apply, paint lines, stripping and pavement markers on parking lots and crosswalks.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of grounds maintenance activities; willingness to perform routine manual work; physical
endurance; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: NONE

Juris. Class: Labor
Revised 11/07

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MOTOR VEHICLE OPERATOR 14.

DISTINGUISHING FEATURES OF THE CLASS: The worker is responsible for the care, safe and economical
operation of a light motor vehicle such as a station wagon, pick-up or panel truck. Although the primary
function of the position is for transporting materials and supplies among various locations workers are required
to perform a variety of routine manual tasks. The work is performed under general supervision in accordance
with established policies and procedures. Does related work as required.

TYPICAL WORK ACTIVITIES:

Operates a light motor vehicle in transporting supplies, equipment, mail and personnel to various locations;
May transport passengers;
Delivers motor vehicles to the Department of Public Works for automotive repair work;
Sorts and delivers mail to a number of locations;
Prepares and delivers supply orders;
Performs related manual tasks;
Checks oil, tires, mileage and gasoline;
Performs a variety of errands requiring use of automobile or other light motor vehicle;
Washes and cleans vehicle and suggests needed repairs.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of the geography and traffic laws of the area;
Ability to operate an automobile or light delivery truck;
Ability to understand and follow simple oral and written instructions;
Willingness to perform routine manual tasks;
Mechanical aptitude;
Dependability;
Courtesy;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
One year of experience in the operation of a light motor vehicle such as pick-up or panel truck, or automobile.

SPECIAL REQUIREMENT:
Eligibility for and possession of an appropriate driver’s license issued by the New York State Department of
Motor Vehicles.

Juris. Class: Non-Competitive (All Civil Divisions)

ACCS Adopted:
Revised: 03/00

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HEAD GROUNDSPERSON 15.

DISTINGUISHING FEATURES OF THE CLASS: The incumbent in this position supervises the keeping of
grounds clean, groomed, and in safe condition. The incumbent in this class has responsibility for making
certain the grounds-keeping tasks are performed in accordance with established policies and procedures. It is
the responsibility of the incumbent to make certain work is performed properly. Work is performed under the
general supervision of the Superintendent of Buildings and Grounds. Does related work as required.

TYPICAL WORK ACTIVITIES:

Supervises the work of groundspersons in grounds-keeping tasks and minor maintenance of public
grounds;
Reports on needs for repairs and unsafe ground conditions; such as sidewalks, railings, lawnmowers and
snow equipment;
Maintains records on the use of equipment and supplies;
Performs minor maintenance tasks;
Plants and cares for trees, shrubs, etc.;
Mows and trims laws, trims and prunes trees, shrubs, etc.;
Keeps sidewalks, pathways, parking lot clean and free from ice and snow;
Maintains parking signs and keeps fire hydrant area clear;
Keeps and maintains all exists open and clear;
On occasion, may be required to transport materials and equipment to and from other job locations;
May assist other trades and outside contractors in installation and construction as required;
Prepares reports as necessary.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of methods and practices used in grounds-keeping operations;
Good knowledge in the operation and care of lawnmowers, tractors, plants, trees, etc.;
Ability to plan, assign and supervise the work of groundspersons;
Ability to understand and follow written and oral instructions;
Ability to keep records and make reports;
Thoroughness; resourcefulness; cleanliness; good judgment;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
Two years of experience in grounds-keeping or maintenance work.

Juris. Class: Competitive

ACCS Adopted:
Revised: 02/00

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MAIL AND SUPPLY CLERK (SD) 16.

DISTINGUISHING FEATURES OF THE CLASS: Performs various clerical and manual activities in the receipt, inventory,
storage, and distribution of any goods, materials, equipment, furniture, office supplies, etc. Mail and Supply Clerk
performs routine clerical and manual activities in the processing and delivery of incoming and outgoing written
communications and packages consisting of intra and extra material and in the receipt, storage and distribution of office
supplies, equipment, furniture, forms, various publications and related material. Does related work as required.

TYPICAL WORK ACTIVITIES:

Receives all deliveries during the posted receiving hours;
Opens packages and retrieves shipping statement;
Matches shipping statement with receiving copy of the Purchase Order;
Inventories package contents noting and discrepancies, damage or backorders;
Advises Account Payable orally and by written report on receipt of damaged goods;
May contact shipper of damaged goods;
Signs receiving copy of Purchase Order and attaches a copy of the shipping statement, stamps date and time
received;
Attaches Inventory control tag and enters information into physical asset control system according to procedures set
down by the Business Administrator or his/her designee;
Re-seals package and marks for delivery to specific District individuals;
Maintains listings by name, room, telephone number and building for the departments and staff;
Fills out delivery log book;
Processes outgoing mail;
Inspects for complete address, applies proper postage, sealing, typing and packaging to withstand normal handling,
and sorts mail for Post Offices and intra-building deliveries;
Receives, stores and distributes standard shelf inventory such as, but not limited to, office supplies, equipment,
toner/fax/inkjet cartridges, forms, publications and other printed materials;
May mark identifying codes on articles following established procedures;
Stores articles on shelves, bins or on the floor according to standardized procedures established by the Business
Administrator or his/her designee;
Posts information concerning the quantity and type of stock received on appropriate electronic and/or paper records;
Takes periodic physical inventory by counting the amount and kind of goods and supplies on hand and compares
results with appropriate controls and records;
Keeps perpetual inventory records of the quantity and kind of goods on hand;
May advise department or Purchasing Agent or Accounts Payable the necessity of re-ordering certain standard,
frequently used goods according to policies or schedules established by Purchasing Agent and Business Administrator
or designee;
May occasionally be asked to make emergency pickups and deliveries;
May be required to lift heavy objects and operate a forklift.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office procedures and equipment;
Ability to read and write;
Ability to operate office equipment;
Ability to understand and follow simple oral and written instructions;
Ability to get along well with others, tact and courtesy;
Physical conditions commiserate with the demands of the position.

MINIMUM QUALIFICATIONS:
High School or possession of a high school equivalency diploma.

SPECIAL REQUIREMENTS:
New York State driver’s license.

Juris. Class: Competitive

ACCS Adopted:
Revised: 07/08

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BUILDING MAINTENANCE MAN 17.

GENERAL STATEMENT OF DUTIES: Performs a variety of semi-skilled building repair and maintenance
tasks; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: This is semi-skilled work involving responsibility for
independently performing a variety of mechanical and other building maintenance tasks or for serving as a
helper to a journeyman tradesman. In either case, although a working knowledge of one or more trades is
necessary, a maintenance man does not utilize the more skilled journeyman techniques for any considerable
portion of his time. In addition, the work may involve the part-time operation of a truck, automobile or other
automotive equipment. General instructions are received and work is performed under immediate or general
supervision, depending upon the nature of the task.

TYPICAL WORK ACTIVITIES:

Performs semi-skilled work in masonry, carpentry, electrical or painting operations;
Helps install and repair wiring systems and electric fixtures and equipment;
Repairs windows, doors, floors, walls and other parts of buildings;
Removes and replaces furniture;
Does interior and exterior painting where quantity rather than fine quality of work performed is the principal
object;
Helps to install and repair general plumbing equipment, such as sinks, toilets and baths;
Assists in cleaning and repairing boilers, pumps, heaters, pipe lines, valves and traps;
Mixes plaster and concrete and assists in laying brick, plastering walls, finishing concrete work, etc.;
Operates trucks, automobiles, air compressors, and other motorized equipment;
Takes part in general grounds maintenance activities;
Serves as general handyman performing a variety of semi-skilled duties;
Installs shelves and storage cabinets;
May participate in estimating time and materials required for assigned tasks;
Keeps simple records;
Cleans, checks, repairs and lubricates motors, chairs, etc.;
On occasion, may be required to transport materials and equipment to other job locations;
May assist other trades and outside contractors in installation and construction as required;
Shovels snow and applies ice/snow removal products to surfaces.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Good knowledge of modern buildings and grounds maintenance and repair practices;
Working knowledge of one or more of the standard trades, mechanical aptitude, industry;
Good physical condition;
Dependability;
Manual dexterity.

ACCEPTABLE EXPERIENCE AND TRAINING:

One (1) year of experience in either general building construction or maintenance work in one or more of the
standard trades, such as carpentry, plumbing, electrical, or grounds keeping.

SPECIAL REQUIREMENT:
Possession of a valid New York State Driver’s License.

Jur.Cl.: Non-Competitive
Revised 10/08

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HEAD CUSTODIAN (SD) 18.

GENERAL STATEMENT OF DUTIES: Has responsible charge of the custodial and maintenance work of
school facilities and equipment; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: This is an important supervisory position involving

responsibility for the efficient and economical cleaning and maintenance of a large school building or number
of smaller buildings and related facilities. The work is performed under the general direction of a superior
allowing wide leeway for the exercise of independent judgment in keeping buildings and facilities up to
approved standards of cleanliness and operation. Immediate supervision is exercised over the work of
subordinate cleaning or maintenance personnel. Does related work as required.

EXAMPLES OF WORK: (Illustrative only)

Makes regular inspections of buildings and grounds to maintain proper cleaning and maintenance
procedures and makes recommendations for improvements or new equipment;
Schedules and assigns cleaning and maintenance work of Custodians;
Inspects and otherwise exercises control over maintenance work performed by outside contractors;
Checks to insure that buildings are heated, cleaned, locked and unlocked and in readiness for all activities;
Keeps records and makes reports of supplies used and activities carried on;
Assists with cleaning and maintenance activities when necessary;
Reports any acts of vandalism or breakage to proper authorities.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES: Thorough knowledge of building and cleaning
practices, supplies, and equipment; good knowledge of the operation and maintenance of a low pressure
heating plant; working knowledge of the tools, terminology and practices of one or more skilled trades; ability to
follow moderately difficult oral or written directions; ability to plan and supervise the work of others;
thoroughness; resourcefulness; dependability; good judgment; good physical condition.

ACCEPTABLE EXPERIENCE AND TRAINING:

Open Competitive:
Three (3) years of experience in building cleaning and maintenance work or three (3) years of experience in
any of the standard mechanical or construction trades.

Promotional:
24 months permanent competitive status as a Custodian.

Jur.Cl.: competitive
Adopted:
Revised: 1/09

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MAINTENANCE MECHANIC (HVAC) 19.

DISTINGUISHING FEATURES OF THE CLASS: Incumbent performs maintenance, calibration and repair of
heating, ventilating and air conditioning systems in public owned facilities within the county. These are
technical duties involving the rebuilding, repair, maintenance and calibration of heat, ventilating and air-
condition systems, compressors, heat pumps, fans, pneumatic and electronic controls. An incumbent assists
other maintenance staff, as necessary. The work is performed under the general supervision of a higher level
maintenance supervisor or administrator. Does related work as required.

TYPICAL WORK ACTIVITIES:

Repairs, rebuilds components of air-conditioners, heat pumps, air handlers AND UNIT VENTILATORS;
Checks periodically the operation and performance of all heat, ventilating and air-conditioning systems;
Assists in the repair, calibration and maintenance of monitoring and control systems;
Assists in the maintenance and repair of incinerator and heating boiler burners;
On call for any emergencies involving heating, ventilating and air conditioning systems.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of the principles and theories of heating, ventilating and air-conditioning as applied to the
particular equipment;
Ability to acquire knowledge of pneumatic and electronic monitoring and control systems;
Ability to utilize computer to diagnose, monitor and manipulate HVAC digital control systems;
Skill in use of tools necessary to maintain and repair such equipment;
Ability to diagnose and repair electrical and mechanical problems;
Ability to follow oral and written instructions;
Ability to read electrical diagrams and sketches;
Ability to reference and use equipment technical manuals;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

A) Two (2) years of mechanical experience in heating, ventilating and air conditioning work; OR

B) Graduation from a regionally accredited or New York State registered college with an Associate’s Degree in
refrigeration mechanics.

Jur.Cl.: Non-competitive
Adopted: 11/23/82
Revised: 06/07

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LEAD NIGHT 20.

No Civil Service Job Description.

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AUTOMOTIVE MECHANIC I 21.

DISTINGUISHING FEATURES OF THE CLASS: Employee in this class performs skilled work involving the
responsibility for the complete overhaul and repair of a variety of automotive equipment and related type of
machinery, particularly industrial vehicles. Incumbent duties involve same work as Automotive Mechanic II
except for the most complex equipment. General instructions are received regarding tasks to be performed,
but considerable leeway is permitted in planning the details of each assignment. Does related work as
required.

TYPICAL WORK ACTIVITIES:

Overhauls and rebuilds gasoline motors, transmissions, differentials;
Carburetors including trucks, power shovels, tractors, air compressors, bulldozers, cement mixers and
other related equipment;
Repairs or replaces electrical and electronic ignition systems;
Mounts snow plows, sanders and auxiliary equipment and connects hydraulic systems to vehicles;
Makes welding repairs to automotive equipment;
Repairs or replaces fuel pumps, generators, alternators and starters;
Tunes engines and sets the timing;
Attaches snow plows, sanders and other auxiliary equipment;
Repairs machinery such as clippers, stumpers, patching rollers, etc.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:

Thorough knowledge of standard automotive repair methods and of the terminology and tools of difficult
repairs to heavy automotive and other mechanical equipment;
Familiarity with welding techniques;
Ability to work from plans and specifications and to follow rough draft sketches and oral instructions;
Good motor skills, hand-eye coordination;
Manual dexterity;
Good physical condition.

MINIMUM QUALIFICATIONS:
One (1) year of experience as a skilled automotive repairman.

NOTE: Must obtain a New York State Motor Vehicle Inspection License for heavy duty trucks within six (6)
months of appointment if the position is in the Albany County Department of Public Works.

SPECIAL REQUIREMENT:
Possession of a valid New York State Driver’s License.

Juris. Class: Non-Competitive (All Civil Divisions)

ACCS Adopted:
Revised: 07/05, 03/10

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BUS DRIVER (SD) 22.

DISTINGUISHING FEATURES OF THE CLASS: This is manual work of average difficulty requiring skill in the
operation of a large automotive vehicle. The operator is responsible for the safety and conduct of the children
who are passengers. The work is performed under general supervision with considerable leeway allowed the
operator in carrying out the details of the work. Does related work as required.

TYPICAL WORK ACTIVITIES:

Operates a school bus on a regular schedule or on special occasions;

Checks the operating condition of the bus before starting on a trip;
Reports any mechanical defect to immediate superior;
Instructs or informs children about safety practices when entering and leaving bus;
Maintains orderly conduct of children on bus;
May be required to operate station wagon or other similar vehicle;
May be required to perform minor maintenance tasks on the vehicle.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES: Good knowledge of driving safety practices and traffic
laws and regulations; ability to operate a bus under all driving and road conditions; ability to make minor
repairs to the vehicle; ability to understand and follow simple oral and written directions; ability to get along well
with children and command their respect; mechanical aptitude; mental alertness; dependability; good physical
condition.

MINIMUM QUALIFICATIONS: Candidates must be at least 21 years of age and possess a valid Class B
license with P endorsement, issued by the New York State Department of Motor Vehicles, at the time of
appointment. Effective October 1, 2005, school bus drivers as defined by Section 142 of the NYS Vehicle and
Traffic Law must possess an S endorsement on their vehicle license.

Jur.Cl.: Non-Competitive
Revised: 05/05

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MECHANIC HELPER 23.

No Civil Service Job Description.

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OFFICE HELPER 24.

No Civil Service Job Description.

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