Name Atif butt

Reg No. 1179-FMS/MS/S20

Faculty of Management Sciences
International Islamic University Islamabad

Why Teams Don’t Work

Summary
Over the past couple of decades, a cult has grown up around teams. The belief that working in
teams makes us more creative and productive is so widespread that when faced with a
challenging new task, leaders are quick to assume that teams are the best way to get the job done.
Most of the time, his research shows, team members don’t even agree on what the team is
supposed to be doing. And if the leader isn’t disciplined about managing who is on the team and
how it is set up, the odds are slim that a team will do a good job. And even when you have a
strong and cohesive team, it’s often in competition with other teams, and that dynamic can also
get in the way of real progress. So you have two strikes against you right from the start, which is
one reason why having a team is often worse than having no team at all.

You’ve said that for a team to be successful, it needs to be real. Fearful of seeming exclusionary
—or, on the other end of the spectrum, determined to put people on the team for purely political
reasons—the chief executive frequently creates a dysfunctional team. Although there were some
bruised feelings at first, in the end the CFO was much happier because he didn’t have to be in
“boring” team meetings, and the team functioned much better without him.

And in the CFO’s absence, the committee could become a real team. You also say that a team
needs a compelling direction. the responsibility can fall to the team leader or to someone in the
organization outside the team or even to the team itself in the case of partnerships or boards of
directors. People generally think that teams that work together harmoniously are better and more
productive than teams that don’t. Perhaps the most common misperception about teams, though,
is that at some point team members become so comfortable and familiar with one another that
they start accepting one another’s foibles, and as a result performance falls off.
If teams need to stay together to achieve the best performance, how do you prevent them from
becoming complacent? Every team needs a deviant, someone who can help the team by
challenging the tendency to want too much homogeneity, which can stifle creativity and learning.
It turned out that the teams with deviants outperformed teams without them.

Every team needs a deviant, someone who says, “Why are we even doing this at all?” I would
add, though, that often the deviant veers from the norm at great personal cost. Deviants are the
individuals who are willing to say the thing that nobody else is willing to articulate. When the
boat is floating with the current, it really is extraordinarily courageous for somebody to stand up
and say, “We’ve got to pause and probably change direction.” Nobody on the team wants to hear
that, which is precisely why many team leaders crack down on deviants and try to get them to
stop asking difficult questions, maybe even knock them off the team
In 1990 I edited a collection of essays by colleagues who had studied teams performing diverse
tasks in 27 organizations—everything from a children’s theater company to a mentalhealth-
treatment team to a beer-sales-anddelivery team. Don’t try to ape any leadership model or team,
because there’s no one right style for leading a team.
Richard Hackman sets out five basic conditions that leaders of companies and other
organizations must fulfill in order to create and maintain effective teams: 1: Teams must be real.
We found that coaching individual team members did not do all that much to help executive
teams perform better.
There’s a lot of talk about virtual teams these days. Virtual teams have really come into their
own in the past decade, but I don’t believe they differ fundamentally from traditional teams.
virtual teams need the basic conditions for effectiveness to be in place just as much as face-to-
face teams, if not more so. I don’t think for a minute that we’re going to have effective online
teams if we don’t know who’s on the team or what the main work of the team really is, and so far
that’s still a problem with virtual teams.
Given the difficulty of making teams work, should we be rethinking their importance in
organizations? Either extreme is bad, though we are generally more aware of the downside of
individualism in organizations, and we forget that teams can be just as destructive by being so
strong and controlling that individual voices and contributions and learning are lost. In one
management team we studied, for example, being a team player was so strongly valued that
individuals self-censored their contributions for fear of disrupting team harmony. While it’s true
that not being on a team can put your career on hold, being a real and committed team player—
whether as a team leader, a deviant, or just a regular member who speaks the truth—can be
dangerous business indeed.

Who Has the D? How Clear Decision Roles Enhance Organizational

Performance
Summary
But they truly shine when it comes to the critical operating decisions requiring consistency and
speed—how to drive product innovation, the best way to position brands, how to manage
channel partners. As a result, the entire decision-making process can stall, usually at one of four
bottlenecks: global versus local, center versus business unit, function versus function, and inside
versus outside partners. The first of these bottlenecks, global versus local decision making, can
occur in nearly every major business process and function.

The second bottleneck, center versus business unit decision making, tends to afflict parent
companies and their subsidiaries. The letters in RAPID stand for the primary roles in any
decision-making process, although these roles are not performed exactly in this order:
recommend, agree, perform, input, and decide—the “D.” (See the sidebar “A Decision-Making
Primer.”) The people who recommend a course of action are responsible for making a proposal
or offering alternatives. Eventually, one person will decide . The decision maker is the single
point of accountability who must bring the decision to closure and commit the organization to act
on it. Very often, a good decision executed quickly beats a brilliant decision implemented slowly
or poorly.

Global Versus Local Every major company today operates in global markets, buying raw
materials in one place, shipping them somewhere else, and selling finished products all over the
world. If decision-making authority tilts too far toward global executives, local customers’
preferences can easily be overlooked, undermining A Decision-Making Primer Good decision
making depends on assigning clear and specific roles.

This sounds simple enough, but many companies struggle to make decisions because lots of
people feel accountable—or no one does. RAPID and other tools used to analyze decision
making give senior management teams a method for assigning roles and involving the relevant
people. People in this role are responsible for making a proposal, gathering input, and providing
the right data and analysis to make a sensible decision in a timely fashion.
Writing down the roles and assigning accountability are essential steps, but good decision
making also requires the right process. If more than one person think they have it for a particular
decision, that decision will get caught up in a tugof-war. To strike the right balance, a company
must recognize its most important sources of value and make sure that decision roles line up with
them. Broughton knew that the company needed to take better advantage of its global scale, but
decision roles and responsibilities were at odds with this goal. As the effort to revamp decision
making in procurement gained momentum, the company set out to clarify roles in all its major
decisions. For example, Paul Adams, who ultimately succeeded Broughton as chief executive,
was asked to lead the group charged with redesigning decision making for brand and customer
management. The new decision roles provided the foundation the company needed to operate
successfully on a global basis while retaining flexibility at the local level. The focus and
efficiency of its decision making were reflected in the company’s results: After the decision-
making overhaul, British American Tobacco experienced nearly ten years of growth well above
the levels of its competitors in sales, profits, and market value.

Center Versus Business Unit The first rule for making good decisions is to involve the right
people at the right level of the organization. For BAT, capturing economies of scale required its
global team to appro A good decision executed quickly beats a brilliant decision implemented
slowly. If too many decisions flow to the center, decision making can grind to a halt. The
problem is different but no less critical if the decisions that are elevated to senior executives are
the wrong ones. But in the midst of this process, Wyeth Pharmaceuticals’ executives saw the
larger issue: The company needed a system that would push more decisions down to the business
units, where operational knowledge was greatest, and elevate the decisions that required the
senior team’s input, such as marketing strategy and manufacturing capacity. But after that
investment decision was made, the D for many subsequent decisions about the Enbrel business
lay with Cavan Redmond, the executive vice president and general manager of Wyeth’s biotech
division, and his new management team. Food and Drug Administration granted priority review
status to another new The trick in decision making is to avoid becoming either mindlessly global
or hopelessly local. For instance, a team that thinks it’s more efficient to make a decision without
consulting other functions may wind up missing out on relevant input or being overruled by
another team that believes—rightly or wrongly—it should have been included in the process.

For example, at a global auto manufacturer that was missing its milestones for rolling out new
models—and was paying the price in falling sales—it turned out that marketers and product
developers were confused about which function was responsible for making decisions about
standard features and color ranges for new models.

When we asked, “Who has the right to decide which features will be standard?” 64% of product
developers said, “We do.” 83% of marketers said, “We do.” When we asked, “Who has the right
to decide which colors will be offered?” 77% of product developers said, “We do.” 61% of
marketers said, “We do.” Not surprisingly, the new models were delayed. The decision maker is
important, of course, but more impor tant is designing a system that aligns decision making and
makes it routine.

Inside Versus Outside Partners Decision making within an organization is hard enough. But with
the advent of superdiscounters like Wal-Mart, Target, and Home Depot, the company realized it
needed to move more of its production overseas to feed these retailers with lower-cost of The
Decision-Driven Organization The defining characteristic of high-performing organizations is
their ability to make good decisions and to make them happen quickly. The decisions that are
crucial to building value in the business are the ones that matter most. Some of them will be the
big strategic decisions, but just as important are the critical operating decisions that drive the
business day to day and are vital to effective execution. Good decision making doesn’t end with
a decision;
Clear accountability is essential: Who contributes input, who makes the decision, and who
carries it out? The best decision makers create an environment where people can come together
quickly and efficiently to make the most important decisions.
Decision roles trump the organizational chart. The objective was not simply to clarify decision
roles but to make sure those roles corresponded directly to the sources of value in the business.
The most successful companies use simple tools that help them recognize potential bottlenecks
and think through decision roles and responsibilities with each change in the business
environment.

Using the balanced Scorecoard as a Strategic Management System

Summary

The balanced scorecard supplemented traditional financial measures with criteria that
mea�sured performance from three additional perspectives those of customers, internal business
processes, and learning and growth. Used this way, the scorecard addresses a serious deficiency
in traditional management systems: their inability to link a company’s long-term strategy with its
short-term actions.Most companies’ operational and management control systems are built
around financial measures and targets, which bear little relation to the company’s progress in
achieving long-term strategic objectives. The scorecard lets them intro�duce four new
management processes that, separately and in combination, contribute to linking long-term
strategic objectives with short-term actions.

The scorecard gives managers a way of ensuring that all levels of the organization understand the
long-term strategy and that both departmental and individual objectives are aligned with it. But
when managers use the ambitious goals set for balanced scorecard measures as the basis for
allocating resources and setting priorities, they can undertake and coordinate only those
initiatives that move them toward their longterm strategic objectives.

With the balanced scorecard at the center of its management systems, a company can monitor
short-term results from the three additional perspectives—customers, internal business processes,
and learning and growth— and evaluate strategy in the light of recent performance. None of the
more than 100 organizations that we have studied or with which we have worked implemented
their first balanced scorecard with the intention of developing a new strategic management
system.

But in each one, the senior executives discovered that the scorecard supplied a framework and
thus a focus for many critical management processes: departmental and individual goal setting,
business planning, capital allocations, strategic initiatives, and feedback and learning. For
example, one insurance company—let’s call it National Insurance—developed its first balanced
scorecard to create a new vision for itself as an underwriting specialist. But once Na �tional
started to use it, the scorecard allowed the CEO and the senior management team not only to
introduce a new strategy for the organization but also to overhaul the company’s management
system. The CEO subsequently told employees in a letter addressed to the whole organization
that National would thenceforth use the balanced scorecard and the philosophy that it represented
to manage the business National built its new strategic management system step-by-step over 30
months, with each step representing an incremental improvement. The iterative sequence of
actions enabled the company to reconsider each of the four new management processes two or
three times before the system stabilized and became an established part of National’s overall
management system.

But to align employees’ individual performances with the overall strategy, scorecard users
gen�erally engage in three activities: communicating and educating, setting goals, and linking
rewards to performance measures. With the scorecard, business units can quantify and
communicate their long-term strategies to senior executives using a comprehensive set of linked
financial and nonfinancial measures.

Skandia, an insurance and financial services company based in Sweden, issues a supplement to
its annual report called “The Business Navigator”—“an instrument to help us navigate into the
future and thereby stimulate renewal and development.” The supplement describes Skandia’s
strategy and the strategic measures the company uses to communicate and evaluate the strategy.

It bases bonuses for business unit managers on two equally weighted criteria: their achievement
of a financial objective—economic value added— over a three-year period and a subjective
assessment of their performance on measures drawn from the customer, internal-business
process, and learning-and-growth perspectives of the balanced scorecard. Scorecard users select
measures of progress from all four scorecard perspectives and set targets for each of them.

After building their balanced scorecard, Metro Bank’s managers dropped many of those
programs—such as a marketing effort directed at individuals with very high net worth—and
consolidated others into initiatives that were better aligned with the company’s strategic
objectives. The final step in linking strategy to actions is to establish specific short-term targets,
or milestones, for the balanced scorecard measures.

Detailed financial planning remains important, but financial goals taken by themselves ignore the
three other balanced scorecard perspectives. At the end of the business-planning process,
managers should have set targets for the long-term objectives they would like to achieve in all
four scorecard perspectives; The balanced scorecard, with its specification ofthe causal
relationships between performance drivers and objectives, allows corporate and business unit
executives to use their periodic review sessions to evaluate the validity of the unit’s strategy and
the quality of its execution.

If the unit’s employees and managers have delivered on the performance drivers (retraining of
employees, availability of information systems, and new financial products and services, for
instance), then their failure to achieve the expected outcomes (higher sales to targeted customers,
for example) signals that the theory underlying the strategy may not be valid. The result of such a
review may be a decision to reaffirm their belief in the current strategy but to adjust the
quantitative relationship among the strategic measures on the balanced scorecard. This capacity
for enabling organizational learning at the executive level—strategic learning—is what
distinguishes the balanced scorecard, making it invaluable for those who wish to create a
strategic management system.

Toward a New Strategic Management System Many companies adopted early balanced
scorecard concepts to improve their performance measurement systems. More recently, we have
seen companies expand their use of the balanced scorecard, employing it as the foundation of an
integrated and iterative strategic management system. The balanced scorecard enables a
company to align its management processes and focuses the entire organization on implementing
long-term strategy.
The balanced scorecard provides a framework for managing the implementation of strategy
while also allowing the strategy itself to evolve in response to changes in the company’s
competitive, market, and technological environments.

Seven Transformations of Leadership

Summary
Relatively few leaders, however, try to understand their own action logic, and fewer still have
explored the possibility of changing it. The good news is that leaders who make an effort to
understand their own action logic can improve their ability to lead.
Using this tool, participants are asked to complete 36 sentences that begin with phrases such as
“A good leader…,” to which responses vary widely: “…cracks the whip.” “…realizes that it’s
important to achieve good performance from subordinates.” “…juggles competing forces and
takes responsibility for her decisions.” By asking participants to complete sentences of this type,
it’s possible for highly trained evaluators to paint a picture of how participants interpret their
own actions and the world around them;
Leaders can move through these categories as their abilities grow, so taking the Leadership
Development Profile again several years later can reveal whether a leader’s action logic has
evolved. Ellison describes his managerial style at the start of his career as “management by
ridicule.” “You’ve got to be good at intellectual intimidation and rhetorical bullying,” he once
told Matthew Symonds of the Economist. “I’d excuse my behavior by telling myself I was just
having ‘an open and honest debate.’ The fact is, I just didn’t know any better.” Few Opportunists
remain managers for long, unless they transform to more effective action logics (as Ellison has
done).
The Diplomat The Diplomat makes sense of the world around him in a more benign way than the
Opportunist does, but this action logic can also have extremely negative repercussions if the
leader is a senior manager. According to the Diplomat’s action logic, a leader gains more
enduring accep�tance and influence by cooperating with group norms and by performing his
daily roles well.
The Achiever For those who hope someday to work for a manager who both challenges and
supports them and creates a positive team and interdepartmental atmosphere, the good news is
that a large proportion, 30%, of the managers in our research measured as Achievers.
The Individualist The Individualist action logic recognizes that neither it nor any of the other
action logics are “natural”;

The CEO, whose own action logic was that of an Achiever, did not see how he could challenge
Sharon to develop and move beyond creating such problems. When we examine in the second
half of this article how to help executives transform their leadership action logics, we’ll return to
this story to see how both Sharon and the CEO might have succeeded in transforming theirs.
Whereas the Individualist masters communication with colleagues who have different action
logics, the Strategist mas�ters the second-order organizational impact of actions and
agreements.
According to the Strategist’s action logic, organizational and social change is an iterative
developmental process that requires awareness and close leadership attention.
Each CEO filled out a Leadership Development Profile, which showed that five of them were
Strategists and the other five fell into other action logics. The Alchemist The final leadership
action logic for which we have data and experience is the Alchemist. Our studies of the few
leaders we have identified as Alchemists suggest that what sets them apart from Strategists is
their ability to renew or even reinvent themselves and their organizations in historically
significant ways. That’s all we wanted to see.” Evolving as a Leader The most remarkable—and
encouraging— finding from our research is that leaders can transform from one action logic to
another.
Her decision to resign from the first company, take a “sabbatical,” and then join the second
company had made no difference to her action logic.
Spiritually, Jenny learned that she needed an ongoing community of inquiry at the center of her
life and found a spiritual home for continuing re- flection in Quaker meetings, which later
supported (and indeed signaled) her transition from an Achiever to an Individualist. Two years
later, Jenny left the second job to start her own company, at which point she began profiling as a
Strategist. This was a highly unusual movement of three action logics in such a short time.
Jenny, as we saw, was drawn to and benefited hugely from her Strategist peer group as well as
from a mentor who exhibited the Alchemist action logic. This in turn demanded that the
company radically revisit its competency framework to incorporate such expectations as “sees
issues from multiple perspectives” and “creates deep change without formal power.” Now that
we’ve looked generally at some of the changes and interventions that can sup�port leadership
development, let’s turn to some specifics about how the most common transformations are apt to
take place.

For the past generation or more, the training departments of large companies have been
supporting the development of managers from Experts into Achievers by running programs with
titles like “Management by Objectives,” “Effective Delegation,” and “Managing People for
Results.” These programs typically emphasize getting results through flexible strategies rather
than through one right method used in one right way.
These efforts can help Experts practice new conversational strategies such as, “You may be right,
but I’d like to understand what leads you to believe that.” In addition, those wishing to push
Experts to the next level should consider rewarding Achiever competencies like timely delivery
of results, the ability to manage for performance, and the ability to implement strategic priorities.
From Achiever to Individualist Although organizations and business schools have been relatively
successful in developing leaders to the Achiever action logic, they have, with few exceptions, a
dismal record in recognizing, supporting, and actively developing leaders to the Individualist and
Strategist action logics, let alone to the Alchemist logic.
In many organizations, the Achiever, with his drive and focus on the endgame, is seen as the
finish line for development: “This is a competitive industry—we need to keep a sharp focus on
the bottom line.” The development of leaders beyond the Achiever action logic requires a very
different tack from that necessary to bring about the Expert-to-Achiever transformation.
Yet few boards and CEOs appreciate how valuable this time investment can be, and it is all too
easily sacrificed in the face of short-term objectives, which can seem more pressing to leaders
whose action logics are less developed.

To Strategist and Beyond Leaders who are moving toward the Strategist and Alchemist action
logics are no longer primarily seeking personal skills that will make them more effective within
existing organizational systems. The path toward the Strategist and Alchemist action logics is
qualitatively different from other leadership development processes. Formal education and
development processes can also guide individuals toward a Strategist action logic.

These programs involve small-learning teams, autobiographical writing, psychodrama, deep

experiences in nature, and a yearlong business project that involves action and reflection.
A leadership team at one of the companies we worked with decided to invite managers from
across departments to participate in time-tomarket new product teams.

Gradually, more people within the organization were experiencing shared leadership, mutual
testing of one another’s assumptions and practices, and individual challenges that contributed to
their development as leaders. Most senior manager teams operate at the Achiever action logic—
they prefer unambiguous targets and deadlines, and working with clear strategies, tactics, and
plans, often against tight deadlines. Senior teams limited by the Diplomat action logic are even
less functional.
For instance, we’ve seen Strategist CEOs help Individualist senior teams balance action and
inquiry and so transform into Strategist teams. Another example is an Achiever senior team in a
financial services company we worked with that was emerging from two years of harsh cost
cutting during a market downturn.

As the team evolved, it became apparent that its composition needed to change: Two senior
executives, who had initially seemed ideally suited to the group because of their achievements,
had to be replaced when it became clear that they were unwilling to engage and experiment with
the new approach. Corporations that help their executives and leadership teams examine their
action logics can reap rich rewards.