ENTEGRIS -NEW GL MIGRATION PROJECT-PROJECT PLAN

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ENTEGRIS -NEW GL MIGRATION PROJECT-PROJECT PLAN
Activities
Major Milestone Dates:
All Master/Transactions data clean-up and Inconsistencies Fixed by Sep-2017
Phase 0 Transports to go to P01 November 2017
Move NGL Configurations in P01 23/24 December 2017
NGL Migration Go-Live and NGL Activation 13-April-208
BLUEPRINTING PHASE
Blueprint workshop action Items/decisions required
Decision to be made on document splitting balancing characteristics
Use of Ledger Specific Open item GL account master data
Local Account Balance by Company Code Needs to be Zero on LC1 and LC2
Mapping of Local Accounts to Common Accounts
Identify if any accounts will be used only for Local posting and not to be used in US GAAP Ledger

Complete the Ccodes Matrix

Provide list of ACTIVE Ccodes by Business definition; Compare with Active Ccodes by System Definition
and Reconcile the efforts
Provide list of Company Code who have local accounts posting currently in the system.
Identify open item managed account where the FX adjustment account is also open item managed
account
Provide the list of new Non open item managed account for the FX adjustment account
Create New GL Master Data for the new accounts
Korea uses different set of FX adjustment and P&L account. The list of account needs to be identified

Validate if a new Exchange rate type to be created for Korea

Provide New Exchange rates for Korea, in case new exchange rate type is needed.
Identify active movement types for the purposes opening field status for PRCTR/Segment
Configure movement type to make PRCTR optional
Mapping of COA to item categories
Review Current OKB9 table for default profit center assignment
Prepare List of Accounts by Company Code to determine default profit center
Provide Document type Analysis on its usage
Perform Document type Analysis by business process to identify any mixed process
Provide list of open item inconsistencies
Analyze and Fix Open item Inconsistency
Analyze and Fix Euro Rounding Inconsistencies
QSS to evaluate the data impact of activating Cross Cost Center
Decision to be made to add Cost Center as Code block items
Provide the new account to be used for inter PRCTR/Segment zero balancing account
Detremine document splitting configurations to be done -in HR or in FI?
Review current validation and substitution rules and determine changes,if required
Provide list of period end activities by Regions to determine New GL impact
Provide list new accounts with mapping with secondary cost elements to write substitution rules for
CO-FI Real Time Integration
Review and Finalize migration BADI logic/rules
Gaps between PCA and NGL from BW reporting perspective
Any reports done on ZS Ledger
Determine the need for Segment in COPA
Provide list of Z program and enhancement
Issue of FX gain and loss not getting reflected in local currency for Korea during payment
Determine Depreciation Key and Useful life to build local Depreciation area by chart of depreciation

Prepare List of Active and Valid Chart of Depreciaiton by Country

Are we using Investment Support area?
Identify any AA-GL Differences and Inconsistencies
Fix AA Active (or NOT Active)
Prepare draft Blueprint document
Finalize blueprint and signoff
Questionnaire for SAP Scenario validation session
Send questionaire to SAP for scenario validation
REALIZATION PHASE
Ongoing preparatory activities:
Reduction of open items -AR/AP/GL
Repalcement of FX balance sheet adj accounts with new non OIM accounts before November/17

Reduction in OIM accounts

Variant creation for accounts for FX revaluation
Preparation FBCB upload Files for phase 1 PRCTR reclass
Preparation of upload files for asset accounting opening balances and current year documents in local
ledger
Creation of Financial Statement versions for STAT reporting
Fix Ledger/Sub ledger out of balance in LC1
Remove differences between asset sub ledger and control accounts in GL
Fixing Accounts master data settings-MUST FOR NGL-Level 1 priority inconsistencies
Reconciliation accounts consistency across the co codes
Ledger/Sub ledger out of balance in LC1
GLT0 and BSIS out of balance in LC1
Inconsistent accounts in various configuration tables
Fixing productive/non productive co code flags
Fixing AA active/not active (September 30,2016)
Company and company code assignment 1:1
Scenario validation by SAP
Book SV session dates
Determine the system to be provided to SAP, communicate log on information
Analyze SV Report and address deficiencies reported by SAP
Sandbox readiness
Activate New GL and do baseline NGL configuration
Development client readiness
Installation of Migration Cockpit
NGL configurations
Development/modifications in custom objects
Development of Migration BADIs
BW Developments/modifications
BW Testing
Preparation of configuration document
New GL Functional Testing
Integration Test Cycle 1 Phase 1 environment
Test client readiness
Installation of Migration Cockpit
Move NGL transports to Test Client
Training-what is changing effective 1.1.2018
Conduct testing
Fix test errors
Integration Test Cycle 1 Phase 2 environment
Activate NGL
Configure Phase 2 specific transports
Conduct Phase 2 testing
Fix testing errors
Integration Test Cycle 2 Phase 1 environment
Test client readiness
Installation of Migration Cockpit
Move NGL transports to Test Client
Training-what is changing effective 1.1.2018
Conduct testing
Fix test errors
Integration Test Cycle 2 Phase 2 environment
Activate NGL
Configure Phase 2 specific transports
Conduct Phase 2 testing
Fix testing errors
UAT Cycle Phase 1 environment
Test client readiness
Move NGL transports to Test Client
Training-what is changing effective 1.1.2018 and from 04.16.2017?
Conduct testing
Fix test errors
UAT Cycle Phase 2 environment
Activate NGL
Configure Phase 2 specific transports
Conduct Phase 2 testing
Fix testing errors
GO-LIVE -Migration date 1/1/2018(Actual date TBD)
Go No Go decision
Preparation of cutover plan
Transport Phase 1 transports to Production Client
MIGRATION PHASE
Migration Test #1
Client readiness
Installation of Migration Cockpit
Move NGL Phase 1 transports
Pre migration reports
Execure Migration Tasks
Validate migrated data
Migration Test #2
Client readiness
Refresh frpm Production
Installation of Migration Cockpit
Move NGL Phase 1 transports
Pre migration reports
Execure Migration Tasks
Validate migrated data
Migration Test #3
Client readiness
Refresh frpm Production
Installation of Migration Cockpit
Move NGL Phase 1 transports
Pre migration reports
Execure Migration Tasks
Validate migrated data
Migration Test #4 for SAP Test Validation
Client readiness
Refresh frpm Production
Installation of Migration Cockpit
Move NGL Phase 1 transports
Pre migration reports
Execure Migration Tasks
Validate migrated data
New GL Migration and Activation Go-Live
Preapare cutover plan
Training
Pre migration reports
Execure Migration Tasks
Validate migrated data
Go-No Go decision
Execute post migration tasks

Cutover Activities
Set up phase
Check up phase
Preparation Phase
Reverse BDIFF_Entries
Migration Phase
Validation Phase
Activation Phase
Post Activation Phase

Transfer local account balances to common accounts--TBD for Fixed Assets

Remove entries from OKG8 Table for cash discount granted and taken accounts
Reconcile GLPCT with migrated data and post Re-class entries as necessary
1. Re-Class Profit Centers-Phase zero and Phase-1
 2. Get GL for Fixed Assets GL for area 45 updated-Not sure via ASKBN or we need to
upload from outside. -Phase-zero and phase-1
3. Fixed Assets-Post differences between externally maintained APC, Accumulated Dep
and depreciation expenses.-Phase-zero
4. Transport Phase-2 transports
5. Re-class local account balances in L1 ledger to common accounts-other than Fixed
Assets-Phase-0+phase-1
6. Load local GAAP adjustments (other than FA) in L1 Ledger for the co codes who
maintain GAAP adjustments in excel sheet.
7. Reconcile migrated balances with GLPCT and post adjustments in Phase-0 and
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Status Type of Action Responsible Expected Due Date

Open Decision Lisa

Open Task/Decision Andrea
Open Task Andrea
Open Task Andrea

Open Task Andrea

Open Task Lisa

Open Task Lisa

Open Task Lisa

Open Task QSS

Open Task Lisa
Open Task Ryan

Open Task Judy

Open Task Judy
Open Task Judy
Open Task Debra
Open Task QSS
Open Task Ryan
Open Task Debra
Open Task Lisa
Open Task QSS
Open Task Debra
Open Task QSS
Open Task Debra
Open Task QSS Lisa
Open Task QSS
Open Decision QSS
Open Task Lisa
Open Task Mark
Open Task Debra
Open Task Bridget

Open Task Lisa

Open Task QSS
Open Task Mark
Open Task Debra
Open Task Debra
Open Task QSS
Open Task Debra

Open Task Reji

Open Task Reji
Open Task Reji
Open Task Reji
Open Task Reji
Open Task QSS
Open Approval Entegris
Open Task QSS
Open Task Lisa
REmarks