REQUEST FOR PROPOSAL 1

Running head: REQUEST FOR PROPOSAL

Request for Proposal

David “Toby” Meyers

Professor Robert Brooks

Eng/221 Technical Writing Fundamentals

April 27, 2009

 REQUEST FOR PROPOSAL 2

1. Doing it with Dweebs, herein referred to as “Dweebs,” is seeking proposals for Dweebs

computer software training. This request for proposals (RFP) as intended, to define a

clear set of functional requirements as well as provide overall direction to proposers in

submitting a proposal that will be responsive to the Dweebs needs.

2. The resulting contract will be a firm price contract for a reasonable period at Dweebs

option. The anticipated effective date of the contract is June 2009.

3. Software training includes, but is not limited to Microsoft Office suite version 2007

(Word, PowerPoint, Outlook, Excel and Access).

4. Submittals, in three copies, bearing the title "RFP for Dweebs computer training

services" will be received no later than 11:00 a.m., local time prevailing, on May 14,

2009 by:

Doing it with Dweebs.

Attention: Jane Doe, director of purchasing.
5432 Dweedle lane.
Dweedle land, California, 94301
(415) 724-8029

5. Time is of the essence; any RFP or addenda pertaining thereto received after the

announced time and date for submittal it will be rejected. It is the responsibility of the

proposer for ensuring that their RFPs are time stamped by purchasing department

personnel before May 14, 2009 at 11 a.m.

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6. This is also the designated time and place for opening the RFP. RFPs and/or any

addenda pertaining thereto received after the announced time and date of receipt may

disqualify your proposal from consideration. Nothing in this RFP precludes Dweebs from

requesting additional information at any time during the procurement process.

7. Authority to bind firm in contract: proposers must provide full firm name and address.

Failure to sign proposal by manual handwritten signature may disqualify it.

8. Cost of Preparation: Dweebs will not pay any costs incurred in the RFP preparation,

printing or demonstration process. All costs shall be borne by the proposers.

9. Rights to pertinent materials: all responses, inquires and correspondence

Relating to this RFP and all reports, charts, displays, schedules, exhibits and other

documentation produced by the proposers as submitted, as part of the RFP shall become

the property of the Dweebs After the RFP submission deadline.

10. Selection procedure: selection may be made of one or more proposers deemed to be fully

qualified and best suited among those submitting proposals, based on the factors involved

in the request for proposal. Negotiation then conducted with the proposers selected. After

negotiations conducted with the proposers so selected, the Dweeb’s Inc. shall select the

proposer, which, in its opinion, has made the best proposal and award the contract to that

proposer.
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11. Basis for award: an award, if made, taking into consideration the factors set forth in this

RFP, to the responsible proposer whose proposal is most advantageous to Dweebs.

Dweebs will not use any other factors or criteria in the evaluation of proposals received.

Dweebs, as it deems necessary, may conduct discussions with responsible proposers

determined to be reasonably susceptible of selection for award for the purpose of

clarification to assure full understanding of and responsiveness to, solicitation

requirements. Information and/or factors gathered during interviews, negotiations and

any reference checks, in addition to the evaluation criteria in the RFP and any other

information or factors deemed relevant by Dweeb’s Inc., utilized in the final award.

12. Notice of award: letters to proposers informing them of Dweebs intent to enter into a

contract.

13. Contract approval: Dweebs board of directors must approve the contract resulting from

this solicitation. Dweebs will prepare a formal contract specific to this solicitation for

execution by the successful contractor.

14. RFP process: proposers are to submit written proposals, which present the proposer’s

qualifications and understanding of the work, performed. The proposal should be

prepared simply and economically and should provide all the information which it

considers pertinent to its qualifications for the project and which respond to the

background and scope of services and sections listed herein. Emphasis placed on

completeness of services offered and clarity of content.

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15. Point of contact: Dweeb’s inc. Purchasing department shall be the sole point of contact

regarding this request for proposal. All questions concerning both the administrative and

the technical aspects of this RFP are via e- mail to: David “Toby” Meyers

tobynixon@yahoo.com.
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REFERENCES

Gerson, Sharon & Steven. (2008) Technical Communication: Process and Product. Prentice

Hall.

Ingham County, Michigan. (2005) Request for Proposals: Packet #43-05, Ingham County

Purchasing Department.