PRODUCTION TEAM JOB RESPONSIBILITIES

STUDIO PRODUCER DIRECTOR CASTING LINE PRODUCER/ PRODUCTION SUPERVISOR/ 1ST ASSISTANT 2ND ASSISTANT PRODUCTION LOCATION POST PRODUCTION
DIRECTOR PRODUCTION MANAGER COORDINATOR DIRECTOR DIRECTOR ACCOUNTANT MANAGER COORDINATOR

Acquire rights to story/ script X X

Select & hire writer/ have script

X X
written

Select & hire the Director X X

Select & hire the Line Producer X X

Prepare preliminary budget &
X X X
schedule
“Pitch” the story & sell the script X
Make the studio deal and/or
X
arrange financing & distribution

Open bank accounts(s) X

Signatory to bank account(s) X X X X

Arrange for completion bond
and union/guild bonds as X X
necessary
Arrange for the legal structure of
X X
the production entity
Prepare a more realistic board,
X
schedule & budget

Prepare a cash flow chart X

Sign all union agreements and
X
contracts
Select & hire a production
X X X
designer
Submit script to research
X X X
company
Secure all necessary clearances
X X X
& releases

Secure insurance coverage X X

Set-up vendor accounts X X

Approve invoices, check
requests,purchase orders & time X
cards
Hire a visual effects supervisor
and select a VFX house & hold X X X
on initial VFX meeting

Get bids on equipment X X

Check crew availabilities X X

Request specific crew members X X X X
Select 1st Asst. Director &
X
Script Supervisor
Negotiate key department head
deals (for Production Designer,
X X
Cinematographer, Editor,
Costume Designer)

Negotiate crew deals X

Prepare crew deal memos X X

Issue memo re: accounting
procedures to department X
heads
Investigate potential product
X X
placement deals

Liaison with unions & guilds X X X

Apply for permit to employ
X X X
minors (if applicable)

Issue pre-production schedule X X X X

Cast film X X X X

Prepare cast deal memos X

Select locations X X X X X

Secure locations X X
Arrange for film permits,
location parking & X X
neighbourhood approvals
Work with the production
designer to establish the look of X X X
the film
Approve wardrobe, sets &
X X
special props
Make sure necessary script re-
writes are made in a timely X
manner
Set-up * run the production
X
office
Hire assistant production
coordinator & production X
assistants
Prepare & submit Taft/Hartley
X X
reports

Sign-off on a final budget X X X X X

Create final board & schedule X X

Create one-liner & day-out-of-
X
days

Negotiate equipment deals X

Order film & equipment X X

Create & distribute crew list,
X
cast list, contact list, etc.

Issue purchase orders X X

Handle time cards & payroll X

Line-up special requirements
such as animals, blue/green
X X X
screens, backdrops, mock-ups,
miniatures, etc.
Prepare a breakdown of extras,
stunts, vehicles, effects & multi- X X
camera days
Disseminate scripts & all
essential paperwork & X X
information
Work with film commissions &
X X X
local authorities
Arrange for location travel &
X X
hotel accommodations

Handle shipping & customs X

Prepare welcome packages X

Arrange for cast physicals &
X X
performers’ special needs
Procure cast head shots for
X X
stunt & photo doubles

Inform Wardrobe of cast info X

Officiate at production meetings X X
Arrange rehearsals & still photo
X X X X
sessions
Orchestrate & attend table
X X X X X
reading(s)

Set-up editing rooms X

Line-up lab, sound house &
X X
dubbing facilities
Submit copies of production
X
report to SAG on a weekly basis
Set-up accounts for sound
X X
transfers, video transfers, etc.

Issue certificates of insurance X

Complete & submit Workers
X
Compensation claim forms

Oversee day-to-day production X X X X X

Responsible for keeping the
X X
production running smoothly
Enforce safety guidelines & hold
X X
safety meetings
Constantly monitor budget &
X X X X
schedule
Continually balance the artistic
integrity of the film while
X X
maintaining the budget &
schedule
Liaison between the crew & the
X
director
Liaison between the UPM & the
X
director
Assist the director w/production
details, coordinate & supervise
cast & crew activities and X
facilitate an organised flow of
activity on the set

Issue work calls X X

Prepare maps to location(s) X

Order stand-ins & extras X

Prepare call sheets & production
X
reports
Sign-off on call sheets &
X X
production reports
Coordinate the delivery of the
film to the lab & the screening of X X
the dailies

Handle insurance claims X X X

Strategise/take meetings
X X X
regarding publicity
Prepare & issue weekly cost
X
reports
Meet to analyse cost reports
before they’re submitted to the X X X
studio or bond company
Check and/or distribute weather
X X
reports

Call for “QUIET ON THE SET!” X

Prepare daily schedules for
talent & determine cast & crew X
calls
Make sure minor cast members
X X
secure necessary work permits
Secure extra releases & SAG
X
contracts signed on the set
Set-up on-site school room &
procure teachers and baby X X
nurses
Secure police & fire officers,
security & emergency medical X X X
vehicles
Direct background action &
X X
supervise crowd control

Liaison with actors on the set X X

Liaison between the production
X
office & the set

Distribute walkie-talkies on set X

Liaison with the caterer X X

Distribute paperwork sent in
X
from the set each night

Supervise daily wrap X

Supervise the work of DGA
trainees & set production X
assistants
Supervise wrap at the end of
X X X X
principle photography
Contact vendors to make sure
X X
all rentals have been returned
Compile list of remaining
inventory purchased for show & X X X X
decide whether to sell or store
Collect remaining invoices for
last week’s rentals & any lost & X
damaged items
Inform vendors of forwarding
X
address & phone number
Arrange for wrap party and cast
X X X
& crew gifts

Issue post production schedule X

Oversee post production
X
activities
Get involved with additional
X X X X X X X X X X
photography & reshoots

Compile list of screen credits X X X X X

Turn-over files, inventory of
company assets, log of
X X
insurance claims & notes re:
pending issues

Close-down production office X

Turn-over delivery elements X X