Ref No, --------------------------------------

Date -------------------------------------- E.C

…………………………………………… Hospital
Medical equipment Inventory

Inventory by:-
1. …..................................................... professional......................................
2. …..................................................... professional......................................
3. …..................................................... professional......................................

Health facility, Zone

…………………., ………………..
Date:- …………………..

Seal of health facility

 Date of inventory:- ---------------------------
MEDICAL EQUIPMENT INVENTORY
…………………… Health Center primary/referral/teaching/special HOSPITAL
Name of Medical Invent Model Serial Operational Spare Users and Service
parts

Country of origin
department equipment ory no number Condition technician And user

Date of Installation
Manufacturer
available
name training manual

Agent of supply

How often used

Yes/no T+u/t/u Sm/um

Name of local

Not pairable
Repairable
Functional
Not f’nal

Not f’nal
1. Yes/No for both Technician and users training = T+U , For Users only U and T for technicians only
2. Yes/No for both service manual and user’s manual = SM+UM , For Users manual only U and SM for service manual only
 Medical Equipment management
In Ahmara, there are around 68 (sixty eight) include referrals, generals hospital, and district hospitals
which provide both outpatient and inpatient services. These hospitals have experienced problems in
collecting and managing theirs ME data. Given the resources situation in our region and in Ethiopia in
general, it is important to find a simple, inexpensive but an efficient and effective way for hospital data
management and use.

Medical equipment Inventory

Advantage of medical equipment Inventory (MEI)

 An essential part of an effective health-care technology management (HTM) system?

 In order to be effective in assisting with various HTM activities,
 It provides at any given moment a correct look at the status of medical equipment within the health-
care facility
 To identify functional/ non-functional medical equipments
 Used to develop budgets for capital purchases, maintenance and running costs;
 Can help identify the spare parts and consumables required to keep the equipment running
 To plan the stock of spare parts and consumables.
 Serves as the foundation for moving forward within the system and ensuring safe and effective
medical equipment.
 To ask support from other organizations
 To formulate a concept of “Medical equipment maintenance program”.
 To design an appropriate program to meet specific requirement.
 To implement the maintenance program
 To adapt to be concise and flexible.
Advantage of MEI at Health facilities
1. Annual budget for medical equipments
2. To prepare medical equipment acquisition (Equipment Development Plan /EDP)
3. Most important Medical Equipment lists in each clinical services
4. New arrived and discarded medical equipments in each year
5. Installed and Non-installed medical equipment
6. Functional and Non-functional medical equipments

Advantage of MEI at Regional level

1. Distribution of medical equipments for each facilities
2. Location of important /sophistication medical equipment in region
3. To prepare skill gap training
4. To assign Human Resource for facilities
5. To prepare annual budget for medical equipments
Medical equipment management setup/ Data base advantages
1. Contain Inventory / Information of each items in facility
2. To identify functional and non- functional ME
3. New arrived and Discarded ME in any time interval
4. ME status at each time
5. Number of work order, corrective maintenance and plan preventive maintenance
6. Activity of Biomedical Engineer/Technician