The University of Azad Jammu and Kashmir

Jehlum valley campus Hattian Bala

Project Supervisor : Mr Naveed Akbar

Mughal

Project Proposal topic : Student Counselling

Management System

Submitted by : Raja Munsab Ali Khan.

Sajjad Haider.
 Department : BSCS

Session : 2016 - 2020

Contents:-

1 Abstract

2 Introduction

3 System Specification

4 System Analysis

5 Conclusion

6 Bibliography
ABSTRACT
The main objective of this project is to maintain information regarding
STUDENT COUNSELING MANAGEMENT SYSTEM. In this project I am used
front end as visual basic 6.0 Back end as MSACCESS. In this project we were going
enter the student information details and marks which they get in the higher secondary
level. Regarding that mark we going to check the cut off mark. Cut off mark can be
check only the major subject not all which they studied. According to the cut off
mark, the university lists some colleges from that the student can select any one
college and course which he/she wants.
INTRODUCTION

The STUDENT COUNSELING MANAGEMENT SYSTEM project which

help student for their higher studies. Student can straight come and apply for their
higher studies. Eligibility for applying candidates is they must pass in their +2 levels
and they belong to either first group or second group. After submit their forms
counseling department staffs will feed their details and check the cutt off mark.
Finally they send post to the students who are eligible. The university lists some
colleges from that the student can select any one college and course which he/she
wants. Form details there are fifteen forms login, main form, student details, mark
details, college and course form and all the colleges form .For security profess their
will be a login form only authorized person can log on.
SOFTWARE SPECIFICATION

FRONT END : VISUAL BASIC 6.0

BACK END : MS ACCESS

MS-ACCESS

Microsoft access is a database program, which is used to create collection of

organized data items. These items are called records. Each record has the same form
and consists of one or more pieces, each of which stores a particular kind of data. The
record pieces are referred to as fields.
Visual basic and Microsoft access have a deep affinity for each other as
Microsoft is the developer of both, this is not necessarily surprising. The two
programs share the code to access database files.
The access database is a relational database by VB6.0 and Microsoft access. A
relational database that structures the data by breaking them into logical objects that
have relationship between them. This reduces the amount of redundant data and
makes comprehension easies. They also provide mechanism to correctly maintain the
relationships between objects. This function is called referential integrity.
So this provides the case to do programs and make the project very user
friendly. Also generating reports using data report will helps us to create report with
various conditions using selection formula method in data reports
DATABASE APPLICATION

ADO control is used in the following applications

1. record can be displayed using ADO control
2. adding and editing of records can be removed
3. using program records can be removed.
4. code can be used to navigate in a record set.
5. using the find button we can find the records easily.

ACTIVEX DATA OBJECT(ADO)

The ADO data control allows you to quickly create a connection to a

database using Microsoft ActiveX data objects(ADO).
At design time, you can create a connection by setting the connection
string property to a valid connection string, and then set the RecordSource property to
a statement appropriate to the database manager. You can also set the connection
string property to the name of a file that defines a connection; the file is generated by
a data link dialog box, which appear when you click connectionstring on the
properties window and then click either builds or select.
We can connect the ADO data control to a data-bound control such as the
datagrid, datacombo, or datalist control by setting the property to the ADO data
control.
At run can dynamically set the connectionstring and RecordSource
properties to change the database. Alternatively you can set the Recordset property
directly to a previously opened recordset.
SYSTEM ANALYSIS

EXISTING SYSTEM

The existing system is the manual system. The manual system is error prone. It
is time consuming. It is very difficult for a student to know the correct college and
courses to by his/her cut-off mark. This system involves a lot of manual entries with
the applications to perform the desired task.

LIMITATIONS:

 Data maintenance adopted by the present system is not accurate.

 Inaccurate result in case of duplicating, delay and inconsistency in reporting.
 Generating consolidated reports is more difficult in manual system and it may
not be consistent.
 The transactions are very time consuming.
 There is no facility for the users to know whether the data is entered is valid or
not. This disadvantage is the major cause of errors in transaction.
 There is inconsistency in maintaining data’s.
 No global view ability of data’s.
 It is not user friendly.

PROPOSED SYSTEM
 The proposed system is designed to eliminate the drawbacks of the
existing system. It is designed by keeping in mind all the drawbacks of the present
system in order to provide a permanent solution to the problems. The primary aim
of the new system is to speedup transactions.

The advantages of this system are:

 User friendliness is the keyword for all the new software in the market. The
proposed system incorporates this concept into itself to guide the user.
 At every stage of data entry necessary comments and validation messages are
provided to the user.
 The proposed system is also expected to reduce the amount of paper work
involved. The hard copies of only necessary documents need to be taken the
rest can be avoided.
 Competitive environment is developed with the publications of other members
of same level.
 Good communication is being held via mail options.
CONCLUSION

This project incorporates all requirements of a Server. This system has been
developed as versatile and user- friendly as possible, keeping in mind the
advanced features in this technology.

This project is friendly to user and system interfaces. In this project it as

vb 6.0 front end & MSACCESS as a back end. With help of ms access ever

Worry data loss and so. It is very secure and safety. Without an authorized

person this project can’t be run or update. The STUDENT COUNSELING

MANAGEMENT SYSTEM project which help student for their higher

Studies and to select an good college and also a good course.

 BIBILIOGRAPHY

REFERENCES BOOKS:
 VISUAL BASIC 6.0

AUTHOR: GARY CORNELL

 VISUAL BASIC FROM THE GROUND UP

AUTHOR: CORNELL

 DATABASE MANAGEMENT SYSTEM

AUTHOR: G.V.POST