PROJECT NAME ABC Pulp & Paper Supplier CSR Survey

COMPANY OR CONTACT POSITION IN

ID ROLE IN PROJECT
DEPARTMENT PERSON COMPANY

Recipient of new methodology,

data, reports and new supplier
Procurement
management system. Will Head of
SH1 Department (ABC
provide requirements for new Procurement
P&PM)
systems and identify key
suppliers.

Recipients of data & reports

from survey. Provides
Group Head: Group
standards to be used and
SH3 Environmental Environmental
developed new Environmental
Affairs Affairs
Policy. Will also report
progress to Group CEO.

Suppliers of current Supplier

Management System. Key Account
HAL Procurement
SH4 Responsible for updating Manager for
Systems
current system with new ABC P&PM
functionality.

Largest supplier of wood to

BEST TIMBER ABC Pulp & Paper. Supply Managing
SH6
SUPPLIERS carbon foot print and CSR Director
survey information.

Largest supplier of chemicals

Key Account
to ABC Pulp & Paper. Supply
SH7 Chemco Manager for
carbon foot print and CSR
ABC P&PM
survey information.
 STAKEHOLDER REGISTER

PRIMARY /
KEY
CONTACT DETAILS SECONDARY
STAKEHOLDER
STAKEHOLDER

27(0) 83 389 12345 PRIMARY N

e.zlabinger@abcgroup.com PRIMARY Y

27(0) 73 456 891 PRIMARY N

27(0) 83 387 08456 PRIMARY N

27(0) 117891236 PRIMARY N

OLDER REGISTER

INTERESTS OF STAKEHOLDERS IMPACT ON PROJECT

1.Correct functionality available in updated High - (1 & 3) Project objectives

Supplier Management System will not be achieved if functionality
of Supplier Management System,
2.Sustainment of current supplier and other deliverables are not
relationships in line with Supplier Strategy available.

3.Methodology documented, templates

available & training complete
High - (1&2) Project objectives will
not be achieved if data &
1.Correct data and information submitted at information is not accepted by
correct time, 2.Correct Group.
standards applied

Medium - (1) Standard solutions

may not be completely aligned with
1.Maintain common system architecture with interests of Procurement
other implementations Department. Can be negotiated
between stakeholders.

High - (1,2 &3) Quality of data

1.Maintain current supplier relationship with supplied and compliance to time
ABC P&PM 2.Ensure schedule requirements will be
confidentiality of internal operational highly dependent on supplier
information 3.Understand purpose of acceptance of project.
new requirements, impact on future
relationship

Low - (1) Impact related to future

1.Cost impact mitigation for future survey operational costs High - (2&3)
requirements Quality of data supplied and
2.Ensure confidentiality of internal compliance to time schedule
operational information 3.Understand requirements will be highly
purpose of new requirements, impact on dependent on supplier acceptance
future relationship of project.
 DATE 9/29/2019

PARTICIPATION COMMUNICATIO STRATEGY TO

NEEDS N NEEDS BUILD SUPPORT
INITIATION (P) Feedback at weekly Involve in all
PLANNING (P) status meetings & relevant aspects and
EXECUTING(P) monthly reports ensure requirements
CLOSING (P) are clearly
incorporated

INITIATION (C) Inform of progress Maintain good

EXECUTING(I) via monthly reports communication and
CLOSING (P) involve in key key
decisions i.e. scope
changes

PLANNING (P) Feedback at weekly Ensure that claims

EXECUTING(P) status meetings are paid timeously

PLANNING (P) Inform of progress Clarify objectives

EXECUTING(P) via monthly reports and future impact at
the start of the
project. Ensure that
they feel part of team

PLANNING (P) Inform of progress Clarify objectives

EXECUTING(P) via monthly reports and future impact at
the start of the
project. Ensure that
they feel part of team
 STAKEHOLDER LIST

PROJECT NAME ABC Pulp & Paper Supplier CSR Survey DATE

COMPANY OR CONTACT POSITION IN

ID ROLE IN PROJECT CONTACT DETAILS
DEPARTMENT PERSON COMPANY

Recipient of new methoddology, data, reports and new

Procurement Department Head of
SH1 supplier management system. Will provide requirements for Mrs. L. Davidson 27(0) 83 389 12345
(ABC P&PM) Procurement
new systems and identify key suppliers.

Enviromental Will supply project team members. Assist to develop

Head of
SH2 Department (ABC methodology, engage with suppliers and validate data Mr. V. Smith 27(0) 83 389 12346
Environment
P&PM) received from suppliers.

Recipients of data & reports from survey. Provides Head: Group

Group Environmental
SH3 standards to be used and developed new Environmental Dr. E. Zlabinger Environmental e.zlabinger@abcgroup.com
Affairs
Policy. Will also report progress to Group CEO. Affairs

Suppliers of current Supplier Management System. Key Account

HAL Procurement
SH4 Resonsible for updating current system with new Mr. D. Williams Manager for ABC 27(0) 73 456 891
Systems
functionality. P&PM

Managing Director ABC

SH5 The managing director will provide funding for the project Mr. W. Joe Managing Director w.joe@abcpulppaper.com
Pulp & Paper Mill

BEST TIMBER Largest supplier of wood to ABC Pulp & Paper. Supply
SH6 Mr. E. Kelly Managing Director 27(0) 83 387 08456
SUPPLIERS carbon foot print and CSR survey information.

Key Account
Largest supplier of chemicals to ABC Pulp & Paper. Supply
SH7 Chemco Ms. A. Lee Manager for ABC 27(0) 117891236
carbon foot print and CSR survey information.
P&PM
Relationship
SH8 London Stock Exchange Provides requirements and guidelines for listing Ms. L. Swan 44 (0) 27790911
Manager
SH9 Capex Department Responsible for project planning and execution Mr. N. Viljoen Project Manager 27(0) 83 3986514
9/29/2019

PRIMARY /
SECONDARY
STAKEHOLDER

PRIMARY

PRIMARY

PRIMARY

PRIMARY

PRIMARY

PRIMARY

PRIMARY

SECONDARY

PRIMARY
 STAKEHOLDER INTEREST / IMPACT TABLE

PROJECT NAME ABC Pulp & Paper Supplier CSR Survey DATE 9/29/2019

PRIMARY /
COMPANY OR
ID INTERESTS OF STAKEHOLDERS IMPACT ON PROJECT SECONDARY
DEPARTMENT
STAKEHOLDER
1.Correct functionality available in updated Supplier Management System High - (1 & 3) Project objectives will not be
2.Sustainment of current supplier achieved if functionality of Supplier Management
Head: Procurement relationships in line with Supplier Strategy System, and other deliverables are not available.
SH1 3.Methodology documented, templates available & training complete PRIMARY
Department (ABC P&PM)

High - (1&2) Project objectives will not be achieved

Head: Group Environmental
SH3
Affairs
SH4 HAL Procurement Systems
SH6 BEST TIMBER SUPPLIERS
1.Correct data and information submitted at correct time,
standards applied
1.Maintain common system architecture with other implementations
1.Maintain current supplier relationship with ABC P&PM
2.Ensure confidenciality of internal operational information
purpose of new requirements, impact on future relationship
2.Correct if data & information is not accepted by Group.
SECONDARY
Medium - (1) Standard solutions may not be
completely aligned with interests of Procurement
Department. Can be negotiated between PRIMARY
stakeholders.
High - (1,2 &3) Quality of data supplied and
compliance to time schedule requirements will be
3.Understand highly dependent on supplier acceptance of project. PRIMARY

Low - (1) Impact related to future operational costs

High - (2&3) Quality of data supplied and
1.Cost impact mitigation for future survey requirements compliance to time schedule requirements will be
SH7 Chemco 2.Ensure confidenciality of internal operational information 3.Understand highly dependent on supplier acceptance of project. PRIMARY
purpose of new requirements, impact on future relationship
 POWER / INTEREST MATRIX FOR SUPPLIER CSR SURVE

HIGH

Keep Satisfied

POWER

Monitor (Minimum Effort)

SH8

LOW
LOW

INTERES
FOR SUPPLIER CSR SURVEY PROJECT

SH1

SH5 SH3
SH2

Manage Closely SH3

SH2
SH4

SH5

SH6
SH4 SH1
SH7

Keep Informed SH8

SH7

SH6

HIGH

INTEREST

SH1

SH2

SH3

SH4
SH5

SH6

SH7

SH8

SH9
Procurement Department (ABC
P&PM)

Head of Enviromental Department

(ABC P&PM)

Chairperson: Development of Group

Environmental Policies

HAL Procurement Systems

Managing Director ABC Pulp & Paper

Mill

Best Timber Suppliers

Chemco

London Stock Exchange

Head: Procurement Department

(ABC Pulp & Paper Mill)
Head: Enviromental Department (ABC
Pulp & Paper mill)

Head: Group Environmental Affairs

HAL Procurement Systems

Managing Director ABC Pulp & Paper
Mill

Best Timber Suppliers

Chemco

London Stock Exchange

Project Manager
 STAKEHOLDE

PROJECT NAME

PHASE

Initiation

Planning

Executing

Monitoring & Control

Closing
 STAKEHOLDER PARTICIPATION MATRIX

ABC Pulp & Paper Supplier

ROJECT NAME
CSR Survey

INFORM CONSULT

SH7 SH6 SH5 SH3

SH3 SH5

SH6 SH7

Head: Procurement Department

SH1 (ABC Pulp & Paper Mill)
Head: Enviromental Department
SH2 (ABC Pulp & Paper Mill)
SH3 Head: Group Environmental Affairs

SH4 HAL Procurement Systems

Managing Director
SH5 (ABC Pulp & Paper Mill)
SH6 Best Timber Suppliers

SH7 Chemco

SH8 London Stock Exchange

SH9 Project Manager

TION MATRIX

DATE

PARTNERSHIP

SH1
SH2

SH4
SH6 SH7

SH3
 9/29/2019

CONTROL

SH9

SH2 SH1 SH3