COMPUTER-BASED

ENGLISH PROFICIENCY TEST

(EPT for Teacher-Applicants)

EXAMINER’S HANDBOOK

DEPARTMENT OF EDUCATION
BUREAU OF EDUCATION ASSESSMENT
PASIG CITY, PHILIPPINES
2020
 EXAMINER’S HANDBOOK FOR THE COMPUTER-BASED
ENGLISH PROFICIENCY TEST

I. PURPOSE
This Examiner’s Handbook is intended for those involved in the administration of the
English Proficiency Test (EPT) for Teacher- Applicants. It outlines the activities to be
undertaken at various stages in the activity. To ensure a standardized test
administration, this Handbook is necessary.

II. CRITERIA FOR SELECTING A ROOM EXAMINER

The Room Examiner has the primary responsibility in administering the computer-
based EPT. Thus, the Schools Division Superintendent (SDS) must select a qualified
room examiner based on the following criteria:
• S/he must be an Education Program Supervisor or a Public Schools District
Supervisor.
• S/he has a prior experience in conducting national tests for students and
teachers.
• S/he has basic computer literacy skills.

III. FUNCTIONS OF THE ROOM EXAMINER

• Attends the orientation conducted by the Division/DepEd-BEA
• Protects the security of the test materials, including forms and log in details
of the examinees
• Conducts assessment session according to the script and instructions in the
handbook
• Accomplishes forms as prescribed in this handbook

IV. ACTIVITIES IN THE CONDUCT OF THE TEST

ACTIVITY
Pre-test Attend the Orientation
Receive and check the list of
examinees per testing center
Confirm assessment plans with
the DTC
Check the list of examinees
against the log-in forms
Set up and inspect the testing
room
SCHEDULE
A week before the testing
date
A week before the testing
date (after the orientation)
2 days before the testing
day
1 day before the testing
day
1 day before the testing
day

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 ACTIVITY
Testing Day Conduct final inspection of the
testing room
Verify the identity of the
examinees using their valid ID
Use the script in conducting the
session
Supervise the session
Post-test Facilitate log-out of the
examinees in the attendance
sheet
Accomplish evaluation report
Surrender the log-in stubs to the
DTC for safekeeping
Submit forms
SCHEDULE
Before the start of the
testing session
Before the start of the
testing session
Testing day (Test proper)
Testing day (Test proper)
Just after the test
Just after the test
Just after the test
Just after the test

V. INSTRUCTIONS TO THE ROOM EXAMINER

An important factor that affects test performance is the psychological climate

in the Testing Room. It is important therefore for the Room Examiner to exude a
pleasant demeanor during the conduct of the test. Kindly follow the succeeding
instructions strictly to ensure fair and standardized test administration.

V.1. Seating Arrangement

• Inspect the seating arrangement before instructing the examinees to enter the
Testing Room. Make sure that they will be seated at least one meter apart.
Check if the label of the computer units, including the buffer is attached
properly.
• Call the examinees one by one and verify their identity through their valid ID
before allowing them to go inside the testing room.
• Once everybody has entered the testing room, instruct the examinees to put
their mobile phones on silent mode and place it inside their bag. Ask them to
leave their bags in front or at the back of the testing room.
• Allow them to go to the comfort room or attend to other personal stuff for 5
minutes.
• Once they are seated, begin with the orientation.

V.2. Test Script

V.2.1. Orientation

After the examinees are seated and all chairs are cleared, SAY:
Good morning, everybody. I am (state your name) . I am your room
examiner for today’s English Proficiency Test. There are some points you should
remember to follow while taking the test. I shall read each one.

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Read the following slowly and clearly:

1. You are not allowed to leave the room once the test has started.
2. Do not click anything on the screen of your computer until you are told to do so.
3. Questions on the directions or on any test item will not be entertained once the
test has started.
4. Select your answer from the given choices that corresponds to your answer. You
can return to the test items WITHIN THE SUB-TEST and change your answer
if there is still time and if you haven’t submitted your answers.
5. Read and answer each question as fast as you can so that you can finish the test
within the allotted time. Once you have clicked “START ATTEMPT”, the timer
runs automatically.
6. Work quietly and mind only your own work. Each of you has a unique set of test;
thus, you may finish at different time depending on your own pace.
7. Do not use any references or electronic devices inside the Testing Room.

V.2.2. Log-in

After you have read the guidelines, distribute the log-in stubs of the examinees. Make
sure that the correct log-in stubs are given to the examinees. SAY:

Everybody, look at your log-in stubs. (Pause). Check if your name, username and
password are printed. If you notice that the stub is not yours, raise your hand and I will
replace it.

V.2.3. Change Password

To change the password, SAY:

On your screen, click on Log-in. Type in your user name and password EXACTLY AS IT
IS on your the log-in stub. (Pause). You will be asked to change your password. Create
your own password to secure your account. To do this, type your current password, the
one indicated in your log-in stub. Next, type in your new password. Your new password
should have at least 1 uppercase letter, 1 lowercase letter, 1 special character and 1
digit. Retype it in the box below and then click Save Changes. You don’t need to
remember your new password because you can only access and attempt answering the
test today.

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Examinees’ screen should appear as this:

V.2.4. Accessing the EPT

After making sure that everyone has finished changing their password, proceed to the
test proper and SAY:

Next is accessing the test. On the left of your screen, click on My Courses then click on
EPT. Do not click or open anything yet after accessing the test.

Examinees’ screen should appear as this:

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V.2.5. General Instructions and Descriptive Questionnaire
After making sure that everyone has accessed the EPT in My Courses, proceed to the
General Instructions and Descriptive Questionnaire and SAY:

Click on General Instructions and read. (Pause). After reading, click on Descriptive
Questionnaire at the bottom right.

In the Descriptive Questionnaire, you need to provide some basic information such as
Region, Division Office, Name of Testing Center (or this school), Gender, Birthday,
Age, Civil Status, and Field/Area of Specialization. Do not leave any item blank.
Submit your answers by clicking on the “Finish attempt” at the bottom right of your
screen. When you click “Finish attempt”, you will see the summary of your attempt. It
will show “Answer saved” if you have provided an answer and “Not yet answered” if
you have left it blank. You may review it by clicking “Return to attempt” and click
“Finish attempt” again if you have time left. Once you have finalized your answers,
click “Submit all and finish”. A confirmation message will pop-up to double-check
if your answers are final. If yes, click “Submit all and finish.” If no, click “Cancel”
and go over the same procedure as instructed.

Do not proceed to any test after submitting your answers. We will start the next part
altogether.

Click on “Attempt quiz now” then “Start Attempt” and provide your answers.

Go around to check that this is done by the examinees correctly.

V.2.6. Test Proper

After going around to check if the examinees are done with the Descriptive
Questionnaire, SAY:

Is everybody done answering the Descriptive Questionnaire? (Pause and hear their
response or ask them to do a thumbs up). We will now proceed to the test proper.
There is a time limit for each sub-test- 15 minutes for English Structure, 25 minutes
for Written Expression, and 50 minutes for Reading Comprehension. At this point, you
will answer all the subtests on your own. You need to work at your own pace so please
do self-monitoring of time. You will see the time left at the Quiz Navigation portion at
the right side. You can also choose to browse the items first using the Quiz Navigation
by clicking the items you wish to preview. You may do these within the same subtest
only. You can also know if you have answered the item already once the box is half-
shaded. You don’t need to wait for my go signal to start with the next subtest or to
wait for others to finish.

*continue on next page

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 All your answers will automatically be recorded even if the time has ended. You
may also submit your answers ahead of the time limit by clicking on “Finish attempt”
at the bottom of the last question or item. If you are done with one sub-test, you may
immediately start with the other sub-test. Do not run two subtests simultaneously
because the time will run for both subtests. This will decrease your time allotment in
one of the subtests.

You may now start answering the test. Begin with English Structure by clicking on
“English Structure”. Then, click “Attempt quiz now”. A confirmation message will
appear to ensure you want to start attempt now. Click “Start attempt.” Once you
have finished answering the items, click “Submit all and finish”. A confirmation
message will pop-up to double-check if your answers are final. If yes, click “Submit
all and finish.” If no, click “Cancel” and go over the same procedure as instructed.
Click on “Back to the course” to select another sub-test after finishing your attempt.
Do the same for Written Structure and Reading Comprehension.

If you are done with all the subtests, make sure to log out your account. The log-
out button can be found at the upper right part of your screen. Surrender the log-in
stub to me, sign out in the attendance sheet, get your bag and leave the room quietly.
Results of the test will be forwarded to the division office. Do not follow up your test
results directly to BEA.

Are you all ready? Begin now.

Go around and see to it that the examinees have started answering the test.

V.3. Preparation and submission of test materials

The Room Examiner shall submit the following test materials to the Division Testing
Coordinator at the end of the testing day:

1. Form 4- List of Examinees per Testing Room

2. Form 5- Attendance sheet
3. Log-in stubs*
4. Checklist of technical specifications per computer unit
*These should be kept safe by the DTC for 1 year.

VI. FORMS

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To ensure the standardized test administration, the following forms shall be used:
Form To be prepared To be
by submitted to
1 List of Testing Centers DTC BEA
2 Assessment Plan DTC BEA
3 Masterlist DTC N/A
4 List of Examinees per Testing DTC N/A
Room
5 Attendance Sheet Room Examiner DTC
6 User Registration Form* DTC BEA
7 Log-in Stub DTC N/A
8 Checklist of technical IT Coordinator DTC
specifications per computer unit
9 Evaluation Report** Room Examiner DTC and BEA
10 Monitoring Form** Division/Regional/ BEA
Central Office
Monitor

*To be uploaded in the Moodle by the DTC also

**To be done and submitted online

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 ANNEXES: FORMS

Form*
1 List of Testing Centers
2 Assessment Plan
3 Masterlist
4 List of Examinees per Testing Room
5 Attendance Sheet
6 User Registration Form
7 Log-in Stub
8 Checklist of technical specifications per
computer unit
*Soft copy of these forms shall be sent to the DTC.

Form 1: List of Testing Centers

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Form 2: Assessment Plan

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Form 3: Masterlist

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Form 4: List of Examinees per Testing Room

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Form 5: Attendance Sheet

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User Registration Form- Sample

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Log-in Stub

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 COMPUTER-BASED EPT LOG-IN STUB
Region and Division Code:
Region:
Division:
Testing Center:
Session No.
Room No.

Last name First Name Username Password

Checklist of Technical Specifications per Unit

COMPUTER-BASED EPT
Technical Specifications Check
Unit Number: ____

BASIC PARTS/FUNCTIONS OK Failed

Keyboard
Mouse
Internet-ready
Virus-scan disabled
Auto-update disabled

Checked by:

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