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WHO WE ARE
Fiestar Events is a full-service event management company that specializes in
birthdays, weddings, corporate events, seminars and conferences, team buildings and private
events.
It started in the early 1990’s as Zenry Sounds Incorporated, an event sound provider
which was owned by Mr. and Mrs. Antonio Dela Vega. The company was then turned over to
their five children namely; Josephine, Gizelle, Arvin, Jonnel and Kristine. Zenry’s Sounds
Inc. dominated all the events in Nueva Ecija which led the Dela Vega siblings to expand the
service of their company through organizing meaningful and unforgettable events thus; Zenry
Sounds Inc. became Fiestar Events in 2005.
Fiestar Events inspired to cater all events with pride as our own branding of a modern
fiesta in all Filipino occasions, with affordable but quality range of prices in organizing
different events. We have already succeeded in big events such as the Hot Air Balloon
Festival in Pampanga and the Lantern Festival in one of the most prestigious state universities
in the Philippines, Central Luzon State University. Now, Fiestar Events has grown to
proposed project higher level to penetrate Visayas and Mindanao.
As the name of our company connotes, it suggests a vibe of festivity and celebrations.
This is what we desire to impart to our beneficiaries and clientele. We strive to be the most
reliable and creative event management company in the country. We make sure you get the
best of service at the most cost-effective rate.
OUR MISSION
Fiestar Events is committed to deliver the most creative and festive moments and
cherished memories through our excellent and personalized services like no other without
compromising the company’s ideals and integrity.
OUR VISION
Fiestar Events as a leading event organizing company in the country, provides
excellent quality service and generates the most creative, innovative and festive ideas. We
work hard to be also well-known not only locally but internationally as we bring the culture
of our country with a modern touch where creativity and festivity collides.
OUR VALUES
S-Safety, Quality, and Environmental Performance and Commitment.
R-Respect for our customer, employees, shareholders suppliers and the public.
OUR GOALS
1. To be one of the most well-known names in the industry of event planning.
5. To cater events not only in our locality, but also in neighboring localities.
PROFESSIONAL SERVICES
OFFERED
We handle all details involved with the event process so you can focus on what’s important
to you.
Our services include:
We specialize in: Pre-Event Planning
Corporate events & meeting Budget creation & management
planning •Detailed critical path and timelines
created specifically for your event
Conferences, symposiums &
Branding creation and custom
destination meetings
marketing strategy
Fundraisers & formal dinner gala’s Social media planning
Long Service Awards & staff Creation of sponsorship packages
recognition events specific to your event
Silent & live auctions Venue booking and contract
Christmas parties & themed events negotiation
Ground breakings & building
openings Event Management, Design & Marketing
Online registration set up and
Media & PR events
management
Private events & celebrations Speaker and sponsor management
Floor plan layout and décor planning
Menu creation specific to your event
Execution of every detail of your
event!
Extensive list of local professionals to
help make your event extra special:
Entertainers, photographers,
musicians, graphic designers &
marketing experts, caterers, audio
visual specialists, florists, rental
companies and more.
16 June, 2020
Dear Sir,
Greetings!
Fiestar Events is pleased to put forth our proposal to manage and organize the LGU’s
Christmas Concert on the 18th of December, 2020. We believe that we are in the position to
deliver the service aligned with the expectations of our clients and create the occasion as an
event to remember.
Our team enjoyed meeting with you last week and as discussed, we have attached here our
proposal that outlines the details and management plan for the event for your kind perusal.
The proposal covers the project and timeline, scope of work, responsibilities and
professional fees. A detailed follow-up proposal that underlines the details of the event
tentative, costing, and other related matters will follow should we come in agreeable terms
during our next meeting.
Should you have further inquiries regarding with the abovementioned matter, please do not
hesitate to contact the underneath. You may reach us thru our provided numbers and email
attached for further rounds of discussion.
Respectfully yours,
Madam:
Greetings! We would like to inform you that your lighting and sound company has been
chosen to supply for our LGU’s Christmas Concert scheduled on December 18, 2020. In this
regard, please provide us a quotation of the following things that we will need:
We are looking forward to a great partnership with you in this upcoming event. If you have
any concerns or clarifications, feel free to contact us.
Thank You!
Respectfully yours,
CONTRACT TO
CLIENT
CONTRACT TO CLIENT
This contract services entrees into by and between, #29 Pag-Asa St. Brgy. Nangabulan,
Talugtug, Nueva Ecija, (02) 415 2272 / 0945-142-4489, fiestarevents@gmail.com and Hon.
Pacifico B. Monta, Talugtug, Nueva Ecija,(02) 264 4489, lgutalugtug@yahoo.com
WITNESSETH:
This contract is made effective as of June 25, 2019 by and between Fiestar Events and Hon.
Pacifico B. Monta. The contract services as an agreement of distribution of services and
compensation in the planning of LGU’s Christmas Concert, which will be held on December
18, 2020.
PAYMENT
1. Fiestar Events is responsible for full-planning and executing the events. This includes
planning, making appropriate reservation, organizing, handling on logistic and
executing.
1.1 As an event company, the clients agrees to pay the total amount of P600,000 to us.
A non-refundable deposit of 50% P300,000 will be made as an initial deposits and a
due on the date that this contract goes into effect.
1.2 The remaining balance of P300,000 shall be due no later than (7) days prior to the
date of the event. If the balance is not received within the period of time, an interest
of 20% of the remaining balance shall be charged for every week the balance is past
due.
If there is a change on the date of the event, we will make the best effort possible to
accommodate the new date. The client makes sure to notify us 1 month before the
event. The clients understand that the last minute changes can affect the quality of the
event and these changes are not necessarily the fault of the event company.
2.1 In the cancellation of the event, the client should notify the event company no later
than 2 months prior to the planned date. Should the event cancelled after that deadline,
we may collect 70% of the amount.
Witnesses:
1. ________________________ 2. ________________________
CONTRACT TO
SUPPLIER
CONTRACT TO SUPPLIER
The parties to this contract are Kristine Anne Fronda (hereafter referred to as “host”) and
Music Matrix Lights and Sounds Co. (hereafter referred to as “supplier”)
In agreement to the above mentioned terms a representative of the Event and Vendor
sign below:
OBJECTIVE To uplift the spirit of LGU workers and still feel the Christmas vibe
amidst of the pandemic.
BUDGET
P600,000.00
ALLOCATION
It will be distributed one month before the event due to dress code
INVITATION
and table seating arrangement.
It will be secured from 2nd West Barangay Council. It contains
PERMIT
request of traffic enforcement and security guards.
Entrance, Exit, Dressing Room, Parking Area, IATF Protocol
DIRECTIONAL SIGNAGE
(wearing face mask, footbath, checking of temperature, alcohol)
Assigned seating
SET-UP
(please refer to floor plan and table seating arrangement of guests)
EVENT TIMELINE
EVENT TIMELINE
BUDGET PROPOSAL
Special Permits September 15, 2020
Other Items
Iwata Air Cooler
Printing Materials
Bond paper
Ballpoint Pens
P20,000.00
Marker
Cartolina Paper
Signages
TOTAL EXPENSES P444,400.00
CF 15% P66,660.00
P511,060.00
PF 20% P88,880.00
GRAND TOTAL P599,940.00
WORKING
COMMITTEE
WORKING COMMITTEE
STAFF AREA REQUIREMENTS FUNCTION
He/she communicates remotely with technical
Schedule / crew and calls all cues for lighting and sound
Stage Manager
FOH Sequence Guide effects, as well as coordinating the run crew
for any scene changes that may be called for.
List of Suppliers and Managing food and beverage for the staff and
Staff 1 BOH
Production Staff crew.
Checklist of
Securing entertainment, speakers, papers,
Staff 2 FOH/BOH Equipment and
etc.
Materials
Entrance of
Staff 3 List of attendees Security/ Traffic Enforcer
the venue
DETAILED
8:00 PM Talented
Employees (per LGU Employee Lights and Sounds
45 mins.
department) Performers System
Host to Banter after
performance
8:00 PM –
8:15 PM
PROGRAM FLOW
Host to introduce
the bands
Production
Number : Aegis (to 15 mins.
Host
Artist/Performer
Lights and Sounds
System
sing 2 songs)
Banter with the
artists
8:15 PM – Host to introduce
8:20 PM the artist
Noven Belleza (to Host Lights and Sounds
5 mins.
sing 1 song) Artist/Performer System
Banter with the
artists
8:20 PM – Production
8:25 PM Number : 6 Lights and Sounds
5 mins. Artist/Performer
cyclemind (to sing 1 System
song)
8:25 PM – Host to introduce
8:30 PM the artist
Janine Berdin (to Host Lights and Sounds
5 mins.
sing 1 song) Artist/Performer System
Banter with the
artists
Host (2)
Star Music Entertainment P15,000.
- VJ Ai 00
- MOR DJ Jhaiho P15,000.
Band 00
- Aegis
P25,000.
- 6 Cyclemind
00
Singers / Artists
P25,000.
- Noven Belleza 00
- Janine Berdin
- Moira Dela Torre P50,000.
P280,000.00
00
P50,000.
00
P100,00
0.00
Photographer P5,000.00
Digital Video/
Alley Photography Videographer P5,000.00
Photo 5-7 minutes high light P1,400.00
and videos
Video P11,400.00
Producti
on
LIGHTS P10,000.00
Music Matrix Lights & SYSTEM/LIGHTING
Lights and Sounds EQUIPMENT
Sounds Co. -16 units LED Par
-1 unit Follow Spot
-4 units Light Tower
-1 unit Avolite Dimmer
Console
-1 lot Power Cables and
Connectors
SOUNDS SYSTEM
-1 unit Digital Mixing P15,000.00
Console
-4 units 3-way Speaker
System
-4 units Subwoofer
-4 units Stage Monitor
-2 units Wireless
Microphones
-1 lot Wired Microphones
-5 units Boom
Microphones
-1 unit CD Player
-1 lot Power Cables and
Connectors
BAND EQUIPMENT
-1 set Drum Microphones
-1 set Pearl Drum P20,000.00
-1 unit Bass Amplifier
-2 units Guitar Amplifier
-1 unit Keyboard Amplifier
-1 lot Power Cables and
Connectors
TOTAL
P444,400.00
EXPENSES
CF 15% P66,660.00
P511,060.00
PF 20% P88,880.00
GRAND
P599,940.00
TOTAL
RISK MANAGEMENT