INTERNAL CONTROL PAGE 1 OF 2

QUESTIONNAIRES
CFN-GAC-DG-01/11
RISK
MANAGEMENT Representation Expense
DEPARTMENT Period Covered
CLA
REF. SSIFI N
PROCEDURES (Activity CATI Y COMMENTS/REMARKS
#) ON* C LC

1. *Are there no representation made CFN-

either to suppliers or employees nor GAC-DG-
officers? 01/11
5J.01.11.4
.2
2. *Are representation expense not 5J.01.11.4
exceed the budget in the Annual .3
Business Plan?

3. *Is the Schedule of Monthly 5J.01.11.4

Representation limits complied .3
(Annex 7J.01.09 (01))?

4. *Are all nature of representation 5J.01.11.4

expenses based on the policy set on .4
5J.01.11.4.4.1-4?

a. Breakfast, dinner, lunch or

snacks?
b. Are gifts in forms of company
products?
c. Are gift from outlets were
handled by distributors and in-
house by Executive?
d. Are birthday gift as
representation expense
approved and handled by the
Executive?

5. *Does the Finance Division prepare 5J.01.11.4

a report on the representation .8
expenses incurred for the month?

6. *Are liquidation and reimbursement 5J.01.11.4

of expenses for representation .9
accomplished within 3 days upon
completion of representation?
7. Are these supported by OR and SI in 5J.01.11.4
the name of company and employee .9
concern indicate the name of
customers, clients or any third party
in the Expense Report?
 INTERNAL CONTROL PAGE 2 OF 2
QUESTIONNAIRES
CFN-GAC-DG-01/11
RISK
MANAGEMENT Representation Expense
DEPARTMENT Period Covered
CLA
REF. SSIFI N
PROCEDURES (Activity CATI Y COMMENTS/REMARKS
#) ON* C LC

8. *Is the excess through Petty Cash 5J.01.11.4

Advances returned to Treasury for .10
proper disposition?

TOTAL Y / N

Multiply by the standard rate (critical/non-critical) 5 3

Total Deviation
(A) Overall deviation

Compliance Rate 100

Less: Overall deviation (A)
Total Compliance Rate

REMARKS: * - critical activities for control and improvement which would impact the quality of a
product; if such activity was not complied, it would: adversely affect the attainment of policies and
objectives, not safeguard assets, create manipulation of transaction and fraud, result to inaccurate
records.

Findings were discussed with: Compliance audit done by:

________________________________________ ________________________
Auditee’s Name, Signature Risk Management Assistant
Findings were discussed with: Compliance audit done by:
________________________________________ ________________________
Dept/Division Head Name, Signature Risk Management Supervisor