PAT-Form for Co-workers

Performance Period 2018

ZEKARIAS GIRMA Date of Mid-point Date of Annual
Name
Review Review

Function / SOS VTC

14/12/2018
location

Supervisor BEHAILUA MEKONNEN

PAT-Dialogue
A1) Performance Rating and Behavioural Feedback (For Probation Period)
Please go back to the work objectives agreed for the last year and use the colour rating (see last page) to review degree of achievement. We
recommend referring to the agreed success indicators
 Prepare/Revise 1 TTLM (Green)
 Participate on experience sharing program among trainers(Yellow)
 Organize All Trainee Related Data (Summative Result. Continuous Assessment, TRB) (Yellow)
 Participate on KAIZEN implementation program (Green)
 Identify slow learners (Green)
 set schedule and give support for the identified slow learners (Green)
 Engage in innovative projects

a) Additional accomplishments:
 Support other teachers in assessing their students

b) Further observations regarding performance: As a preparation for the exchange of feedback, you may use the questions below to reflect on further
aspects of performance and cooperation. The more specific your comments and examples, the better you are prepared for the exchange of feedback.
How was the quality of the delivered work? I believe I delivered the best of my knowledge to my students
How was the cooperation with others? You It was great and will be a lot better in the future.
may ask others for their feedback (e.g.
Peers, Project leader)?
What major challenges had to be handled?  Adopting myself to the TVET program was difficult at first nonetheless I’m now getting used to it
And what was done to resolve those thanks to all the teachers around me.

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 challenges?
Which strengths were identified? Strengths: example; Taking responsibility, cooperativeness :

Which development areas were identified? Development Areas: Enhancing technical skills
c) Lessons learned: When the same goals - Hard working is crucial
would have to be achieved again, what should
be done differently then?
d) This kind of behaviour, the co-worker … continue to show more often … avoid in the future: … start in the future:
should … in the future:
 Taking responsibility, - strengthening experience sharing
 working hard,
 cooperativeness

e) Overall Performance in probation period: Overall Performance Overall Overall Performance ex

Please rate overall performance, taking into below expectations Performance ceeded expectations
account achievement of work objectives and as expected
further performance observations.

A2) Feedback on the Collaboration with the Supervisor (For Probation Period)
a) Please use the following questions to exchange feedback on the collaboration with the supervisor. The more specific the examples and
comments are, the better you are prepared for the exchange of feedback.
How was the cooperation with the She have excellent communication, fair treatment and is very respectful
supervisor? (e.g. communication,
availability, respectful/ fair treatment)
How do you feel about the support of the She supported me in every corner I needed to be supported
supervisor (e.g. in your daily work; in
challenging situations)?

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 What do you appreciate the most, when I appreciate her good treatment, and respectfulness
you think of the collaboration with the
supervisor?
What are your wishes regarding the future My wish for the future is to perform my every day activity in accordance with the department set standards
collaboration with the supervisor? by working close with my supervisor
What can the supervisor do to support you
with having a good work-life balance? Setting time for discussion/sharing has experience which helps to have good work-life experience

b) This kind of behaviour, the supervisor …Continue to show more often in … avoid in the future: … start in the future:
should … the future:

A3) Fill in the Individual Work Objectives / Performance Agreement for the year 2020 Review
Comments
Success indicators
a) Agree on 4-6 work objectives for the year 2018 (incl. (What performance observations
(How can individual
Work main responsibilities defined in the job description). Timing With could be made throughout the
Weighting contribution to Mid-point Annual
goals b) Weighting: Distribute 10 points in total between your (By when?) whom? year in regard
achievement of the work
work objectives to prioritise them. to this work objective?)
goal be measured?)
W1 Objective 1: Creating training access to 80 trainees in the department for the year 2020
1.1. Advertising fields of registration preadmission September Dep’t &Registrar Documents(Admitted
trainees
1.2. Minimizing dropouts to the least possible number October- Dep’t Monthly report on
July dropouts
1.3. Participating on national and regional exhibition Jan Dep’t participation
organized by Addis Ababa TVET agency -December

1.1. Providing counselling service to dept. trainees Sept - July Dep’t Service given

W2 Objective 2: Provide Quality Training As Per The OS And Produce Competent Technicians
2.1 Implement OBT Jan-Dec Dep’t OBT based document

2.2 curriculum will be prepared for level III July- August Dep’t curriculum prepared

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 2.3 preparing educational visit for College Dep’t Request
trainees(vehicle service II & engine III) scheduled
2.4 arrange monthly meeting for the department Oct-July Dep’t minute
2.5 implement KAIZEN Jan-Dec Dep’t Workshops organized

W3 Objective 3: Sustaining The National Assessment Pass-Rate Of The Department (to not less than 90%)
3.1 improve documentation system relating trainee data and Jan-Dec Dep’t Improved documentation
training progress(TRB, competency check format, slip, mark system
list, institutional assessment result ,soft data & others)

3.2 sharing responsibility among members Sept Dep’t Annual plan /Minute
3.3 prepare schedule for training material College Dep’t Request
scheduled
W4 Objective 4: Sustaining The Current National Assessment Pass-Rate Of The Department
4.1 preparing institutional assessment tool which will properly March-April Dep’t Tools prepared
evaluate the demanded skill or match the standard
4.2 setting program of support to slow learners and female Oct-July Dep’t Scheduled program and
trainee attendance
4.3 scheduling sufficient exercising program pre the Oct-July Dep’t Trainee attendance
institutional and national assessment
4.4 arranging trainee to trainee skill sharing program (weekly ) Dep’t schedule
(weekly Wednesday afternoon)
W5 Objective 5: Seventy (70) percent of automotive graduates in the formal education and training program secure wage- and self-employment in their field of training
5.1 Increase the number of trainee on the levels demanded by Admission time Dep’t Number increased
the employers at the admission year or in the middle(l-3 & l-4)
5.2 participate in renewing and strengthening college Oct-July Dep’t Letter exchange and
cooperative training providing company relation being with the trainee attendance
responsible person
5.3 Gathering information of graduated trainees and make link Oct-July Dep’t Gathered information
with them (check list)

A4) Fill in the Individual Work Objectives / Performance Agreement for the year 2020
c) When reviewing last year´s performance and agreed new work objectives, what development needs can be derived from that?
Mid-point Annual
d) Please specify 2 development objectives.

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 Development Objectives: What should be Success indicators (How can it be Timing Suggest method to be used for development (e.g. assign
the result of development? measured?) (By when?) time for self-study, training-on-the job, seminar)
D1 Achieve competency on each level development gained Sept - Nov training-on-the job

D2 EFI system diagnosis using Scan tool development gained Jan training-on-the job

e) Required support (Please agree, what kind of support is available to the co-worker to accomplish these development objectives.
 Follow up to development request

f) Discuss the future development perspectives and aspirations for the upcoming 2-4 years.
Up-grading myself by:-Learning (Engineering), Reading books, Discussing with my co-workers & Watching Video.
g) Overall Development of the Co-worker in the last 12 months: Please o Development below expectations o Development as expected o Development exceeded
evaluate overall development, taking into account goal achievement and o Yellow o GREEN expectations
further achievements. o Blue

Mid-point Review
B1) Review the work & development objectives that have been agreed 6 months ago:
a) How far is goal achievement progressing?
b) Is there a need to adapt/ add/ delete objectives?
c) Are there additional resources required to achieve objectives? Please specify
Which
New timing
goal is Why is it required to make adaptations? New or adapted work / development objectives Support needed
(by when?)
adapted?

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Additional Comments:

Is the job description still relevant & valid? What additional tasks / responsibilities should be added? Recommend specific adjustments:

Job description requires update. (please check where applicable) ⃝ Yes ⃝ No
Responsible: By when:

Signatures:
Co-worker: Date: Supervisor Date:

Next-level supervisori: Date

How to use the colour rating for evaluating work & development goals?

Further explanation: When referring to the agreed

Evaluation of work objectives Evaluation of development objectives
success indicators….

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Stopped

Not
achieved /

Partially
achieved

Fully
achieved

Exceeded

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In case, the co-worker and supervisor disagree regarding the overall performance rating, please consult
with the next-level supervisor and also provide her/his signature.