Why Is Time Management Important?

1. Helps You Prioritize

Well, time management is important because it helps you prioritize your work. Once you have a list of
things you need to tackle, you need to see what you should do first. What are those that are
important and time sensitive. That way, you set out to do those first.

2. Get More Done In Less Time

The other reason why time management is important is that you will get more done in less time.
When you plan your time, you will see the amount of work that needs to be tackled. That puts into
context how much time you need. Inevitably, you will know not to laze your time away.

3. More Quality Work

When you plan your time you are making wise investment of a very limited resource – time. Knowing
what to work on, when and how much time you have to finish the work makes you more focused. That
focus on the work ensures that you get more quality work out.

4. Keeps Things In Context

Sometimes you may hear people complaining that there is no balance in their lives. Ever wondered
maybe the reason is that they do not know how to manage their time? A possibility, maybe. One
reason why is time management important is that it can put things into context for you. If you see the
list of work you have and the things you need to do, then you will be forced to make tough decisions.
Especially on what to spend your time on and how to spend your time.

5. Forces You To Do Things You Do Not Like

This is one of my personal favorites. Why is time management important? Simple, when you write
down what you need to do – it is there staring at you. You are forced to tackle it. To me it is a target I
have given myself and so I must live up to the challenge regardless of how much I hate doing it.

6. Keeps You On Track

Whether it is a daily work list or a long-term career plan – time management keeps you on track. With
your goals stated and time allocated, the likelihood of you staying within the boundaries you have
given yourself is higher. Of course, do not be your own jury and judge. That means do not give
yourself excuses when you start to procrastinate.

7. Making Sure You Deliver What’s Promised

How would you deliver what you promised on time if you do not manage your time? Have you always
disappointed your colleagues on the delivery of your part of the project? Perhaps you aren’t doing well
with time management. Making sure you deliver what’s promised should be reason enough why is
time management important.

8. Time Is Limited
There is a Chinese proverb that loosely translates this saying ‘no amount of gold can buy you time.’
Time ticks away regardless you like it or not. Why is time management important? Because time is
limited. Once lost, you cannot gain it back.

9. Helps Discipline Ourselves

Time management is a huge part of managing yourself. If you cannot manage time and won’t manage
your limited resources, how do you plan to achieve your goals? I find that learning to manage time
helps to discipline yourself.

By now you should get a fairly good idea why is time management important. Once you start you will
immediately feel its benefits. That will keep you going. 
 The importance of Prioritization
No matter how one approaches time management, a few limitations will always be in place. There will only be
twenty four given hours in any one day. One will need to sleep, eat, tend to hygiene and conduct other
"prerequisite" activities. There will always be more things that one might like to do than there is time to do them.
When one looks at that collection of limitations, it becomes very clear that proper prioritization is essential to
effective time management.

Without quality prioritization of tasks, one would simply hop from one task to another without a great deal of
rhyme or reason. Not only would that be glaringly inefficient, it would also result in some important tasks being
left incomplete. Every time management expert will argue vociferously that one must learn to differentiate
between the important and the optional and learn how to rank the importance of various tasks to help in their
scheduling. There are a few factors to keep in mind when prioritizing the laundry list of items on one's "to do" list.
Let us examine three basic principles of prioritization.

First, one must set aside an adequate amount of time to tend to critical aspects of their life that are unrelated to
work. Time with a spouse and/or children, for instance would fall into this category. When prioritizing, one must
remember to place a sufficient value on some of the things that give life a greater meaning.

Second, one must differentiate the essential from the important. Every day, one must handle truly critical tasks
(in terms of one's work). These are the kind of projects that are the difference between a successful operation and
absolute failure or significant decline. Meeting hard deadlines, working to grow a business, handling customer
service and other tasks may fall into this category.

Third, one must be willing push the fast items toward the top. Fast items are those with an immediate or soon-to-
arrive deadline. Sometimes these tasks will not measure up in importance to some of the critical jobs, but their
immediacy imbues them with a higher level of priority. Missed deadlines and other similar errors can have a
remarkably deleterious impact on a business even when the matter in question is relatively small. As you approach
your priorities list, keep these three observations in mind. Setting aside time for pursuits other than business is a
great idea. Understanding the difference between a critical situation and a somewhat important one can also help
a lot.

Finally, recognizing your need to push through time-sensitive projects as quickly as possibly can reduce headaches,
as well. Deciding which "to-do's" should come first is often the most important part of managing one's time. The
decisions can be difficult and frustrating. However, they must be made in order to experience time management
success.
 Importance of Delegation

Delegation of authority is a process in which the authority and powers are divided and shared amongst the subordinates.
When the work of a manager gets beyond his capacity, there should be some system of sharing the work. This is how
delegation of authority becomes an important tool in organization function. Through delegation, a manager, in fact, is
multiplying himself by dividing/multiplying his work with the subordinates. The importance of delegation can be justified by –

1. Through delegation, a manager is able to divide the work and allocate it to the subordinates. This helps in reducing
his work load so that he can work on important areas such as - planning, business analysis etc.
2. With the reduction of load on superior, he can concentrate his energy on important and critical issues of concern.
This way he is able to bring effectiveness in his work as well in the work unit. This effectivity helps a manager to
prove his ability and skills in the best manner.
3. Delegation of authority is the ground on which the superior-subordinate relationship stands. An organization
functions as the authority flows from top level to bottom. This in fact shows that through delegation, the superior-
subordinate relationship become meaningful. The flow of authority is from top to bottom which is a way of
achieving results.
4. Delegation of authority in a way gives enough room and space to the subordinates to flourish their abilities and
skill. Through delegating powers, the subordinates get a feeling of importance. They get motivated to work and this
motivation provides appropriate results to a concern. Job satisfaction is an important criterion to bring stability and
soundness in the relationship between superior and subordinates. Delegation also helps in breaking the monotony
of the subordinates so that they can be more creative and efficient. Delegation of authority is not only helpful to the
subordinates but it also helps the managers to develop their talents and skills. Since the manager get enough time
through delegation to concentrate on important issues, their decision-making gets strong and in a way they can
flourish the talents which are required in a manager. Through granting powers and getting the work done, helps the
manager to attain communication skills, supervision and guidance, effective motivation and the leadership traits
are flourished. Therefore it is only through delegation, a manager can be tested on his traits.
5. Delegation of authority is help to both superior and subordinates. This ,in a way, gives stability to a concern’s
working. With effective results, a concern can think of creating more departments and divisions flow working. This
will require creation of more managers which can be fulfilled by shifting the experienced, skilled managers to these
positions. This helps in both virtual as well as horizontal growth which is very important for a concern’s stability.

Therefore, from the above points, we can justify that delegation is not just a process but it is a way by which manager
multiples himself and is able to bring stability, ability and soundness to a concern.
 Importance of Communication

The importance of communication skills cannot be underestimated. Good communication skills are necessary in all
walks of life. The lack of effective communication skills have a negative impact on the personal as well as
professional life of a person. 

Good communication skills are a prerequisite for health care providers. Ineffective communication, rather than
incompetence, precludes the doctor from conveying to the patient that the former has the best interests of the patient
in mind. For instance, a doctor may be knowledgeable and may have considerable expertise in his area of work.
However, a patient may feel neglected or ignored if the doctor is not particularly good at communicating. The
disillusioned patient may also consider getting a second opinion. A simple miscommunication, especially when a one
is ill, makes one feel awful. A good health care provider, who is able to put patients at ease with a few comforting
gestures and words, will definitely be an asset to any hospital.

A teacher, who is able to communicate well with students, can inspire them to learn and participate in
class. Workplace communication can improve by participating in a facilitated workshop. A workshop facilitator needs to
be able to communicate. Without effective communication, the goal of workshop facilitation cannot be realized. The
facilitator needs to be able to identity dormant participants and encourage them to come forth with their views without
seeming overly patronizing. All this is impossible unless the facilitator has astounding communication abilities coupled
with a natural empathy towards fellow beings.

Good communication skills are an invaluable asset to a salesperson since he/she is entrusted with the task of
convincing the prospective buyer about the wisdom of investing in a product. This is done by assessing the needs of
the buyer and suggesting a product that would meet the buyer's requirements. The product may offer a vast array of
easy to use features that would definitely help in improving the quality of life of the user. Who is better to convince the
buyer, about the multitude of features that the product has to offer, than a salesperson with a flair for words!

While the importance of verbal communication cannot be underestimated, one cannot do away or ignore written
communication. A simple billboard, carrying a well written message, manages to hold our attention at a crossing.
Authors have been mesmerizing voracious readers by the power of their words. The enthralled reader flips through
the pages, reading well into the night, without giving much thought to the mode of communication. The above
examples would have clearly illustrated the importance of communication skills.

Communication does not refer only to articulating words. Using sign language and the sense of touch to express and
feel are also importantmodes of communication. Ultimately, communication should be effective. As long as there is
clarity in communication, the goal of communication will be accomplished.
 Importance of Negotiation Skills
By Jillian Hahn, eHow Contributor

Negotiation is a skill that most everyone uses often in life. Whether you are negotiating the best deal for your
new car, or you are negotiating with your spouse on who is doing the dishes that night, skills to swing the deal
in your favor come in handy. Negotiation skills are important for everyone, no matter what they do for a living,
for many reasons.
No More Intimidation
1. By developing negotiation skills, you won't be intimidated when it comes to the negotiation process. By
simply having confidence in your abilities, you will be able to walk away with a better deal than you might have
otherwise.
Learning to Play Fair
2. The more skilled you are at negotiation, the more you will realize that it is a two-way street. By
realizing that it is a process of both give and take, you will be better tuned to the other person involved in the
negotiation.
Know When to Walk Away
3. When the other person is not being fair, you will know when to walk away. Some people just cannot
negotiate. If you are one of the people that can, you will notice this and get out while you can.
Knowing What Works
4. By learning the skill of negotiation, you will also be learning psychology skills. By knowing what to say
and what not to say, you will be able to paint yourself in a better light. Negotiation or not, it is nice to have
people like you.
Getting Your Way More Often
5. The best perk of all, of course, is that by being a skilled negotiator, you will be able to get the best
possible deal for the circumstances. Whether a cheaper car, more nights of not doing the dishes, or a
promotion, negotiating well is a skill that helps in all areas of your life.

Read more: Importance of Negotiation Skills | eHow.com http://www.ehow.com/facts_4828286_importance-negotiation-

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Importance of Leadership

Leadership is an important function of management which helps to maximize efficiency and to achieve organizational goals.
The following points justify the importance of leadership in a concern.

1. Initiates action- Leader is a person who starts the work by communicating the policies and plans to the
subordinates from where the work actually starts.
2. Motivation- A leader proves to be playing an incentive role in the concern’s working. He motivates the employees
with economic and non-economic rewards and thereby gets the work from the subordinates.
3. Providing guidance- A leader has to not only supervise but also play a guiding role for the subordinates.
Guidance here means instructing the subordinates the way they have to perform their work effectively and
efficiently.
4. Creating confidence- Confidence is an important factor which can be achieved through expressing the work
efforts to the subordinates, explaining them clearly their role and giving them guidelines to achieve the goals
effectively. It is also important to hear the employees with regards to their complaints and problems.
5. Building morale- Morale denotes willing co-operation of the employees towards their work and getting them into
confidence and winning their trust. A leader can be a morale booster by achieving full co-operation so that they
perform with best of their abilities as they work to achieve goals.
6. Builds work environment- Management is getting things done from people. An efficient work environment helps
in sound and stable growth. Therefore, human relations should be kept into mind by a leader. He should have
personal contacts with employees and should listen to their problems and solve them. He should treat employees
on humanitarian terms.
7. Co-ordination- Co-ordination can be achieved through reconciling personal interests with organizational goals.
This synchronization can be achieved through proper and effective co-ordination which should be primary motive
of a leader.
Importance of Motivation

Motivation is a very important for an organization because of the following benefits it provides:-

1. Puts human resources into action

Every concern requires physical, financial and human resources to accomplish the goals. It is through motivation
that the human resources can be utilized by making full use of it. This can be done by building willingness in
employees to work. This will help the enterprise in securing best possible utilization of resources.

2. Improves level of efficiency of employees

The level of a subordinate or a employee does not only depend upon his qualifications and abilities. For getting
best of his work performance, the gap between ability and willingness has to be filled which helps in improving the
level of performance of subordinates. This will result into-

a. Increase in productivity,
b. Reducing cost of operations, and
c. Improving overall efficiency.
3. Leads to achievement of organizational goals

The goals of an enterprise can be achieved only when the following factors take place :-

a. There is best possible utilization of resources,

b. There is a co-operative work environment ,
c. The employees are goal-directed and they act in a purposive manner,
d. Goals can be achieved if co-ordination and co-operation takes place simultaneously which can be
effectively done through motivation.
4. Builds friendly relationship

Motivation is an important factor which brings employees satisfaction. This can be done by keeping into mind and
framing an incentive plan for the benefit of the employees. This could initiate the following things:

a. Monetary and non-monetary incentives,

b. Promotion opportunities for employees,
c. Disincentives for inefficient employees.

In order to build a cordial, friendly atmosphere in a concern, the above steps should be taken by a manager. This
would help in:

d. Effective co-operation which brings stability,

e. Industrial dispute and unrest in employees will reduce,
f. The employees will be adaptable to the changes and there will be no resistance to the change,
g. This will help in providing a smooth and sound concern in which individual interests will coincide with the
organizational interests,
h. This will result in profit maximization through increased productivity.
5. Leads to stability of work force

Stability of workforce is very important from the point of view of reputation and goodwill of a concern. The
employees can remain loyal to the enterprise only when they have a feeling of participation in the management.
The skills and efficiency of employees will always be of advantage to employees as well as employees. This will
lead to a good public image in the market which will attract competent and qualified people into a concern. As it is
said, “Old is gold” which suffices with the role of motivation here, the older the people, more the experience and
their adjustment into a concern which can be of benefit to the enterprise.

From the above discussion, we can say that motivation is an internal feeling which can be understood only by manager
since he is in close contact with the employees. Needs, wants and desires are inter-related and they are the driving force to
act. These needs can be understood by the manager and he can frame motivation plans accordingly. We can say that
motivation therefore is a continuous process since motivation process is based on needs which are unlimited. The process
has to be continued throughout.

We can summarize by saying that motivation is important both to an individual and a business. Motivation is important to
an individual as:

1. Motivation will help him achieve his personal goals.

2. If an individual is motivated, he will have job satisfaction.
3. Motivation will help in self-development of individual.
4. An individual would always gain by working with a dynamic team.

Similarly, motivation is important to a business as:

1. The more motivated the employees are, the more empowered the team is.
2. The more is the team work and individual employee contribution, more profitable and successful is the business.
3. During period of amendments, there will be more adaptability and creativity.
4. Motivation will lead to an optimistic and challenging attitude at work place.
 Importance of Team Building Activities
By Melvin Richardson, eHow Contributor

updated: December 1, 2009

Team building activities are important for a number of reasons. Everyone involved will reap the benefits
including the work force, management, customers and the stockholders. Team building can keep employees
motivated and enthusiastic about every phase of their job.
Establish Rapport
1. When an organization utilizes team building activities it helps employees to establish rapport with each
other. This helps employees work together in an amicable environment.
More Productive
2. Team building activities help employees understand that they are much more productive working as a
cohesive unit trying to accomplish the same goals and objectives. More work is accomplished by a team than
one person could ever hope to accomplish alone.
Cut Costs
3. Employees that participate in team building activities are more energetic, enthusiastic and are absent
from work less often. This reduces costs for the company across the board.
Quality Ideas
4. When there are team building activities employees are more likely to submit ideas that ultimately help
the organization function more efficiently and could save money. Ideas can help a company capture market
share, develop people and save time.
Brainstorming
5. A team that comes together can accomplish just about any objective when they cooperate to
brainstorm different scenarios aimed at achieving goals.

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