ENGLISH WORKSHEET

K.D. 3.2.

Materi Pembelajaran:
JOB APPLICATION LETTER

A job application letter is a letter that you write to a company when you are applying
for a job. A job application letter is often called a cover letter. A good application letter should
make an employer interested enough to read your application thoroughly and call you for an
interview. A simple but well-written application cover letter introduces to the prospective
employer, explains why you are applying for a particular job, highlights your qualification,
demonstrates your writing and communication skills and allows for future contact.

Social Fuction of job appication letters

To make the employer interested and call the writer for an interview.

Format of an application letter

1. Applicant’s address
 Your name
 Your address
 Your telephone number
 Your e-mail address

2. Date

3. Employer’s address
 Employer’s name
 Job tittle
 Company’s name
 Company’s address

4. Salutation
Salutation/opening/greeting
 Dear...
 Dear Sir,
 Dear Madam
 Dear Sir/Madam,

5. Opening paragraph
Explain the basic reason for the application letter. Which job are you applying for?
When and where did you see the position advertised? If it is not advertised, state how
you got the information about the vacant position.

6. Body of letter
Demonstrate confidently that your skliis, background and experience are suitable with
the desired job requirements. Mention specific qualifications which make you a good fit
for the employee’s needs. Mention how your personal skills enhance and support your
technical abiities and state that you would highly regard an oppurtunity to work for the
company

7. Closing paragraph.
 State your availability for an interview or test and include your contact number or
e-mail.

8. Closing
Yours sincerely/ Yours faithfully

9. Signature.
Your name.

Language Features of job application letters

When we write a job application letter, we usually use simple present tense.
Sometimes, we use simple past tense especially when we are talking about our education
and last experience. We can also use present perfect tense when we write about unfinished
actions that started in the past and continue to the present.

The following are some tips that you should know when writing a job application
letter:
a. Be friendly and professional
b. Be enthusiastic, but do not beg
c. Use simple and natural language
d. Use positive words and phrases
e. Make your letter short and to the point but interesting to read.

The following are some expressions or phrases usually used in writing job application
letters.
1. Opening
 I am writing in reply to your advertisement in ...
 With reference to your advertisement in ...
 I would like to apply for the position of ...
 In reply to your advertisement in ...
 I wish to apply for the position of ... which your advertised in ... on ...
 I am writing in response to your advertisement posted in ...

2. Talking about Experiences and qualifications

 I am in charge of ...
 As you can see from my CV ...
 At present, I am working as ...
 As you can see from my enclosed resume, my experience and qualifications match
this position ‘s requirements.
 Currently, I am working as a ...
 I have two years experience in this sectoe
 My professional qualifications/skills appear to be well suited well suited to your
company’s requirements.

3. Reasons for applying job

 I am particularly interested in this position ...
 I would like to work for you, in order to ...
  I have a lively interest in ... and would appreciate the opportunity/chance to broaden
my knowledge by working with you.

4. Closing
 I look forward to hearing from you ...
 I will be available for interview from ...
 I am available for interview on ...
 I would welcome the opportunity to discuss further details of the position with you
personally.

Curriculum Vitae
In a job application package, we usually enclose a resume or curriculum vitae.
A curriculum vitae commonly referred to as CV. Is longer (two or more pages). More
detailed synopis tha a resume. It contains a summary of your educational and academic
background as well as working experience, awards, honors and other details.
When you apply for a job, you should submit your curriculum vitae (CV) along with
your application letter. A curriculum vitae includes your personal information and
descriptions of your education, employment or training, other skiils and accompishments.
Your CV is one of the most important documents in your job seeking because it provides the
vital first impression to the company who may employ you.

A Curriculum Vitae should contain the following:

PERSONAL DATA
This component is preseted at the top part of the CV. It includes your full name and other
necessary and relevant data, along with your contact details, to ease potential employers
to communicate with you regarding your application. Along with today’s progressing world
of social media, it may be useful to include the links to your social media accounts.

EDUCATIONAL BACKGROUND
This is where you should summarize and highlight what you can offer to prospective
employers. Summarize your educational data in an efficient format, easily readable and at
the same time, attractive.

EMPLOYMENT/WORK EXPERIENCES
This section should include your work history in a chronological order, startinng from the
most current job. This section may also contain details of experiences you gained through
relevant training programs you had attended.

ORGANIZATIONAL SKILLS
A list of your organizational skills and experiences may serve useful to highlight your
strength in leadership, teamworking and social interaction.

HOBBIES & INTERESTS

This is where you can highlight the areas of your interest, apart from your professional
fields. This feature, however, is optional.

REFERENCES
This part states the contact information of your previous employers who are wiling to give
information about you. Sometimes, this part only contains the sentence “References are
available upon request”.
Example:
CURRICULUM VITAE
PERSONAL DATA
Full Name : Fajar GatotKaca
Place of Birth : Denpasar
Date of Birth : February 14, 1996
Marital Status : Single
Address : Jl. Mawar Melati No. 88. Surabaya
E-mail address: fajar.gatot@yahoo.co.id
Phone : 031-11335577, 09345678910111

EDUCATION
2015-2018 : Akademi Bahasa Asing Paralingua Surabaya
2012-2015 : SMK Harapan Bunda Surabaya
2009-2012 : SMP Harapan Bunda Surabaya
2003-2009 : SD Pelita Surabaya

EMPLOYMENT
2019 : Export Junior, PT. Semarak Textiles, Gresik.
2018-2019 : Branch Office Staff, Dirgantara Ticketing Services, Malang

TRAINING
2017 : Trainee Teacher, Bookmark English Course, Surbaya

ORGANIZATIONS
2017-2018 : Chairperson, Students Council, ABA Paralingua Surabaya
2016-2017 : Treasurer, Stdents Council, ABA Paralingua Surabaya
2014-2015 : Chairperson, OSIS, SMK Harapan Bunda

HOBBIES & INTERESTS

Sports, Reading and Travelling

REFERENCES
Mrs. Yulita Samsini, Director of Bookmart English Course, Surabaya.

Job Interview
A job interview is a meeting organized by a recruiter used to evaluate a potential
employee for prospective employment at a company. Most of interviews will feature
questions about a candidate’s work history, personality, work style and other factors relevant
to the job.
The following some common questions in job interview and the answers as the examples.

No Questions Answers
1. Tell me about yourself! I have been in the customer service industry
for the past five years.
2. Wy are you interested in working I think your company is doing great things so I
for this company? want to be a part of it.
3. Why should we hire you? I’m a hard worker with a proven track record.
4. Tell me about your educational My educational backgroud includes my high
background! school diploma and some time in college
where I studied business management. I
 completed three terms of higher education and
in that time I honed my communication and
time management skills in classes such as
marketing and English.
5. How much salary do you expect? I would like to be compensated fairy for my
experience.
6. Why are you leaving your present - In order to enhance my skill set
job? - I am looking for better opportunities.
7. Why do you want this job? This job is a good fit for what I’ve been doing
and enjoying throughout my career.
8. What are your strengths? I have an extremely strong work ethnic
9. What is your greatest weakness? When I’m working on a project, I don’t want
just to meet deadlines. Rather, I prefer to
complete the project well ahead of schedule.
10. How do you handle stress and I actually work better under pressure and I’ve
pressure? found that I enjoy working in a challeging
environment.
11. What are your goals for my future? My long-term goals involve growing with a
company where I can continue to learn take
on additional responsibilities and contribute as
much value as I can.

Common interview strategies apply for all general interview answers. These include
the following things;
1. Be positive. Avoid any negative answers
2. Show your commitment
3. Answer directly. Prepare yourself before you go for an interview to ensure your answers
are straight and to the point.

Passive Voice.
The characteristics of Passive:
A. Object in an active sentence become subject in a passive sentence.
B. Form
1.
To be + Verb 3,
To be (Is,am,are) = Present form
To be Was,were= Past form

2.
To be + Being + Verb 3
To be (Is,am,are) = Present form
To be Was,were= Past form

3.
Modals + Be + Verb 3
Modals (can,may,must,shall,will,could,might,had to,shoul,would)
 4.
Auxiliary + Been + Verb 3
Auxiliary : has/have = present form
Auxiliary : had = past form

C. Subject in an active sentence become a doer in a passive sentence and we use by.

If the subject in an active sentence: somebody, anybody, someone, anyone (unknown) then
it is not important to mention the doer.
Example: Active = Someone has stolen his bicycle.
Passive = His bicycle has been stolen.

The passive voice can be used in various tenses. Study the following examples.

Active Voice Passive Voice

The new company makes calculators
Mirza is sending a tex now
Our field officers distributed information
sheets
The coach was briefing the team when the
power went out
Mr. Karim has driven his son to school
Asian Prime Ministers will attend the
Summit Meeting
Hotel guests may access the internet of the
business
Calculators are made by the new
company
A text is being sent by Mirza now
The information sheets were distributed
by our field officers
The team was being briefed by the coach
when the power went out
Mr. Karim’s son has been driven to
school
The Summit Meeting will be attended by
Asian Prime Miisters
The internet of the business center may
be accessed by hotel guests
 EXERCISE

Read the following letter then answer the questions!

EXERCISE 1

Victor Sastrawan
Jl. Natuna 19 A
Jepara
089567891012
Victorsastro17@yahoo.co.id

November 13, 2019.

Miss Miyako Gunadi

Personnel Manager
Stingray Fishfarm
Jl. Pelabuhan AR 44
Pati.

Dear Miss Miyako Gunadi.

I am writing to you to appy for the position of accountant as advertised on your company’s
website on November 11, 2019.

As you can see from the enclosed CV, I hold the qualifications and have the experiences
suitable for the position you offer.

I graduated from SMK Negeri Jatiraya majoring Accounting. I have two years of work
experience at BPR Arta Dora as a teller.

I am capable f doing standard accounting processes both manually and on accounting

software. I am hard-working, fast learning, efficient and adaptable. I have a good
teamwork skill and am ready to work under pressure.

I am available for an interview anytime and can be reached by phone or e-mail. I look
forward to hearing from you soon. Thank you for your kind attention and consideration.

Yours sincerely,

Victor Sastrawan.

Questions!
1. Who wrote the application letter?
_______________________________________________________________________
2. To whom was the letter sent?
_______________________________________________________________________
3. What is the purpose of writing the letter?
_______________________________________________________________________
 4. How did the applicant know about the job vacancy?
_______________________________________________________________________
5. What position had been advertised?
_______________________________________________________________________
6. What is the applicant’s educational background?
_______________________________________________________________________
7. How many years of experience does he have?
_______________________________________________________________________
8. What was his duty in his previous job?
_______________________________________________________________________
9. How do you describe his personality?
_______________________________________________________________________
10. How will the employer get in touch with him in the near future?
_______________________________________________________________________

Study the following application letter then answer the

EXERCISE 2 questions!

Hendra Harjuna
Jl. Semangka no.76
Pekan Baru
0888123123456
hh.arjun@yahoo.co.id

November 12, 2019

Mrs. Laela Purnama

Personal Manager
Skyblue Auto Motors
Jl. Sejahtera no. 110
Pekanbaru.

Dear mrs. Laela Purnama

I am writing to apply for the position of Motorcycle Mechanic as advertised in Horizon Post
newspaper on Saturday, November 10, 2019.

As you can see from my enclosed curriculum vitae, my qualifications match the requirements for
this position.

I graduated fom SMK Karya Bangsa Palembang majoring in Automotive Engineering. My internship
at PT Wahid Tekhnik Palembang afforded me with the crucial skills to work with professional
technicians.
I assisted them in general repairs of various brands of motorcycles. I am familiar with proper
standard care in automotive repairs.

I am a fast learner and hard worker. I am able to work under pressure in a team.

I greatly appreciate the time you spend for reviewing my application and the opportunity for an
interview which I can attend at your most convenient time. I can be reached by phone or e-mail any
time.

Thank you for your kind attention

 Yours sincerely,

Hendra Harjuna.

Questions!
1. Who was the application letter addressed to?
_______________________________________________________________________
2. Who wrote the letter?
_______________________________________________________________________
3. Why did the applicant write the letter?
_______________________________________________________________________
4. What position did the applicant apply for?
_______________________________________________________________________
5. How did the applicant get the information about the job vacancy?
_______________________________________________________________________
6. What is the applicant’s educational background?
_______________________________________________________________________
7. How did the applicant gain his practical automotive skills?
_______________________________________________________________________
8. What is the applicant’s competence?
_______________________________________________________________________
9. Why does the position suit the applicant?
_______________________________________________________________________
10. What is the applicant ready for?
_______________________________________________________________________

Complete the following letter with the suitable words from

EXERCISE 3 the box!.

a. Vacancy d. Under pressure g. Chance j. Personal Manager

b. Sincerely e. Requirements h. Graduated k. Hardworking
c. Proficient f. Transcript i. Skills l. Vacant

Miko Subandi
Perum Air Bening D no. 19
Manado
0822334455556677

November 14, 2019

Mrs. Ratna maharani
(1). ______________________
PT True Sisters
Jl. Beruang no. 4A
Manado.

Dear Ma’am:
I read the advertisement on your company’s website that there is a (2). __________ in
your company as Customer Service Representative. I would like to apply for the position. I
sincerely believe that I meet your (3). ___________ for the position...
I (4). __________ from SMK Bakti majoring in Office Administration in 2018. I have
developed my (5). __________ and qualities through studies and internships. Through
internships I have experiences for real work at a company. I have the ability to work (6).
__________ and a pleasant personaity. I am (7). __________ in communication skills and
computer literate. I am good at both written and spoken English. I am (8). __________,
creative and energetic.

I enclose my curriculum vitae, a photocopy of the latest certificate, identity card and
references. I would welcome a (9). __________ for an interview. I look forward to hearing
from you. Thank you.

Your (10). __________

Miko Subandi.__________

Read the following CV then answer the questions!

EXERCISE 4

CURRICULUM VITAE
Personal Information
Name : Susan Fatmawati
Address : Jati Street No. 32 Surakarta
Telephone : (0271) 892736
Cell Phone : 089 837 9226
E-mail : susanfatma@yahoo.com
Date of Birth : January 17,1994
Place of Birth : Surakarta
Gender : Female
Marital Status : Single
Interest : Reading, Travelling, Singing.
Education
1999-2000 : TK Pertiwi 2
2000-2006 : SD Bhakti 1
2006-2009 : SMP Negeri 1
2009-2012 : SMA Negeri 1
2012-2016 : Sebelas Maret University
Work Experience
2016-2017 : Accountant, PT Adi Jaya Furniture
2016-2019 : Accountant, Hills hotel
Skills
Computer: Proficient in Microsoft Word, Excel, Access, Powerpoint, Outlook Express.

Questions!
1. Whose CV is that?
_____________________________________________________________________
2. Has the applicant married?
_____________________________________________________________________
3. Where had the applicant worked before?
_____________________________________________________________________
4. When did the applicant graduate from the university?
 _____________________________________________________________________
5. Is the applicant still working?
_____________________________________________________________________

Change these sentences into Passive Voice!

EXERCISE 5

1. Puspita Copy Center photocopies books and documents.

______________________________________________________________________
2. The new publisher has published several novels.
_______________________________________________________________________
3. The space center will launch an unmanned probe at the end of this month.
_______________________________________________________________________
4. The secretary is typing the agenda for the meeting.
_______________________________________________________________________
5. Yuda received a scholarship from the University of Indonesia.
_______________________________________________________________________

Read the following job vacancy. Then write an application

EXERCISE 6 letter!

Secretary for Manager

Code: SECM-03 (Fill in as Subject email).

Gebouw Construction is seeking a qualified and highly motivated individual to assume the position
of Secretary for Manager.

Qualifications and Requirements:

1. Male/Female, max 30 years old
2. Diploma or Bachelor degree of any major
3. Basic Computer progrm in processing words, processing numbers and presentation
4. Fluent in English, both spoken and written
5. Capable in multitasking job and deadlines
6. Good communication skill and personality
7. Having experiences as secretary, fresh graduates are welcome to apply
8. Willing to work over time

The application form is available at www.gebouw.construction.dotcom. Send your application and

attachments (scanned graduation certificate, transcript and full body photograph) to
gebouw.construction@imel.dotcom by September 3, 2020.

GOOD LUCK