Case Study DBMS AY2010-11 Secondsem

Overview
ABC Telecoms is a joint-ventured company by Nokia and Siemens AG giants. The company is
engaged on Build-Operate-Transfer (BOT) telecoms projects in the Philippines. It also bids and
builds telecommunication facilities for Philippine telephone carrier such as PLDT, Bayantel,
Islacom and Globe telecoms. Projects such as installation of landline and fiber optic telephone
and mobile networks are some of the highlights of its accomplishments.
In order to manage effectively all telephone projects, the company wants to have an effective
material management system to handle bulk deliveries, warehousing and deployment of its
stored materials to the project site. The material management system should be capable of
monitoring stock whereas it will help track deliveries and apply the Just-in-time (JIT) principles
in managing the ins and outs of material.
The material management system will be broken into 4 modules. These are
a. Purchase Order
b. Material Received Notes
c. Dispatch Notes
d. Returned Notes
Purchase Order is the official notice given by the company to its prospective suppliers of
telecom project materials. The form will be the basis of how many items are ordered and its
corresponding contracted unit price. The PO form will be transmitted either by fax or the normal
courier delivery.
Suppliers of the company has now the opportunity to make business as long as they fulfill the
request listed on the PO. Suppliers can make a full or partial delivery depending on the request
of ABC telecoms of when it should be delivered. They will not be paid unless they made their
full delivery of the items listed in the PO.
All deliveries will be handled by warehouse personnel of ABC telecoms. All items delivered
will be entered on the material management system and a corresponding Material Received
Note will be printed and signed by warehouse personnel and the supplier representative who
made the delivery. The MR Note will be the official confirmation that the delivery has made.
All materials delivered will now be reflected on the stock balance of the ABC telecoms
warehouse. These materials will be readily available for dispatch depending on the request of
construction groups of the company.
A Dispatch Note will be produced to confirm that the construction group received the materials
from the warehouse. A new stock balance will be generated wherein all dispatched materials
are deducted from the total stock.
Not all materials are actually used by the construction group. In order to handle all excess
materials requested before, the construction team will return these items to the warehouse.
Returned Note will be the confirmation that the actual quantity of materials was returned. This
note will be signed by a warehouse personnel and supervisor of the construction team. All
returned items will be reflected by adding these quantities to the overall stock.
Stock will be monitored by using the following formula:
Stock = Material Received – (Dispatched – Returned).
The attached reports are sample forms the company wishes to develop and maintain its data into
one database.
ABC Telecoms
8th Floor JMT Bldg. ADB Avenue, Ortigas Center, Pasig City
PURCHASE ORDER
PO Number: PO567 PO Date: 03/07/06
Supplier Name: Merex Philippines, Inc. Supplier Code : SUP001

Address: 11 Kenley Road North Paranaque City
Kindly deliver the following materials to our Mercedes Warehouse, Cainta, Rizal.
Product Description Unit Unit Quantity Total

Code Price Price
PC3424 Pole Concrete, 9.14m Ea 10,000.00 20 200,000.00
PW3461 Pole Creosoted, 9.14m Ea 12,500.00 10 125,000.00
TOTAL ORDER 372,500.00
CARLOS SORIENTE WERNER GEISERT

Finance Manager Vice President – Operations
ABC Telecoms
PURCHASE ORDER
PO Number: PO568 PO Date: : 03/07/06
Supplier Name: PACWOOD Supplier Code : SUP002

Address: 4 McCarthur Highway Novaliches Quezon City

Code Price Price

Finance Manager Vice President - Operations
ABC Telecoms
PURCHASE ORDER
Supplier Name: 3M Philippines, Inc. Supplier Code : SUP003

Address: 27 JMT Bldg. EDSA Makati City

Code Price Price
FM0045 12-Fiber Pigtail Ea 3,000.00 24 72,000.00
FM0061 UCN 12 Ea 22,314.00 10 223,140.00

ABC Telecoms
PURCHASE ORDER
Supplier Name: 3M Philippines, Inc. Supplier Code : SUP003

Address: 27 JMT Bldg. EDSA Makati City

Code Price Price
FM0045 12-Fiber Pigtail Ea 3,000.00 12 36,000.00
MT2421 Insulating Tape m 2.50 200 500.00

ABC Telecoms
MATERIAL RECEIVED
MR Number: MR0411 MR Date: 03/10/06

PO Number: PO567 Supplier Code: SUP001
Supplier Name: Merex Philippines, Inc.
Product Description Unit Quantity

Code
PC3424 Pole Concrete, 9.14m Ea 10
PW3461 Pole Creosoted, 9.14m Ea 5
BUTCH ROMERO ALEX SANTOS

Warehouse Encoder
ABC Telecoms
MATERIAL RECEIVED

Supplier Name: Merex Philippines, Inc.

Code
PC3424 Pole Concrete, 9.14m Ea 5

Warehouse Encoder
ABC Telecoms
MATERIAL RECEIVED

Supplier Name: 3M Philippines, Inc.

Code
FM0045 12-Fiber Pigtail Ea 12
FM0061 UCN 12 Ea 5

Warehouse Encoder
ABC Telecoms
MATERIAL RECEIVED

Supplier Name: PACWOOD

Code

Warehouse Encoder
ABC Telecoms
DISPATCH NOTE
DN Number: DN0010 Date Dispatch: 03/12/06

DeptCode: DEP01 Department: Pole Erection

Code
BUTCH ROMERO Received by: ______________________

Warehouse
ABC Telecoms
DISPATCH NOTE

DeptCode: DEP02 Department: FO Group

Code
FM0061 UCN 12 Ea 2

Warehouse
ABC Telecoms
DISPATCH NOTE


Code

Warehouse
ABC Telecoms
DISPATCH NOTE


Code

Warehouse
ABC Telecoms
RETURN NOTE
RN Number: RN0001 Date Returned: 03/16/06


Code
BUTCH ROMERO Returnedby: ______________________

Warehouse
ABC Telecoms
RETURN NOTE
RN Number: RN0002 Date Returned: 03/16/06


Code
BUTCH ROMERO Returnedby: ______________________

Warehouse

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Overview

Stock will be monitored by using the following formula:

Stock = Material Received – (Dispatched – Returned).

PO Number: PO567 PO Date: 03/07/06

Supplier Name: Merex Philippines, Inc. Supplier Code : SUP001

Product Description Unit Unit Quantity Total

TOTAL ORDER 372,500.00

CARLOS SORIENTE WERNER GEISERT

PO Number: PO568 PO Date: : 03/07/06

Supplier Name: PACWOOD Supplier Code : SUP002

Product Description Unit Unit Quantity Total

TOTAL ORDER 137,000.00

CARLOS SORIENTE WERNER GEISERT

PO Number: PO569 PO Date: 03/08/06

Supplier Name: 3M Philippines, Inc. Supplier Code : SUP003

Product Description Unit Unit Quantity Total

TOTAL ORDER 295,140.00

CARLOS SORIENTE WERNER GEISERT

PO Number: PO570 PO Date: 03/10/06

Supplier Name: 3M Philippines, Inc. Supplier Code : SUP003

Product Description Unit Unit Quantity Total

TOTAL ORDER 36,500.00

CARLOS SORIENTE WERNER GEISERT

MR Number: MR0411 MR Date: 03/10/06

Product Description Unit Quantity

BUTCH ROMERO ALEX SANTOS

MR Number: MR0412 MR Date: 03/11/06

Product Description Unit Quantity

BUTCH ROMERO ALEX SANTOS

MR Number: MR0417 MR Date: 03/11/06

Product Description Unit Quantity

BUTCH ROMERO ALEX SANTOS

MR Number: MR0425 MR Date: 03/11/06

Product Description Unit Quantity

BUTCH ROMERO ALEX SANTOS

DN Number: DN0010 Date Dispatch: 03/12/06

Product Description Unit Quantity

BUTCH ROMERO Received by: ______________________

DN Number: DN0011 Date Dispatch: 03/12/06

Product Description Unit Quantity

BUTCH ROMERO Received by: ______________________

DN Number: DN0012 Date Dispatch: 03/13/06

Product Description Unit Quantity

BUTCH ROMERO Received by: ______________________

DN Number: DN0014 Date Dispatch: 03/14/06

Product Description Unit Quantity

BUTCH ROMERO Received by: ______________________

RN Number: RN0001 Date Returned: 03/16/06

Product Description Unit Quantity

BUTCH ROMERO Returnedby: ______________________

RN Number: RN0002 Date Returned: 03/16/06

Product Description Unit Quantity

BUTCH ROMERO Returnedby: ______________________

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