P.R.V.W.S.D.

– Regular Meeting January 20, 2011

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MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF THE
PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON
THURSSDAY, JANAURY 20, 2011 AT 9:30 A.M. IN THE OFFICE OF THE
DISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND, MS
39157

The regular meeting of the Board of Directors of the Pearl River Valley Water
Supply District was held at 9:30 a.m. on Thursday, January 20, 2011 at the District’s
Main Office. The meeting was called to order by Jack Winstead, Chairman, who
presided.

Those Present: Pete Burkes, John Locke, Phillip Crosby, W. C. Gorden, Samuel
Mitchell, Jack Wintead, Jim Carraway, John Arledge, Vernard
Murrell

Those Absent: Don Brazil, Keith Allen, Kenny Latham, Trey Bobinger, Robert
Webb

Others Present: John Sigman, Jim Tohill, Michelle Guy, David Sessums, Sharon
Larry, Steve Clark, Greg Burgess, Susan McMullan, Craig Hunt,
Linda Horton, Jim McDowell

Jim Tohill presented the following Commissioning of Officer Fred Coats:

PEARL RIVER VALLEY WATER SUPPLY DISTRICT

AN AGENCY OF THE STATE OF MISSISSIPPI

COMMISSION

KNOW ALL, that Fred Coats having been found by the Board of Directors of Pearl River Valley
Water Supply District to meet all of the educational and training requirements of a course of study
prescribed and conducted by a Law Enforcement Academy approved by the Mississippi Board on law
enforcement officer=s standards and training (BLEOST) and to be of good moral character and not
convicted of any crime involving moral turpitude, is hereby COMMISSIONED as

RESERVOIR PATROL OFFICER OF PEARL RIVER VALLEY WATER SUPPLY DISTRICT

Any such reservoir patrol officer so appointed shall be certified by the Board of Law Enforcement
Officer Standards and Training or in accordance with the Board on Law Enforcement Officer Standards
and Training and shall attain certification or re-certification within one (1) year of appointment, and shall at
all times be answerable and responsible to the Board of Directors of the pearl River Valley Water Supply
District. Such Reservoir Patrol Officer shall, before entering upon his duties, take the Oath of Office
prescribed by Section 268, Mississippi Constitution of 1890, which shall be endorsed upon this
Commission, and a copy of this Commission with the Oath endorsed upon it shall be entered in the official
minute book of the Pearl River Valley Water Supply District.

The aforesaid Reservoir Patrol Officer shall, while engaged in the performance of his duties, carry
on her person a badge identifying himself as a Reservoir Patrol Officer of Pearl River Valley Water Supply
District and an identification card issued by the said District. When in uniform, each Reservoir Patrol
Officer shall wear that badge in plain view. Such Reservoir Patrol Officer may exercise the same powers
of arrest and the right to bear arms that may be exercised by any state, municipal or other police officer in
the State, with respect to violations of law or violations of regulations, which are committed on property
owned by this District.

A motion was made by John Arledge, seconded by Pete Burkes, for approval of the
above Commission for Officer Fred Coats. The vote was as follows: For: Burkes,
Locke, Crosby, Gorden, Mitchell, Winstead, Carraway, Arledge. Abstaining: None.
Against: None. MOTION CARRIED UNANIMOUSLY.

Jim Carraway presented the following Shoreline Development Committee

recommendations for consideration and approval:

a. Status report on Property Maintenance:

Steve Clark presented the following monthly report on Property Maintenance
Code enforcement:

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P.R.V.W.S.D. – Regular Meeting January 20, 2011
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158 claims to date
11 citations issued
8 cases settled in court
3 warrants issues from 12/12/10 court date
83 files closed
6 issued progress letters
25 awaiting re-inspection
20 invalidated claims
6 duplicate claims
7 tracking contact information (foreclosure/vacant properties)
6 claims to be inspected
2 filed re-opened

b. No camping near subdivision regulations:

Mr. Tohill presented the following staff findings to the Board for its consideration
and approval:

It is in the best interest of the District, its residents and the public that certain
areas be restricted for camping due to the location to residential areas or densely
populated areas. The noise, litter, lights, sounds and general activity of campers
within close proximity to residential areas or highly populated areas can be
disruptive and create friction between residents and campers. In order to provide
a safe and aesthetically pleasing area for camping and to avoid conflict with
residents of subdivisions or other highly populated areas, it is in the best interest
of the public that the District establish certain “No Camping Areas.”

A motion was made by Jim Carraway, seconded by John Arledge, for adoption of the
foregoing findings of fact. The vote was as follows: For: Burkes, Locke, Crosby,
Gorden, Mitchell, Winstead, Carraway, Arledge. Abstaining: None. Against: None.
MOTION CARRIED UNANIMOUSLY.

John Sigman discussed a proposed “No Camping” regulation. The following

resolution was presented:

3.12 Camping.
3.12.1 It shall be unlawful for any person to camp within one-half mile of any
platted subdivision or on any land posted “No Camping” located within the
Reservoir Project Area except on property privately leased and not open to the
public. For purposes of this regulation, “camp” or “camping” is defined as
residing on or using property for one or more nights for living accommodation
purposes, such as sleeping activities or making preparations to sleep or storing
personal belongings (including but not limited to clothing, sleeping bags, bedrolls,
blankets, backpacks, food, drink, kitchen utensils and similar material), making
any fire, erecting any tent or make-shift covering, residing in a parked vehicle or
assembling for the purpose of camping. These activities constitute camping when
it reasonably appears, in light of all the circumstances, that a person(s) is utilizing
the space in a manner contrary to this regulation.

3.12.2 Each violation of this regulation shall constitute a misdemeanor and shall
be punishable by a fine not less than $25.00 nor more than $500.00 for each such
offense.

Mr. Tohill advised that this regulation could be adopted as a preliminary regulation and
filed with the Secretary of State under the Administrative Procedures Act, with a date for
final adoption set for March 17, 2011. He further advised that staff has determined that
no economic impact statement is necessary for the adoption.

A motion was made by Jim Carraway, seconded by Samuel Mitchell, for approval of the
proposed “No Camping” regulation. The vote was as follows: For: Burkes, Locke,
Crosby, Gorden, Mitchell, Winstead, Carraway, Arledge. Abstaining: None. Against:
None. MOTION CARRIED UNANIMOUSLY.

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P.R.V.W.S.D. – Regular Meeting January 20, 2011
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c. Request for approval of Memorandum of Understanding (MOU) with Ms

Wireless Commission to allow the patrol to have Statewide Emergency
Channels:

Jim Tohill presented a request for approval of a Memorandum of

Understanding (MOU) with MS Wireless Communication Commission to
allow the patrol to have access to Statewide Emergency channels. As a part of
Homeland Security effort, the MS Wireless Communication Commission was
formed to provide all State and local governments and law enforcement
agencies better communication capabilities among the agencies. Mr. Tohill
stated that the MOU being presented would allow for the Reservoir Patrol to
participate in the inter-operability of wireless communication among agencies.
He stated that there are no costs involved, and that the District would benefit
from being able to communicate with more law enforcement and emergency
responding agencies during emergencies on Reservoir property.

A motion was made by Jim Carraway, seconded by Vernard Murrell, for approval of a
Memorandum of Understanding (MOU) with MS Wireless Communication Commission
to allow the patrol to have access to Statewide Emergency channels, in substantially the
form attached as an “exhibit to minutes”. The vote was as follows: For: Burkes, Locke,
Crosby, Gorden, Mitchell, Winstead, Carraway, Arledge. Abstaining: None. Against:
None. MOTION CARRIED UNANIMOUSLY.

Upon consideration of the Cash Balance Report, a motion was made by Samuel
Mitchell, seconded by Phillip Crosby, that this report be approved, as presented. The
vote was as follows: For: Burkes, Locke, Crosby, Gorden, Mitchell, Winstead,
Carraway, Arledge. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

Upon consideration of the Claims Docket, a motion was made by Samuel

Mitchell, seconded by John Arledge, that the Claims Docket be approved in the amount
of $895,805.56. The vote was as follows: For: Burkes, Locke, Crosby, Gorden,
Mitchell, Winstead, Carraway, Arledge. Abstaining: None. Against: None. MOTION
CARRIED UNANIMOUSLY.

Susan McMullan presented a report on the Board Fund and how this money is
collected. Mr. Winstead asked that each member get a copy of this explanation of fees.
The Board Members and Attorney pay an annual fee of $20.00, which is used for flowers
sent to those in the hospital or for other similar needs. If there is a surplus of funds, the
Board uses the money to host a Christmas dinner or other similar activity for the staff.

David Sessums presented the monthly patrol report on behalf of the Reservoir
Patrol. The Board discussed the Radar Bill, which is currently being presented in the
Mississippi Legislature.

John Sigman presented the following Executive Director’s comments:

• Land Use Planning – He stated that staff has met with Central Mississippi
Planning and Development District for development of an overall land use
plan for District property and comprehensive study of the Reservoir area.
• Lake level is currently at 296.4, which is about where the lake should be
for this time of year.
• Introduction of Sharon Larry, Administrative Assistant for Engineering
Department

There being no further business to come before the Board at this time, the meeting
was adjourned at 9:55 a.m.

___________________________
Jack H. Winstead, President

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