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Microsoft
PowerPoint
Training
Differences between 2003 and 2007
Goals:

 Faculty and staff will be exposed to the differences between the

Office 2003 Suite and the Office 2007 Suite in regards to the
visual layouts and functions as they impact Word, PowerPoint,
Excel and Outlook.
Faculty and staff will be provided the training opportunities that
will allow them to demonstrate their mastery of office 2007 with
the same understanding and proficiency they had under Office
2003.

In previous releases of Microsoft Office applications,

people used a system of menus, toolbars, task panes, and
dialog boxes to get their work done. This system worked
well when the applications had a limited number of
commands. Now that the programs do so much more, the
menus and toolbars system does not work as well. Too
many program features are too hard for many users to
find. For this reason, the overriding design goal for the
new Office Fluent user interface is to make it easier for
people to find and use the full range of features these
applications provide. In addition, we wanted to preserve
an uncluttered workspace that reduces distraction for
users so they can spend more time and energy focused on
their work. With these goals in mind, we developed a
results-oriented approach that makes Jovette
it much easier to
Barrera
Purdue University Calumet
1 produce great results using the 2007 Microsoft Office
applications.
 Slides Close
button

Ribbon Maximize/Restore
button
Quick Access Toolbar Minimize
button

Office Title
Button bar Tabs

Status Bar Work area Slide view Zoom

control

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PowerPoint 2007
The old look of PowerPoint menus and buttons have been replaced with this new Ribbon (see picture below),

with tabs you click on to get to commands. The Ribbon was developed to make PowerPoint simpler to use,

and to help you quickly find and work with the commands you need.

What’s changed, and why

The Ribbon

What’s on the Ribbon?

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 Tabs are designed to be task-oriented

Groups within each tab break a task into subtasks.

Command buttons in each group carry out a

command or display a menu of commands.

The principal commands in PowerPoint are gathered on the first tab, the Home tab.

Temporarily Hide the Ribbon

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Full Ribbon

Minimized Ribbon

Sometimes you just want to work on your document, and you'd like more space to do that. So it's just as
easy to hide the Ribbon temporarily as it is to use it.

Here's how: Double-click the active tab. The groups disappear, so that you have more room.

Whenever you want to see all of the commands again, double-click the active tab to bring back the groups.

Microsoft Office Button

The Office Button is located in the left top corner of the Ribbon, which replaces the 2003 File Menu and
contains most of the same commands.
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 Click on the Office Button to
show the menu commands
Save, Save As, Delete, Move,
Permission, Print, Properties
and Close.

Menus, toolbars, and other familiar elements

In addition to tabs, groups, and commands, Office PowerPoint 2007 uses other elements that also provide paths for
accomplishing your tasks. The following elements are more like the menus and toolbars that you are already familiar with
from previous versions of PowerPoint.

Program tabs Replaces the standard set of tabs when you switch to certain views, in this example, Print Preview.

The Mini Toolbar

It is a small floating toolbar that appears right next to the text that is highlighted. You can easily click on tools
such as Bold, Italic, or Font Size without having to move your mouse up to the ribbon and back to the text
again.
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 • The Mini Toolbar shows up when text is highlighted and the cursor (mouse) is over the text.

• When the text is highlighted, the Mini toolbar appears (faded, not shown)

• If the mouse is pointed on the Mini toolbar, it will become solid (shown above), click to format
text.

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Tabs that appear only when you need them
Instead of having 30 or so hidden toolbars, and commands buried on menus, you have one control center —

the Ribbon (horizontally), which brings together the essentials and makes them very visual. It replaces some

of the vertical drop down menus. The commands you already know how to use are grouped together in ways

that make sense to you.

Click on the image.

The Picture Tools Tab appears in an accent color, and a new Format tab appears.

The tabs provide access for working with the image.

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Put commands on your own toolbar
Quick Access Toolbar The Quick Access Toolbar is located by default at the top of the PowerPoint window and
provides quick access to tools that you use frequently. You can customize the Quick Access Toolbar by adding
commands to it.

Quick Access Toolbar

If you often use commands that are not as quickly available as you would like, you can easily add them to
the Quick Access Toolbar, which is above the Ribbon when you first start PowerPoint 2007. On that
toolbar, commands are always visible and near at hand.

For example, if you use Open every day, and you don't want to have to click the Office Button to access
the Open command each time, you can add Open to the Quick Access Toolbar.

To do that, right-click Open on the Office Button Menu, and then click Add to Quick Access Toolbar.

To remove a button from that toolbar, right-click on the toolbar, and then click Remove from Quick
Access Toolbar.

More options, if you need them

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Dialog Box Launchers Dialog Box Launchers are small icons that appear in some groups. Clicking a Dialog Box
Launcher opens a related dialog box or task pane, providing more options related to that group.

Click the arrow (called the Dialog Box Launcher) at the bottom of a group to get more options if you need them. For
Example:

Click the arrow in the Font group.

The Font dialog box opens.

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Inserting Shapes

Click the Insert tab.

Click the Shapes button, and choose a shape. Click and drag anywhere on the slide to draw the shape.

Note the Drawing Tools Format tab that appears.

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Research Tool

Click The Review tab.

Click the Research button.

Click the drop menu to choose a resource (dictionary, thesaurus, different language dictionaries, and other
reference books).

You can change which resources you use, which mainly consist of dictionaries, thesaurus, different language
dictionaries, translations, and other research tools.

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Design Elements with Galleries

Click on the image.

The Picture Tools Tab appears in an accent color, and a new Format tab appears.

The Quick Styles tab is a gallery of different styles. Move your mouse over various styles and you
will be able to see each style previewed on the selected image. Then click a style to apply it.

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Design Elements with Galleries

Highlight the text (not shown).

The Picture Tools Tab appears in an accent color, and a new Format tab appears.

Move your mouse over various WordArt styles. You will be able to see each style previewed on the
selected text. Then click a style to apply it.

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What about my favorite keyboard shortcuts?
Using the new shortcuts

The new shortcuts also have a new name: Key Tips. You press ALT to make the Key Tips appear.

You'll see Key Tips for all Ribbon tabs, all commands on the tabs, the Quick Access Toolbar, and the Microsoft Office
Button.

Press the key for the tab you want to display. This makes all the Key Tip badges for that tab's buttons appear. Then, press
the key for the button you want.

You can use Key Tips to center text in PowerPoint, for example.

Make sure text is selected; press ALT to make the Key Tips appear.

Then press H to select the Home tab.

Press A and C together, in the Alignment group to center the selected text.

The Ribbon design comes with new shortcuts. Why? Because this change brings two big advantages over previous
versions:

• Shortcuts for every single button on the Ribbon.

• Shortcuts that often require fewer keys.

What about the old keyboard shortcuts? Keyboard shortcuts of old that begin with CTRL are all still intact, and you
can use them like you always have. For example, the shortcut CTRL+C still copies something to the clipboard, and the
shortcut CTRL+V still pastes something from the clipboard.

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Overview of PowerPoint views
PowerPoint has four main views: Normal view, Slide Sorter view, Notes Page view, and Slide Show view. What was
known as the View menu in earlier versions of PowerPoint is now the View tab in Microsoft Office PowerPoint 2007. The
View tab is located on the Ribbon.

Normal view
Normal view is the main editing view, where you write and design your presentation. This view has four working areas:

Outline tab: This is a great place to start writing your content — to capture your ideas, plan how you want to present them, and

move slides and text around. The Outline tab shows your slide text in outline form.

Slides tab: This is a great place to view the slides in your presentation as thumbnail-sized images while you edit. The thumbnails

make it easy for you to navigate through your presentation and to see the effects of any design changes. You can also easily

rearrange, add, or delete slides here.

Slide pane: In the upper-right section of the PowerPoint window, the Slide pane displays a large view of the current slide. With the

current slide shown in this view, you can add text and insert pictures, tables, SmartArt graphics, charts, drawing objects, text boxes,

movies, sounds, hyperlinks, and animations.

Notes pane: In the Notes pane below the Slide pane, you can type notes that apply to the current slide. Later, you can print your

notes and refer to them when you give your presentation. You can also print notes to hand out to your audience or include the notes in

a presentation that you send to the audience or post on a Web page.

You can switch between the Slides and Outline tabs. The Slides and Outline tabs change to display symbols if the pane becomes too

narrow. To change the display of the Outline tab or Slides tab, see Show or hide Outline or Slides tab.

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Slide Sorter view
Slide Sorter view is a view of your slides in thumbnail form.

Notes Page view

You can type your notes in the Notes pane, which is located just below the Slide pane in Normal view. If you want to view
and work with your notes in full page format, on the View tab, in the Presentation Views group, click Notes Page.

Slide Show view

Slide Show view takes up the full computer screen, like an actual presentation. In this view, you see your presentation the
way your audience will. You can see how your graphics, timings, movies, animates. Effects and transition effects will look
during the actual presentation.

For information about delivering a presentation while viewing your notes (but hiding your notes from your audience), see
Deliver a presentation on two monitors by using Presenter view.

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