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2 Master Data
2.1.1 Give an example for an inspection plan that you currently use and explain
which critical data it contains.
2.1.2 Do you have valid inspection descriptions and operations for each individual
material or for all materials? (Are certain materials assigned the same inspection
operations) Describe them.
2.2.1 Do you have multiple inspection locations (work centers) per plant? Describe
these locations, and identify how they are different. ferences.
2.2.2 Are inspectors assigned to a definite work center?
2.2.3 Will approval procedures comply to the work center or operation? Describe this
in detail.
2.5.1 Will you maintain instructions for the inspection of characteristics? How are
these currently stored?
2.6 QM General - Catalog
2.6.1 For which data are defects/results recorded for each catalog?…(list of reason
codes why something is defective)
2.6 QM General - Sampling Scheme
2.6.1 Do you want to use special sampling schemes to calculate sample sizes?
2.7.1 How are the sample quantities to be calculated and what criteria are to be
used?
2.8.1 Will you define the inspection scope based on quality (this means for example,
will you check processes with a consistently low quality more regularly than those
pro cesses, which constantly improve in quality)? Describe the procedure.
2.11.1 Do you expect quality certificates (for example, plant certificates or analysis
certificates) from your suppliers before or during material shipping? Describe which
document types you need and give examples.
3 Business Processes
3.1.1 "Do you not want to have any inspections for some vendor/material
combinations?
Inspection control in the quality info record."
3.1.2 "Do you want source inspections instead of goods receipt inspections for
certain material/vendor combinations?
Vendor source inspection in the info record."
3.1.3 "Do you use quality assurance agreements that are specific to a material or
vendor?
Creation of quality assurance agreement in the quality info record."
3.1.4 Will you block an incoming invoice until the quality inspection has been
successfully completed or if the lot is rejected for payment? (Note: The block can be
manually removed if required).
3.1.5 Will you pre-approve a vendor sample prior to releasing the delivery? Please
describe the procedure.
3.1.6 Do you have model or preliminary series inspections etc?
3.2.1 How do you currently evaluate vendors in your legacy system? Explain in
detail.
3.2.2 "According to which criteria are your vendors valuated with regard to QM?
Goods receipt inspection, complaint against a vendor, audit etc."
3.2.3 Which subcriteria do you use for the quality score in the vendor evaluation and
how are these weighted with regard to the quality score?
3.2.4 "How is the quality score calculated with regard to the above criteria?
Quality score procedure"
3.2.5 In which periods of time are vendors evaluated?
3.3.1 "Do you use quality assurance agreements, which should be printed on
purchasing documents (for example, a purchase order or request for quotation)?
Material-vendor link Document Management System"
3.3.2 "Do you use technical terms of delivery at material level, which should also be
printed on the purchase order?
You can also store this information in the purchase order text. Document
Management System"
3.8.9 Give examples of typical inspection instructions that you use in your company
3.8.10 Should a quality notification be created and sent to the appropriate party
based on an inspection? If so, which party?
3.8.11 Is there to be only one quality notification or are more quality notifications
allowed?
3.8.12 "Do you want user-specific worklists with automatic, dynamic display?
For example: Have the system make the date settings (current date plus x days,
minus y days and so on). This also applies to other selection fields."
3.8.13 "Will you use control charts to evaluate inspection results?
Level, material, lot, characteristic, work center etc."
3.8.14 Will you record the costs for the quality inspection? If yes, will it be recorded
by an annual order for each material or by separate orders for each material?
3.8.15 Will you create internal QM orders to record inspection costs for all
materials/inspection lots for a given period (general QM order)?
3.8.16 Will you record and evaluate inspection costs for individual inspection lots
(individual QM orders)?
3.8.17 Will you use standard cost records for each type of inspection activity? Which
activity types or rates are used?
3.8.18 Will you define and confirm the actual inspection time for each inspection
operation?
3.8.19 "What type of inspection activities (for example, machine, labor) are to be
recorded in your inspection process?
Activity types for appraisal costs."
3.8.20 Describe how and when you want to settle quality costs (assign the calculated
costs from the QM order to another cost center).
3.8.21 How frequently will you perform settlement?
3.8.22 "Do you want to trigger the workflow if the control limits are exceeded
(creation of a defect record)?
Creation of a quality notification from the valuation of the results."
3.8.23 "Do you want a simple recording of defects (that is an inspection without
inspection plan)?
Defects recording for the inspection lot."
3.8.24 Will you record results for inspection points during the production process?
3.8.25 Which type of interval (time-related, quantity-related, or freely defined) will
you use to perform inspections?
3.8.26 "Should results for electrical test equipment be automatically copied?
QM-IDI"
3.8.27 Should inspection results be evaluated within the SAP System or using
another system (for example, a special statistics program)?
3.8.28 "Should times for inspection operations be confirmed?
Reference to QM order master data"
3.8.29 Should inspection results be recorded at operation level for the worklist for
partial lots or physical samples, or for inspection points?
Defect class"
3.9.4 "Do you want to trigger a follow-up activity (Workflow) for specific defect
classes, to document the processing of defects?
Activation of a quality notification (table TQ17)."
3.9.5 Are the defects relevant for the calculation of the quality score?
3.11.1 Please describe the handling of inspection lots where the usage decision has
determined that it is to be rejected and returned to the vendor.
3.11.2 Will you record data (ie., defects, characteristic results, specification results)
about the defective material found in the stockroom or on the shop floor?
3.11.3 What documents should accompany the goods to be returned to the
supplier ?
3.11.4 Will you create action plans/tasks for defective materials?
3.11.5 Will you be required to capture costs for material that is inspected as a result
of a stock purge?
3.11.6 Will you have a need to inspect/re-inspect defective material found in your
stockroom or on the production floor?
3.13.1 "Please describe in detail the different analyses/reports that you will use.
For each report, specify the receiver of the report, the reporting frequency and
content of the report. The content should describe the key figures of the report and
state the different levels, at which these key figures are aggregated."
3.15.1 "How are you recording inspection results (for example by units to be
inspected, for all lots, for all inspection points or for all samples)?
Transaction QE51N."
3.15.2 How do you record results for inspections during production in your company?
(for example, qualitative, quantitative, variable, summarized, classed, single
values)?
3.15.3 "Will you perform defects recording in addition to or as an alternative to
results recording by inspection characteristics?
See also the following process ""Defects recording""."
3.15.4 Do you want to use calculated characteristics?
3.15.5 Should unplanned, conditional or calculated characteristics be used?
3.15.6 How are inspection results to be valuated (for example, by comparing values
to tolerance ranges, number of noncomforming units, manually or automatically,
with valuation rules or user settings?).
3.15.7 Does the recording of specific results automatically create a defect and quality
notification? Is a workflow be triggered? Provide an example.
3.15.8 "Describe the different authorization levels for inspectors.
Definition of activity groups."
3.15.9 "Will you use digital signatures to authenticate the user's identity during
results recording? ndustries.)
Note: The requirement applies primarily to the chemical and pharmaceutical
sectors."
3.15.10 Is the operation sequence and the existence of inspection results to be
checked?
3.15.11 "Will you be using control charts to evaluate inspection results and to
monitor production? If so, which control charts will you be using (x-bar, mean-value
chart and so on)
The indicator in Customizing for control charts must not be set for modal control
charts (control chart on results recording screen)."
3.15.12 "What criteria do you use to group together inspection results for control
charts?
SPC criteria define whether you run separate or joint control charts for different
orders, work centers, materials, manufacturers or customers."
3.15.13 "Are your materials managed in batches? If so, answer the following
questions.
Batch number allocation."
3.15.14 "Will you have several batches for a production order?
Partial lot assignment/batch number allocation at production order header level."
3.15.15 "Will batches be classified based on inspection results?
Linking of master inspection characteristic / class characteristic."
3.15.16 "Will you be recording quality inspection costs for inspections during
production?
Note: Costs are recorded at operation level; Settings for activity types / default cost
records; Recording of actual inspection duration; Quality costs are settled to the PP
order."
3.15.17 Should inspection results be printed? If so, at what stage and on which
printer?
3.15.18 Give examples of typical inspection instructions that you use in your
company
3.15.19 Should a quality notification be created and sent to the appropriate party
based on an inspection? If so, which party?
3.15.20 Is there to be only one quality notification or are more quality notifications
allowed?
3.15.21 "Do you want user-specific worklists with automatic, dynamic display?
For example: Have the system make the date settings (current date plus x days,
minus y days and so on). This also applies to other selection fields."
3.15.22 "Which criteria are to be used for inspection point completion?
Quantity confirmation/ automatic confirmation / partial lot assignment"
3.20.1 "How are you recording inspection results (for example by units to be
inspected, for all lots, for all inspection points or for all samples)?
Transaction QE51N."
3.20.2 How does your company record results for goods recept inspections from
"production to warehouse"? (for example qualitative, quantitative, attributive,
variable, summarized, classed, single values)
3.20.3 "Will you perform defects recording in addition to or as an alternative to
results recording by inspection characteristics?
See also the following process ""Defects recording""."
3.20.4 Do you want to use calculated characteristics?
3.20.5 Should unplanned, conditional or calculated characteristics be used?
3.20.6 How are inspection results to be valuated (for example, by comparing values
to tolerance ranges, number of noncomforming units, manually or automatically,
with valuation rules or user settings?).
3.20.7 Does the recording of specific results automatically create a defect and quality
notification? Is a workflow be triggered? Provide an example.
3.20.8 "Describe the different authorization levels for inspectors.
Definition of activity groups."
3.20.9 "Will you use digital signatures to authenticate the user's identity during
results recording? ndustries.)
Note: The requirement applies primarily to the chemical and pharmaceutical
sectors."
3.20.10 "Will you be using control charts to evaluate inspection results and to
monitor production? If so, which control charts will you be using (x-bar, mean-value
chart and so on)
The indicator in Customizing for control charts must not be set for modal control
charts (control chart on results recording screen)."
3.20.11 "What criteria do you use to group together inspection results for control
charts?
SPC criteria define whether you run separate or joint control charts for different
orders, work centers, materials, manufacturers or customers."
3.20.12 "Are your materials managed in batches? If so, answer the following
questions.
Batch number allocation."
3.20.13 "Will you have several batches for a production order?
Partial lot assignment/batch number allocation at production order header level."
3.20.14 "Will batches be classified based on inspection results?
Linking of master inspection characteristic / class characteristic."
3.20.15 "Will you be recording quality inspection costs for inspections during
production?
Note: Costs are recorded at operation level; Settings for activity types / default cost
records; Recording of actual inspection duration; Quality costs are settled to the PP
order."
3.20.16 Should inspection results be printed? If so, at what stage and on which
printer?
3.20.17 Give examples of typical inspection instructions that you use in your
company
3.20.18 Should a quality notification be created and sent to the appropriate party
based on an inspection? If so, which party?
3.20.19 Is there to be only one quality notification or are more quality notifications
allowed?
3.20.20 "Do you want user-specific worklists with automatic, dynamic display?
For example: Have the system make the date settings (current date plus x days,
minus y days and so on). This also applies to other selection fields."
3.20.21 "Which criteria are to be used for inspection point completion?
Quantity confirmation/ automatic confirmation / partial lot assignment"
3.23.1 Will you process quality-related problems and complaints as part of your
quality management program? Please describe.
3.23.2 "Describe your corrective action program, including possible follow-up
activities and the events that trigger these activities.
Describe your corrective action program, including possible follow-up activities and
the events that trigger these activities."
3.23.3 "Will you monitor internal response to quality notifications and compliance
with the tasks assigned as part of your corrective action program? Please describe.
Will you monitor internal response to quality notifications and compliance with the
tasks assigned as part of your corrective action program? Please describe."
3.23.4 Will you manage quality-related costs for quality problems or is a weighted
measurement sufficient to evaluate problem severity? Please describe.
3.23.5 Will you use workflow in order to automate the processing of corrective
action? Provide an example.
3.23.6 Provide a copy of your document archiving method if available. If this is not
available, describe your specific archiving requirements.
3.23.7 Will you record nonconformity costs (for example, costs for rework,
warranties or defects)?. If so, describe how you determine these costs.
3.23.8 Desribe how you will manage non-conformity costs.
3.23.9 Should defects be classified according to additional criteria?
3.24.1 "In your company, who is responsible for the receipt or creation of quality
notifications?
Call center organizational unit etc.?"
3.24.2 "In your company, who is responsible for processing the quality notifications
that have been created?
Coordination"
3.24.3 "Do you want to use different notification types?
Background: A customer may want to use the same notification types, for example,
customer complaint in different plants or according to different criteria."
3.24.4 "Do you want to create notifications using copy models?
Customizing: Define initial screens for notifications."
3.24.5 "How do you prioritize incoming notifications (complaints, queries and so on)?
For example: ""Very high"", ""high"" etc."
3.24.6 "Do you define specific periods of time for processing notifications?
Processing period for specific notification priorities."
3.24.7 "List the business partners (internal and/or external) whose address
information you require when creating the notification. Add other business partners,
if necessary.
Partner definition."
3.24.8 "How do you describe the problem? Do you use a verbal description or
standard codes?
Coding: Definiton of catalog profile"
3.24.9 "Do you want to use specific catalogs for each material in notification
processing?
Warning: Definition of catalog profile in material master: If necessary, provide a
structure according to material type, since material-specific catalogs increase the
amount of data to be maintained (such as catalogs etc.)."
3.24.10 "Do you record the performed activities that solved the customer problem in
a standardized way (for example, using standardized codes) in order to evaluate
possible solutions for a problem?
Coding of tasks, items and activities."
3.24.11 "Do you want to attach electronic documents (for example, inspection
reports) to the notification?
Linking of quality notifications to the Document Management System."
3.24.12 "Do you assign a responsible person to each task?
Note: An incorrect assignment is usually the result of a problem with the
documentation."
3.24.13 "Do you have ad-hoc tasks that you always carry out for different
notification types or priorities? If so, describe these tasks.
Definiton of response profiles."
3.24.14 "Do you want the person or coordinator responsible for a task to be notified
automatically by the system?
User-based workflow definition or definition using HR reporting structure."
3.24.15 "How do you want to structure the layout of your notification with regard to
the problem description, execution, items, tasks, activities?
Note: This applies to all notification types (Q1,Q2,Q3 etc.)."
3.24.16 "Do you want to advise your employees of ""related notifications"" during
notification processing?
Setting of screen group 025 ""Related notifications""."
3.24.17 "Do you want to allow or prevent certain procedures based on business
processes/events?
Definiton of user status."
3.24.18 "Which shop papers do you use to process notifications?
Documents that are usually sent to the nofication addressee (such as confirmation of
receipt, interim notices, 8D reports)."
3.24.19 "How many notifications do you receive each day or each year?
Defining number ranges for notifications."
3.24.20 "How is a quality notification processed in your company? Describe the
process for external or internal notifications.
Designing action box with sequential processing."
3.27 QM in Sales and Distribution - Quality Inspection for Delivery and Return
Delivery
3.27.1 "Will you process quality inspections for deliveries to customers? Please
describe the procedures you use.
These checks could be carried out either in addition to or instead of procurement
checks or production checks if the customer specifically requests."
3.27.2 Will you maintain inspection specifications or a quality level specific for
customers, and process different quality inspections depending on the customer?
3.27.3 "Should inspections be suppressed for selected customers or
customer/material combinations, or should goods issue occur despite an
unsuccessful inspection?
Quality control QM im SD"
3.27.4 How and according to which criteria should quality inspections for delivery be
dynamically modified?
3.27.5 Do you want to perform different quality inspections for each customer?
3.27.6 Do you want to perform different inspections for each usage in the sales
order?
3.27.7 Will you be carrying out quality inspections on material that has been
returned by the customer?
3.27.8 Describe the quality inspection process for customer returns.
3.27.9 Will your inspection process for materials returned from customers be the
same or different than your inspection process for new materials.
3.28 QM in Sales and Distribution - Quality Inspection for Delivery and Return
Delivery - Inspection Lot Creation
3.28.1 How and when should inspection lots be created for the delivery?
3.28.2 "Describe the inspection instructions and specification, as well as all other
documents relevant to the quality inspection.
Flag for print control in Customizing for the inspection type."
3.28.3 "Describe the type of intervals, at which you want to inspect (time-based,
quantity-based or freely defined?).
Inspection point reference in results recording (routing header and operation detail
level)."
3.28.4 Do you want to print inspection instructions and sample-drawing instructions
immediately at inspection lot creation?
3.29 QM in Sales and Distribution - Quality Inspection for Delivery and Return
Delivery - Results Recording
3.29.10 Should a quality notification be created and sent to the appropriate party
based on an inspection? If so, which party?
3.29.11 Is there to be only one quality notification or are more quality notifications
allow
3.29.12 "Do you want user-specific worklists with automatic, dynamic display?
For example: Have the system make the date settings (current date plus x days,
minus y days and so on). This also applies to other selection fields."
3.29.13 "Will you use control charts to evaluate inspection results?
Level, material, lot, characteristic, work center et"
3.29.14 Will you record the costs for the quality inspection? If yes, will it be recorded
by an annual order for each material or by separate orders for each material?
3.29.15 Will you create internal QM orders to record inspection costs for all
materials/inspection lots for a given period (general QM order)?
3.29.16 Will you record and evaluate inspection costs for individual inspection lots
(individual QM orders)?
3.29.17 Will you use standard cost records for each type of inspection activity?
Which activity types or rates are used?
3.29.18 Will you define and confirm the actual inspection time for each inspection
operation?
3.29.19 "What type of inspection activities (for example, machine, labor) are to be
recorded in your inspection process?
Activity types for appraisal costs."
3.29.20 Describe how and when you want to settle quality costs (assign the
calculated costs from the QM order to another cost center).
3.29.21 How frequently will you perform settlement?
3.29.22 "Do you want to trigger the workflow if the control limits are exceeded
(creation of a defect record)?
Creation of a quality notification from the valuation of the results."
3.29.23 "Do you want a simple recording of defects (that is an inspection without
inspection plan)?
Defects recording for the inspection lot."
3.29.24 Will you record results for inspection points during the production process?
3.29.25 Which type of interval (time-related, quantity-related, or freely defined) will
you use to perform inspections?
3.29.26 "Should results for electrical test equipment be automatically copied?
QM-IDI"
3.29.27 Should inspection results be evaluated within the SAP System or using
another system (for example, a special statistics program)?
3.29.28 "Should times for inspection operations be confirmed?
Reference to QM order master data"
3.29.29 Should inspection results be recorded based on the operation or for partial
lots?
3.30 QM in Sales and Distribution - Quality Inspection for Delivery and Return
Delivery - Defects Recording
3.31 QM in Sales and Distribution - Quality Inspection for Delivery and Return
Delivery - Usage Decision
3.32.1 "Which types of certificate will you create for your customers?
For example, certificate of analysis, inspection certificate"
3.32.2 Describe the typical layout that you use for quality certificates.
3.32.3 Name the essential data for the certificate.
3.32.4 Do you create user-specific quality certificates (layout)? If yes, are there
differences in the layout and data contents? Give example copies.
3.32.5 "Which texts and information should the certificates contain?
For example, references to country norms or other comments"
3.33.1 Is the selection, display, and data source for the characteristic data user-
specific, material-specific, or general?
3.33.2 "Should quality certificates only contain information about the finished
product or also data about components from the production chain?
Reference: Requirement for batch where-used list"
3.33.3 Describe the origins of the characteristic data.
3.33.4 "At which level can certificate profiles be assigned?
For example, material, material / customer"
3.25.1 "Please describe in detail the different analyses/reports that you will use.
For each report, specify the receiver of the report, the reporting frequency and
content of the report. The content should describe the key figures of the report and
state the different levels, at which these key figures are aggregated."