Document Entry

SAP FI 4.
6 Exercises
Financial Accounting - Chapter 11 Document Entry
OBJECTIVE: To post several types of documents and understand how they are accessed in
the system.
UNLESS OTHERWISE STATED, POST ALL ENTRIES TO COMPANY CODE XXPH
Exercise 1. Create Additional Number Ranges
In order to post documents in the system, each Document Type must have a Number Range
associated with it. The document gets a number from the number range linked to the
document type used in the document.
Thus far, we have only created a number range for our Document Type XX. In this exercise
we must create number ranges for the other types of documents that will be posted
throughout the exercises.
Create each of the following Document Number Ranges below. Be sure to limit the size of
your range (less than 500) and use the year 2000. Although not listed here, each of these
number ranges is assigned to a specific Document Type. Thus, you will not have to worry
about the assignments. The table that shows the Document Type and its associated Number
Range can be found using Transaction Code OBA7 or following the menu path from
Exercise 2, Chapter 10.
Menu Path:
➢ IMG
➢ Financial Accounting
➢ Financial Accounting Global Settings
➢ Document
➢ Document Number Ranges
➢ Overview
Screen Name: Number Ranges for Accounting Documents
Number Ranges to create:

• 01
• 12
• 14 through 20
Continued on next page…

Number ranges continued
• 22
• 51
Duplication or distribution of this material in any form to client personnel is strictly forbidden.
©Copyright PricewaterhouseCoopers LLP, 1998.
Page 1 March 15, 2000

SAP FI 4.6 Exercises
• X1 (X represents the actual letter here, not your initial)
• XX (created in the previous chapter)
*Copy all of the ranges above to CoCd XXSF (Go back to the IMG menu and use the
“Copy to Company Code” (year specific) functionality. Use the year 2000)
Note: THROUGH OUT THE EXERCISES, IF YOU GET AN ERROR MESSAGE STATING
“IN TABLE T043G, THE ENTRY XXXX IS MISSING” THEN THE CUSTOMER/VENDOR
MASTER RECORD IS MISSING THE TOLERANCE GROUP.
Exercise 2. Define a document type for G/L Postings – Enjoy
The accounting department of Boots-R-Us would like to take advantage of the “EnjoySAP”
way of posting in FI so that the clerks do not have to enter posting keys and a document type
for each document. They decided to post a regular G/L transaction using the document type
SA for both company codes (i.e., Philadelphia and in San Francisco). They want to use the
same document type regardless of the transaction (Invoice or Credit memo). Define this
default document type in IMG to prepare for G/L postings.
Menu Path:
➢ IMG
➢ General Ledger Accounting
➢ Business Transactions
➢ G/L Account Posting
➢ G/L Account Posting - Enjoy
➢ Define Document Types for Enjoy Transaction
Screen Name: Change View “Document Types for Enjoy Transactions”: Overview
• Select <New Entries>. Enter your company code XXPH, account type G/L
accounts and the document type SA.
• Repeat the above steps for XXSF.
• <Save> your entries.
Exercise 3. Define posting keys for G/L Postings - Enjoy
The accounting department at Boots-R-Us decided that they want to post a regular G/L
transaction using posting keys 40 for debit entries and 50 for credit entries. Define these
default posting keys in IMG to prepare for G/L postings.
Menu Path:

➢ IMG
➢ General Ledger Accounting
➢ G/L Account Posting - Enjoy
➢ Define Posting Key for G/L Account Posting
Screen Name: Maintain FI Configuration: Automatic Posting – Posting Keys
Note: This table is shared by all company codes existing in the same client. Your colleague
may have defined the posting keys already. In that case, only view the entries and make sure
they are correct.
Exercise 4. Post General Ledger Journal Entry – Enjoy
A. Attempt to post a journal entry to Account XX1131. Recall, based on the

Validation Rule activated in Chapter 10, Exercise 6, you should not be able to do this.
• Account XX1131 (Citibank - Checks Payable) is debited for $200.00.

• Account XX8000 (Sales - Commercial) is credited for $200.00,
Menu Path:
➢ Accounting
➢ General Ledger
➢ Document Entry
➢ G/L account posting
Screen Name: G/L Account Posting
Continued on next page

When you try to simulate the document (menu path: Document – Simulate) an error
message should be invoked. If your Validation is not working, you may want to use the
Trace function (go to your validation definition in IMG) to debug your error.
To facilitate future exercises, de-activate your Validation upon completion of this
exercise, by deleting the validation field and activation level, Save.
Menu Path:
➢ IMG
➢ Financial Accounting Global Settings

➢ Document
➢ Document Header
➢ Validation in Accounting Documents
Screen Name: Change View “Validation of Accounting Documents”: Overview
B. Cancel the current entries and attempt to re-post the journal entry to Account
330000.
• Account XX1131 (Citibank - Checks Payable) is debited for $200.00.

• Account XX8000 (Sales - Commercial) is credited for $200.00,
Simulate the document, <Save> and record the Document Number:

_________________
Exercise 5. General Ledger Journal Entry - Complex Posting
The accounting department of Boots-R-Us wants to be able to post G/L entries not only the
EnjoySAP way but also the complex way for the cases when they need to use posting keys
other than the ones defaulted from IMG. Test the complex posting.
Menu Path:
➢ Accounting
➢ General Ledger
➢ Document Entry
➢ Others
➢ General posting
Screen Name: Enter G/L Account Posting: Header Data

Another method of accessing the Complex Posting is from the Enjoy Posting
Menu Path:
➢ Accounting
➢ General Ledger
➢ Document Entry

➢ G/L account posting
Screen Name: G/L Account Posting
Enter a Document Date and follow the menu path:
➢ Environment
➢ Complex Posting
Post a journal entry. The details of the transaction are as follows:
• Account XX4200 is debited for $100.00 using posting key 40

• Account XX1131 is credited for $100.00 using posting key 50.
1. Enter the necessary header data (e.g., posting date, company code)
2. At the bottom of the screen enter the posting key and the account for the first line item.
3. Select <Enter> and fill in the amount for the first line item on the next screen
4. Repeat steps 2 and 3 for the second line item.
Simulate the document, <Save> and record the Document Number: _________________
Exercise 6. Define a document type for Invoices – Enjoy
The accounting department of Boots-R-Us would also like to take advantage of the
“EnjoySAP” way of posting for invoices. They have decided to post a regular customer
invoice using the document type DR and a vendor invoice using the document type KR for
both company codes, in Philadelphia and in San Francisco. Define these document types for
invoice transactions.
Menu Path:
➢ IMG
➢ Accounts Receivable and Accounts Payable
➢ Outgoing Invoices/Credit Memos
➢ Outgoing Invoices/Credit Memos – Enjoy
➢ Define Document Types for Enjoy Transactions
Screen Name: Change View “Document Types for Enjoy Transactions”: Overview

• Select <New Entries>. Enter your company code XXPH, account type
Customers, transaction Invoice and the document type DR. You can define account
type Vendors, transaction Invoice and the document type KR within the same
transaction.
• Repeat the above steps for XXSF.
• <Save> your entries.
Exercise 7. Define posting keys for posting Customer Invoices - Enjoy
For posting customer invoices the accounting department will be using the following posting
keys:
Menu Path:
➢ IMG

➢ Outgoing Invoices/Credit Memos
➢ Outgoing Invoices/Credit Memos – Enjoy
➢ Define Posting Key for Outgoing Invoices/Credit Memos
Screen Name: Maintain FI Configuration: Automatic Posting - Procedures
ITEM IN THE INVOICE DEBIT PK CREDIT PK

Customer item outgoing invoice 01 11
G/L account item outgoing invoice 40 50
Double click on the appropriate item and enter the posting keys described above.
<Save> your entries.
they are correct.
Exercise 8. Define posting keys for posting Vendor Invoices - Enjoy
For posting vendor invoices the accounting department will be using the following posting
keys:

ITEM IN THE INVOICE DEBIT PK CREDIT PK

Vendor item incoming invoice 21 31
G/L account item incoming invoice 40 50
Menu Path:
➢ IMG
➢ Incoming Invoices/Credit Memos
➢ Incoming Invoices/Credit Memos – Enjoy
➢ Define Posting Key for Incoming Invoices/Credit Memos
Screen Name: Maintain FI Configuration: Automatic Posting - Procedures

Double click on the appropriate item and enter the posting keys described above.
<Save> your entries.
they are correct.
Exercise 9. Post Customer Invoice
All-Star Sporting Goods is one of the biggest Boots-R-Us customers with stores all over the
United States. Boots-R-Us fulfilled their special order for roller blades and you need to post
an invoice for $10,000.00. The offsetting G/L Account (credit) is XX8000.
Note: If you receive an error message about a missing Number Range, refer to Exercise 1 in
this Chapter.
Menu Path:
➢ Accounting
➢ Accounts Receivable
➢ Document entry
➢ Invoice
Screen Name: Customer invoice Enter


Exercise 11. Post Vendor Invoice
Boots-R-Us bought ball bearings for their roller blades from Global Ball Bearing Co. Now
they have received an invoice from the vendor. Post the invoice for Global Ball Bearing Co.
for $15,000.00. The offsetting (debit) G/L Account is 510060. The invoice is due
immediately so make sure to use appropriate payment terms.
Note: If you receive an error message about a missing Number Range, refer to Exercise 1 in
this Chapter
Menu Path:
➢ Accounting
➢ Accounts Payable
➢ Document entry
➢ Invoice
Screen Name:Customer invoice Enter
Exercise 12. Post a Vendor Invoice - Company XXSF
Company Code XXSF also bought ball bearings from Global Ball Bearing Co. and received
an invoice. Post the invoice for vendor Global Ball Bearing Co. for $20,000.00. The
offsetting (debit) G/L Account is 510060. It is due immediately so make sure to use
appropriate payment terms.
Note: You will need to select <Change Leading Company Code> to specify XXSF as the
active company code.
Menu Path:
➢ Accounting
➢ Document Entry
➢ Invoice

Screen Name:Customer invoice Enter
Exercise 13. Post an Intercompany Transaction
Recall that both Boots-R-Us US branches use Company Code XXPH to pay all vendor
invoices. Post the payment for wheels, which XXPH and XXSF bought from Global Ball
Bearing Co.
For Company Code XXPH, post an outgoing payment of $35,000 (the total check is for
$35,000).
The outgoing payment amount ($35,000) is made up of 2 liabilities:
• XXPH - $15,000
XXSF - $ 20,000
Menu Path:
➢ Accounting
➢ Document Entry
➢ Outgoing Payments
➢ Post
Screen Name: Post Outgoing Payments: Header Data
Refer to the screen print below.

• After you fill in the fields on the initial screen as shown above be sure to select
the “Process Open Items” push button
• The invoice should be selected (amount should have a color other than black.)
• Use menu path:
➢ Edit
➢ Select More to select the open invoice from XXSF.
• Enter Company Code XXSF and Account XX_GLOBAL; select the “Process
Open Items” push button again. You may receive an error message, it is solvable by
accessing previous exercises.
• Ensure both invoices are selected and the ‘Not Assigned’ field at the bottom right
of the screen equals “zero”.

• Select

➢ Document
➢ Simulate
• <Save> your document.

• Here you may need to enter the total payment amount again (35000-) and select
continue.
Hint: If you get an error message stating Account Type D is not assigned to Document Type
KZ, then Account Type D needs to be added to that Document Type through the IMG
(See Chapter 10, Exercise 2)
Intercompany Document Number:
Exercise 14. View an Intercompany Document
View the document to ensure the following was posted:
Menu Path:
➢ Accounting
➢ General Ledger
➢ Document
➢ Cross-CC Transaction
➢ Display
Screen Name: Display Transaction: Initial Screen
Debit Credit
XXPH Receivable from XXSF affil. 20000
XXPH XX_GLOBAL 15000
XXSF XX_ GLOBAL 20000
XXPH Citibank-Checks Payable 35000

XXSF Payable to XXPH affil. 20000
Exercise 15.View Posted Documents
Utilizing the Document Number, view the documents you have posted. By double clicking
on a line item, you can see additional detail.

Menu Path:
➢ Accounting
➢ General Ledger
➢ Document
➢ Display
Screen Name: Display Document: Initial Screen
Note: You do not have to be in the appropriate FI sub-module to view the posted documents;
although the Customer Invoice was posted in the A/R sub-module, it can be viewed in
the General Ledger sub-module.

Document Entry

Загружено:

Сведения о документе

Исходное описание:

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

Document Entry

Загружено:

Авторское право:

Доступные форматы

SAP FI 4.

UNLESS OTHERWISE STATED, POST ALL ENTRIES TO COMPANY CODE XXPH

Exercise 1. Create Additional Number Ranges

Screen Name: Number Ranges for Accounting Documents

Number Ranges to create:

Continued on next page…

Page 1 March 15, 2000

Exercise 2. Define a document type for G/L Postings – Enjoy

Page 2 March 15, 2000

Screen Name: Maintain FI Configuration: Automatic Posting – Posting Keys

Exercise 4. Post General Ledger Journal Entry – Enjoy

A. Attempt to post a journal entry to Account XX1131. Recall, based on the

• Account XX1131 (Citibank - Checks Payable) is debited for $200.00.

Screen Name: G/L Account Posting

Continued on next page

Page 3 March 15, 2000

Screen Name: Change View “Validation of Accounting Documents”: Overview

• Account XX1131 (Citibank - Checks Payable) is debited for $200.00.

Simulate the document, <Save> and record the Document Number:

Exercise 5. General Ledger Journal Entry - Complex Posting

Continued on next page

Screen Name: Enter G/L Account Posting: Header Data

Page 4 March 15, 2000

Screen Name: G/L Account Posting

Enter a Document Date and follow the menu path:

Post a journal entry. The details of the transaction are as follows:

• Account XX4200 is debited for $100.00 using posting key 40

Exercise 6. Define a document type for Invoices – Enjoy

Page 5 March 15, 2000

Exercise 7. Define posting keys for posting Customer Invoices - Enjoy

Continued on next page…

Screen Name: Maintain FI Configuration: Automatic Posting - Procedures

ITEM IN THE INVOICE DEBIT PK CREDIT PK

Exercise 8. Define posting keys for posting Vendor Invoices - Enjoy

Page 6 March 15, 2000

ITEM IN THE INVOICE DEBIT PK CREDIT PK

Screen Name: Maintain FI Configuration: Automatic Posting - Procedures

Continued on next page

Exercise 9. Post Customer Invoice

Screen Name: Customer invoice Enter

Page 7 March 15, 2000

Exercise 11. Post Vendor Invoice

Screen Name:Customer invoice Enter

Exercise 12. Post a Vendor Invoice - Company XXSF

Page 8 March 15, 2000

Exercise 13. Post an Intercompany Transaction

The outgoing payment amount ($35,000) is made up of 2 liabilities:

Screen Name: Post Outgoing Payments: Header Data

Refer to the screen print below.

Page 9 March 15, 2000

Continued on next page…

Page 10 March 15, 2000

• <Save> your document.

Intercompany Document Number:

Exercise 14. View an Intercompany Document

View the document to ensure the following was posted:

Screen Name: Display Transaction: Initial Screen

XXPH Citibank-Checks Payable 35000

Exercise 15.View Posted Documents

Page 11 March 15, 2000

Screen Name: Display Document: Initial Screen

Page 12 March 15, 2000

Вам также может понравиться