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FROM: TO:
BRANCH OFFICE, IAI CELL,
CALIBRE MARKET, REGIONAL OFFICE,
RAJPURA. CHANDIGARH.
TELE: 01762-242530, 224615
REF: BO-RJP:IAI:KS:RKC:2010 DATED : 01.09.2010
Please refer above audit report conducted in August’2009 & received in Jan’2010, we are giving
Para-wise reply as under:
ACCOUNTS REPORT:
PART ‘B’
1. BO had already maintained the Assets register and all the assets are numbered, properly.
2. The BSNL authority had already withdrawn code 95 and given 0 facilities all over India.
Hence, we are not making any STD call because the BSNL Authority already provided
the 0 facility on every phone all over in India. However, it is noted for future.
3. Now, Library record has maintained properly.
4. The Branch Office had made 56 nos. of transfers from our Local Collection A/c to
Central Collection A/c, Chandigarh during the above period; almost we had made 5 nos.
of transfer every month. In this regard we had already taken up the matter with our
Bankers and they ensured to make the number of transfers and to keep minimum balance
after every transfer of funds as per standing instructions. However, we are vigorously
following the same
5. Regarding keeping of minimum Imprest cash is noted for future and this mistake will not
be repeated in future.
6. Regarding to depositing the cash in excess/short &/or maintained the ACS 50 regularly is
noted for future.
7. Now, all Cover note Control registers are maintained properly and policy nos. are marked
against each and every covernote.
8. Regarding issuance of covernote books to agents is noted for future.
9. No need to reply.
10. We are sending the NCB confirmation letter to the previous insurers in each and every
case against which the NCB allowed. Regarding not maintaining the NCB register is
noted for future.
11. We are using the proposal/break in insurance formats in each and every covernote/case.
Regarding not maintain the break in insurance register is noted for future.
12. Regarding the cheque dishonor, the policies are immediately cancelled in case of cheque
dishonored and send the letter to the insured as well as copy marked to concerned
bank/RTO.
13. Regarding the balance in our Bank Imprest account, we would like to inform you that
sometimes we deposited the cheque in our Imprest account on 28/29 th of the month and
the bank given the credit of this cheque on the next day i.e. 30 th/31st of the month , hence
the more balance is due to this only. However, it is also noted for future.
14. Now, the entire PAN numbers of Agents/Surveyors has been fed in the system and at the
present the system is generating all Form No.16 with their PAN Number; however it is
noted for future.
15. Noted for future.
16. We had already having the quotations from the different venders for printing &
stationery; moreover we are purchasing A4 paper lower the rates provided by Regional
Office for printing of policies on Laser printer
17. We had already having the quotations from the different venders for courier. Moreover,
the payments are releasing to them after checking the PODs properly.
18. The commission wrongly paid on Govt. Business had been recovered as per chart given
below:
KULDEEP SINGH
BRANCH MANAGER
FROM: TO:
BRANCH OFFICE, IAI CELL,
CALIBRE MARKET, REGIONAL OFFICE,
RAJPURA. CHANDIGARH.
TELE: 01762-242530, 224615
REF:BO-RJP: IAI:KS:RKC:2010 DATED : 01.09.2010
Please refer above audit report conducted in September’2009 & received in Jan’2010, we are
giving Para-wise reply as under:
INSPECTION REPORT:
PART ‘C’
MOTOR UNDERWRITING:
The system is giving the message while underwriting the business through renewals but the
persons who are underwriting the business in the system click the OK Button without
seeing/reading the message, hence these mistakes committed. We have given the instructions to
the underwriters that such type of mistake should not be repeated in future. However, it is noted
for future.
3. Regarding recovery of NCB against policy no. 31/09/2916, a letter written to the insured
to deposit the amount of NCB to the tune of Rs.1445/85Ps, but the same is still pending.
MISC. UNDERWRITING:
CLAIMS:
7. Motor Claim no. 31/07/112 – Avtar Singh (CH-03H-5832), the claim is settled on Net of
Salvage Basis, now after claim formalities like cancellation of insurance policy
endorsement and letter written to RTO, placed in the file. However, it is noted for future.
MISC. CLAIMS:
8. Cattle claim no. 47/08/01/06 – Gurmail Singh: The concerned Dev. Officer had insured 2
nos. of cattle i.e one Cow and one Buffalo but he has mentioned the tag no. 24143 for
buffalo and tag no. 24142 for Cow in the covernote/policy, inadvertently. But, physically
the tag no.. 24142 and 24143 tagged to Cow and Buffalo respectively due to oversight by
the concerned Dev. Officer. It is come to our notice at the time of claim/death of insured
buffalo. The claim was genuine hence we have settled the same subject to correction of
tag number in the plicy.
GENERAL REMARKS:
All general points are noted for future for strictly compliance.
KULDEEP SINGH
BRANCH MANAGER