TRAINING MODULE

ON

“ACCOUNTING AND FINANCIAL

MANAGEMENT”
 COURSE BROCHURE

Introduction

Finance may be defined as the art and science of managing money and
accounting function is a necessary input into the finance function. That is,
accounting is a subfunction of finance. Accounting generates
information/data relating to operations/activities of the organization and
reports that information to user to enable them to make appropriate
decisions.

Aim of the Program

The program is formulated to bring transparency and accountability in the

financial operation of the project funds with clear understanding of the
functions of accounting as,

1. Recording: The basic function of accounting is recording the

monetary aspect of all the transactions of the society in an orderly
manner for the purposes of memory and reference in a future period.
Recording is done the book called ‘Journal’.

2. Classifying: The transactions recorded in the ‘Journal’ or the

subsidiary books are classified and posted to the main book of account
known as ‘Ledger’ under appropriate individual account heads.

3. Summarizing: The transactions recorded in the Ledger will be

summarized and the balance in each Account will be ascertained and
list of such balances called ‘Trial Balance’ will be prepared at the end
of the accounting period. This becomes the basis of the final accounts
and the balance sheet.

4. Interpreting: The final stage in the Accounting process is analyzing

and interpreting the financial data contained in the final accounts and
help in financial planning for the future in better way.

Training Objectives
By the end of the programme the participants will be able to:

1. Carry out systematic records of all the transactions in the books of

accounts in compliance with the principles of commercial accounting.

2. Preparation of financial statements like -Statement of Expenditure

(SoE), Bank Reconciliation Statement (BRS), Report writing etc.

3. To record assets and liabilities and various receipts and payments of

the Society properly.

4. Budget preparation.

Contents

• Accounting Principles

• Double entry system of book-keeping

• Primary books of accounts

• Subsidiary registers

• Trial Balance

• Final Accounts-Balance sheet, Classification of Assets and

Liabilities,Adjustments in Final Accounts.

• Budget

Entry Behaviour

It should be recognized that the entry behavior of participants is likely to be

Heterogeneous as:
• The functions and responsibilities associated with Accountants and
Member Secretary of the JFMCs are varied and different
• The participants may vary in mind set as their mode of attachment to
the project is different, where the Member Secretary of the JFMCs are
the Govt. employees and the Accountants are engaged on temporary
basis
• The participants might be from different age groups

Homogeneous as:
 • All of them are engaged in the same project, with similar objectives
to pursue
• All are adult learners

Course duration and Design

It is designed as a 3-day program with 14 hours of inputs that contains 12

learning sessions.

Methodology

The following methodology is used in this program:

• Brainstorming
• Lecture method
• Discussion method
• Lesson method
• Exercise
 TENTATIVE PROGRAMME SCHEDULE

Day Forenoon session(s) Afternoon session(s)

Day 1  Registration
 Introduction and Ice  Double entry system
breaking  Journal
 Overview of the program  Cash transaction and Cash
 Accounting System of Book
RMU/DMU level  Exercise /practical
 Briefing on the financial
responsibilities adhered to
the positions of Accountants
at various levels (PMU, DMU
& RMU) and Member
Secretary of JFMCs.
 Introduction of Accounting
Procedure
 Accounting Principles

Day 2  General ledger  Heads of Accounts

 Advances  Stock/store registers
 Bank book and registers  Audit
 Books of accounts  Statement of Expenditure
 Bank Reconciliation  Exercise
statement
 Exercise on cash book
Day 3  Annual Plan of Operation  Passing of bills
(APO)  Exercise
 Exercise  Exit test
  Evaluation

SESSIONWISE OVERVIEW OF THE MODULE

DAY 1
30 minutes: Reception and registration

30 minutes: Inaugural programme, address by CEO & PD/Directors of Tripura JICA

Project

SESSION 01:
Structure and Materials:

05 minutes: Self introduction by the course director

15 minutes: Introduction & Expectations by the participants
15 minutes: Overview of the Program
15 minutes: Accounting system of RMU/DMU level
15 minutes: Briefing on the financial responsibilities adhered to the positions
of Accountants at various levels (PMU, DMU & RMU) and Member
Secretary of JFMCs

SESSION 02:
Structure and Materials:

30 minutes: Introduction of Accounting procedures

45 minutes: Accounting principles
 SESSION 03:
Structure and Materials:

40 minutes: Double entry system of Book keeping

20 minutes: Journal

SESSION 04:
Structure and Materials:

40 minutes: Cash transaction, Cash Book and bank transaction

35 minutes: Exercise or Practical

DAY 2
SESSION 01:
Structure and Materials:

20 minutes:
Recap of the 1st day
20 minutes:
General ledger
20 minutes:
Advances
30 minutes:
Exercise/Practical on cash book
SESSION 02:
Structure and Materials:

30 minutes: Registers and bank books

30 minutes: Reconciliation with the Bank
SESSION 03:
Structure and Materials:

30 minutes: Head of Accounts

30 minutes: Stock/store register
SESSION 04:
Structure and Materials:

25 minutes: Audit
30 minutes: Statement of expenditure
50minutes: Exercise or Practical

DAY 3
 SESSION 01:
Structure and Materials:

30 minutes: Recap of the 2nd day

30 minutes: Annual plan of operation (APO)
30 minutes: Exercise/Practical
SESSION 02:
Structure and Materials:

30 minutes: Passing of bills

60 minutes: Review and Clarification of doubts on previous topics
60 minutes: Exercise/practical
SESSION 03:
Structure and Materials:

60 minutes: Exit test

15 minutes: Evaluation followed by Valedictory function
READING MATERIAL
 Training Schedule of Accounting & Financial
Management
Project Management Unit
Tripura JICA Project
Day 1:
10.00am to 10.30 a.m …...Reception & Registration
10.30a.m to 11.00a.m ……Inaugural Programme, address by CEO & PD/ Directors of
Tripura JICA Project.
Time Topics Resource person
Session 1 • Icebreaking & Expectations Sri.Sudhir
11.00 a.m to 12.00 • Overview of the Programme Chakraborty
p.m • Accounting system of DPO, Sadar
DMU/RMU level Tripura JICA
• Briefing on the Project
responsibilities of Accountants &
MSs of JFMC
12.00p.m to Tea Break
12.15p.m
Session 2 Discussion about- Sri.Sudhir
12.15 p.m to 1.30 - Accounting Procedure Chakraborty
p.m - Accounting Principles DPO, Sadar
Tripura JICA
Project
1.30p.m to 2.30 Lunch Break
p.m
Session 3 • Double entry system of book Sri. Prabhat
2.30 p.m to 3.30 keeping Ranjan
p.m • Journal Bhattacharjee
Accounts
Officer,TRPC
3.30p.m to 3.45 Tea Break
p.m
Session 4 • Cash transaction Sri. Prabhat
3.45 p.m to 5.00 • Cash book Ranjan
p.m • Bank transaction Bhattacharjee
 • Exercise/practical Accounts
Officer,TRPC
Day 2:
Time Topics Resource person
Session 1 • Recapitulation of previous Sri.Sudhir
10.00 a.m to 11:30 • General ledger Chakraborty
a.m • Advances DPO, Sadar
• Exercise/Practical on Cash Tripura JICA
book Project
11.30a.m to Tea Break
12.30p.m
Session 2 • Registers & Bank books Sri.Sudhir
12.30 p.m to 1.30 • Reconciliation with the bank Chakraborty
p.m • Exercise/practical DPO, Sadar
Tripura JICA
Project
1.30p.m to 2.30 Lunch Break
p.m
Session 3 • Heads of Accounts Sri. Prabhat
2.30 p.m to 3.30 • Stock /Store register Ranjan
p.m Bhattacharjee
Accounts
Officer,TRPC
3.30p.m to 3.45 Tea Break
p.m
Session 4 • Audit Sri. Prabhat
3.45 p.m to 5.30 • Statement of Expenditure Ranjan
p.m (SoE) Bhattacharjee
• Exercise/practical Accounts
Officer,TRPC

Day 3:
Time Topics Resource person
Session 1 • Recapitulation of previous Sri.Sudhir
9.00 a.m to 10:30 day Chakraborty
a.m • APO (Annual Plan of DPO, Sadar
Operation) Tripura JICA
Project
10.30a.m to Tea Break
11.00a.m
Session 2 • Passing of bills Sri.Sudhir
11.00 a.m to 1.30 • Review and Clarification of Chakraborty
p.m doubts in relation to previous DPO, Sadar
topics Tripura JICA
• Exercise/practical Project
&
Sri. Prabhat
Ranjan
 Bhattacharjee
Accounts
Officer,TRPC
1.30p.m to 2.00 Lunch Break
p.m
Session 3 • Exit test
2.30 p.m to 3.45 • Evaluation
p.m
3.45 p.m to 4.00 Valedictory function
p.m

Training Schedule of Accounting & Financial Management

from 27th -29th Jan,2011 at SIPARD
Project Management Unit
Tripura JICA Project
Day 1:
10.00am to 10.30 a.m …...Reception & Registration
10.30a.m to 11.00a.m ……Inaugural Programme, address by CEO & PD/ Directors of
Tripura JICA Project.
Time Topics Resource person
 Session 1 • Icebreaking & Expectations Sri.G.C Datta
11.00 a.m to 12.00 • Overview of the Programme Gupta,
p.m • Accounting system of Accountant,PMU,
DMU/RMU level Tripura JICA
• Briefing on the Project
responsibilities of Accountants &
MSs of JFMC
12.00p.m to Tea Break
12.15p.m
Session 2 Discussion about- Sri.G.C Datta
12.15 p.m to 1.30 - Accounting Procedure Gupta,
p.m - Accounting Principles Accountant,PMU,
Tripura JICA
Project
1.30p.m to 2.30 Lunch Break
p.m
Session 3 • Double entry system of book Sri. Prabhat
2.30 p.m to 3.30 keeping Ranjan
p.m • Journal Bhattacharjee
Accounts
Officer,TRPC
3.30p.m to 3.45 Tea Break
p.m
Session 4 • Cash transaction Sri. Prabhat
3.45 p.m to 5.00 • Cash book Ranjan
p.m • Bank transaction Bhattacharjee
• Exercise/practical Accounts
Officer,TRPC
Day 2:
Time Topics Resource person
Session 1 • Recapitulation of previous Sri.G.C Datta
10.00 a.m to 11:30 • General ledger Gupta,
a.m • Advances Accountant,PMU,
• Exercise/Practical on Cash Tripura JICA
book Project
11.30a.m to Tea Break
12.30p.m
Session 2 • Registers & Bank books Sri.G.C Datta
12.30 p.m to 1.30 • Reconciliation with the bank Gupta,
p.m • Exercise/practical Accountant,PMU,
Tripura JICA
Project
1.30p.m to 2.30 Lunch Break
p.m
Session 3 • Heads of Accounts Sri. Prabhat
2.30 p.m to 3.30 • Stock /Store register Ranjan
p.m Bhattacharjee
Accounts
Officer,TRPC
3.30p.m to 3.45 Tea Break
p.m
Session 4 • Audit Sri. Prabhat
3.45 p.m to 5.30 • Statement of Expenditure Ranjan
p.m (SoE) Bhattacharjee
• Exercise/practical Accounts
Officer,TRPC

Day 3:
Time Topics Resource person
Session 1 • Recapitulation of previous Sri.Sudhir
9.00 a.m to 10:30 day Chakraborty
a.m • APO (Annual Plan of DPO, Sadar
Operation) Tripura JICA
Project
10.30a.m to Tea Break
11.00a.m
Session 2 • Passing of bills Sri.Sudhir
11.00 a.m to 1.30 • Review and Clarification of Chakraborty
p.m doubts in relation to previous DPO, Sadar
topics Tripura JICA
• Exercise/practical Project
&
Sri.G.C Datta
Gupta,
Accountant,
PMU, Tripura
JICA Project
&
Sri. Prabhat
Ranjan
Bhattacharjee
Accounts
Officer,TRPC
1.30p.m to 2.00 Lunch Break
p.m
Session 3 • Exit test
2.30 p.m to 3.45 • Evaluation
p.m
3.45 p.m to 4.00 Valedictory function
p.m
 TRAINER’S MANUAL
SESSION 01:

Training objectives:

By the end of the session the participants will be able to:

Structure and material:

Process:

SESSION 02:

Training objectives:

By the end of the session the participants will be able to:

Structure and material:

Process: