NO.

STUDENT ACADEMIC
PERFORMANCE
EVALUATION RULES

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INTERNATIONAL ISLAMIC UNIVERSITY
MALAYSIA

STUDENT ACADEMIC PERFORMANCE

EVALUATION RULES

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 STUDENT ACADEMIC PERFORMANCE
EVALUATION RULES

PART I

DESCRIPTION

In exercise of the powers conferred by Section 59 of the Constitution of the International

Islamic University Malaysia, the Constitutional Head of the International Islamic University
Malaysia, in accordance with the provisions of the said Section 59, makes the following
Rules:

IDENTIFICATION

1. These Rules shall be known as the STUDENT ACADEMIC PERFORMANCE

EVALUATION RULES of the INTERNATIONAL ISLAMIC UNIVERSITY
MALAYSIA and shall be read together with Schedule I (Administrative Order on the
Conduct of Examination) and Schedule II (Standing Order Against Cheating in
Examinations).

APPLICATION
2. These Rules shall apply to all undergraduate students following specific degree
programmes in the University and, wherever applicable, to those in the Matriculation
Centre.

DATE OF IMPLEMENTATION

3. These Rules shall come into force upon approval by the University Senate.

INTERPRETATION:

4. In these Rules, unless otherwise stated:

“COURSE” means a defined area of studies or a Unit of a curriculum comprising

several interrelated topics which is normally offered in a semester with a specific
credit hour load and normally given a code;

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“CONDUCT OF EXAMINATION” means the planning and arrangement for an
examination and also the execution, supervision and authentication of the
examination and its results;

“COURSEWORK” means the totality of course requirements which usually include

assignments, short and long tests, research papers and projects which form the basis
for the rest of the course assessment and grades;

“CONTACT HOUR” refers to the actual instructional interactions between the

academic staff and the student measured in terms of hours;

“CREDIT HOUR” refers to the academic load of a course measured in units per
semester. Usually one contact hour of lectures is equivalent to one credit hour;

“CUMULATIVE GRADE POINT AVERAGE OR CGPA” means the sum of the

products of the credit hours and the quality point equivalent of the grade for all
courses taken divided by the sum of all their credit hours in all semesters up to the
point in time. Computation of CGPA includes only courses within the programme
requirements as approved by the University Senate;

“CURRICULUM” means the totality of all courses and other academic and non-
academic requirements for the award of a degree or diploma in the University usually
arranged in progressive series on a semestral basis;

“CONTINUOUS ASSESSMENT” means a process of assessing and evaluating

student performance and learning achievement in a course at reasonable frequency
and in an effective and manageable manner throughout the semester. This includes
quizzes, assignments, projects, practicum, moots, class participation, mid-term
examination and end-of semester examination;

“EXAMINATION” includes any test, assignment, project or quiz given by a course

instructor in satisfaction of the requirements of the course;

“END-OF-SEMESTER EXAMINATION” means an examination given at the end

of the course;

“EXTERNAL ASSESSOR” means a person, not being a member of the academic

staff of the Kulliyyah, who may be appointed by the Senate upon the
recommendation of a Kulliyyah for the purpose of assessing the academic standard of
the academic programme conducted by the Kulliyyah.

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 “EXTERNAL EXAMINER” means a person, not being a member of the academic
staff of the Kulliyyah, who may be appointed by the Senate upon the
recommendation of the respective Kulliyyah to assist in the evaluation and
examination of students in a programme;

“GRADE” means the final grade of a course for one semester based on the total
scores awarded for coursework and end-of-semester examination;

“GRADE-POINT-AVERAGE OR GPA” is the average grade of a student for a

given semester computed by taking the sum of the products of the credit hour and
quality point equivalent of the grade for all courses divided by the total credit hours
registered in that semester.

“GRADUATION SEMESTER” means the last semester before a student or a

candidate is allowed to graduate;

“HEAD” generally means the chairperson of an academic department within a

Kulliyyah of the University;

“KULLIYYAH” includes a Faculty, School, Centre or an Institute which may or

may not offer a programme of studies and may be subdivided into Departments,
Divisions or Sub-Units;

“ENROLLED STUDENT” means a person who, being admitted to any degree

programme, has paid the prescribed registration fees and signed the Enrolment
register as required by the University;

“PROGRAMME OF STUDIES” means a prescribed curriculum leading to a

degree or diploma;

“QUALITY POINT EQUIVALENT” is a numerical equivalent assigned to each

course grade for the purpose of calculating grade point average;

“SEMESTER” ordinarily means a duration specified by the Senate allocated for

lectures, examinations and similar instructional activities but may also mean a long
vacation period where the context requires;

“COURSE INSTRUCTOR” means the person assigned by the University to teach a

course or section of a course;

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“KULLIYYAH BOARD” means Kulliyyah Academic Board whose membership is
made up of the Kulliyyah academic staff who are on full time service of the
University including the Dean, the Deputy Deans, Heads of Departments,
Coordinators of Units and a maximum of five other academic staff from each
Department to be determined by the respective Departments to make decisions on
academic matters within the Kulliyyah, in line with the policy as determined by the
Senate. The Board may, if it deems necessary, invite other staff to the meeting;

“RESIT” means the supplementary end-of-semester examination taken by

graduating students based on Pass/Fail rating. The resit examination carries 100% of
the course grade. The grade does not affect the CGPA;

“INDEPENDENT STUDY” refers to an arrangement where:

(i) in the graduation semester, a student with the approval of the Dean of the
Kulliyyah can register a course required by the programme to be conducted
in one of the following ways:

a. Based on regular contacts and consultations

b. Through distance-learning (e-mail correspondence) or any other ICT
mode for non-studio/laboratory courses if the total number of credit
hours required for graduation is less than twelve (12) and all the
course instructors agree with the arrangement.

The grade for the course will be computed in the CGPA.

OR

(ii) a course specially offered based on regular contacts, consultations and

discussions which is in the form of projects/papers for students who wish to
do additional work outside the graduation requirement of the programme of
studies as recommended by the Kulliyyah in special cases. The Kulliyyah
will recommend an appropriate course code, relevant to the area of studies
for the purpose of course registration.

The course will be graded based on Pass or Fail basis.

“REPEAT” means to register for the same course when it is offered again;

“DEAN” means the administrative Head of a Kulliyyah/Centre/Division;

“UNIVERSITY” means the INTERNATIONAL ISLAMIC UNIVERSITY

MALAYSIA.

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 PART II

COURSE PERFORMANCE EVALUATION

COURSE OFFERING

5. Any course may be offered in any semester in any number of sections with any
number of instructors as deemed appropriate by the Kulliyyah Board. Any new
course offering shall have to be proposed by the Kulliyyah Board and approved by
the Senate.

CLASS SIZE

6. It is within the jurisdiction of the University Senate to determine the minimum and
maximum class sizes.

The decision of the Senate is included in the Registration Regulations. The Deputy
Rector (Academic and Research) is given the authority to grant exception to the Dean
of the Kulliyyah under certain circumstances.

SYLLABUS

7. Each course shall have an accepted course outline or syllabus which shall be
followed by all lecturers handling several sections of the same course. Every
semester the course outline will be submitted to the Deputy Rector (Academic and
Research) within two weeks of the beginning of a semester. Each syllabus must be
continuously updated and must contain the following: general course description,
major and minor topics, breakdown of schedules, textbooks and references, and
method of assessment and grading.

SOURCE OF GRADE

8.1 The grade obtained for each course must be based on the overall performance in the
coursework including assignments, a periodic test and an end-of-semester
examination.

8.2 The end-of-semester examination shall carry a weight ranging from 40% to 60%.

However, the end-of-semester examination for certain courses may be waived or

carry a reduced percentage if the nature of the course so requires as stated in the
course description when it is first presented to the Senate for approval.

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8.3 In the case of independent study, the evaluation can take one of the following forms:

8.3.1 For repeat course(s), it can be based on continuous assessment or an end-of-

semester examination which carries a weight of 100% subject to the approval
of the Dean of the Kulliyyah.

8.3.2 For non-repeat courses, the evaluation must be based on continuous

assessment. However, the percentage for the end-of-semester examination of
courses taken through distance-learning must carry a weight of at least 70%.

8.3.3 For a course specially offered, the distribution of marks is as follows:

Weekly Consultation/Discussion ) - 40%

Mid-Term Evaluation )
Final Evaluation ) - 60%

PASS/FAIL OPTION:

9. Some courses may be taken on a pass/fail option basis rather than for a letter grade.
Some departments have specific regulations concerning pass/fail registration.
Students who wish to use this option should consult department or programme
advisors.

Two types of courses are offered on pass/fail option. They are pre-requisites and
practical training. A resit examination is also graded on a pass/fail basis.

Where a pass/fail option is provided in the Kulliyyah curriculum (e.g. Practical

Training) the credit involved will be included in the total requirement for graduation.
In case a student obtains an “F” grade, then the course shall be repeated.

The “PR/FR” grade will not affect the CGPA. A course may not be changed from
graded to pass/fail status or vice versa after the deadline established by the Senate.

COMMON END-OF-SEMESTER EXAMINATIONS

10.1 All undergraduate courses which have multiple sections, should have common end-
of-semester examinations with the exception of those courses as determined by each
Kulliyyah with the Deputy Rector’s (Academic and Research) approval. Under
certain exceptional circumstances the Dean of the Kulliyyah may recommend the
Deputy Rector (Academic and Research) to approve the holding of end-of-semester
examinations prior to the specified period.

10.2 The course outline for such courses shall be the same.

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GRADING SYSTEM

11.1 The following grading system shall be strictly observed:

Percentage Letter Quality Point Remark Hours Hours

Score Grade Equivalent Credited Earned

85-100 A 4.00 Excellent Yes Yes

75-84 A- 3.67 Extremely Good Yes Yes

70-74 B+ 3.33 Very Good Yes Yes

65-69 B 3.00 Good Yes Yes

60-64 B- 2.67 Fairly Good Yes Yes

55-59 C+ 2.33 Satisfactory Yes Yes

50-54 C 2.00 Quite Satisfactory Yes Yes

45-49 D 1.67 Poor Yes No

40-44 D- 1.33 Very Poor Yes No

35-39 E 1.00 Extremely Poor Yes No

0-34 F 0.00 Failed Yes No

11.2 The Senate may review the grading system from time to time.

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MINIMUM PASSING GRADE

12.1 The lowest grade for a clear pass is “C” with a quality point equivalent of
2.0.

12.2 All grades lower than “C” mean a student has not acquired sufficient
knowledge and understanding in a course and the courses have to be
repeated.

Other transcript notations:

Grade Interpretation Hours Hours

Points Credited Earned

P Practical Training/P/F Option Course 0 Yes Yes

PR Pass on Resit 0 Yes Yes
FR Fail on Resit 0 Yes No
I Incomplete 0 No No
IP Course in Progress 0 No No
W Withdrawal with Special Permission 0 No No
AU Audit 0 No No
Y Barred from End-of-Semester Examination 0 Yes No
Ex Exempted 0 Yes Yes

RESPONSIBILITY FOR THE COMPUTATION OF GRADES

13. The course instructor handling a specific course for a given semester shall be fully
responsible for the computation of grades of students who are officially registered in
the said course and section.

SUBMISSION OF RESULTS

14. Course marks and final grades of all students officially registered in a specific course
shall be entered in the online system for entry of results within the timeframe as
defined in the policy on marking of answer scripts after the conduct of the end-of-
semester examination of a particular course.

SUBMISSION OF VERIFIED GRADING SHEETS

15. Verified grading sheets must be submitted by the examiner through the Head of
Department to the Dean/Director of the Kulliyyah.

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CONFIRMATION OF GRADES

16. All final grades shall be submitted for confirmation by the Kulliyyah Board of
Examiners, chaired by the Dean, acting under the authority of the University Senate.

CONTROVERSIAL CASES

17. All controversial cases relating to the giving of grades that cannot be resolved by the
Kulliyyah Board of Examiners shall be referred to the Senate.

CHANGE OF GRADES

18. The Changing of any particular grade that has been duly confirmed by the Kulliyyah
Board of Examiners shall be endorsed by the Senate.

INCOMPLETE GRADES

19. This grade is given to a student who otherwise is passing a course but is unable to
complete one or more course requirements due to unavoidable reasons. The “I”
grade is given only in instances of incomplete coursework, such as laboratory
exercises, course projects, term papers, etc. “I” shall not be given for the following
situations:

„ Absence from an end-of-semester examination;

„ A student on class list who has been barred from taking the end-of-semester
examination

„ A student who wishes to repeat the course as auditor, retaking examination, etc.,
in order to improve a grade

„ A student who has no potential to be on good standing when the grade is

finalized.

The course instructor may assign a temporary grade of “I” (incomplete) subject to the
approval of the Dean of the Kulliyyah. The student must then complete all requirements
within the first 8 weeks of the following semester. If the student fails to do so, the grade of
“I” will be changed by the Kulliyyah to a final grade which is derived from the marks given
throughout the semester as well as from the end-of-semester examination.

The number of “I” s for any one student in one semester should not exceed two unless it is
recommended by the Dean of the Kulliyyah and approved by the Deputy Rector (Academic
and Research).

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AUDITING

20. Auditing a course requires the permission of the instructor and approval of the
Deputy Dean (Academic Affairs). An auditor receives no credit for the course. An
audited course is recorded on the student’s transcript with the course grade “AU” but
does not affect the student’s grade point average. A student who is auditing a course
is not required to take the end-of-semester examination but must satisfy the
attendance requirement, otherwise an “F” grade will be recorded and computed into
the CGPA.

A course may not be changed from credit to audit status or vice versa after the
deadline established by the Senate. Under exceptional circumstances a request for
change may be approved by the Deputy Rector (Academic and Research).

IP-GRADE OR WORK IN PROGRESS

21. An “IP” grade or Work in Progress grade may be given for courses that require
independent research or any similar cases in which work is normally expected to
continue beyond one semester. An “IP” grade does not affect a student’s GPA or
CGPA.

PART III

EXAMINATION REGULATIONS

THE KULLIYYAH BOARD OF EXAMINERS

22. There shall be a Kulliyyah Board of Examiners for each Kulliyyah which is delegated
by the University Senate to manage the conduct of end-of-semester examinations
with the following duties and functions:

22.1 Appoint members of the Board of Examiners for each Department or each
specific area of studies.

22.2 Appoint Examiners.

22.3 Provide overall supervision in the conduct of all examinations in the

Kulliyyah.

22.4 Review and approve/confirm final grades submitted by individual course

instructors to the Dean/Drector of the Kulliyyah, under the authority of the
University Senate.

22.5 Determine the prize winners for the various awards, if any, for
recommendation to the Kulliyyah Academic Board.

22.6 Determine the Dean’s List.

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APPOINTMENT OF THE KULLIYYAH BOARD OF EXAMINERS

23. The Senate shall appoint the following members to the Kulliyyah Board of
Examiners:

23.1 The Dean

23.2 The Deputy Deans

23.3 Department Heads/Coordinators of the Kulliyyah

23.4 Examiners (in the case of a non-departmentalized Kulliyyah)

23.5 Representatives of the relevant Kulliyyah/Department/Centre/Division

APPOINTMENT OF INVIGILATORS

24. Invigilators will be recommended by the respective Dean and appointed by the
Rector.

CHAIRMAN OF THE KULLIYYAH BOARD OF EXAMINERS

25. The respective Dean of the Kulliyyah shall be the Chairman of the Kulliyyah Board
of Examiners.

SECRETARY TO THE KULLIYYAH BOARD OF EXAMINERS

26. The Kulliyyah shall provide the Secretary and the Secretariat for each Kulliyyah
Board of Examiners.

RESPONSIBILITY

27. The Kulliyyah Board of Examiners, empowered with the delegated authority of the
Senate, shall be responsible to the Senate for the conduct of all examinations and the
correctness and/or validity of course results and grades.

BOARDS OF EXAMINERS FOR DEPARTMENTS

28. For Kulliyyahs composed of two or more departments, separate Boards of Examiners
for each department may be created whose members shall be appointed by the
Chairman of the Kulliyyah Board of Examiners.

Composition

28.1 Head of Department - Chairman

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 28.2 At least 2 senior academic staff members of the Department.

28.3 Examiners

POWERS OF THE BOARD OF EXAMINERS FOR DEPARTMENTS

29. Subject to the overriding control of the Kulliyyah Board of Examiners, the Board of
Examiners for each department shall conduct examinations or a group of
examinations pertaining to their respective curriculum or courses offered by the
department.

The Board of Examiners for each department will review and approve final grades
submitted by individual course instructors to the Dean/Director of the Kulliyyah,
under the authority of the University Senate.

INSTRUCTIONS

30. The Kulliyyah Board of Examiners may give instructions to examiners directly or
through the Board of Examiners and such instructions shall be strictly confidential.

ORIENTATION

31. Examiners and Invigilators shall be briefed by the Admissions and Records Division
Examination Unit on procedures and rules pertaining to the conduct of the
Examinations.

OFFICIAL RESULTS

32.1 The results for any paper in any examination shall not be regarded as official until
confirmed by the Kulliyyah Board of Examiners and subsequently endorsed by the
Senate.

32.2 The results of any graduation examination shall be laid before the Senate on whose
sole approval they shall be publicly announced.

32.3 The results of examinations other than graduation may be made known with the
approval of the Kulliyyah Board of Examiners. All results shall be subject to
endorsement by the Senate.

32.4 The students shall be notified of the examination results by the Admissions and
Records Division. Only grades and not marks shall be released. However, based on
the recommendation of the relevant University authority, results of students with
certain disciplinary offences shall be withheld unless the Senate decides otherwise.

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ADMINISTRATIVE ORDER

33. The conduct of any examination shall strictly follow the rules and procedures
provided for in the ADMINISTRATIVE ORDER ON THE CONDUCT OF
EXAMINATIONS.

ADMINISTRATION OF EXAMINATIONS

34. Examinations may be written, oral, practical, or any combination of these, as

determined by the course instructor and approved by the Senate. The time and
location of end-of-semester examinations are scheduled by the Admissions and
Records Division and may be changed by the Dean/Director of the Kulliyyah
provided they are clash free.

An instructor who is considering the assignment of a take-home-end-of-semester

examination should inform the students at the beginning of the semester. Such an
examination must be administered during the revision week. The submission of
examination answers to the examiner should not exceed a limit of 48 hours unless it
involves a weekend or a public holiday. If the student fails to submit examination
answers within the specified timeframe, he will be assigned an “F” grade.

An end-of-semester examination may be conducted on the last day of class or during

the revision week with the approval of the Dean of the Kulliyyah and subject to the
concurrence of the students.

ATTENDANCE AT END-OF-SEMESTER EXAMINATIONS

35. A student who is absent without valid reasons acceptable to the University authorities
will be graded based on the coursework marks of the course.

FAILURE IN A COURSE

36. A student who fails in a course, subject to the specific requirements of the Kulliyyah
and the curriculum of his/her programme of studies, may do either of the following:

36.1 Repeat the same course if the course is classified as a “CORE” or

“REQUIRED” course; or

36.2 Replace the course with another course if it is classified as “SUPPORTIVE”

or “ELECTIVE” or “OPTIONAL” as determined by the Kulliyyah.

36.3 Notwithstanding any other provisions of these Regulations, a graduating

student who obtains the minimum cumulative grade point average for
graduation but fails in any course may be allowed to resit for that course
subject to the following conditions:-

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 36.3.1 the maximum number of courses is equivalent to 18 credit hours
subject to the approval of the Dean of the Kulliyyah and beyond
which the approval of the Deputy Rector (Academic and Research)
is required.

36.3.2 the student has registered for the course and fulfilled at least 80% of
the attendance requirement but obtained any grades below ‘C’

36.3.3 the student was not barred or had not withdrawn from the course he
intends to resit.

36.3.4 a fee of RM100.00 must accompany every application for a resit

examination.

36.3.5 the student should also register for the course and it will be dropped
automatically by the Kulliyyah if he passes the resit examination.

REPEAT OF FAILED COURSES

37.1 The number of times a student is allowed to repeat a required course is twice. The
number of times a student can repeat an elective or optional course is only once and
henceforth the student may only be allowed to replace such a course with another
course.

37.2 A student has to repeat the course immediately when the course is offered. The
monitoring is done by the Kulliyyah. Such repeating may be by full attendance at
lectures or by independent study or in any other way approved by the Dean of the
Kulliyyah.

The credit and grade from each repeat course shall be computed in the CGPA as an
additional credit and grade.

37.3 Notwithstanding any other provisions of these Regulations, special permission can be
given to final year students to repeat a course which they have failed three times
provided the CGPA is above 2.00.

IRREGULARITIES

38. Where the Dean of the Kulliyyah has reason or reasons to believe that irregularities
have been committed in the preparation of any examination, the Dean, at his
discretion, may defer the conduct of such an examination and conduct an
investigation, the results of which shall be forwarded to the Rector for appropriate
action.

The Dean may, in consultation with the Rector or Deputy Rector (Academic and
Research), arrange for a substitute examination.

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 In the event that irregularities are found after the conduct of the examination, the
results of the original examination will become null and void.

BREACH OF DISCIPLINE IN EXAMINATIONS

39. Where the Rector is satisfied that any candidate has committed a breach of any
provision of these Regulations or any rule or procedure made thereunder or any
instruction made by an authority under these Regulations, such a candidate shall be
deemed to have committed an offence and the Rector may:

39.1 authorise the Student Discipline Authority to take action against the
candidate according to University (Discipline of Students) Rules, 2004;
If the candidate is found guilty of a serious offence by the Student Discipline
Authority, he will receive an ‘F’ grade for the implicated course.

39.2 report the matter to the Senate for such action; or

39.3 act in any other way he deems fit.

ELIGIBILITY FOR ENTRY TO EXAMINATIONS

40. No student shall be eligible to be admitted to any end-of-semester examination

unless.

40.1 he/she is officially registered in such a course; and

40.2 he/she has fulfilled the required 80% of attendance and other requirements.

BARRING FROM EXAMINATIONS

41.1 Any student may be barred from taking the examination if:-

41.1.1 he has failed to meet any of the above requirements for the eligibility for
entry to an examination. In such a case, the student may be given the chance
to appeal or justify his actions;

41.1.2 he has committed a breach of any of the University Regulations.

41.2 Barring of students from the examination shall be:-

41.2.1.1 by the Dean of the Kulliyyah upon recommendation of the lecturer and
supported by the Head of the Department in cases of unsatisfactory
attendance;

41.2.1.2 the attendance of every student in every section must be monitored. If any
student has been absent for 10% of his/her attendance during the semester,
a warning letter should be issued by the course instructor to the student

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 stating that he has been absent for 10%. A copy of this warning letter
explaining the consequences of being absent shall be sent to the office of
the Dean and the Deputy Dean of the Kulliyyah, Head of the Department
as well as placed in the student’s file and a copy sent to his parents;

provided that a warning notice after 10% absence from classes may be
dispensed with if the course instructor can justify to the Dean of the
Kulliyyah that the issuance of such a notice is not reasonably practicable in
instances such as:

41.2.1.2.1 after all means have been used to issue the notice to the
student but to no avail (without success);

41.2.1.2.2 where the time frame between the first warning notice and the
barring notice is too close due to the time taken to process the
first notice and the need to beat the deadline of the issuance of
the barring notice to the students.

41.2.1.3 when a student has been absent from 20% of the lectures, the
Dean/Director of the Kulliyyah will issue a barring letter barring him from
the forthcoming end-of-semester examination of the said course. A copy
of this letter should be sent to the Deputy Dean of the Kulliyyah, the Head
of the Department and the student’s parents. If the student wishes to
appeal, he/she can appeal to the Dean of the Kulliyyah explaining the
reasons for the absence.

41.2.2 by the Rector in cases of breach of University Regulations.

CONSEQUENCE OF BARRING FROM EXAMINATIONS

42. Unless otherwise reconsidered, any student barred from any examination shall
automatically receive a grade “Y” which is equivalent to an “F” for that course,
irrespective of coursework performance. In addition, the scholarship of students who
have been barred from the end-of-semester examination will be automatically
reduced by 25% in the following semester.

SPECIAL EXAMINATIONS

43.1 Absence from an end-of-semester examination will not be allowed except on

medical/psychological grounds on the day of examination that have been duly
certified by the University Clinic or in cases of serious emergencies. If such an
illness or emergencies are not verified by the relevant authorities within seven (7)
days of the scheduled examination, the Kulliyyah shall record an examination grade
which comprises the coursework marks.

A student who is absent for the end-of-semester examination due to approved

personal reasons acceptable to the University authorities such as performing umrah,
marriage or other reasons which are not due to negligence or disciplinary grounds

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 could be considered for a special examination. However, a fee of RM 100.00 will be
charged for each course.

Where a student whose absence from a final examination is excused, the Kulliyyah
Board of Examiners may authorise a special examination in the third week of the
following semester unless leave of absence is granted.

A course instructor is not allowed to grant a special examination to any student

before or after the specified period of such an examination unless it is authorised by
the Dean of the Kulliyyah.

43.2 A student on medical leave for pregnancy or prolonged illness will not be eligible to
sit for a special examination unless she/he fulfills the 80% attendance requirement.
The student will be considered to be on audit status.

APPEAL FOR RE-EVALUATION OF EXAMINATION RESULTS

44.1 Board of Appeals

There shall be a Kulliyyah Board of Appeals which is responsible to the Senate, for
the purpose of dealing with all appeals from students of the University subject to the
provisions of these regulations.

44.2 Chairman

The Dean of the Kulliyyah/Centre, shall be the Chairman of the Board of Appeal.

44.3 Composition

44.3.1 Deputy Dean (Academic Affairs) and two other members of the Board of
Appeal to be selected from among members of the Academic staff of the
University who are not the examiner or examiners of the course or any of the
courses upon which the appeal is made, shall be appointed by the Chairman
of the Appeals Board. The examiner or examiners may, however, be called
by the Board to present his/their reports or views if deemed necessary.

44.3.2 In each case, unless he is already a member in attendance, the Head of Unit
or Department or some other academic staff member of the Kulliyyah under
which the course is in dispute, shall be added to the Board of Appeal at the
discretion of the Chairman.

44.3.3 The respective Kulliyyah/Centre shall provide the Secretary to the Board of
Appeals.

44.4 Decision of Senate

The Kulliyyah Board of Appeals shall submit its recommendations to the Senate for
endorsement.

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44.5 Grounds for Appeals

For the purpose of these Regulations, an appeal may be made on any or all of the
following grounds;

44.5.1 A student who reasonably believes that, while sitting for an examination, he
suffered a peculiar hardship.

44.5.2 A student who reasonably believes that the examination has been improperly
conducted or that the Examination Regulations or any part thereof or rules
and procedure made thereunder have not been complied with.

44.5.3 A student who may have sufficient reason to believe that he has been
unjustly graded or an error has been committed in the marking of his papers
or computing of grades.

44.6 Application Procedure

Application on grounds of appeal may take the following forms:

44.6.1 In the case of 44.5.1 or 44.5.2, a normal written appeal must be accompanied
by the support of the Chief Invigilator or a physician recognised by the
University as the case may be and to the Dean/Director of the Kulliyyah,
within 24 hours of the scheduled examination.

44.6.2 In the case of 44.5.3, the student must first consult the Dean of the Kulliyyah
regarding the course grade that he disputes.

If the awarding of the grade is in order but the student wishes his answer
script to be re-examined, then a formal written appeal shall be made by the
student to the Kulliyyah Board of Appeals. A fee of RM50.00 per paper (or
as determined by the Senate from time to time) must accompany the said
appeal. The appeal fee of RM50.00 will be refunded if the appeal is
successful.

A graduating student who files for rechecking of a course with a grade lower
than "C" should also register for the said course. If the appeal is successful,
the course will be dropped automatically by the Kuliyyah/ Centre.

44.7 Period of Appeal

All appeals must reach the Dean/Director of the Kulliyyah, not later than one week
after the commencement of the following semester. Appeals submitted after the first
week shall not be entertained.

44.8 Period to Convene Meeting of Appeals Board

The Board of Appeals shall be convened within two weeks of the end of the period of
appeal.

20
 PART IV

EXAMINATION PROCEDURE

EXAMINATION SUPERVISOR

45. The Dean/Director of the Kulliyyah will be the Supervisor of Examinations who shall
be responsible for the organising and conduct of all examinations, for maintaining
proper records and making appropriate announcements in connection with the
examination.

EXAMINERS OF COURSES

46. Members of academic staff and such other persons appointed by the Kulliyyah Board
from time to time, shall be examiners for their respective courses.

DUTIES OF EXAMINERS

47. The examiners shall ensure that:

47.1 all questions conform to the prescribed syllabus;

47.2 all questions can be reasonably answered within the time prescribed;

47.3 the marking schemes are designed to give a fair assessment of the answers
expected and should be submitted together with the question paper to the
Examination committee of the Department for vetting to ensure standards are
maintained and for reference if there is a case of appeal for rechecking;

47.4 question papers are of a reasonable length, normally covering a period

between two to three hours for a three-credit-hour course;

47.5 all questions are properly moderated to remove ambiguities and maintain a
reasonable academic standard required by the programmes.

DUTIES OF SUPERVISOR

48. The Supervisor of Examinations shall be responsible for the security of all
examination materials, and shall determine which matters connected with the
arrangement and conduct of the examination shall be dealt with in the strictest
confidence.

21
COORDINATION OF EXAMINATIONS

49. The Supervisor of Examinations shall coordinate with all the respective Heads of
Departments for the administration, preparation and conduct of all examination
papers and marking schemes.

SEALING OF QUESTION PAPERS

50. Question papers, as soon as they are verified by the examiners, shall be sealed in the
University’s envelopes, and the seal will be broken no earlier than 15 - 30 minutes
before the commencement of the examination. Stationery and question papers will
be laid out before the candidates are called in to take their respective places in the
examination hall/room.

DUTIES OF CHIEF INVIGILATOR

51.1 Each examination shall be conducted by a Chief Invigilator who is normally assisted
by one or more invigilators. The Chief Invigilator shall be responsible for collecting
the question papers and attendance sheet from the Supervisor of Examinations of the
Kulliyyah at least 30 minutes before the examination is due to commence.

51.2 The Chief Invigilator and other invigilators shall be appointed by and be responsible
to the Rector.

51.3 Where a course is offered with only one section, the instructor with the
recommendation of the Dean of the Kulliyyah, may be appointed as the Chief
Invigilator by the Rector.

51.4 In the case of the Matriculation Centre, the Chief Invigilator and other invigilators
shall be appointed by and be responsible to the Dean of the Matriculation Centre.

IDENTIFICATION OF CANDIDATES

52. The Chief Invigilator shall ensure the correct identity of all candidates in accordance
with the attendance sheet and instruct the candidates to lay on their tables their
appropriate identity documents as specified by the University from time to time for
inspection by the invigilators.

INSTRUCTIONS TO CANDIDATES

53. The Chief Invigilator shall be responsible for giving the appropriate instructions to
the candidates before the commencement of the examination. Such instructions shall
always include all rules imposed upon candidates while taking the examination.

22
RESTRICTIONS ON ENTERING AND LEAVING EXAMINATION HALL

54.1 No candidate is allowed to present himself for examination later than thirty minutes
after the commencement of the examination.

54.2 No candidate is allowed to leave the examination room/hall until thirty (30) minutes
have elapsed after the commencement of the examination. Arrangements shall be
made so that in case any candidate is allowed to leave the room for any purpose and
return, he will remain under sufficient supervision during his absence. Permission
for such arrangements must be obtained from the Chief Invigilator.

54.3 No candidate is allowed to leave the examination room/hall within the last fifteen
minutes of the examination or within any specific period towards the end of the
examination specified by the Chief Invigilator. This is to avoid disturbing students to
whom the last few minutes are crucial.

54.4 In case the instructor himself is the Chief Invigilator he will be responsible for the
above (3) provisions.

TAKING ARTICLES INTO EXAMINATION HALL/ROOM

55. No articles except those authorised by the examiner may be taken by any candidate
into or out of an examination room/hall nor may any candidate receive any article
from any other person while he is in the examination room except that a candidate
may, while he is in the examination room, receive from the invigilator or invigilators
such articles as may be authorised by the Rector on the recommendation of the
examiners. No communication by whatever means is allowed between candidates
during the examination. If any candidate wishes to communicate with an invigilator,
he must raise a hand.

ERRORS IN PAPERS

56. A candidate may appeal to the examiners if he/she thinks that there is a misprint or
any other error in the question paper for an examination and may request clarification
on particular points that may be ambiguous. For these purposes an examiner shall be
present at least for the first half hour of any paper and will, at any rate, ensure that he
is readily available throughout the duration of that paper.

SMOKING IN EXAMINATION HALL/ROOM

57. Since no smoking is allowed on campus the same prohibition will apply in all
examination halls/rooms to all those involved.

23
CANCELLATION OR POSTPONEMENT

58.1 If circumstances arise which, in the opinion of the Chief Invigilator at an

examination, upon consulting with the Deputy Rector (Academic and Research)/ the
respective Dean of the Kulliyyah render necessary the cancellation or postponement
of the examination, he must stop the examination and, as soon as possible collect the
scripts already written and report the matter to the Deputy Rector (Academic and
Research). The Dean/Director of the Kulliyyah may, in consultation with the Rector
or Deputy Rector (Academic and Research), arrange a substitute examination, under
which conditions the original examination becomes null and void.

58.2 If, in the opinion of an invigilator at an examination, circumstances arise which

render the examination unfair to any candidate, he must report the matter to the
Dean/Director of Kulliyyah.

In the case of Matriculation, the Dean of the Matriculation Centre is empowered to

cancel, postpone or stop the examination.

PROCEDURE AFTER EXAMINATION

59.1 Immediately after each examination the Chief Invigilator shall hand over the answer
scripts to the examiner or his duly authorised representative.

59.2 The Supervisor of Examinations shall ensure the respective examiners collect the
respective answer scripts, the collection being officially acknowledged by the
examiners.

MARKING AND GRADING OF ANSWER SCRIPTS

60.1 After marking, the examiners will hand over the answer scripts and the list of grades
to the Office of the Dean of the Kulliyyah for submission to the Examination Unit for
further appropriate action.

60.2 The answer scripts after being marked shall be kept in safe custody for a period of at
least one semester after the announcement of the results, after which the Office of the
Dean of the Kulliyyah shall arrange for their necessary destruction and disposal.

FINALIZATION OF EXAMINATION RESULTS

61. After the Supervisor of Examinations has tabulated and computed the examination
results, meetings of the respective Boards of Examiners shall be called by their
respective chairpersons to finalise the grades and to make recommendations to the
Kulliyyah Board.

24
ADVICE ON DATE OF BOARD MEETING

62. The Supervisor of Examinations may advise the Chairman of the Board of Examiners
when to convene a meeting of the Board of Examiners.

PART V

WORKLOAD

WORKLOAD

63. The workload of any student shall be determined based on the CGPA system and
range of academic load formulated by the respective Kulliyyahs as approved by the
Senate.

MINIMUM WORKLOAD

64. No full-time undergraduate student is allowed to register for a workload of less than
twelve (12) credit hours or its equivalent in any regular semester unless he is a
graduating student.

MAXIMUM WORKLOAD

65. Subject to Provision 64, the maximum workload of any full-time student shall be
twenty-four (24) credit hours provided that the total number of contact hours does not
exceed twenty-eight (28).

MAXIMUM LOAD FOR SEMESTER III

66. A student can register for a maximum of two (2) courses except for graduating
students (final semester) and those students who are allowed to carry an additional
course as approved by the Dean of the Kulliyyah. The maximum number of contact
hours is thirty-two (32). The combinations could be both core and non-core courses.
The combinations have to be determined by the individual Kulliyyah.

All students on International Islamic University Malaysia loan/financial aid have to

register in the Semester III session whenever the session is on.

25
 PART VI

GRADUATION REQUIREMENTS

PROGRAMME OF STUDIES

67. Every student admitted to the University must follow a specific programme of studies
offered by a Department or Kulliyyah.

MINIMUM RESIDENCE

68.1 The minimum number of semesters for any regular student to complete a degree
programme in the University is six (6) semesters. This excludes the Semester III
sessions.

68.2 For a non-regular student, i.e. a student who is given credit transfer, the minimum
residency period is four (4) semesters excluding Semester III sessions and leave of
absence.

68.3 For the matriculation programme, the minimum number of semesters for any regular
student is two (2) semesters excluding Semester III sessions.

MAXIMUM RESIDENCE

69. The maximum number of semesters for any regular student to complete a degree
programme in the University is twelve (12) semesters, excluding the Semester III
sessions and leave of absence.

CANDIDATES FOR GRADUATION

70. Any student who has taken all the required courses as prescribed in the curriculum he
is following shall be considered a candidate for graduation, subject to other non-
academic requirements of the University.

MINIMUM GRADUATION REQUIREMENTS

71.1 All required and elective courses taken and passed as contained in the programme
curriculum.

71.2 Be on good academic standing with a CGPA of at least 2.00. A student who has
completed all the course requirements but failed to achieve the minimum CGPA of
2.00 will be considered as a failure and will be terminated from his studies.

71.3 Free from any negative report from the University Disciplinary Authority or Student
Affairs Division.

26
71.4 Fulfilled co-curricular requirements.

71.5 Fulfilled other University requirements.

RESPONSIBILITY FOR STUDENT’S ACADEMIC PROGRESS

72. Each student is expected to be aware of the requirements of his degree programme
and of his own progress towards completion of those requirements. It is the
responsibility of the student to maintain close contact with his academic adviser
throughout each semester in which the student is enrolled for courses at the
University.

PRE-GRADUATION REQUIREMENTS

73.1 One year prior to graduation, students should file their graduation applications to the
Kulliyyah.

73.2 Students intending to graduate should submit an application for graduation to the
Kulliyyah at least one semester prior to graduation.

73.3 Every curricular degree programme is directly under the responsibility of the
Kulliyyah concerned and the completion of each programme rests in the evaluation
and recommendation of the Kulliyyah to the University Senate.

CREDIT TRANSFER

74. Subject to specific approval from the Dean of the Kulliyyah, a student may apply to
have his academic credits for courses taken at another Institution, University or
Kulliyyah transferred to his current academic records for the purpose of fulfilling
graduation requirements.

The maximum number of credits transferred from outside institutions recognised by

the Senate of the University is 50 % of the total credit hours requirement of the
programme of studies.

The minimum grade that has to be achieved for the consideration of credit transfer is
‘C’ for local public Universities or ‘B’ for local private or international Universities.

However, the maximum number of credits transferred within the University or

Kulliyyah will depend on the relevancy of the courses already taken to the
requirement of the new programme of studies.

27
EXEMPTION

75. Based on the results of language placement tests (i.e. EPT, APT and TPT) and on the
approval of the Dean of CELPAD, a student may be exempted from taking language
proficiency courses.

Credit hours for exempted courses are counted towards the total credit hours fulfilled.

PART VII

ACADEMIC STANDING

GOOD ACADEMIC STANDING

76.1 A student is on good academic standing if he maintains a CGPA of 2.0 or better.

76.2 For a student who registers a combination of proficiency language courses and
programme required courses will have his academic status determined only after he
has attempted at least twelve (12) credit hours of the programme required courses.

ACADEMIC PROBATION

77.1 A student may be allowed to be promoted on probation when he fails to earn a CGPA
of 2.00 or better but not less than 1.67 at the end of the semester, on condition that:-

77.1.1 he does not fail in more than two Kulliyyah core courses

77.1.2 he carries a workload of not more than 15 credit hours in the following
semester, and

77.1.3 he undertakes to reduce his extra-curricular activities, if any.

77.2 A student on academic probation will receive an academic warning from the
Kulliyyah.

EFFECTS OF PROBATION

78. No student shall be allowed to graduate with more than two (separate) promotions on
probation.

COUNSELLING

79. Students under probationary status shall be required to undergo counselling.

28
ACADEMIC DISMISSAL

80. A student shall be dismissed from the University if:

80.1 he receives a CGPA of less than 1.67 or

80.2 he fails to earn a CGPA of 2.00 or better while on probationary status or

80.3 he fails a course (with a grade of “F” or “Y”) on the third attempt or

80.4 he fails (with a grade of “F” or “Y”) in more than 2 Kulliyyah courses and
the 1.67 < CGPA < 2.00.

80.5 he receives a 1.67 < CGPA < 2.00 for the third time which is non-
consecutive during his period of studies.

The University also reserves the right to bar, suspend or dismiss any student from the
University or any of its classes whenever, in the interest of the University, such
action is deemed advisable.

DISCIPLINARY SUSPENSION OR EXPULSION

81. A student whose behaviour is in violation of the University regulations is subject to

disciplinary action. This may result in Disciplinary Suspension or Expulsion from
the University. A student who is expelled for disciplinary reasons cannot apply for
readmission.

APPLICATION FOR READMISSION

82. Senate Appeal Sub-committee

There shall be a Senate-Appeal Sub-committee for the purpose of dealing with

appeals for re-admission from students of the University subject to the provisions of
these regulations.

82.1 First Year Students

82.1.1 A student who obtained a CGPA of less than 1.0 will not be
considered for readmission.

82.1.2 A student who obtained a CGPA of between 1.0 and less than
1.67 may be considered for readmission on a clean state.

82.1.3 The readmission is not automatic and the student has to formally
appeal for it and undergo an informal interview.

82.1.4 The student must be free from any disciplinary problem.

29
 82.2 Senior Students

82.2.1 A student who is dismissed on academic grounds will not be

considered for readmission.

82.2.2 However, consideration may be given to cases which are based

on medical/emergency reasons acceptable to the University
authorities. The student will be readmitted into the semester
where the CGPA is of good standing.

The decision on appeals for readmission will be subject to the Senate’s endorsement.

CONDITIONS AFTER READMISSION

83.1 A readmitted student should achieve a CGPA of at least 2.0 in the first semester after
readmission and failure to do so will result in dismissal. No further appeal for
readmission will be considered.

83.2 A readmitted student should normally carry a workload of not more than fifteen (15)
credit hours. He can carry a heavier workload only with the approval of the Dean of
the Kulliyyah on the recommendation of the Academic Advisor. He will be closely
supervised by his Academic Advisor/Deputy Dean (Student Affairs).

NEW APPLICATION FOR ADMISSION

84. Students who are dismissed may be considered for admission into another
programme by submitting an application to the Admissions & Records Division
provided the dismissal was not due to factors other than academic.

LEAVE OF ABSENCE

85. A student who wishes to spend a period of time away from the University may
request a leave of absence. In order to be considered for such leave, a student must
submit a letter to the Dean of the Kulliyyah stating his reasons for the request and the
length of leave desired. Undergraduate leave of absence is normally given up to one
year. It has to be approved by the Dean/Director of the Kulliyyah and reported to the
Senate.

A student may request an extension of his leave of absence by writing to the

Dean/Director of the Kulliyyah for further approval by the Kulliyyah Board of
Appeals.

30
WITHDRAWAL FROM INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA

86. To leave the University on good standing, a student must submit a letter to the Dean
of the Kulliyyah stating the reasons for withdrawal and the student’s last day of
residence on campus.

A student who is permitted to withdraw will receive the grade “W” in all courses.

A student who withdraws without informing the Dean/Director of the Kulliyyah will
receive the grade “F” in all courses.

PART VIII

EXTERNAL EXAMINER AND ASSESSOR

EXTERNAL EXAMINER AND ASSESSOR FOR EACH PROGRAMME

87.1 There may be an external examiner or examiners for each programme of studies.

87.2 There may also be an external assessor for each programme of studies.

APPOINTMENT OF EXTERNAL EXAMINER AND ASSESSOR

88. The external examiners or assessors shall be appointed by the Senate on the
recommendation of the respective Kulliyyah Academic Board.

WHEN APPOINTMENT MADE

89. The external examiner or examiners or assessors may be appointed annually, in

succession for a number of years, or at intervals for two to four years depending on
the needs and requirements of the respective programmes of studies.

DUTIES OF EXTERNAL EXAMINER AND EXTERNAL ASSESSOR

90.1 The duties of the external examiner or examiners shall be to evaluate the suitability
of the examinations and of the examination materials and the candidates’
performance in the examination.

90.2 An external examiner may also become an external assessor, if he is so required, to

perform the following duties:-

31
 90.2.1 to comment on the suitability of the Kulliyyah’s programme and curriculum
in relation to the stated objectives of the programme and courses concerned
and, where necessary, to suggest improvements;

90.2.2 to comment on the suitability of methods of assessing students’ performance;

90.2.3 to offer his opinion on the adequacy of the facilities available for conducting
the programme and relevant courses.

REPORT BY EXTERNAL EXAMINER AND EXTERNAL ASSESSOR

91.1 The external examiner or examiners and assessors shall make their report to the
Rector who shall bring the relevant aspects of the report to the Senate.

91.2 The report shall be regarded as classified material and shall remain strictly
confidential, but members of Senate may read the report individually with the
permission of the Rector.

91.3 The Dean may keep one copy of the examiners’ and/or assessors’ report for custody
by the Kulliyyah with the permission of the Rector.

PART IX

GENERAL PROVISIONS

BY-LAWS

92. Kulliyyahs or academic departments of the University may institute by-laws pursuant
to these regulations. Such by-laws shall come into effect upon having been duly
noted by the Senate.

PREROGATIVE OF THE SENATE

93. Notwithstanding the above Rules and Regulations, the Senate may under exceptional
circumstances grant an exception to any of the Rules and Regulations provided the
Senate arrives at a unanimous decision on the matter or there is a majority opinion of
the members through voting.

NOTE :

The pronouns he and his in these rules refer to a person of unspecified sex.

32
 SCHEDULE II

EXAMINATION REGULATIONS

STANDING ORDER AGAINST CHEATING IN EXAMINATIONS

The Admissions and Records Division acting under Section 40 of the Examination
Regulations of the University and using the authority of Article 6 (2) of the Discipline of
Students Rules 2004 hereby makes the following rule:-

“Any form of cheating or attempt to cheat in any examination by any

candidate is a serious breach of the “Examination Regulations” and this
offence is punishable under Discipline of Students Rules 20044”.

…………………………………………………………
DEAN
ADMISSIONS AND RECORDS DIVISION
INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA

Senate Approval: 272nd Meeting on 30th August 2002

33
 SCHEDULE I

ADMINISTRATIVE ORDER ON THE

CONDUCT OF EXAMINATIONS

EXAMINATION GUIDELINES
FOR INVIGILATORS

34
 PART I

GENERAL INFORMATION
_________________________

1. VENUE OF EXAMINATION

The venue for an examination shall be as stated in the examination timetable.

2. INVIGILATION ARRANGEMENTS

(a) The ratio between Invigilators and candidates is approximately 1:50.

(b) Examination Assistants will be provided to help in the distribution of answer

books, question papers, reference materials (if any) and other stationery
which has been approved by the examiner before the examination. At the
end of the examination they will help in the collection of the materials as
instructed by the Invigilators.

(c) Examination Assistants are not given any supervisory role, except when
authorised by the Chief Invigilator. However, they are given the authority to
ensure that the Invigilators fill in the relevant forms in the Reference File
before collecting the answer scripts.

3. IDENTIFICATION

All officers and staff on duty must wear a name tag whenever they are in the
examination hall.

4. REFERENCE FILE

A reference file which contains the following documents shall be made available at
every examination venue:-

(a) Examination timetable

(b) Invigilation timetable
(c) Notes for Invigilators (to be read to students)
(d) Seating list/plan where relevant
(e) Administrative order on the conduct of examination
(f) Attendance Sheets (with seat numbers)
(g) Mark Sheets
(h) Relevant Forms on examination details

35
5. QUESTION PAPERS

(a) Each of the Invigilators in charge of the examination venue shall be

responsible for the collection of the question papers, except for larger venues
or lecture halls where the Chief Invigilator shall be responsible for the
collection of the question papers from the Examination Supervisor at the
Examination Operations Room at least forty minutes (40) before the
examination is due to commence.

(b) On every envelope the following details shall be recorded:-

(i) Details of question paper (code, course title, examiner, section)

(ii) Number of candidates
(iii) Examination venue and time

6. ANSWER BOOKS/SCRIPTS

(a) Initially, answer books shall be distributed to every candidate as specified by

the examiner and subsequently an additional answer book or loose sheets
will be issued on request. A candidate must use only answer books which
are of the same colour for a particular examination.

(b) The Chief Invigilator /Invigilator (where applicable) has to ensure that the
number of answer books collected matches the number of candidates sitting
for the paper. The respective examiner will have to officially acknowledge
receiving the respective answer books by signing the receipt form/collection
of answer books/scripts form. When the examiner is unable to collect the
answer books/scripts, the Dean or his authorised representative will officially
acknowledge collecting such answer books/scripts from the Chief
Invigilator.

(c) In cases where the number of collected examination scripts does not match
the number of students, it is the responsibility of the Chief Invigilator to
write immediately a full report on the incident to the Dean/ Director of the
respective Kulliyyah/ Centre/ Institute.

7. SEATING ARRANGEMENTS

In an examination hall/room where more than one paper is being examined at the
same time, a separate seating location will be arranged. For some papers, a fixed
seating arrangement will be implemented, if necessary. The relevant seating plan
will be included in the Reference File. The Chief Invigilator shall be responsible for
giving the appropriate instructions to all the candidates before the commencement of
the examination.

36
8. MEDICAL TREATMENT

The Chief Invigilator/Invigilator (where applicable) must liaise with the Examination
Assistants at the respective venues to contact the Examination Supervisor at the
respective Kulliyyah/ Centre/ Institute immediately if there is any candidate who
requires medical treatment. The Chief Invigilator/Invigilator has no discretion to
discontinue the examination until verified by the Supervising Medical Officer of the
IIUM Clinic. If the candidate is later found to be fit to take the examination at the
sickbay, the question paper and answer book will be provided.

9. PROVISION OF MATERIALS

The following materials/stationery will be provided by the Office of the respective

Kulliyyah/ Centre/ Institute at every examination venue:-

(a) Ball-points (red and blue) and pencil (b) Marker Pen
(c) Cellotape (d) Scissors
(e) Stapler (f) Thread
(g) String (h) Puncher

10. ADDITIONAL INFORMATION

Invigilating officials who require additional information on examinations should

refer to the academic officer of the respective Kulliyyah/ Centre/ Institute.

PART II

RESPONSIBILITIES AND DUTIES

_______________________________

11. RESPONSIBILITES

(a) The Chief Invigilator/Invigilators are appointed by and responsible to the

Rector to regulate examinations that are scheduled in the University as
specified in the appointment letter.

(b) The Chief Invigilator may be assigned either;

(i) to the larger venues (as Chief Invigilator in venue) or

(ii) to each level of the smaller, segregated venues (as Chief Invigilator
on the move).

37
12. DUTIES OF CHIEF INVIGILATOR (IN LARGE VENUES)

The duties of the Chief Invigilator are as follows:

(a) To collect question papers from the Examination Supervisor forty (40)
minutes before the start of an examination.

(b) To supervise the Examination Assistants in handing out the examination

stationery and to give instructions to them to distribute whatever
examination materials are approved for that particular paper. Examination
Assistants are not given any supervisory role, except when authorized by the
Chief Invigilator. However, they are given the authority to ensure that the
Invigilators fill in the relevant forms in the Reference File.

(c) To carry out the general supervision of an examination under his/her control
and to ensure that the examination runs smoothly and effectively.

(d) To ensure that there shall be no cheating or copying by candidates, or giving

away of answers by any official to any candidate during the examination,
and to act immediately when a candidate is found cheating, copying or
breaching any of the examination regulations in the examination. (Refer to
Part VII – Provision 24(a) and (b))

(e) To supervise all Invigilators under his/her control and to note their
attendance.

(f) To give appropriate instructions to all Invigilators under him/her and to hand
over the question papers to them.

(g) To instruct candidates when to enter the examination hall/room.

(h) To ensure that there shall be no candidates entering the Examination Hall
more than thirty (30) minutes after the commencement of the examination or
leaving the room during the last fifteen (15) minutes of the examination.

(i) To remind all candidates of the rules and regulations imposed upon them
while taking the examination and to make all necessary announcements to
candidates. (See SAMPLE in the Reference File)

(j) To be in control of any incident which may occur during the examination. If
circumstances arise in which the Chief feels that it is necessary to cancel or
postpone the examination, he/she must instruct the Invigilators to collect the
scripts already written and report the matter to the Dean/ Director of the
respective Kulliyyah/ Centre/ Institute.

(k) To announce the time fifteen (15) minutes before the examination ends.

(l) To instruct the candidates to stop writing when the examination time is over.

38
 (m) To mark the attendance of candidates in the mark sheet and in the
appropriate form provided in the Reference File.

(n) To ensure that the examiner of the respective paper counts and officially
acknowledges receiving the examination scripts by completing and signing
the receipt form provided by the respective Kulliyyah/ Centre/ Institute.

NOTE: Under exceptional circumstances, the Dean (or his representative

with written authority from the Dean) may be present at the end of
the examination to collect the examination scripts).

(o) To complete Form EX ‘A-E’ and ensure that all Invigilators have filled in
the required information (where applicable) which shall be submitted to the
respective Kulliyyah/ Centre/ Institute within 24 hours.

(p) To write a full report on any matters regarding the misconduct of Invigilators
or any irregularities during the examination, to the Dean/ Director of the
respective Kulliyyah/ Centre/ Institute.

(q) To make sure that no Invigilators mark the answer scripts while invigilating.

(r) In the event that an irregularity is found after the conduct of the examination,
the Chief Invigilator/anyone who replaces him/her will be fully answerable.

(s) To perform any other duties as may be stipulated by the Rector.

13. DUTIES OF THE CHIEF INVIGILATOR ON THE MOVE

(a) To carry out general supervision at several venues and to ensure that the
examination runs smoothly and effectively.

(b) In the absence of the actual Invigilator, the Chief Invigilator shall collect the
question papers, distribute them according to the seating list, make necessary
announcements and collect all answer scripts at the end of the examination.

(c) To supervise all Invigilators and note their attendance.

(d) To write a full report on the misconduct of Invigilators, cheating cases and
other irregularities and complete EX A and EX B1 Forms in the Reference
File. (Please refer to Part VII – Provision 24 (a) and (b) on handling of
cheating cases).

(e) To control and act immediately if any incident occurs during the
examination. If, in the opinion of the Chief, it is necessary to cancel or
postpone the examination, he/she must instruct the respective Invigilator(s)
to collect the scripts already written and report the matter to the Dean/
Director of the respective Kulliyyah/ Centre/ Institute.

39
 (f) To ensure that all Invigilators observe the examination policies and
procedures and carry out their duties as stipulated.

(g) To ensure that the examiner of the respective paper counts and officially
acknowledges receiving the examination scripts by completing and signing
the receipt form provided by the respective Kulliyyah/ Centre/ Institute.

(h) In the event that an irregularity is found after the conduct of the examination,
the Chief Invigilator/anyone who replaces him/her will be fully answerable.

14. DUTIES OF THE DEPUTY CHIEF INVIGILATOR (IN LARGE VENUES)

To help the Chief Invigilator in the following, and to act as the Chief Invigilator in
his/her absence:

(a) Collection of question papers from the Examination Operations Room,

as specified in the appointment letter, forty (40) minutes before the
commencement of an examination.

(b) Supervision of all Examination Assistants in handing out permissible

materials for the examination.

(c) Supervision of all other Invigilators and their attendance.

(d) Monitoring of the distribution of the question papers by the Invigilators.

(e) Completion of the necessary forms/reports as required in the Reference File.

(f) Monitoring of the overall conduct of the examination, making appropriate

announcements and giving instructions and reminders to all candidates.

(g) Control of any incident: cheating, attempting to cheat or any other

irregularities during the examination. (Please refer to Part VII – Provision 24
(a) and (b) on handling of cheating cases).

(h) Monitoring of the submission of answer scripts by all candidates at the end
of the examination, as well as monitoring of the signing of the Ex D Form by
the examiner upon collecting the answer scripts.

15. DUTIES OF THE INVIGILATOR (IN LARGE EXAMINATION

VENUES)

The duties of Invigilators are as follows:-

(a) To assist the Chief Invigilator in the conduct and supervision of the
examination.

40
 (b) To report for duty to the Chief Invigilator at the prescribed time to receive
instructions.

(c) To collect the question papers (together with the list of candidates) from the
Chief Invigilator and subsequently distribute them.

(d) To check that the candidates, on entering and leaving the examination
hall/room, do not take in things other than writing materials, and do not take
out used or unused answer books.
(e) To inspect and examine the Matriculation Cards of candidates to ensure
correct identity. For female students whose faces are veiled, visual (facial)
identification is necessary. Identification by voice or by any other means is
not advisable.

(f) To collect the attendance slips which have been correctly filled in and check
them against the attendance sheet. Any absentee has to be immediately
reported to the Chief Invigilator.

(g) To hand over the Attendance Slips to the Chief Invigilator for his/her
inspection.

(h) To supervise candidates closely in all examinations and provide services

when necessary.

(i) To supervise strictly any candidate who is given permission to leave the
examination hall/room for any reasonable purpose.

(j) To ensure the peace and order of the examination hall/room.

(k) To report to the Chief Invigilator if there is any candidate who falls ills or is
found to have breached the examination regulations.

(l) To collect the students’ answer scripts or to monitor the process of

submission of answer scripts by all candidates (where applicable)

(m) To help the examiner to count the examination scripts.

(n) To perform other duties as stipulated by the Chief Invigilator.

16. DUTIES OF THE INVIGILATOR (IN SMALL EXAMINATION

VENUES/ROOMS)

a) To collect question papers from the Kulliyyah/ Centre/ Institute office

respectively, and to report for duty at the examination room at the specified
time.

b) To instruct and supervise the Examination Assistants in handing out

whatever examination materials are approved for that particular paper.
Examination Assistants are not given any supervisory role, except when

41
 authorized by the Invigilator. However, they are given the authority to
ensure that the Invigilator fills in the relevant forms in the Reference File.

c) To be responsible for the distribution of question papers (to be placed

alongside the answer books) and the collection of answer scripts.

d) To check that the candidates, upon entering and leaving the examination
room, do not to take in things other than writing materials and do not to take
out used or unused answer books.
(f) To ensure that all candidates who enter, have their Matriculation Cards and
Examination Timetable Slips as a proof of eligibility to sit for the
examination. Candidates without the Matriculation Card and Examination
Timetable Slip shall not be allowed to enter. Also, to check on the
candidates’ correct identity.

(f) To remind all candidates of the regulations while taking the examination and
to make all necessary announcements.

(g) To ensure that there shall be no candidates entering the examination room,
more than thirty (30) minutes after the commencement of the examination or
leaving the room during the last fifteen (15) minutes of the examination.

(h) To examine the Matriculation Cards and Examination Timetable Slips of the
candidates.

(i) To supervise candidates closely in all examinations and provide services

when necessary.

(j) To supervise strictly any candidate who is given permission to leave the
examination hall/room for any reasonable purpose.

(k) To complete the EX’A-E’ Forms and any other necessary forms as contained
in the Reference Files.

(l) To collect the attendance slips and ensure that the details have been filled in
correctly, and to mark the attendance of the candidates in the attendance
sheets and mark sheets.

(m) To ensure that there shall be no cheating or copying, or attempt to cheat or

copy by candidates, and to act immediately when candidates are found
cheating, copying, attempting to cheat or copy, or breaching the examination
regulations. If circumstances arise, in the case of cheating, which in the
opinion of an Invigilator at an examination, render necessary the cancellation
or postponement of the examination, he/she must, as soon as possible, collect
the scripts already written and report the matter to the Chief Invigilator on
the Move. If, in the opinion of an Invigilator at an examination,
circumstances arise which render the examination unfair to any candidate,
he/she must report the matter to the Chief Invigilator on the Move. (Please
refer to Part VII – Provision 24 (a) and (b) on handling of cheating cases)

42
 (n) To report to the Chief Invigilator on the Move or Dean/Director of the
respective Kulliyyah/ Centre/ Institute if there are any irregularities.

(o) To announce the time fifteen (15) minutes before the examination ends.

(p) To ensure that the number of answer books collected matches the number of
candidates sitting for that paper.

PART III

ARRIVAL TIME
________________

17. The Chief Invigilator and Invigilators must report for duty at the examination hall
not later than half an hour before the scheduled time for every examination.
However, Invigilators for small venues/rooms which capacity not exceeding 70, must
arrive not later than fifteen (15) minutes before the start of the examination.

PART IV

PROCEDURES
_____________

18. DISTRIBUTION OF QUESTION PAPERS

Invigilators must ensure that:-

(a) The correct question papers are distributed to the correct section and
candidates.

(b) Each copy of the question paper shall be placed face down on top of each
examination table.

(c) Extra copies of the question papers shall be put into the original envelope
and handed over to the Chief Invigilator.

19. ADMISSION OF CANDIDATES

The Chief Invigilator shall:-

43
 (a) Ensure that Invigilators and Examination Attendants have taken their places
as directed before the start of the examination;

(b) Call in candidates to take their respective places in the examination hall ten
(10) minutes before the commencement of the examination.

20. CHECKING THE CANDIDATES ON ENTRY AND LEAVING

Invigilators shall:-

(a) Take their positions at the entrance(s) to the hall/room not later than ten (10)
minutes before the examination is due to commence;

(b) Ensure that candidates enter one by one when the instruction is given;

(c) Ensure that every candidate who enters has a Matriculation Card and the
Examination Timetable Slip. A candidate without this card/slip shall not be
allowed to enter; this matter has to be reported to the Chief Invigilator for
further action at his/her discretion;

(d) Ensure that every candidate who enters does not bring along with him/her
any book, paper, booklet, picture, purse, handbag, handphone, or any
materials that could help the candidates in any manner, or any means of
communication. Any candidate who has these items must leave such items
outside the examination hall/room. Pens, pencils, rulers, and drawing
instruments can be taken into the examination hall;

(e) Take their positions at the door of the examination hall/room when the
instruction to stop writing is given;

(f) Ensure that candidates, on leaving the examination hall/room, do not take
out with them any answer books (used or unused) that are distributed during
the examination.

21. CHECKING THE CANDIDATES’ MATRICULATION CARDS

Invigilators shall be responsible for the following:-

(a) To check the similarity between the candidates’ appearance and the photos
attached to their Matriculation Cards;

(b) To check their matriculation numbers with the numbers on the attendance
sheets.

44
22. CHECKING ATTENDANCE

Invigilators shall be responsible for the following:-

(a) To collect all the attendance slips from candidates;

(b) To arrange these attendance slips in ascending order of the Matriculation

Numbers;

(c) To mark the attendance sheets by using the attendance slips as reference;

(d) To report the names of candidates who are absent to the Chief Invigilator; or
to fill in the relevant forms (EX A – EX E) in the Examination Reference
File (where applicable)

(e) To hand over to the Chief Invigilator the attendance slips and attendance
sheets (where applicable).

23. COUNTING THE EXAMINATION SCRIPTS

Invigilators shall be responsible for collecting the examination scripts from the
tables, for counting them, and for recording the number of collected scripts in the Ex-
D Form.

PART V

INSTRUCTIONS TO EXAMINERS
________________________________

24. (a) The respective examiner of every paper must be present within the first 30
minutes of the examination to answer any queries related to the question
paper or to correct any errors in the question paper. However, the examiner
of any paper shall not act in any manner to assist candidates in answering
their papers, such as explaining a word or translating a question.

(b) The examiner or his representative with written permission from the
Dean/Head of Department must be present at the end of every examination
to collect the examination scripts.

(c) The examiner or his authorised representative will count the examination
scripts and the collection will be officially acknowledged by signing the
receipt form.

(d) In exceptional or emergency cases, the Invigilator may hand over the answer
scripts to the staff of the respective Kulliyyah/ Centre/ Institute who is on

45
 duty at the respective venue, for safekeeping. However, the examiner of the
paper, shall collect the scripts from the respective Kulliyyah/ Centre/
Institute Office on the following day.

PART VI

DISCIPLINARY ACTION FOR BREACH OF RULES

AND REGULATIONS BY CANDIDATES
_____________________________________________________

25. (a) Any act of cheating or attempt to cheat, or any act of copying or attempt to
copy in any examination or any act to cause or attempt to cause leakage of
examination questions or a part thereof is a serious offence. The maximum
penalty imposed on candidates found guilty of this offence is dismissal from
the University as provided under Part V of the Discipline of Students Rules
1984.

(b) Any breach of examination instructions, rules and regulations or parts

thereof is a serious disciplinary offence, and candidates found guilty of such
an offence shall be subject to an immediate disciplinary penalty as provided
under Part V of the Disciplinary of Students Rules 1984.

PART VII

GUIDELINES FOR ACTION TO BE TAKEN

IN THE CASE OF CHEATING OR COPYING
_______________________________________________

26. In the event that a candidate is caught or suspected of cheating or copying, the Chief
Invigilator/Invigilator shall:

(a) confiscate the candidate’s answer script(s), together with the evidence (e.g.
handwritten notes, book, calculator case). The candidate shall then be given
a fresh answer booklet to continue answering.

(b) write a full report on the incident in the Reference File and hand over the
confiscated evidence to the Dean/ Director of the respective Kulliyyah/
Centre/ Institute.

46
 PART VIII

RULES AND REGULATIONS FOR CANDIDATES

_______________________________________________

27. (a) Only candidates who are registered for the course and not disqualified from
the examination or any part thereof are allowed to enter the examination
hall/room.

(b) No candidate is allowed to present himself/herself for any examination later

than thirty (30) minutes after the commencement of the examination.

(c) Candidates are not allowed to take into the examination hall/room,
handphones, calculators, electronic dictionaries, purses and wallets,
reference books (unless specified), booklets, diagrams or pieces of paper or
any written material.

(d) Candidates shall not take out of the examination hall/room, any answer
books (used or unused) or question papers in cases where answers are
written on the question paper itself.

(e) Candidates are not allowed to communicate with one another in any manner
while the examination is in progress. Candidates who wish to communicate
with Invigilators shall raise their hands.

(f) Candidates are not allowed to leave the examination hall/room within half an
hour after the examination has commenced, or within the last fifteen minutes
before the end of the examination.

(g) In ordinary circumstances, candidates are not allowed to be given any

additional time except if allowed by the Dean of the respective Kulliyyah.

(h) Candidates must observe and obey all instructions given by the Chief
Invigilator or Invigilators in the conduct of the examination.

47
 PART IX

INSTRUCTIONS TO CANDIDATES
_________________________________

28. No candidate shall be admitted to a University examination unless he/she has been
duly registered for the course.

29. Candidates are advised to go through the examination timetable carefully. Any
additional instructions or change to the timetable will be displayed on the notice
boards. Candidates who miss the examination due to negligence (not checking the
changes in the timetable), will not be given a substitute examination.

30. Only candidates with valid Matriculation Cards will be allowed into the examination
hall/room. Candidates without Matriculation Cards will not be allowed into the
hall/room unless some proof of identification is produced.

31. Candidates are required to have their examination slips with them as proof of
eligibility to sit for the examination.

32. Candidates will not be permitted to sit for their examination if they appear thirty (30)
minutes after the commencement of the examination.

33. Candidates who are absent without any legitimate reasons or barred from any
examination shall be deemed to have failed their examination.

34. Once candidates have taken their seats, they must:-

(a) Fill in the attendance slips and leave them on the right-hand corner of the
table.

(b) Place their Matriculation Cards and examination slips on top of the
attendance slips for Invigilators’ inspection.

The attendance slips shall be collected by the Invigilators. Candidates are

reminded to take back their respective Matriculation Cards and examination
slips after they have been checked.

35. Candidates must fill in all information required (eg. Matric no, section no, desk no,
examiner’s name, etc) on the cover page of every answer book used. Candidates are
not permitted to write their names on the answer books.

36. Candidates must follow all instructions printed on the answer book. All rough work
must be done in the answer book only. Candidates are warned not to tear out pages
from the answer books or write on pieces of papers. All answer books, whether used
or unused, must be left behind in the examination hall. Candidates must never take
out any answer books/question papers which contain answers.

48
37. Writing pads, booklets, pieces of paper, pictures, purses, handbags, handphones or
any article on which writing is possible cannot be taken into the examination hall
except for stationery that is permitted by the Chief Invigilator. While in the
examination hall/room, candidates must not receive books, papers, booklets or
pictures of any kind from anyone, but they may receive these items from Invigilators
authorised to do so by the Chief Invigilator.

38. The Chief Invigilator/Invigilator-in-attendance will announce the end of an

examination. After the announcement, all candidates must stop writing.

39. Candidates are responsible for placing all examination scripts on the table or as
specified by the Chief Invigilator, at the end of the examination to be collected by the
Invigilators. Any misplaced script will not be accepted for marking.

40. ILL HEALTH/EMERGENCIES

(a) During the examination period, students are advised to stay on campus, and
not to leave the campus unless on health grounds with written permission
from the Supervising Medical Officer, IIUM Clinic. Any student who
misses an examination because of ill-health or unforeseen circumstances
must submit official evidence to the Dean/ Director of the respective
Kulliyyah/ Centre/ Institute within 1 (one) week of the date of absence from
the examination.

(b) For the purpose of the Final Examination/Resit/Special Examination, the

University will accept only medical reports issued by the University Clinic,
IIUM.

41. SICKBAY FACILITIES

(a) Students who need the facility should contact the respective Kulliyyah/
Centre/ Institute or the Supervising Medical Officer, Health Services prior to
the examination day.

42. FOR OFF-CAMPUS STUDENTS

(a) Students who are living off-campus/outside the IIUM must first notify the
clinic of their illness prior to the examination and before seeing a private
doctor. The IIUM doctors will later refer the students to a specific clinic.

(b) Students who need medical treatment while living outside Selangor/Federal
Territory and need to see an outside doctor, must also notify the IIUM Clinic
at Tel. No: 03-61964444 before the examination so that the IIUM Clinic can
liaise with the private doctor of the students’ choice.

Senate Approval : 272nd meeting on 30th August 2002

49
ADMISSION RULES

50
 ADMISSION RULES

INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA

In exercise of the powers conferred by Section 59 of the Constitution of the

International Islamic University Malaysia, and in accordance with the provisions of the
said Section 59, the University makes the following Rules:

1. IDENTIFICATION

1.1. These Rules shall be known as THE INTERNATIONAL ISLAMIC

UNIVERSITY MALAYSIA ADMISSION RULES, which consists of
several policies of undergraduate and postgraduate admission.

2. APPLICATION

2.1. These Rules shall apply to all international and local applicants for
admission into the International Islamic University Malaysia, in both
undergraduate and postgraduate programmes offered by the International
Islamic University Malaysia.

2.2. The Admission Rules are divided into five (5) PARTS:

2.2.1. PART I: GENERAL ADMISSION REQUIREMENTS;

2.2.2. PART II: APPLICATION FOR ADMISSION;

2.2.3. PART III: ENROLLMENT;

2.2.4. PART IV: GENERAL PROVISIONS;

2.2.5. PART V: SCHEDULES.

3. DATE OF IMPLEMENTATION

3.1. This Admission Rules shall come into force upon approval by the Senate of
the International Islamic University Malaysia.

4. INTERPRETATION

4.1. In this Admission Rules, unless otherwise stated:

‘‘A & R” means the Admissions and Records Division;

“ACADEMIC CALENDAR” refers to one academic year, consisting of

two regular semesters and one optional short semester. A regular semester
normally runs for 17 weeks while a short semester lasts for nine weeks;

51
“APPLICANT” means a person who submits an application form along
with other relevant documents to the University to be considered for
admission into the IIUM to pursue a specific programme of study;

“ARABIC PLACEMENT TEST (APT)” refers to the test administered by

the Centre for Languages and Pre-University Academic Development
(CELPAD) of the University to determine the Arabic proficiency of a
student;

“BOA” refers to the Board of Admissions (please refer to PART V:

SCHEDULES);

“CANDIDATE” refers to an applicant offered a place in a specified

programme who is yet to be enrolled/ registered as a student;

“CANDIDATURE” refers to the status of a bona fide, registered student;

“CPS” refers to Centre for Postgraduate Studies;

“CUMULATIVE GRADE POINT AVERAGE OR CGPA” means the

sum of the products of the credit hours and the quality point equivalent of the
grade for all courses taken divided by the sum of all credit hours;

“DEFERMENT” means the postponement of enrolment up to a maximum

of one academic year;

“ENGLISH PLACEMENT TEST (EPT)” refers to the test administered

by the Centre for Languages and Pre-University Academic Development
(CELPAD) of the University to determine the English proficiency of a
student;

“GRADE” refers to the final assessment of a course, based on the total

scores awarded for assignments, tests, etc., and the final examination,
expressed in numerical marks and the equivalent letter;

“HE/ HIM/ HIS” refers to a person of unspecified gender;

“IELTS” refers to the International English Language Testing System,

which is jointly assessed and run by the University of Cambridge Local
Examinations Syndicate (UCLES), the British Council and IELTS Australia:
IDP Education Australia;

“IIUM” means the International Islamic University Malaysia;

“INTERVIEW” refers to an interview conducted by the University for

admission into a specific programme of study (if necessary);

“KULLIYYAH POSTGRADUATE COMMITTEE (KPGC)” refers to

the committee in charge of postgraduate matters within each Kulliyyah;

52
“ENROLLED” means the time when a person who is offered admission
reports to the University to commence his studies as a registered student;

“MUET” refers to the Malaysian University English Test;

“SAC” refers to Students Admission Committee (please refer to PART V:

SCHEDULES);

“SENATE” refers to the Senate of the IIUM, the highest authority on

academic matters in the University;

“SKILLS” refers to the skills in English or Arabic language, i.e., Reading,

Writing, Speaking and Listening;

“SPM” refers to Sijil Pelajaran Malaysia;

“STAM” refers to Sijil Tinggi Agama Malaysia;

“STPM” refers to Sijil Tinggi Pelajaran Malaysia;

“STUDENT” refers to a person enrolled/ registered at the IIUM to pursue a

specific programme of study;

“STUDY PERIOD” refers to a period of time within which a student is

expected to complete a programme;

“TOEFL” refers to the Test of English as a Foreign Language, which is

administered by the TOEFL Board and developed by the Educational
Testing Service (ETS), Princeton and Ewing, New Jersey;

“TRANSFER OF CREDIT” refers to the applicant’s academic credits for

courses taken at other recognized institutions, universities or Kulliyyahs
transferred to his current academic records for the purpose of fulfilling his
graduation requirements;

“UNIVERSITY COMMITTEE FOR POSTGRADUATE STUDIES

(UCPS)” is a University-level committee comprising representatives from
each Kulliyyah to discuss and deliberate on various issues related to
postgraduate studies.

53
 PART I: GENERAL ADMISSION REQUIREMENTS

A. POSTGRADUATE ADMISSION POLICIES

5. IDENTIFICATION

5.1. These Policies shall be known as the POSTGRADUATE ADMISSION

POLICIES.

6. APPLICATION

6.1. The POSTGRADUATE ADMISSION POLICIES stated therein are

applicable to both Malaysian and international applicants to all Postgraduate
programmes, i.e. Ph.D., Master’s and Postgraduate Diploma programmes.

7. ADMISSION REQUIREMENTS

7.1. GENERAL ACADEMIC REQUIREMENTS

7.1.1. Ph.D. Programmes

7.1.1.1. A relevant Master’s degree with good grades from

the IIUM or other institutions of higher learning
recognized by the Senate of the University;

OR

7.1.1.2. Any other certificates that are recognized as

equivalent to a Master’s degree or any other relevant
professional qualifications and experience that are
recognized by the Senate of the University.

7.1.2. Master’s and Postgraduate Diploma Programmes

7.1.2.1. A relevant Bachelor’s degree (honours) with good

grades from the International Islamic University
Malaysia or other institutions of higher learning
recognized by the Senate of the University;

OR

7.1.2.2. Any other certificates that are recognized as

equivalent to a Bachelor’s degree (honours) or other
relevant professional qualifications and experience
that are recognized by the Senate of the University.

54
 7.2. LANGUAGE REQUIREMENTS FOR ADMISSION

7.2.1. English Language Requirements

7.2.1.1. Applicants are required to have achieved at least the

minimum score in TOEFL or band in IELTS or EPT
as listed in TABLE 1 below.

TABLE 1

TYPES OF PROGRAMMES MINIMUM TOEFL MINIMUM IELTS/EPT

SCORE BAND
Ph.D. and Master’s of English 600 7.0
Language/ Literature (at least 7.0 for each skill in
EPT)
Ph.D. in Laws and Master’s of 600 7.0
Comparative Laws (at least 7.0 for each skill in
EPT)
Ph.D. and Master’s of Medical 600 7.0
Sciences (at least 7.0 for each skill in
EPT)
Other Programmes with English 6.0
as the medium of instruction and 550 (at least 6.0 for each skill in
bilingual (English/Arabic) EPT)
programmes

Ph.D. and Masters in Arabic 500 (entry 5.0 (entry requirement)

Language / Literature requirement) (at least 5.0 for each skill in
550 (graduation EPT)
requirement) 6.0 (graduation requirement)
(at least 6.0 for each skill in
EPT)
Other programmes that are fully 6.0
conducted in Arabic as the 550 (at least 6.0 for each skill in
medium of instruction EPT)

7.2.1.2. Exemption from 7.2.1.1. may be given to those who

have undertaken regular programmes of studies and
graduated from universities that use English as the
medium of instruction in English-speaking
countries, such as the United States of America, the
United Kingdom, Canada, Australia and New
Zealand or those who have graduated from the
IIUM in a programme with English as the medium
of instruction.

7.2.1.3. An offer of admission issued to an applicant who

does not satisfy the conditions stipulated in TABLE

55
 1 shall remain valid for a period of two years.
Should the applicant fail to attain the required scores
in the TOEFL, IELTS or EPT within two years, the
offer of admission shall lapse.

7.2.2. Arabic Language Requirements

7.2.2.1. An applicant intending to pursue a programme with

Arabic as the medium of instruction must attain a
minimum score of 7.0 in the APT before being
allowed to commence his postgraduate studies.

7.2.2.2. Exemption from 7.2.2.1. may be given to those who

have undertaken regular programmes of studies and
graduated from universities that use Arabic as the
medium of instruction from Arabic–speaking
countries or those who have graduated from the
IIUM in a programme with Arabic as the medium of
instruction.

7.2.2.3. An offer of admission issued to an applicant who

does not satisfy the conditions stipulated in 7.2.2.1.
shall remain valid for a period of two years. If a
student fails to achieve the requirement of APT
within the given two years, the offer of admission
shall lapse.

7.2.2.4. An applicant pursuing a programme in which the

medium of instruction is both English and Arabic
must fulfill requirements stipulated in 7.2.1.1.
and/or 7.2.2.1.

7.3. ADDITIONAL ADMISSION REQUIREMENTS

7.3.1. If deemed necessary, an applicant may be interviewed and/or

required to sit for an entrance test in order to determine his eligibility
for admission to a specific programme.

7.3.2 The Department or Kulliyyah may, with the approval of the UCPS,
require the applicant to satisfy additional conditions for admission to
a specific programme.

56
 B. UNDERGRADUATE ADMISSION POLICIES

(a) THE GRADUATES OF IIUM MATRICULATION CENTRE

8. IDENTIFICATION

8.1 These Policies shall be known as the UNDERGRADUATE ADMISSION

POLICIES (THE GRADUATES OF IIUM MATRICULATION
CENTRE)

9. APPLICATION

9.1. The UNDERGRADUATE ADMISSION POLICIES (THE

GRADUATES IIUM MATRICULATION CENTRE) stated herein are
applicable to all IIUM Matriculation graduates.

10. ADMISSION REQUIREMENTS

10.1. GENERAL ACADEMIC REQUIREMENTS

Applicants must have fulfilled all requirements for graduation of the relevant
Matriculation programme of the IIUM Matriculation Centre.

10.2. LANGUAGE REQUIREMENTS FOR ADMISSION

Applicants must have:

10.2.1 fulfilled the language requirements of the University.

10.2.2 taken the MUET.

10.3 OTHER REQUIREMENTS

10.3.1 The student should not have any pending disciplinary charges.

57
(b) OTHER MALAYSIAN QUALIFICATIONS

11. IDENTIFICATION

11.1. These Policies shall be known as the UNDERGRADUATE ADMISSION

POLICIES (OTHER MALAYSIAN QUALIFICATIONS).

12. APPLICATION

12.1. The UNDERGRADUATE ADMISSION POLICIES (OTHER

MALAYSIAN QUALIFICATIONS) stated therein are only applicable to
the undergraduate applicants who have taken the following examination:

12.1.1. STPM or STAM examination administered by the Government of

Malaysia;
12.1.2. Diploma/certificate conducted by local institutions which is
equivalent to / higher than the STPM examination.

13. ADMISSION REQUIREMENTS

13.1. GENERAL ACADEMIC REQUIREMENTS

13.1.1. Academic Qualifications

Applicants must have:

13.1.1.1. Passed the STPM examination with at least three (3)

principal passes obtained at one sitting including the
General Paper;

OR

13.1.1.2. A diploma with good grades from institutions

recognized by the Government of Malaysia and/or
the Senate of the University;

OR

13.1.1.3. STAM qualification with good grades;

OR

13.1.1.4. Other qualifications that are recognized by the

Senate of the University as equivalent to the above.

58
 13.1.2. Additional General Requirements

Applicants must have:

13.1.2.1. a credit with at least 6C in Bahasa Melayu in SPM;

13.1.2.2. taken MUET.

(c) INTERNATIONAL QUALIFICATIONS

14. IDENTIFICATION

14.1. These Policies shall be known as the UNDERGRADUATE ADMISSION

POLICIES (INTERNATIONAL QUALIFICATIONS).

15. APPLICATION

15.1. The UNDERGRADUATE ADMISSION POLICIES

(INTERNATIONAL QUALIFICATIONS) stated therein are only
applicable to undergraduate applications with internationally recognized
qualifications, such as GCE ‘A’ Level, International Baccalaureate, etc.

16. ADMISSION REQUIREMENTS

16.1. GENERAL ADMISSION QUALIFICATIONS:

16.1.1. At least three (3) principal passes in the General Certificate of

Education ‘Advanced Level’ (GCE) ‘A’ Level Examination (UK
Educational System) obtained at one sitting;

OR

16.1.2. International Baccalaureate (IB) with a minimum of (6) subjects

obtained at one sitting;

OR

16.1.3. Any certificates that are recognized by the Senate of the University
as equivalent to the above.

59
17. LANGUAGE REQUIREMENTS FOR OTHER MALAYSIAN
QUALIFICATIONS AND INTERNATIONAL QUALIFICATIONS

17.1. Applicants applying to pursue their studies in programmes with English as

the medium of instruction must have obtained at least a minimum score of
550 in the TOEFL; OR

17.2. Have achieved at least a minimum Band 6.0 in the IELTS; OR

17.3. Have obtained a minimum Band 6.0 in the EPT.

17.4. Applicants interested in programmes with Arabic as the medium of

instruction must fulfill the minimum requirements of APT.

17.5. Applicants who are unable to submit satisfactory results in any of the above
tests may take up language proficiency courses at the University to fulfill the
admission requirements.

18. ADDITIONAL REQUIREMENTS FOR OTHER MALAYSIAN

QUALIFICATIONS AND INTERNATIONAL QUALIFICATIONS

18.1. The University, if deemed necessary, may ask applicants to submit the
University Entrance Examination as a condition for admission.

18.2. If deemed necessary, applicants may also be required to attend an interview

and/or take an entrance test conducted by the SAC.

C. DOUBLE DEGREE ADMISSION POLICIES

19. IDENTIFICATION

19.1. These Policies shall be known as the DOUBLE DEGREE ADMISSION

POLICIES.

20. APPLICATION

20.1. The DOUBLE DEGREE ADMISSION POLICIES stated therein are

applicable to the second degree programmes offered at the IIUM which is to
enhance Islamization and integration of knowledge between the two
disciplines of study. These policies apply exclusively to undergraduate
students or graduates of the IIUM. The programmes will be conducted either
through simultaneous or non-simultaneous mechanisms.

60
21. MODES OF DOUBLE DEGREE

21.1. The Simultaneous Double Degree is a situation in which the students

undertake Double degree programmes concurrently with their major
programme. Parts of the relevant courses in the major programme will be
automatically transferred to be combined with additional courses to be
undertaken to qualify for the second degree programme.

21.2. The Non-simultaneous Double Degree is a situation in which the students’

have to apply within 5 years after the graduation in the first degree and they
also have fulfilled the minor programme requirements. The students have to
fulfill certain credits required for graduation of a Double Degree programme
after the exemption/transfer of credits.

22. ADMISSION REQUIREMENTS

22.1. GENERAL ADMISSION QUALIFICATIONS

22.1.1. Simultaneous Double Degree Programmes

22.1.1.1.1. Have a good CGPA in the current major degree

programme at the International Islamic University
Malaysia;

OR

22.1.1.2. Have a good CGPA in the current programme of the

IIUM Matriculation Centre with a declaration to do
the Double Degree programme.

22.1.2. Non-Simultaneous Double Degree Programmes

22.1.2.1. Obtained a First Degree in the mentioned Kulliyyah

from the International Islamic University Malaysia
and have a CGPA of at least 2.500 in the majoring
programme.

22.2. LANGUAGE REQUIREMENTS FOR ADMISSION

22.2.1. Fulfilled all the language requirements for entry into a Kulliyyah of
the major and minor programmes as determined by the University.

22.3. OTHER REQUIREMENTS (For Simultaneous Double Degree

Programmes ONLY)

22.3.1. Students who are interested in undertaking a Double Degree

programme, may opt to choose either of the following procedures:

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 22.3.1.1. To decide and notify the relevant authority to do the
Double Degree programme at the Matriculation
level and fulfill all the required English and Arabic
language courses at the Matriculation Centre,

OR

22.3.1.2. To decide and notify the relevant authority to do the

Double Degree programme and having completed
Level 1 at the degree level and having fulfilled all
the required English and Arabic language courses
before pursuing the Double Degree programme.

PART II: APPLICATION FOR ADMISSION

23. APPLICATION PROCEDURES

23.1. For Postgraduate, Double Degree and Undergraduate Applications

(excluding Malaysian Direct Intake and IIUM Matriculation Graduates)

23.1.1. Applications are to be made on the prescribed forms, which may be

obtained from the Admissions and Promotions Unit, Admissions and
Records Division, International Islamic University Malaysia, Jalan
Gombak, 53100 Kuala Lumpur, MALAYSIA or through the
University web-site at www.iiu.edu.my.

23.1.2. The applicant must submit an appropriate, completed application

form with all the required supporting documents to the Admissions
and Promotions Unit within the period of time stipulated by the
University for a Specific Intake.

24. CLOSING DATE FOR APPLICATIONS

24.1. The closing date for Malaysian Postgraduate applications is normally two (2)
weeks after the issuance of the advertisement for each semester. The closing
date for International Postgraduate applications is four (4) months before the
commencement of any regular semester.

24.2. The closing date for Malaysian undergraduate applications (Other Malaysian
Qualifications) for third semester intake is ten (10) days after the release of
the STPM results (subject to the decision of the Bahagian Pengurusan
Kemasukan Pelajar (BPKP), Jabatan Pendidikan Tinggi, Kementerian
Pendidikan Malaysia). For the second semester intake, the closing date is
normally two (2) weeks after the issuance of advertisement (subject to the
agreement of the University to do a second intake and based on the
availability of places in the Kulliyyahs).

62
 24.3. Double Degree applications:

24.3.1. For Simultaneous Double Degree programmes, at least two (2)

months before the second semester of the applicants’ first year of
study.

24.3.2. For non-Simultaneous Double Degree programmes; three (3) months

before the commencement of any regular semester.

24.4. For international undergraduate applications, the closing date is four (4)
months before the commencement of any regular semester.

25. OTHER INFORMATION REGARDING APPLICATION

25.1. Disabled applicants should notify in advance the Admissions and Records
Division about the nature and extent of their disability.

25.2. Malaysian applicants using Other Malaysian Qualifications must apply

through the Malaysian Ministry of Education (through Bahagian
Pengurusan Kemasukan Pelajar) once this office has issued the
advertisement. The applicants have to follow all the rules and procedures as
required by the Bahagian Pengurusan Kemasukan Pelajar, Ministry of
Education, Malaysia.

25.3. For applications other than (25.2), the application should be sent to the
Admissions & Promotions Unit, Admissions and Records Division,
International Islamic University Malaysia, Jalan Gombak, 53100 Kuala
Lumpur, MALAYSIA.

25.4. The University has the right to admit students for the second semester
session subject to the approval of the Ministry of Education, Malaysia. If
deemed necessary, the Admissions and Promotions Unit will issue the
advertisement

PART III: ENROLLMENT

26. ENROLLMENT

26.1. A student must enroll in person into the IIUM on the date stated in the offer
letter. The University, however, may allow delaying the enrollment within
the first week of the commencement of classes in his semester of study.
Failure to enroll in the specified period may result in the following:

26.1.1. Withdrawal of the offer by the University or,

63
 26.1.2. Deferment of enrollment (please refer to DEFERMENT OF
ENROLLMENT / ENROLLMENT part) or,

26.2. The Double Degree candidates shall enroll on the first day of the semester
and submit the final semester examination result slip to validate the offer
(except in the case of simultaneous Double Degree programmes)

26.3. For the purpose of enrollment, students must fulfill the following
requirements:

26.3.1. To pay all fees as specified by the University;

26.3.2. To submit their latest examination slip/results – For Double Degree

students only.

26.4. Candidates offered places are required to bring along all the original copies
of academic transcripts and certificates for verification by the University
authorities. Should the University authorities discover any false declaration
or the use of forged certificates or documents by a student for gaining entry
into the University, the student concerned will be dismissed from the
University and the University may, at its absolute discretion, take
appropriate legal action against the student guilty of committing forgery or
fraud.

27. STATUS OF ENROLLMENT (FOR POSTGRADUATE STUDENTS ONLY)

27.1. A student may choose to enroll either on a full-time or a part-time

programme, subject to the availability of the desired type of programme.
Should a student opt for a full time programme, he will not be allowed to
enroll concurrently into another full time programme.

27.2. A continuing student may apply to change his status from part-time to full-
time or vice-versa, once in his study period, subject to the approval of the
University Committee for Postgraduate Studies (UCPS).

27.3. A student intending to maintain his employment while studying full time at
the IIUM is required to provide evidence that he has the permission of his
employer to pursue his studies on a full-time basis. Otherwise, he must opt
for a part-time programme.

28. SPECIAL LANGUAGE PROGRAMME (FOR POSTGRADUATE

STUDENTS ONLY)

28.1. Students who do not achieve the language requirement will have the option
of enrolling on the Special Language Programme for Postgraduates for a
maximum of two years prior to their admission into Postgraduate
programmes. Under such circumstances, the student will not be allowed to
register on any of the core-courses of the Postgraduate programme.

64
 28.2. Students who enroll in the bilingual programme and who are exempted
from the main language used for the programme but fail to achieve the other
language requirement may choose one of the following options:

28.2.1. To undertake the Special English / Arabic programme for

Postgraduates. Once the student has achieved the required score
for English / Arabic, he can register for core courses in the
postgraduate programmes;

OR

28.2.2. To register as a conditional postgraduate student and be allowed to

do English / Arabic language proficiency concurrently with the
core courses of the postgraduate programmes.

Conditional Candidature of Postgraduate Programme

TABLE 2

Type of Course Registration Duration for Minimum Starting

Programme completion of Level
Language
Proficiency Courses
To register for language LE 1000
Ph.D. proficiency course and 3 regular semesters
(Bilingual) maximum of 2 programme
courses
To register for language E 3000 (Listening /
Master’s proficiency course and 1 regular semester Speaking / Reading
(Bilingual) maximum of 2 programme / Writing)
courses

28.3. Students who fail to achieve the required scores after completion of the
period as specified in TABLE 2 are allowed for an extension of one
semester. However, they are not allowed to enroll for programme courses.

28.4. Should they fail after the extended period; the students will be dismissed
from the programme.

28.5. Students who enroll in other programmes but have deficiency in one (1)
skill may also opt for conditional candidature but have to complete the
requirement in the first semester while concurrently taking a maximum of
two programme courses.

65
29. DEFERMENT OF ENROLLMENT

29.1. Students who have been issued an offer of admission may apply to defer
their enrollment for a maximum of two academic years. The period of
deferment will not be included in the total duration of their studies.

29.2. For undergraduate students, a deferment application of this nature has to be

made to the Admissions and Records Division with valid reasons and only
genuine cases will be entertained by the University. Failure to do so may
result in the withdrawal of the offer of admission.

29.3. For postgraduate students, the University Committee for Postgraduate

Studies (UCPS) shall decide on the applications for deferment of
enrollment. Should the UCPS reject such an application, the student shall be
required to matriculate on the date originally set by the Centre for
Postgraduate Studies (CPS).

29.4. Since the period of deferment shall not be included / calculated in the
student’s total study period, the student is not entitled to the use of any of
the University facilities.

PART IV: GENERAL PROVISIONS

30. TRANSFER OF CREDIT/ EXEMPTION OF COURSES FOR

UNDERGRADUATE PROGRAMMES

30.1. Subject to specific approval from the Dean of the Kulliyyah, a student may
apply to have his academic credits for courses taken at another institution,
university or Kulliyyah transferred to his current academic records for the
purpose of fulfilling his graduation requirements.

30.2. The maximum number of credits transferred from outside institutions

recognized by the Senate of the University is 50 % of the total credit hour
requirements of the programme of studies.

30.3. The minimum grade that has to be achieved for the consideration of credit
transfer is ‘C’/equivalent for local public universities or ‘B’/equivalent for
local private institutions or international universities. However, the
Kulliyyahs/Departments have the right to determine the grades for transfer
of credit on a case to case basis.

30.4. The courses taken should not be more than five (5) years before the date of
matriculation in the student’s current programme except for skills and
practical based courses. However, the Kulliyyahs/Departments have the
right to determine the courses for transfer of credit on a case to case basis.

66
 30.5. However, the maximum number of credits transferred within the university
or Kulliyyah will depend on the relevancy of the courses already taken to
the requirement of the new programme of studies.

30.6. Students who wish to apply for credit transfer must do so at the point of
application for admission or the latest by the fourth week of their first
regular semester with the attachment of the necessary documents to support
the application.

30.7. The student should have been on good overall academic standing in his
previous candidature.

30.8. A student may apply for exemption from taking a course required by his
programme of study if he has relevant knowledge or professional
experience in the areas covered in the course.

31. TRANSFER OF CREDIT/ EXEMPTION OF COURSES FOR

POSTGRADUATE PROGRAMMES

31.1. A student who has completed certain postgraduate courses from the IIUM
or another accredited institution may apply to transfer credits earned
previously to his current programme if the following conditions are
fulfilled:

31.1.1. Courses sought for transfer are comparable to the corresponding

courses in the current programme offered at the IIUM.

31.1.2. A minimum ‘B’ grade or its equivalent was obtained in the course
sought for transfer.

31.1.3. The student was on good overall academic standing in his previous
candidature.

31.1.4. The courses were taken not more than five (5) years before the date
of matriculation in his current programme except for skills and
practical based courses. However, the Kulliyyahs/Departments have
the right to determine the courses for transfer of credit on a case to
case basis.

31.1.5. Courses or credits sought for transfer or exemption must only be

credited or exempted once and for all.

31.2. A student may apply for exemption from taking a course required by his
programme of study if he has relevant knowledge or professional experience
in the areas covered in the course.

31.3. Applications for transfer of credits or exemptions must be accompanied by

the supporting documents such as course description and grading system. A
student may be interviewed or required to sit for a test, if deemed necessary

67
 by the department, in order to determine his eligibility for the transfer of
credits or exemptions.

31.4. The maximum number of credit hours that may be transferred and/or
exempted is 50% of the total credit hours of the coursework required for the
graduation in the current programme.

31.5. Applications for transfer of credits and exemptions are to be made to the
Dean of the Kulliyyah at the point of the application for admission or the
latest by the fourth week of the student’s first regular semester of studies at
the IIUM.

31.6. All applications for transfer of credits and exemptions shall be decided by
the Centre for Postgraduate Studies (CPS) upon the recommendation of
Kulliyyah Postgraduate Committee (KPGC).

32. FEES

32.1. Students are required to pay all the tuition fees and other related academic
and non-academic fees as determined by the University. (Refer to Appendix
I for the actual quantum)

32.2. The University reserves the right to revise the said fees without prior notice.

32.3. Students who have failed to settle the fees within the stipulated period as
determined by the University will be subject to the consequences as
prescribed by the University.

33. CHANGE OF PROGRAMME

33.1. For Undergraduate Students

33.1.3. All applications for change of programme will be decided by the

SAC.

33.1.4. Applications from new students can only be considered after they
have undergone at least one (1) semester of studies.

33.1.5. Change of programme only applies to students whose credits

attempted are not more than 40 credit hours.

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 33.1.6. Applications can only be considered from applicants with the
following CGPA:

No. Current Kulliyyah Applied For

Kulliyyah
LLB ENM ICT* IRKHS ENGIN* SCIENCE* AED* MEDIC* PHARM*
1. LLB - 2.5 2.5 2.0 3.0 3.0 3.0 Not Not Allowed
2. ENM 3.0 - 2.5 2.0 2.5 2.5 2.5 Allowed Not Allowed
3. ICT 3.5 2.5 - 2.0 2.5 2.5 2.5 Not Allowed
4. IRKHS 3.0 3.0 3.0 - 3.5 3.5 3.5 Not Allowed
5. ENGIN 3.0 2.5 2.5 2.0 - 2.5 2.5 Not Allowed
6. SCIENCE 3.0 2.5 2.5 2.0 2.5 - 2.5 3.5
7. AED 3.0 2.5 2.5 2.0 2.5 2.5 - Not Allowed
8. MEDIC 60% 50% 47% 50% 50% 50% 50% 50%
9. PHARM 3.0 2.5 2.5 2.0 2.5 2.0 2.5 -

*Subject to performance in science subjects at SPM/STPM, ‘O’ Level/ ‘A’ Level or

other equivalent qualifications.

33.1.7. The applicant must also meet the following:

33.1.7.1. satisfy the entrance requirement of the intended

programme and

33.1.7.2. be able to complete the programme of studies

within the maximum residency period of 6 years
(for undergraduate students).

33.1.8. A change of programme is only allowed once during the

student’s duration of studies.

33.2. For Postgraduate Students

33.2.3. A student who has matriculated into the University may

apply with valid reasons for a change of programme in the
first regular semester of his studies.

33.2.4. Should a student apply to change his programme of studies

within a Kulliyyah, the Kulliyyah Postgraduate Committee
(KPGC) shall have the prerogative to decide on such an
application subject to Article 7.1 of the Postgraduate Policies
and Regulations (Revised 2001). The University Committee
for Postgraduate Studies (UCPS) must be informed
accordingly for record purposes.

33.2.5. Should a student apply to change his programme of studies

from one Kulliyyah to another, the decision shall be made by
the UCPS upon the recommendations of the releasing
department/Kulliyyah and the KPGC of the accepting
Kulliyyah.

69
 33.2.6. A candidate, who has not yet registered as a student, may
write an appeal letter for his desired programme addressed to
the CPS at least 3 weeks before the registration day of the
semester. The CPS will then forward the said appeal to the
accepting Kulliyyah for recommendation.

33.2.7. Based on the recommendation from the accepting Kulliyyah,

the CPS will seek a release of such a student from the
offered Kulliyyah.

34. REGISTERING AS STUDENTS IN OTHER INSTITUTIONS

34.1. An IIUM student shall not be allowed to register as a student in any

other institution of higher learning during his studies at the IIUM,
unless granted permission by the Senate.

34.2. Any student found to have registered for studies at any other
institution without obtaining approval from the Senate may be
dismissed from the University and denied any fee refunds.

35. TRANSFER STUDENTS

35.1. Applicants who are currently registered on any degree programme at

any recognized higher institution may apply for admission into the
degree programmes at the IIUM on condition that the applicant is on
a good academic standing, free from any disciplinary action and
meets the minimum admission requirements.

35.2. Such an applicant must get an official release letter from his previous
institution and such a letter must be submitted together with the
application form.

35.3. The University may consider a “transfer of credit” subject to the

approval from the respective Kulliyyah through the official
procedures as mentioned.

36. VISITING STUDENTS

36.1. Undergraduate Applications

36.1.1. Students enrolled in other recognised universities may also

register for relevant courses in the IIUM for the purpose of
transferring credits earned at the IIUM to their own
universities.

70
 36.1.2. Application should be made to the International Student
Office at least three months before the beginning of the
semester in which they wish to commence their studies at
IIUM.

36.1.3. The approval of the application is the prerogative of the

Dean of the respective Kulliyyah and the International
Students Office.

36.1.4. Fees will be charged accordingly.

36.2. Postgraduate Applications

36.2.1. Applications must be made to the International Students

Office at least three months before the beginning of the
semester in which they wish to commence their studies at
IIUM.

36.2.2. The approval of the application is the prerogative of the

Dean of the respective Kulliyyah and the International
Student Office.

36.2.3. Fees will be charged accordingly.

36.3. Other qualified candidates may be considered subject to the consent

of the relevant Kulliyyah.

37. BY-LAWS

37.1. Kulliyyahs or academic departments of the University may institute

by-laws pursuant to these policies. Such by-laws shall come into
effect upon having been duly noted by the Senate.

38. PREROGATIVE OF THE SENATE

38.1. Notwithstanding the above provisions, the Senate may grant an

exception to any of the provisions as stated in the Senate Standing
Orders.

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 PART V: SCHEDULES

39. FIRST SCHEDULE

39.1. BOARD OF ADMISSIONS (BOA) – ITS MEMBERS AND

FUNCTIONS

39.1.1. Members

39.1.1.1. Rector of the University or representative as

chairman. In the absence of the Rector, it
may be presided by the Deputy Rector
(Academic Affairs) or Deputy Rector
(Student Affairs and Discipline) or any
person nominated and appointed by the
Rector,
39.1.1.2. Deputy Rector (Academic Affairs),
39.1.1.3. Deputy Rector (Student Affairs and
Discipline),
39.1.1.4. Dean of Admissions and Records Division,
39.1.1.5. Dean of Centre for Postgraduate Studies,
39.1.1.6. Dean of Centre for Languages and Pre-
University Academic Development
(CELPAD),
39.1.1.7. Deans of all Kulliyyahs,
39.1.1.8. Dean of Matriculation Centre,
39.1.1.9. Directors of Centres,
39.1.1.10. Secretary of Senate,
39.1.1.11. Deputy Dean (Admissions and Promotions)
of Admissions and Records Division,
39.1.1.12. Any other members that the chairman may
appoint temporarily or permanently.

39.1.2. Functions

39.1.2.1. To decide/standardize general policies on

fees;
39.1.2.2. To endorse the selection of students for
admission conducted by the SAC;
39.1.2.3. To decide on special cases for admissions;
39.1.2.4. To determine the
merit/CGPA/point/percentage for
admission, with the endorsement of the
Senate of the University and
39.1.2.5. To discuss other matters relevant to
admission into undergraduate and
postgraduate studies.

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 39.1.3. Meetings

39.1.3.1. To have a meeting at least twice a year,

39.1.3.2. To have a special meeting based on
urgency, if deemed necessary.

40. SECOND SCHEDULE

40.1. STUDENTS ADMISION COMMITTEE (SAC) – ITS

MEMBERS AND FUNCTIONS

40.1.1. Members

40.1.1.1. Deputy Rector (Academic Affairs) of the

University as chairman. In the absence of the
Deputy Rector (Academic Affairs), it may be
presided by the Deputy Rector (Student
Affairs and Discipline), Dean of the
Admissions and Records Division or Dean of
Centre for Postgraduate Studies,
40.1.1.2. Deputy Rector (Student Affairs and
Discipline),
40.1.1.3. Dean of Admissions and Records Division,
40.1.1.4. Dean of Centre for Postgraduate Studies,
40.1.1.5. Two Deans from art-based Kulliyyahs (on
rotation basis),
40.1.1.6. Two Deans from science-based Kulliyyahs (on
rotation basis),
40.1.1.7. Dean of Matriculation Centre,
40.1.1.8. Deputy Dean (Admissions and Promotions) of
Admissions and Records Division,
40.1.1.9. Any other members that the chairman may
appoint temporarily or permanently.

40.1.2. Functions

40.1.2.1. To select and admit students based on the

Admission Policies and evaluation conducted
by the Admissions and Promotions Unit,
Admissions and Records Division into the
undergraduate and postgraduate programmes
and on the recommendations of the respective
Kulliyyahs/ Departments;
40.1.2.2. To propose and make recommendations on
undergraduate admission;
40.1.2.3. To conduct an interview / entrance test with
the assistance of the Kulliyyahs in admitting
students, if deemed necessary;

73
 40.1.2.4. To deliberate and decide upon various appeals
of undergraduate and postgraduate students;
40.1.2.5. To decide on the fees / scholarships for
students;
40.1.2.6. To report / get endorsement from the BOA on
any decision made and
40.1.2.7. To discuss any other matters regarding
admission relevant to undergraduate and
postgraduate studies.

40.1.3. Meetings

40.1.3.1. To hold regular meetings at least once a

semester,
40.1.3.2. To hold a special meeting based on urgency,
if deemed necessary.

74