Вы находитесь на странице: 1из 677

Serious but not insurmountable problems. : It'll take a miracle Basic agreement has been reached. : The @##$%%'s won't even talk to us.

Essentially complete: It's half done.

: We hope to God!

We predict

Logical Model Ltd ©2015

In the beginning was THE PLAN. And then came The Assumptions. And The Plan was without substance. And The Assumptions were without form. And darkness was upon the face of the Workers. And they spoke among themselves, saying, 'It is a crock of s--t, it stinks.' And the workers went unto their Supervisors, and said, 'It is a pail of dung, and none may abide the odour thereof.' And the Supervisors went unto their Managers, saying 'It is a container of excrement, and it is very strong, such that none may abide it.' And the Managers went unto their Directors, saying, 'It is a vessel of fertiliser, and none may abide its strength.' And the Directors spoke among themselves saying one to another, 'It contains that which aids plant growth, and it is very strong.' And the Directors went to the Vice-Presidents, saying unto them, 'It promotes growth, and it is very powerful.' And the Vice-Presidents went to the President, saying unto him, 'This new plan will actively promote the growth and vigour of the company, with powerful effects.' And the President looked upon The Plan, and saw that it was good. And The Plan became policy. And that is how S--t happens.

And The Plan became policy. And that is how S--t happens. Good, but…perhaps a little more
And The Plan became policy. And that is how S--t happens. Good, but…perhaps a little more

Good, but…perhaps a little more detail here ?

happens. Good, but…perhaps a little more detail here ? Results are promising : Turned power on
happens. Good, but…perhaps a little more detail here ? Results are promising : Turned power on
happens. Good, but…perhaps a little more detail here ? Results are promising : Turned power on

Results are promising : Turned power on and no smoke detected -- this time

Elements will be phased in gradually as the software matures:

It's late!

time Elements will be phased in gradually as the software matures: It's late! Simon Harris, PMP,

Simon Harris, PMP, CGEIT, IPMA-D, P2

Copyright & licensed materials – See inside cover for details Copyright & Licensing Please report

Copyright & licensed materials – See inside cover for details

Copyright & Licensing

Please report unlicensed use & share in fees levied

• All the rights to PRINCE2 are held by a UK Government and industry joint-venture company called AXELOS Ltd.

– These materials are:…©Logical Model Ltd & AXELOS Limited 2015. All rights reserved. Material in this document is based on Managing Successful Projects 2009 Edition and is reproduced under licence. No part of this document may be reproduced in any form without the written permission of both Logical Model Ltd and AXELOS Limited. Permission can be requested at p2@logicalmodel.net and licensing@axelos.com

– Double quotes (“…”) are used to denote text quoted from the above document

– All of the diagrams within are carefully, exhaustively and completely base on the above document

• Only 1 of the diagram is copied in whole or significant part from the above document (and even then it is augmented)

• AXELOS appoint Examining Institutes (EIs) – Our’s are

PEOPLECERT. EIs accredit training organisations called ATOs (Accredited Training Organisations)

• ATOs offer training courses & can book candidates onto

exams via their linked EI. The EI assures the ATO’s Course Materials, Quality system and Competency

the ATO’s Course Materials, Quality system and Competency • To sit the exams you need sponsorship
the ATO’s Course Materials, Quality system and Competency • To sit the exams you need sponsorship

To sit the exams you need sponsorship from an ATO

– This accredited course is not only the best available but it is also fully supported AND it’s use is completely FREE with an exam booking!

– To register for exams with us visit

for exams with us visit www.logicalmodel.net/prince2exams LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn: 30
for exams with us visit www.logicalmodel.net/prince2exams LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn: 30
for exams with us visit www.logicalmodel.net/prince2exams LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn: 30
for exams with us visit www.logicalmodel.net/prince2exams LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn: 30

Copyright & licensed materials – See inside cover for details

Crammin’

Please report unlicensed use & share in fees levied

• Everything you need to pass the exams is within these pages

Read this section NOW so you know the work-load

• This is the exam cram guide

– Mostly it is not about running projects in real, politically rich work-place contexts (free sources of that guidance are on our web-site)

– It isn’t about tasks done out of sequence, incompletely or to unrealistic constraints such as dates set by sales people

This is all about how you answer the exam questions

– I’d offer you ‘good luck’ but what you need is application not luck

• The combination of the depth and rigour of these materials and your attention to the work required is all you need

– To pass the exams first accept “it takes work”

– Then: start by understanding the basic rhythm of start middle end, of direction, management and delivery, of plan, execute and adjust

Then add detail like “A19-Project Brief contains…is created by…in activity…

• For the exam there is a lot of detail (These materials are MORE detailed than ANYBODY ELSE’S – And these are FREE!

• When your organisation wants to use PRINCE2® for real you will need your boss, your team and everyone else to understand how to fulfil their roles

– Achieving that is hard and has ZERO to do with exams

• That is where we can help

– Come back to us for a non-exam focus if you ever want to create real capability to use PRINCE2®…

• If you are using these materials it is to pass the Foundation or and Practitioner exams For that you need an ATO

you need an ATO – See www.logicalmodel.net/prince2exams Section: 1 Page i LogicalModel Ltd ©2015, P2:2009 5th

Section: 1 Page i

– See www.logicalmodel.net/prince2exams Section: 1 Page i LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn:
– See www.logicalmodel.net/prince2exams Section: 1 Page i LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn:

Licensed for individual use without fee. A commercial licence (License@logicalmodel.net) removes this note: Please report unlicensed use & share in fees levied

PRINCE2® Practitioner

Section:1

• Completing this guide BEFORE the exam isn’t fool-proof, but is very close to an assured pass )

– Taking your exam unprepared is foolish and avoidable. It is possible to pass without focussed preparation – but risky and rare

Step 1 takes 5 mins to read the next few pages-DO IT NOW ! read the next few pages-DO IT NOW!

– Depending on your approach and study speed the whole guide could take 2 or more weeks to complete

– Start now, finish early

– Don’t start on the eve of the course!

– Don’t work under pressure and fail to finish

Pre Course Preparation Guide

Over the page tells you how to start…pressure and fail to finish Pre Course Preparation Guide © Logical Model Ltd  +44 (0)

© Logical Model Ltd +44 (0) 845 2 57 57 07

Section: 1 Page ii

© LogicalModel Ltd 2011
© LogicalModel Ltd 2011

Copyright & licensed materials – See inside cover for details

Read Me First! Study Resources

Please report unlicensed use & share in fees levied

• Your first step (reading this introduction) takes 5 minutes (DO it NOW!)

Your resources are:

– The online (iOS Android & PC) animated and narrated videos

– The course slides

– This workbook

– Online exams &

– Downloadable revision aids.

– You may also have bought the expensive (and with these materials also unnecessary) PRINCE2® Official Manual (OM) – the Big Grey-Blue book**.

• The online sound track & its’ transcript are so detailed you don’t need the OM

• Since

all this is free go compare what you get from anyone

else for x00s of £ $ ¥….

– Studying your resources could take 15 to 30 hours or more (or less!) of your TIME, money matters but time spent studying weak, poor, thin material that mostly says “Now go read the manual” really is not much of an investment is it?”

the manual” really is not much of an investment is it?” • This stuff is the

• This stuff is the best materials available & WE DON’T charge you to use it – How good is that!

– If you think there must be a catch just read on ‘cos you there isn’t

there must be a catch just read on ‘cos you there isn’t S:1.1.1 LogicalModel Ltd ©2015,
there must be a catch just read on ‘cos you there isn’t S:1.1.1 LogicalModel Ltd ©2015,

S:1.1.1

be a catch just read on ‘cos you there isn’t S:1.1.1 LogicalModel Ltd ©2015, P2:2009 5th

Exams @home Anytime!

Copyright & licensed materials – See inside cover for details

Please report unlicensed use & share in fees levied

• There are two exams involved in achieving the PRINCE2® Registered Practitioner qualification.

– We provide both @Home online via PEOPECERT’s PASSPORT service https://candidate.peoplecert.org/

PASSPORT service https://candidate.peoplecert.org/ – The first is a 1hr multiple choice confirmation of your

– The first is a 1hr multiple choice confirmation of your knowledge of the om’s contents: It is entirely fact based & closed book!

– The second is a 2½ hr open-book ‘objective test’ which uses more complicated multiple choice questions to test supplicant’s ability to apply PRINCE2® to a scenario.

supplicant’s ability to apply PRINCE2® to a scenario. • This section 1.1 guides you in checking-out

• This section 1.1 guides you in checking-out the resources I supply

– This is Section 1, Part 1 Page 2 or S:1.1.2.

– S:1.1.5 onwards describes the study resources & your study steps.

describes the study resources & your study steps. S:1.1.2 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st
describes the study resources & your study steps. S:1.1.2 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st

S:1.1.2

the study resources & your study steps. S:1.1.2 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp,

Navigating The Materials

Copyright & licensed materials – See inside cover for details

Please report unlicensed use & share in fees levied

• Page S:1.1.14 is a diary for you to establish your study schedule targets

– Mile-stones and inch-pebbles along the journey

– eMail p2@logicalmodel and I’ll send you a suggested diary that others find helpful

• Page S:1.1.15 is a template to cross-reference activities & major products.

– Complete it as you study

– S:2 and S:3 Provides lots of reference materials but you should still write stuff out by hand to build recall

• After reading Section:1.1 the next step is to read the PRINCE2® overview in S:1.2

– Then the larger task is the narrated, animated videos of the slides in Section:2.

– Many slides are dense, complex reference materials

• Downloadable and online (iOS, Android & Windoze) as animated build-ups for PC, iOs and Android see

– If you received these materials on paper then you might want to down load the book-marked PDF from the page above

want to down load the book-marked PDF from the page above S:1.1.3 LogicalModel Ltd ©2015, P2:2009
want to down load the book-marked PDF from the page above S:1.1.3 LogicalModel Ltd ©2015, P2:2009

S:1.1.3

to down load the book-marked PDF from the page above S:1.1.3 LogicalModel Ltd ©2015, P2:2009 5th

1 st PRINCE2® Model Whole World On A Page

Copyright & licensed materials – See inside cover for details

Please report unlicensed use & share in fees levied

Please report unlicensed use & share in fees levied • Read all of S:1 then if

• Read all of S:1 then if you have the OM use the whole of the inside front cover hand-draw the above in landscape layout* (otherwise use your fresh new PRINCE2 Project Manager’s ‘Daily Log (A7)’ ie notebook!

– Write-out each activity name and leave space for products created, roles involved, major steps

• Browse these materials to gauge the details that may be added as you study (Making your own hand-made notes will aid recall)

– The placement of the sub-processes in the diagram above is significant for a ‘logical’ description of how activities interact, and will be used throughout the course notes

• Best to start with just names. Draw the boxes last

*The exam rules state “Reference to the candidates own annotated Official PRINCE2 manual is permitted during the exam. No additional support material is permitted; this includes post it notes (other than tabulation of the sections of the manual) and stapled sheets.”

of the sections of the manual) and stapled sheets.” S:1.1.4 ‡ PRINCE2® is made up of
of the sections of the manual) and stapled sheets.” S:1.1.4 ‡ PRINCE2® is made up of

S:1.1.4

PRINCE2® is made up of 7 Processes that contain 40 activities, 7 themes, 7 principles, 2 Techniques, 26 document

templates and 9 management roles: All will be explained when you get into the course notes in S:2

LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn: 30 PEOPLECERT

+44 (0) 845 2 57 57 07

in S:2 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn: 30 PEOPLECERT  +44 (0)

p2@LogicalModel.Net

Copyright & licensed materials – See inside cover for details

Step 1 Study Resources

Please report unlicensed use & share in fees levied

• Section:2 (S:2) of this resource contains the slides.

With the narrations and animations they are designed to make reading the OM irrelevant

Some slides are definitive reference resources. They demand

second, third, even fifth look after you have covered the videos.

a

You greatly improve your chance of exam success by studying diligently & making notes

If

you study I the order I’ve preeted topics you will get a

logical journey with no ‘hanging, unexplained’ references and the minimum of circluar topics.

The materials include ALL the official AXELOS exam questions See www.logcicalmodel.nex/prince2exams for immediate access.

• The official manual is “the definitive statement” but…

It is also fragmented in its treatment of each topic, it rarely gives insight into how the bits form a whole, it uses 10 words where 5 would do.

• Some people find wordy means accessible, others find fragmented means frustrating

– My reference materials are terse! And EXHAUSTIVE and DETAILED

• They consolidates each topic into one place.

• Something relevant to two contexts is said in each, but always with the absolute minimum of words.

Terse means hard at the start but great reference later

YOU must use the animated, narrated videos first

The narration’s transcript is attached to each slide

• The narration’s transcript is attached to each slide S:1.1.5 LogicalModel Ltd ©2015, P2:2009 5th Ed
• The narration’s transcript is attached to each slide S:1.1.5 LogicalModel Ltd ©2015, P2:2009 5th Ed

S:1.1.5

narration’s transcript is attached to each slide S:1.1.5 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp,

Copyright & licensed materials – See inside cover for details

Step 1 Cont. Study Resources

Please report unlicensed use & share in fees levied

• In contrast the QUICK OVERVIEW S:1.2 gives you an easy quick-start to assimilating the whole method

– It omits definitive detail

– S:1.2 summarises the whole manual and is a bridge from no knowledge to complete overview without having to read 327 pages of official manual first.

– After using or materials the official manual’s only value is as allowable note paper in the exam!

only value is as allowable note paper in the exam! • The reference materials will be

• The reference materials will be hard going if you jump straight to it without the ‘logical journey’ that S:1.2 and the animated, narrated videos provide

– If you draw-out the template from S:1.1.4 and read S:1.2

– NOTE the official manual’s purpose is NOT to be a study guide & very good it is at not being easy to read serially too!

• The details in my materials over-view & link all the bits, but they are not allowed into the exam (unless copied, by hand into a copy of the OM.)

Quotes

– Foundation questions often require recognition of quotes from the manual (The exam checks you know its contents) so the videos and slide retain many quotes – all are introduced as “Quote….” or shown in double-quote-marks.

– The video eLearning narrations (& transcripts) are carefully crafted to include all key phrases. They are absolutely complete in their coverage of the official manual’s guidance

in their coverage of the official manual’s guidance S:1.1.6 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st
in their coverage of the official manual’s guidance S:1.1.6 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st

S:1.1.6

their coverage of the official manual’s guidance S:1.1.6 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp,

Copyright & licensed materials – See inside cover for details

Step 1 Cont. Study Resources

Please report unlicensed use & share in fees levied

• First you should skim all the materials - eye-ball each piece, just quickly this time – less than a second per page! Get structure, don’t try to internalise detail yet

• Section 1.1 & 1.2

• Section 2 is the

• Section 3.1 and 3.2 Hyper Linked Reference Materials

• Section 4

• Section 5

These Pre-Course notes

Course Notes

AXELOS Sample questions: P2 Foundation

AXELOS Sample questions: P2 Practitioner

Recap

– Skim S:1 & S:2 now, serially, in 5 minutes or less!

– DON’T get bogged down into detail until you see the whole

– Section 1.2 gives you the whole, but lacks detail while Section 3.1 is just the detail but is too terse to grasp at 1st sight

– Each syllabus chapter in section 2 (S:2) is matched to relevant sample questions in Section 5 (S:5)

matched to relevant sample questions in Section 5 (S:5) • The study materials provide many consolidated

The study materials provide many consolidated views of the PRINCE2® method that will be useful in the exam BUT you are not allowed to take them with you…unless…

you may take the official PRINCE2® manual into the exam & you may hand-write your own notes on the manual (YOU MAY NOT stick/ staple/ glue etc anything into the manual if you want to take it into the exam)

into the manual if you want to take it into the exam) S:1.1.7 LogicalModel Ltd ©2015,
into the manual if you want to take it into the exam) S:1.1.7 LogicalModel Ltd ©2015,

S:1.1.7

the manual if you want to take it into the exam) S:1.1.7 LogicalModel Ltd ©2015, P2:2009

Copyright & licensed materials – See inside cover for details

Step 1 Cont. Study Resources

Please report unlicensed use & share in fees levied

• Instructor support is always available to discuss all aspects of success with PRINCE2 in the exams or real-life

aspects of success with PRINCE2 in the exams or real-life • Viewing each chapter of the

• Viewing each chapter of the videos (or reading the Course Notes (Section 2)) is fairly quick

– S:1.2 will give overview to assimilate the videos and S:2 (or you could read the 327 page OM instead!)

videos and S:2 (or you could read the 327 page OM instead!) • Expect to cover

Expect to cover S:2 more than once.

– First time through be quick, focus on early pages, gain an appreciation of PRINCE2®’s structure and intent - SKIM.

– Look for who is involved and the information flows. Weave process names into a sentence in the order they are used.

– Ignore the details of what is in which document, the inner workings of processes etc.

– Second time through study, make notes, do the exam questions

– Third-time through look just at places where you are foggy

Third-time through look just at places where you are foggy • Section 3 details access to

• Section 3 details access to reference and revision materials

• Sections 4 & 5

to reference and revision materials • Sections 4 & 5 detail access to topical questions matched

detail access to topical questions matched

to the videos and transcripts of the narrations.

– ALL the AXELOS official ‘mock’ foundation paper questions are included

– Both in topical extract and full mock exam structure.

– Both in topical extract and full mock exam structure. S:1.1.8 LogicalModel Ltd ©2015, P2:2009 5th
– Both in topical extract and full mock exam structure. S:1.1.8 LogicalModel Ltd ©2015, P2:2009 5th

S:1.1.8

in topical extract and full mock exam structure. S:1.1.8 LogicalModel Ltd ©2015, P2:2009 5th Ed 1st

Copyright & licensed materials – See inside cover for details

Step 1 Finished Study Resources

Please report unlicensed use & share in fees levied

• You should practice the questions repeatedly until scoring well.

– There will be an overlap between mock questions and the live questions because everything is based on the syllabus and the official manual!

– IE the syllabus means live-questions will test the same thing as the mocks. Mostly just the order of the words will change

• Section 4 is AXELOS foundation and S:5 is AXELOS PRINCE2® Practitioner level questions

– Each chapter of the videos (& S:2) links to relevant questions on the topics just covered (if AXELOS has provided coverage)!

• The course notes remind you to access our eMail support.

– Now you have a bird’s-eye view of the study materials start thinking of the schedule to cover it all

– Send an email now to say you have started preparation & I will send the suggested Revision Diary (S:1.1.9) to match the 20 mile stones in the diary

You have now Graduated from Level Zero to Level 1:

Started to prepare for the Journey’ !!

– Small celebration?!

– The next step to graduate to Level 2 is explained overleaf

The next step to graduate to Level 2 is explained overleaf S:1.1.9 LogicalModel Ltd ©2015, P2:2009
The next step to graduate to Level 2 is explained overleaf S:1.1.9 LogicalModel Ltd ©2015, P2:2009

S:1.1.9

step to graduate to Level 2 is explained overleaf S:1.1.9 LogicalModel Ltd ©2015, P2:2009 5th Ed

Copyright & licensed materials – See inside cover for details

Starting Studying in Earnest

Please report unlicensed use & share in fees levied

• Step 2: Work through the QuickStart (in S:1.2) – it won’t take long either

– Then work through the Course Videos online or (read the material in S:2) - as soon as possible. There is guidance at the start of S:2

– As you look through S:2 and its guidance estimate the work-load & assess your available time. Consider the required work-rate to complete studies in a timely manner

– Create a study schedule using the template overleaf. Build up the schedule as you better understand the resources available and the task at hand

– Reviewing study material should be regarded as iterative, quick first pass to get structure, second pass absorb details and third pass focus on any disconnects & confusions

If you read the OM then…

I recommend that instead of reading it serially instead you read all the ‘Purpose’ sections of the 7 themes & ‘Purpose, Objectives and Context’ of the 7 processes before reading anything else.

– It means you cover the breadth before the depth.

– It will make more sense AND these parts of the manual are where the exam questions are drawn from.

of the manual are where the exam questions are drawn from. S:1.1.10 LogicalModel Ltd ©2015, P2:2009
of the manual are where the exam questions are drawn from. S:1.1.10 LogicalModel Ltd ©2015, P2:2009

S:1.1.10

manual are where the exam questions are drawn from. S:1.1.10 LogicalModel Ltd ©2015, P2:2009 5th Ed

Copyright & licensed materials – See inside cover for details

Create a Study Schedule

Please report unlicensed use & share in fees levied

Set your-self a schedule of achievements between now and your exam date that recognise the time you can realistically make available, the time that you feel you need to absorb the volume of information and your personal focus on succeeding

• I completed a 1 st skim of the paper materials on:

• I reviewed the full material set on:

• I started/ finished setting my realistic schedule in place:

Achievement Event

Target Date

Completed

1 Read section 1.2

NOW!

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

1.2 NOW! 2 3 4 5 6 7 8 9 10 11 12 13 14 15

S:1.1.11

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

A4-Communication Management Strategy

A6-Configuration Management Strategy

A20-Project Initiation Documentation

A22-Quality Management Strategy

A21-Project Product Description

A24-Risk Management Strategy

A5-Configuration Item Records

A18-Product Status Account

A1-Benefits Review Plan

A17-Product Description

A8-End Project Report

A3-Checkpoint Report

A10-Exception Report

A9-End Stage Report

A11-Highlight Report

A23-Quality Register

A15-Lessons Report

A26-Work Package

A12-Issue Register

A2-Business Case

A16-Plan (Project)

A25-Risk Register

A13-Issue Report

A14-Lessons Log

A16-Plan (Stage)

A19-Project Brief

A7-Daily Log

Create a Process Matrix

12.4.1 Appoint the Executive and the Project Manager

12.4.2 Capture previous lessons

12.4.3 Design & appoint the project management team

12.4.4 Prepare the outline Business Case

12.4.5 Select project approach & assemble Project Brief

12.4.6 Plan the initiation stage

Copyright & licensed materials – See inside cover for details

14.4.1

Cr. Risk Management Strategy

14.4.2

Cr. Configuration Management Strtgy

14.4.3

Cr. Quality MS

14.4.4

Cr. Communication MS

14.4.5

Set up the project controls

14.4.6

Create the Project Plan

14.4.7

Refine the Business Case

14.4.8

Assemble the Project Initiation Documentation

15.4.4

Review stage status

15.4.5

Report highlights

15.4.6

Capture and examine issues and risks

15.4.7

Escalate issues & risks

15.4.8

Take corrective action

15.4.1

Authorize a Work Package

15.4.2

Review Work Package status

15.4.3

Receive completed Work Packages

13.4.1

Authorize initiation

13.4.2

Authorize the project,

13.4.3

Authorize a Stage or Exception Plan,

13.4.4

Give ad hoc direction,

13.4.5

Authorize project closure

17.4.1

Plan the next stage

17.4.2

Update the Project Plan

17.4.3

Update the Business Case

17.4.4

Report Stage End

17.4.5

Produce an Exception Plan

18.4.1

Prepare planned closure

18.4.2

Prepare premature closure

18.4.3

Hand over Products

18.4.4

Evaluate the Project

18.4.5

Recommend project closure

17.4.1

to 5 Team Planning

16.4.1

Accept a Work Package

16.4.2

Execute a Work Package

16.4.3

Deliver a Work Package

C

= Created

U

= Updated

S

= Archived (Saved)

A

= Authorised

I = Input O= Output Others as you need, Eg in Reports H=Highlight, ES=EndStage

S:1.1.12

Process list is exhaustive Product list restricted to Apdx-A items (sort-of grouped by use/ timing)

restricted to Apdx-A items (sort-of grouped by use/ timing) Please report unlicensed use & share in

Please report unlicensed use & share in fees levied

Please report unlicensed use & share in fees levied LogicalModel Ltd ©2015, P2:2009 5th Ed 1st
Please report unlicensed use & share in fees levied LogicalModel Ltd ©2015, P2:2009 5th Ed 1st

LogicalModel Ltd ©2015, P2:2009 5th Ed 1st Imp, Vn: 30 PEOPLECERT

+44 (0) 845 2 57 57 07

p2@LogicalModel.Net

Licensed for individual use without fee. A commercial licence (License@logicalmodel.net) removes this note: Please report unlicensed use & share in fees levied

PRINCE2® Practitioner

use & share in fees levied PRINCE2® Practitioner © Logical Model Ltd  +44 (0) 845

© Logical Model Ltd +44 (0) 845 2 57 57 07

Section: 1.2 Page 0

1.2: Quick-Start Overview

© LogicalModel Ltd 2011
© LogicalModel Ltd 2011
1 PRINCE2® - Two Parts: Time and Theme Page: 1 of 10 A license removes

1 PRINCE2® - Two Parts: Time and Theme

Page: 1 of 10

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

1 PRINCE2® - Two Parts: Time and Theme

When we have reach the end of these words we (you and I) will have covered all the elements of P2.

For now I’ll paraphrase the required elements as a time-view and a topical or thematic view. These two perspectives are inter-woven: the warp and weft of any initiative’s fabric. PRINCE2® also includes roles and principles.

The time-view is the process model. It says “do this and this and this, then this and this and this. The thematic view describes each ‘this’. PRINCE2® includes seven of these themes: business case and risk and quality and planning and organisation and progress and change.

When we combine process based timeline with themes we get procedural guidance. To illustrate: “Appoint the team, decide the goal and confirm approval. Then establish the controls and costs, the benefits and risks and reconfirm approval Then execute the work to produce the outputs. Then harvest the benefits”. That is in-fact the whole investment management scope. While this is a 34 word summary their upcoming full explanation takes many more.

1.1 Heartbeat

The process model provides a rhythm like a heartbeat that drives project control of progress.

A PRINCE2 ® project implements controls tailored specifically to meet ‘this project’s’ needs for agility and

rigor. Armed with an understanding of the principles it is possible to tailor the application of a methodical approach to any specific project’s needs. Skilfully used PRINCE2 ® is a powerful and light-weight tool. Insightful use of P2 assists any organisation embarking on the management of change.

1.2 Making Soup

Applying a method is very much like the preparation and serving of a bowl of soup!

If you make vegetable soup then before the ingredients such as the carrots and tomatoes go into the pot they are clearly and discretely visible.

1.2.1 Red Soup

Once the soup is made its red colour is clear indication that there are tomatoes in the melange. With the aid of a spoon it is easy to find a discreet piece of carrot and the peas but not any longer possible to isolate the salt, remove the water or see all the ingredients as the separate items that the recipe called for to be prepared and combined. Exam crams operate at the 'ingredients level'.

1.2.2 The Official Manual Is Part Description of Ingredients Part of Method

A manual such as this describes discreet ingredients (EG the themes like quality and the records such as the risk register) that are combined within procedures like configuration management and the Initiation Stage

that are made-up of processes, activities (management work packages), method and techniques.

Your challenge when translating any method into a practical tool is to move from ‘collection of ingredients’ and ‘collection of techniques’ to ‘soup’.

It is the assimilation of explicit facts into implicitly understood behaviours that marks transition from

knowledge to skill. It is a journey from unconsciously incompetent to unconsciously competent. The first hurdle is at conscious incompetence when you may say to your self “Oh-boy there is a lot of this and it isn’t

all easy!”

1.2.3 Introduction of What You Learn

Most fresh graduates returning from the PRINCE2 ® exam have knowledge, few have skill. Cramming courses and the work environments that attendees return to both omit consideration of how to integrate the themes and techniques into daily and fluent use.

Without support for skill development the unused knowledge quickly withers. You should pause now and consider the conversations that you need with boss, peers, teams, customers et.al if you are to introduce

1.2.1 Red Soup

Page- S:1.2.- 1 -

that you need with boss, peers, teams, customers et.al if you are to introduce 1.2.1 Red
1 PRINCE2® - Two Parts: Time and Theme Page: 2 of 10 improvements into your

1 PRINCE2® - Two Parts: Time and Theme

Page: 2 of 10

improvements into your world. You might, when you are 'registered' want to contact us for assistance with those wider conversations.

1.2.4 Integration of Elements

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

As a project is executed a single conversation such as “Hey Simon can you drop by my office this afternoon and bring Jane and Fred – we have a new product to launch by trade-expo. I’d like to rough-out a schedule, some responsibilities and the major risks” has just followed guidance (combined ingredients and procedures) for appointing the team from two of the initial three activities or ‘management work packages’ of Starting up a Project (SU) and touched on two or three themes like planning and organisation without necessarily finishing any of them entirely yet.

This simple corridor chat has set the scene for overlapping some of the project initiation work with start-up activity. In the official manual they are separate and well bounded, in the work place overlapping and merged: soup or SOOP (Simon's Observations On Projects).

1.3 Merging Separated Elements of The Guidance

From a time-line perspective PRINCE2 ® starts management work-packages in Starting up a Project (SU) with description of appointing the team. Guidance from a topical perspective starts in the Organisation theme.

1.3.1 Separate Topics Approach

These are discrete sections in the official manual and discrete items in the exam syllabus. Work-place implementation of the guidance requires one integrated set of actions. There is no discrete boundary in practice only in the chapter boundaries of the official manual.

In reality rather than exams gathering the team often drags-on past SU’s end. Maintaining the team persists through every stage (sprint, release or phase – pick your term) as the organisation theme discusses.

1.3.2 The Discrete Ingredients of ‘Method’

Within a project the ingredients to mix that will result in the soup are:

Most importantly: People – nothing happens in a project without people. Everything else is less than half the equation.

Roles – assigned collections of responsibilities and work-packages

Responsibilities – decision making limits, rights and duties,

Products - ‘Products’ has many synonyms. Products are also known as (aka) Results, aka Configuration Items, aka Deliverables, aka Outputs that lead to Outcomes aka Impacts aka change. Products all have Acceptance Criteria (Product quality specifications). Simon's Observation On Projects (SOOP): Projects (stages, sprints, phases, work-packages, tasks, jobs or any other form of activity) that don’t produce some change to the world are cost without value. Everything a project makes, amends or acquires is a ‘product’. Every change that results from the project is a product. The sum total of the products must totally resolve the project’s objectives aka goals. Products are not necessarily physical: a culture change is a product. Products are not necessarily deliverables: a progress report is a product. Those products that are passed-on to the customer (the outputs) or those products passed-on to people exercising control external to the project are also project deliverables. Hopefully outputs create an impact aka an outcome. Some products may stay within the scope of the project EG A specification received by designers, low-level test results and team member’s progress reports. The team member’s progress report may be a product that does not outlive the project, except as filed away for future audits.

Processes - The procedures and work packages (activities) – sequenced steps of product creation and project control,

Plans – forecast activities in baselines and tolerances that balance risk and reward, balance scope, resources and durations

Progress assessment and expression in reporting and escalations

1.2.4 Integration of Elements

Page- S:1.2.- 2 -

 Progress assessment and expression in reporting and escalations 1.2.4 Integration of Elements Page- S:1.2.- 2
1 PRINCE2® - Two Parts: Time and Theme Page: 3 of 10  Business case

1 PRINCE2® - Two Parts: Time and Theme

Page: 3 of 10

Business case – the motivating force that describes the objectives and justifies the

investment of money, morale, effort, time, skill and will to create the products that resolve the goal

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

Contracts – agreements that define how risk and reward are shared. What procedures are triggered by what circumstances (events)

Risks – that subset of concerns that are uncertainties about rewarding result or safe project conduct

Concerns – handling actual or potential off-plan situations PRINCE2 ® ’s term for any form of request for change, new potential risk or problem is project issue. Having given so broad a definition and being shy of accusations of bureaucracy the official manual then suggests some ‘issues’ be handled ‘informally’: a massive fault-line in the method’s formulation: but this is 'real-world, talk not exam preparation

1.3.3 The Complete Set Of PRINCE2® Processes

A project timeline is comprised of activities IE groupings of related tasks known as work-packages. Delivery of products requires technical work-packages aka specialist work-packages while project planning and project control requires the performance of management work-packages.

The activities are grouped by the official manual in seven ‘processes’ and described in chapters 12 to 18. The process’ Purpose, Objectives, Context and activities are explained in section 1 through 4 of the seven chapters. Lots of foundation questions lie in 12.1, 12.2, 12.3, 13.1 etc to 18.3

1.3.3.1 Seven Processes in Seven Chapters

The processes are divided into 40 activities or management work-packages. Not all activities are needed in all projects while some work-packages such as ‘Review Stage Status’ happen many times.

1.3.4 Product Description Groupings

The 40 activities or ‘management work-packages’ create management products (recall: any work-package that doesn’t produce a result is valueless).

Not all work-package results the official manual names are defined or described by it. The ‘official’ set are contained in Appendix-A of the official manual. The 2005 manual listed 36 entries. The 2009 manual reduced these to 26 omitting some useful ones but sadly reusing the numbering leading to what was avoidable confusion in some organisations (oops real world again).

1.4 Roles With-In Activities

Everything to manage a project that happens in a PRINCE2 ® project is performed by one of the 9 role holders within one of the 40 activities of the 7 processes.

The 40 activities are ‘management work-packages’ that create management products.

SOOP: Nothing happens in a project without people. People don’t need process to succeed, but if done right process improves the chances of success and possibly the speed of achievement and size of impact.

SOOP: Process without people (who understand and use it) is valueless.

1.4.1 The Roles People Hold

and use it) is valueless. 1.4.1 The Roles People Hold We will explore the details of
and use it) is valueless. 1.4.1 The Roles People Hold We will explore the details of

We will explore the details of the role holder’s duties later. For now the defined roles they hold are:

The executive who has “the” vote in project board decisions,

The senior user(s) who say what is wanted or provides resources that can say,

The senior supplier(s) who provide resources that can build

what is specified.

who provide resources that can build what is specified. may appoint some with members Together they

may appoint some

with

members

Together they are the project board. The project board project assurance staff as ‘eyes-and-ears’ to help the project board project over-sight duties.

1.3.3 The Complete Set Of PRINCE2® Processes

Page- S:1.2.- 3 -

to help the project board project over-sight duties. 1.3.3 The Complete Set Of PRINCE2® Processes Page-
 A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
IP
Initiation Stage
st
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

1 PRINCE2® - Two Parts: Time and Theme

Page: 4 of 10

They

may

appoint

a

change

authority

to

They may appoint a change authority to administer the change
They may appoint a change authority to administer the change

administer

the

change

   

control budget.

The project manager who orchestrates all day to day activity, possibly helped by some…

Team managers to oversee specialist technical team activity.

Project support staff may help the project manager with management and admin

staff may help the project manager with management and admin task, and finally some Technical staff
staff may help the project manager with management and admin task, and finally some Technical staff

task, and finally some Technical staff aka specialists aka subject matter experts who do the ‘real’ work of creating, acquiring and amending outputs from which the outcomes arise to generate the benefits.

from which the outcomes arise to generate the benefits. 1.4.2 Missing Roles For the real world

1.4.2 Missing Roles

For the real world PRINCE2® omits at least one, perhaps two, key roles: the investor and sponsor. The exec may or may not be the sponsor. The sponsor may or may not be the investor.

be the sponsor. The sponsor may or may not be the investor. Also sadly disjoint from

Also sadly disjoint from reality PRINCE2® omits consideration of the portfolio of company activity, seeing only programmes as a consideration above the project.

Those managing the project might be referred to collectively as the ‘project management team’ [ while those managing the company's portfolio of activity might be the investment management team or simply "the board" ]

1.4.3 My Diagram Conventions

Often within my diagrams role-holder’s involvements are illustrated using the icons above. Technical activity and staff are red in body and mind, project control blue and business-change management is grey:

portfolio considerations that span projects and operational business-as-usual are shades of grey. Business- as-usual is black. Thus the project manager must think from the business change perspective and take action to manage the project by juggling the technical activities: project managers have blue, management bodies and grey heads, while team managers have blue, project management heads and red, technical day-job bodies. Many real-world project managers would have red-legs on most days in my diagrams!

managers would have red-legs on most days in my diagrams! 1.4.4 Customers and Suppliers PRINCE2 ®

1.4.4 Customers and Suppliers

PRINCE2 ® describes the producers and receivers of the project’s outputs as “customer and supplier”, even if both groups are in the same organisation. Indeed even if both groups are the same people a customer supplier relationship is said to exists. Customer and supplier(s) participate in an exchange of value:

contracts - Happily PRINCE2® touches on agreeing A16-Stage Plan and A26-Work Package as creating contracts.

The official manual says the exec, senior user(s), operations and maintenance staff and project manager are from the customer side of the relationship. The senior supplier(s) and team member/ managers are from the supplier side.

1.4.2 Missing Roles

Page- S:1.2.- 4 -

The senior supplier(s) and team member/ managers are from the supplier side. 1.4.2 Missing Roles Page-
2 PRINCE2®‘s View of Projects 2 PRINCE2 ® ‘s View of Projects Page: 5 of

2 PRINCE2®‘s View of Projects

2 PRINCE2 ® ‘s View of Projects

Page: 5 of 10

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

Our first view won’t be a helicopter view. It will be at jet-fighter speed (but at helicopter altitude). Two very fast perspectives of the total project terrain: one in process order, one in thematic groupings.

The PRINCE2® project has three epochs in the process model’s timeline during which the themes are active and integrated: the start, the middle and the end.

Later-on we will explore the process model’s time-line step by step. Then each time we encounter a new theme we will explore it in detail, for now just notice that everything overlaps and links to everything else.

2.1 The Jargon: A Staring Point

Part of what makes PRINCE2 ® powerful is the assistance it provides for clear communication. People communicating complex topics develop jargon. Jargon is short hand for important concepts shared by those who are constantly involved in discussing some topic.

Jargon is great for the 'cognoscenti' - it helps develop conversations that explore subtleties: it is also a barrier when seeking to communicate to those who lack knowledge of the jargon words and phrases.

2.1.1 Breaking The Jargon Circle

I have to break the circle of “To fully explain the jargon you need an understanding of the jargon”! So here is an incomplete expression of some jargon. As we go we will explore more complete definitions and definitions of more terms. For now:

A

work-package is a ‘chunk’ of work, or collection of linked tasks delegated as a whole. Perhaps more

properly ‘an objective and some constrained allocation of resources that is agreed between two parties

to

create some desired result’.

Most work packages in a project allocate responsibility to subject matter experts to create project outputs that enable the benefits. The rest are the 40 PRINCE2® activities explained next.

A

PRINCE2 ® activity” is a project management work-package whose tasks accomplish some part of

project planning and control. Activities are carried out by the project management team members (One by the sponsor). An example might be the activity to [14.4.6 Create the Project Plan]. Two activities are triggered by the routine arrival at a point in time (both of these are reporting activities). All the rest are triggered reactively by events.

The 7 PRINCE2 ® “process” are defined collections of "activities".

The Processes (via the details of each 'Activity') describe the structure through time and across management layers by which the project is controlled. There are 7 processes with between three and eight defined activities within each one.

The Directing a Project (DP) process covers all project board activities. The Managing Product Delivery (MP) process covers all team member/ manager activity and the other 5 cover the project management team’s planning and control activities through project start, middle and end.

A

"stage" is the PRINCE2 ® term for a period of time (and other constrains such as budget) within which

the project manager has authority to operate day-to-day project control.

A PRINCE2 ® project has a minimum life-span of the Starting up a Project (SU) process plus two stages.

PRINCE2 ® projects always have an Initiation Stage and at least one Delivery [ Benefits Enabling ] Stage.

2.1.2 A Stage Is A Collection Of Activities

Every stage requires the project management team to use guidance from two or more of the processes. Benefits enabling stages mostly execute the activities of Controlling a Stage (CS) and Managing Product Delivery (MP) and conclude with the activities of either Managing a Stage Boundary (SB) or if a stage is the last benefits enabling stage it will close by following the activity guidance within the process Closing a Project (CP).

PRINCE2 ® imposes control via tolerances and Management By Exception

2.1.1 Breaking The Jargon Circle

Page- S:1.2.- 5 -

imposes control via tolerances and Management By Exception 2.1.1 Breaking The Jargon Circle Page- S:1.2.- 5
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

2 PRINCE2®‘s View of Projects

Page: 6 of 10

When some result is required it should be delegated in outcome terms (using a A26-Work

Package and A17-Product Descriptions). Once a plan for its achievement is authorised those charged with its deliver are left to get on with the work so long as they stay within agreed tolerances.

Should a tolerance become threatened by a breach then the potential exception must be escalated to the next higher level of management (who may also have to escalate it). PRINCE2 ® describes an Organisation structure that defines escalation routes across a 4 tier hierarchy. Three management levels are within the project: project board, project manager and optionally team manager(s) and one, Corporate or Programme Management is above the project. Below team manager is a non-management technical level.

2.1.2 A Stage Is A Collection Of Activities

Page- S:1.2.- 6 -

team manager is a non-management technical level.  2.1.2 A Stage Is A Collection Of Activities
3 The Process Model Is The Heart-Beat Page: 7 of 10 3 The Process Model

3 The Process Model Is The Heart-Beat

Page: 7 of 10

3 The Process Model Is The Heart-Beat

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

PRINCE2 ® is made up of 7 processes that support 7 themes and follow 7 principles. The process model sets out the timeline through the 7 processes as grouped and repeated in the stages.

3.1.1 The Process Model in 666 Words

“These 666 words summarise the entire process model within the 327 page PRINCE2 ® manual. Brevity is at the price of some loss of detail!

As the picture shows: PRINCE2 ® has some structure, some players, some sequence and some output Less obviously from the picture is that the trigger (the project mandate) is Produced (“P:”) by “CoPM”.

9 In a Nutshell • Project mandate P:CoPM • Project Outputs © Logical Model Ltd
9
In a Nutshell
Project
mandate
P:CoPM
Project
Outputs
© Logical Model Ltd
0845 2 57 57 07
9

3.1.1.1 Start-up

Arrival of a Project Mandate triggers the process Starting

up a Project (SU). Creation of the mandate is outside PRINCE2®’s control so it will be in any format the producer chooses.

In SU Programme Management or Corporate Management appoint the project’s Executive and perhaps the project manager. Exec and project manager then select a team, define project end point and the route to it, outline the Business Case, and plan the planning of the project.

After SU we (here "we" means "anyone running a project") proceed into the Initiation Stage. Progression from SU to Initiation requires approval of the outline business case and plans by the project board who are Directing a Project (DP). If the project board like what they receive then they authorise the first project stage - Initiation.

3.1.1.2 The Initiation Stage

In the initiation Stage the team first execute the activities of the Initiating a Project (IP) process and then the activities of the Managing a Stage Boundary (SB) process to:

1. Create four control strategies (quality, risk, change, and communications) that match the project's challenges [ Some tailoring is appropriate ]

2. Create the A16-Project and A16-Stage Plan to implement the strategies and controls in a manner appropriate to this project’s needs for speed, caution, benefits targets and cost consciousness. The plans describe the timings and resourcing of work that creates the project outputs required.

3. Extend the definition of the project's justification into a full A2-Business Case Costs and timescales to refine the business case are taken from the fully developed but possibly high level A16-Project plan.

4. The team working on Initiation assemble planning’s outputs into the A20-Project Initiation

Documentation and A16-Stage Plan. The baseline for all future project decisions.

5. 0.

3.1.1.3 ‘Delivery’ [Benefits Enabling] Stages

Next, and again arrived at via project board approval, this time of the A20-Project Initiation Documentation and A16-Stage Plan is the first Delivery (aka a ‘Specialist’ aka benefits) Stage.

Benefits enabling stages are controlled by the three internal activity cycles of Controlling a Stage (CS):

1. the project manager hands-out work-packages to the specialist technicians,

2. everyone reports progress and concerns upwards,

3. everyone participates in the handling of concerns about off-plan situations.

4. 0.

Most of the work in a delivery stage is carried out by the technical specialists building the products the customer wants. The management of the project adds some overhead which must add more value than cost otherwise the embedding and tailoring is wrong!

3.1.1 /The Process Model in 666 Words

Page- S:1.2.- 7 -

than cost otherwise the embedding and tailoring is wrong! 3.1.1 / The Process Model in 666
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

3 The Process Model Is The Heart-Beat

Page: 8 of 10

The three activities of MP are each used once per specialist A26-Work Package within a stage’s

scope. Execution of a work-package results in some product or sub-product moving through some or all of its development life-cycle. Eventually the supply of A26-Work Packages is exhausted.

3.1.1.4 End of Stage and End of Project (Start of Benefits)

If more than one specialist stage is needed then the activities of Managing a Stage Boundary (SB) once again define how to prepare the next request to the project board for authorisation to proceed. Preparations include refreshing the A2-Business Case, risk summary, A16-Project Plan and creating a new day-to-day level A16-Stage Plan. Controlling a Stage (CS) and Managing Product Delivery (MP) repeat.

Eventually we reach “start of benefits realisation” and management activity focuses on Closing a Project (CP). The project manager should:

1. Check the products have been accepted and handed-over into business-as-usual,

2. summarises the project’s performance in an A8-End Project Report and

3. pass the A1-Benefits Review Plan to Corporate or Programme Management to measure benefits at some future time.

4.

0.

Then the project board grant approval for the project to end and benefits delivery starts to repay project investment costs. Tada! 666 words”

Obviously 327 pages adds a little more detail.

The 666 words omits some products such as the end stage report and omits all discussion of how to handle concerns about off-plan situations but we will cover all of the details soon.

3.1.2 The 7 Principles and Themes Woven Through The Processes

Each process (like Starting up a Project (SU)) whose guidance we apply on the journey to deliver the project's outputs will contribute to many of the continuous needs within a project. PRINCE2 ® calls the continuous needs "themes" and “principles”.

The official manual's separation of 7 themes and 7 principles probably just confuses by fragmenting and repeating 2/3 rds of the same idea in two places. I’d say that out of 14 bullet points there are a good solid 7 and four halves in total.

The 7 principles and themes add-up to:

Define the project’s outputs at the start.

Products are always defined in acceptance criteria terms. Verified creation and hand-over of the

also

acknowledges the supplier’s discharge of their duty. Outcomes result in the ‘benefits’ that are claimed in the A2-Business Case to be worth the cost, time and trouble of carrying out the project. (Product focus principle, quality theme, and a touch of business case theme).

The identification, evaluation and ongoing maintenance of the A2-Business Case and the managing of the threats and opportunities (risks) associated with it. (Business justification principle & business case and risk themes.)

The initial development and subsequent maintenance of a team with defined reporting lines, skills, levels of authority and tolerance limits matched to the challenge of the project’s objective and uncertainties. (Define roles and responsibilities principle, Management by Exception principle, Organisation, Risk, Progress and Change themes.)

Successive creation of plans for approaching work with a monitoring and control regimen that allows us to verify status and apply corrective or perfective adjustments - whether those adjustments are minor or are serious enough to require escalation for decisions from higher authority. (Plans, progress and controls themes, stages and management by exception principles).

Plus ‘use history as a guide to the future’ (Learning from experience principle and Estimating if it were a theme as it should be).

project’s outputs into ‘business as usual’

not

only

enables

the

project’s

outcome’

but

3.1.2 The 7 Principles and Themes Woven Through The ProcessesPage- S:1.2.- 8 -

the project’s ‘ outcome’ but 3.1.2 The 7 Principles and Themes Woven Through The ProcessesPage- S:1.2.-
3 The Process Model Is The Heart-Beat Page: 9 of 10 3.1.2.1 The Start Creates

3 The Process Model Is The Heart-Beat

Page: 9 of 10

3.1.2.1 The Start Creates Controls, The Middle Uses Them and Maintains Them (The End Dismantles Them)

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

Perhaps obvious is that all “definition”, “identification” or “initial development” in the previous bullet- points occurs early in the process model (SU and IP processes). Less obvious at the moment may be that verification of the results-created is ongoing through out the Controlling a Stage (CS) process and is finalised in Closing a Project (CP).

Even less obvious may be the fact that Managing Stage Boundaries (SB) is an interim verification of performance AND a revisit to all the project definition and planning activities of the Initiation Stage. SB ensures that project justification, plans and team skills are aligned to the next cycle of product development activity.

3.1.2.2 Principles Not Made Explicit

There are several principles that the official manual does not state explicitly but are none the less present. They are:

Project success depends on a project board that is involved, supportive, available and responsive when needed (and otherwise absent in order to have the bandwidth to run the enterprise).

The project board is accountability for (continued) provision of suitable resource and other Critical Success Factors.

Always work to a plan (that doesn’t mean a Gantt Chart).

But this is post exam-cram real-world again.

3.1.3 Techniques

The official manual gives description of only two techniques and what is described for each of them is scant:

Cursory guidance on Product Based Planning Product Based Planning (PBP) would be better named Results Based Scoping. PBP is a long way short of all the steps and techniques needed. A journey through planning includes techniques to create resource levelled schedules, time-phased budgets, cash-flows, project controls and risk responses. Product based planning doesn’t cover the scope of ‘planning’ only the scope of scoping. For what it does cover it is the best tool available – but it is too time-intensive for proper treatment in a certificate driven cram-week so tends to be poorly understood. It is poorly explained in the official manual in reaction to a sad history of being examined with too much focus on syntax over comprehension. If you approach PRINCE2® hoping it will give you basic project planning and tracking skills prepare to be disappointed . PRINCE2® assumes you have these skills and gives you one possible control framework to structure their use by a management hierarchy across a project's life-cycle.

Quality Review Technique The official manual describes a generic procedure for detecting concerns within, and raise comments upon, a project’s products (final or intermediary products). The official manual’s treatment is document oriented although review must be applied to all work-steps and their results.

3.1.3 Techniques

Page- S:1.2.- 9 -

oriented although review must be applied to all work-steps and their results. 3.1.3 Techniques Page- S:1.2.-
4 Summary 4 Summary Page: 10 of 10 A license removes this note: Report commercial

4 Summary

4

Summary

Page: 10 of 10

A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered 23
A license removes this note: Report commercial use to p2@logicalmodel.net and share damages recovered
23
Process Numbers
SU
DP
13 Directing a Project
(DP)
st
IP
Initiation Stage
CS
1
Delivery Stage
SB
CS
Last Delivery
CP
Stage
Starting
Initiating
Controlling
Managing
Closing
up a
a Project
a Stage
a Stage
a Project
Project
(IP)
(CS)
Boundary
(CP)
(SU)
(SB)
12
14
15
17
18
Managing Product
Managing a
16
© Logical Model Ltd  0845 2 57 57 07
Stage Boundary
© Logical Model Ltd
Delivery (MP)
23
(SB)
SB
MP
© Logical Model Ltd 2010
Starting up a project - Process

PRINCE2® says:

Know the trigger (project mandate) then create a team and define the task.

Use the task definition as input to framing how much time and effort it will cost to create a good project definition.

If approved create a good definition: controls and business case.

If approved do successive chunks of technical work until all the deliverables are received then check all approvals and acceptances are in place and disband the project.

While following the steps you'll need to keep in mind the project's justification, its risks, the team, authorising chunks (stages) and monitoring their status, perhaps by handling exceptions, but all that is irrelevant if the agreed product-set is not produced to quality as from time-to-time amended.

3.1.3 Techniques

Page- S:1.2.- 10 -

if the agreed product-set is not produced to quality as from time-to-time amended. 3.1.3 Techniques Page-

Serious but not insurmountable problems. : It'll take a miracle Basic agreement has been reached. : The @##$%%'s won't even talk to us.

Essentially complete: It's half done.

: We hope to God!

We predict

Logical Model Ltd ©2015

In the beginning was THE PLAN. And then came The Assumptions. And The Plan was without substance. And The Assumptions were without form. And darkness was upon the face of the Workers. And they spoke among themselves, saying, 'It is a crock of s--t, it stinks.' And the workers went unto their Supervisors, and said, 'It is a pail of dung, and none may abide the odour thereof.' And the Supervisors went unto their Managers, saying 'It is a container of excrement, and it is very strong, such that none may abide it.' And the Managers went unto their Directors, saying, 'It is a vessel of fertiliser, and none may abide its strength.' And the Directors spoke among themselves saying one to another, 'It contains that which aids plant growth, and it is very strong.' And the Directors went to the Vice-Presidents, saying unto them, 'It promotes growth, and it is very powerful.' And the Vice-Presidents went to the President, saying unto him, 'This new plan will actively promote the growth and vigour of the company, with powerful effects.' And the President looked upon The Plan, and saw that it was good. And The Plan became policy. And that is how S--t happens.

And The Plan became policy. And that is how S--t happens. Good, but…perhaps a little more
And The Plan became policy. And that is how S--t happens. Good, but…perhaps a little more

Good, but…perhaps a little more detail here ?

happens. Good, but…perhaps a little more detail here ? Section 2 Results are promising : Turned
happens. Good, but…perhaps a little more detail here ? Section 2 Results are promising : Turned
happens. Good, but…perhaps a little more detail here ? Section 2 Results are promising : Turned

Section 2

Results are promising : Turned power on and no smoke detected -- this time

Elements will be phased in gradually as the software matures:

It's late!

time Elements will be phased in gradually as the software matures: It's late! Simon Harris, PMP,

Simon Harris, PMP, CGEIT, IPMA-D, P2

Licensed for individual use without fee. A commercial licence (License@logicalmodel.net) removes this note: Please report unlicensed use & share in fees levied

PRINCE2® Practitioner 2: Course Notes

© Logical Model Ltd +44 (0) 845 2 57 57 07

Section: 2 Page 0

© LogicalModel Ltd 2011
© LogicalModel Ltd 2011

Serious but not insurmountable problems. : It'll take a miracle

Basic agreement has been reached. : The @##$%%'s won't even talk to us.

Essentially complete: It's half done.

: We hope to God!

We predict

PRINCE2® is a Registered Trade Mark of AXELOS® The PRINCE2 Approved Training Organization logo is a trade mark of AXELOS Limited The Swirl logo™ is a

Slip: Being first at the bar Float: Remaining Beer kitty Milestone: Paul buys a round

trade mark of AXELOS Limited

Logical Model Ltd ©2014

In the beginning was THE PLAN. And then came The Assumptions. And The Plan was without Substance. And The Assumptions were without form. And darkness was upon the face of the Workers. And they spoke among themselves, saying, 'It is a crock of s--t, it stinks.' And the workers went unto their supervisors, and said, 'It is a pail of dung, and none may abide the

odour thereof.' And the supervisors went unto their Managers, saying 'It is a container of excrement, and it is very strong, Such that none may abide it.' And the Managers went unto their Directors, saying, 'It is a vessel of fertiliser, and none may abide its strength.' And the Directors spoke among themselves saying one to another, 'It contains that which aids plant growth, and it is very strong.' And the Directors went to the Vice-Presidents, saying unto them, 'It promotes growth, and it is very powerful.' And the Vice-Presidents went to the President, saying unto him, 'This new plan will actively promote the growth and vigour of the company, with powerful effects.' And the President looked upon The Plan, and saw that it was good.

And The Plan became policy. And that is how S--t happens.

And The Plan became policy. And that is how S--t happens. will be phased in gradually
And The Plan became policy. And that is how S--t happens. will be phased in gradually
And The Plan became policy. And that is how S--t happens. will be phased in gradually

will be phased in gradually as the prodct matures:It's late!

be phased in gradually as the prodct matures:It's late! Good, but…perhaps a little more detail here
be phased in gradually as the prodct matures:It's late! Good, but…perhaps a little more detail here
Good, but…perhaps a little more detail here ?
Good,
but…perhaps a
little more
detail here ?
the prodct matures:It's late! Good, but…perhaps a little more detail here ? Simon Harris, PMP, CGEIT,

Simon Harris, PMP, CGEIT, IPMA-D, P2

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) Please report

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) Please report this usage & share in fees levied

Course Edition: 2015Please report this usage & share in fees levied • Everything needed to prepare for the

• Everything needed to prepare for the 2013 Exam Format*

• Wholly based on the PRINCE2 ® -2009 Manual*

Foundation & Practitioner Exam Success

Be Qualified,

(*Both The most recent)

• By Simon Harris, PMP, IPMA-D, CGEIT, PRINCE2®, MoR®

Advance you Job Prospects, Promotions and Pay Grade

3

Those who think education expensive have not yet accounted for what they pay daily for ignorance

See © CLICK HERE +44 84 52 57 57 07

3

for ignorance See © CLICK HERE  +44 84 52 57 57 07 3 P2 Exam

P2 Exam Cram Assessed by PEOPLECERT Dec 2014 P2-5th Ed ©2011 Logical Model Ltd p2@logicalmodel.net Some pages numbers are omitted – it isn’t an error it’s my means to insert pages later without renumbering everything afterwards

5

PRINCE2® is A Registered Trade Mark of AXELOS

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• PRINCE2 is a copyrighted product ultimately owned by the UK Government

– All the rights to PRINCE2 are held by a joint-venture company called AXELOS

– These materials are:…©Logical Model Ltd & AXELOS Limited 2015. All rights reserved. Material in this document is based on Managing Successful Projects 2009 Edition and is reproduced under licence. No part of this document may be reproduced in any form without the written permission of both Logical Model Ltd and AXELOS Limited. Permission can be requested at p2@logicalmodel.net and licensing@axelos.com

– Double quotes (“…”) are used to denote text quoted from the above document

– All of the diagrams within are carefully, exhaustively and completely base on the above document

• None of the diagram are copied in whole or significant part from the above document

• AXELOS appoint Examining Institutes (EIs) – Our’s are PEOPLECERT

– EIs accredit training organisations called ATOs (Accredited Training Organisations)

• ATOs offer training courses & can book candidates onto exams via their linked EI

– The EI assures the ATO’s Course Materials, Quality system and Competency

To sit the exams you need sponsorship from an ATO

This accredited course is not only the best available but it is also fully supported AND it’s use is completely FREE with an exam booking! To register for exams with us visit www.logicalmodel.net/prince2exams

exams with us visit www.logicalmodel.net/prince2exams – – See © CLICK Click HERE to  return +44
– See © CLICK Click HERE to  return +44 84 to 52 last 57
See © CLICK Click HERE to  return +44 84 to 52 last 57 slide 57 07 viewed

5

7

Registering For Your Exams

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Visit https://candidate.peoplecert.org to register as an exam candidate – its free

– When you have registered see www.logicalmodel.net/prince2exams for details of how to get your voucher to take your exams. The voucher code allows you to book your exam(s) at a big discount to list price!

you to book your exam(s) at a big discount to list price! We give you a
you to book your exam(s) at a big discount to list price! We give you a

We give you a whole free accredited, fully instructor supported course with official practice exams AND discounted entry to the real certification exams!!you to book your exam(s) at a big discount to list price! – Full instructions here

exams AND discounted entry to the real certification exams!! – Full instructions here and help here

Full instructions here and help here is available 24x7x365

See © CLICK HERE +44 84 52 57 57 07

7

exams!! – Full instructions here and help here is available 24x7x365 See © CLICK HERE 

9

Course Objectives

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Provide information that matches what is needed to pass the PRINCE2® Exams

Match = 15 Syllabus areas – All 7 processes, 7 themes and Overview

• Explain the official PRINCE2® 2009 (5 th Ed.) manual’s idea of how to run projects

– Matched to the 2013 exam revisions (as of Jan 2015 these are both the most recent)

• Explain the exam’s structure, content and conduct

– Provide insight into all the question answering techniques you really really need

• Provide ALL the officially available AXELOS practice exams before you face the

real exam (& more in our extensive library of practice quizzes & tests for an extra confidence boost)

• If, and when your interest becomes one of implementing PRINCE2® in a real world context for true ROI please eMail p2@logicalmodel.net to discuss

Moving from ‘newly qualified’ to ‘able to embed PRINCE2®’ into daily working practices always benefits from assistance - call me to discuss your needs

benefits from assistance - call me to discuss your needs – See © CLICK HERE 

See © CLICK HERE +44 84 52 57 57 07

† P2 has some “cannot be beaten” content and (in my humble opinion-imho) some less sound content. But that is irrelevant for exams. Exams test only that you know the OM’s content: The exams purpose is to ensure two (or more) qualified individuals can discuss how ‘we’

9 will manage ‘this’ project given our and it’s idiosyncrasies. Knowing how to tailor & embed P2 takes more than just an exam pass

10

Study Approach

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Several types of session

Input: explanation of tools and techniques; Mostly me but you need to make notes and study the Slides and the WorkBook and the practice exams (as explained shortly)

– Exam practice: 100% you, but a safe environment in which to make mistakes !

• Now is the time to make mistakes and learn from them before they are significant in…

… The real Exam itself

• 100% you, Online but proctored via web-cam

• Explanation of question types, answering techniques and procedure to sit the exam coming in chapter X

• Have you registered for your exam yet?

in chapter X • Have you registered for your exam yet? – You can set your
in chapter X • Have you registered for your exam yet? – You can set your

– You can set your exam date when you know you are ready

– Setting a date focuses your effort

– eMail me and I’ll send a bonus “Milestones to Success” study plan

send a bonus “Milestones to Success” study plan • p2@logicalmodel.net See © CLICK HERE  +44

See © CLICK HERE +44 84 52 57 57 07

10

11

Study Materials

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• The core messages

– Syllabus references and comprehensive explanation of the 2009 manual’s process steps and roles and more

– Laser-sharp focus on what you need to know and apply to pass the two exams

on what you need to know and apply to pass the two exams • Reference and

• Reference and DETAIL:

and apply to pass the two exams • Reference and DETAIL: – Places where you will

– Places where you will need to dwell,

• Read and to study AFTER the initial explanation

– Concentrated extracts from many places across the official manual

– Highly concentrated study aids that are unique to my course

– They are in the course materials AND you can Download them to study ‘off-line’

• Navigational elements to give context so you know where we are going

• Optional (Unnecessary) extra questions & study aids

See © CLICK HERE +44 84 52 57 57 07

† The FREE materials plus your focussed work ethic are everything you need to pass. IF you want more

confidence then I provide ‘Extras’ too. See What’s Xtra!
11

are everything you need to pass. IF you want more confidence then I provide ‘Extras’ too.

12

Layered Approach

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Repetition and a layered approach

SU DP 13 Directing A Project (DP) IP CS SB CS CP Initiation Stage 1
SU
DP
13
Directing A Project (DP)
IP
CS
SB
CS
CP
Initiation Stage
1 st Delivery Stage
Last Delivery
Stage
Starting Up
Initiating A
Controlling A
Stage (CS)
Managing A
Closing A
A Project
Project
Stage
Project
(SU)
(IP)
Boundary
(CP)
(SB)
12
14
15
17
18
Managing A
Stage Boundary
(SB)
16
Managing Product Delivery
(MP)
SB
MP
Plus our focus
moves from the broad
and general at the start to …
… Then narrow and exhaustive

See © CLICK HERE +44 84 52 57 57 07

12

14

Key Concept: Stages

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Processes are not stages, stages contain processes

• 2.4 “… minimum of two management stages: one Initiation Stage and …

Mandatory Possible 1 st Stage DP1 DP2DP3 1 st DP3 Subsequent DP3 DP5 Mandatory Not
Mandatory
Possible
1
st
Stage
DP1
DP2DP3
1
st
DP3
Subsequent
DP3
DP5
Mandatory
Not a stage
Pre Project
Specialist Stage
(may be 1 st & last)
stages
Last stage
A Delivery
Initiation Stage
Stage
2 nd Delivery
Stage
nth
Stage
Management
Stages
Starting Up A Project
12.4.6 Plan Initiation
Stage
The horizon is not
far off at this point in
the project!
Initiation Stage
(Initiating A Project)
14.4.6 Creates the
Project plan.
Complete but detail decrease
with time to horizon
Delivery Stage
Controlling A Stage
A16-Stage Plan
Managing
Product Delivery
Delivery Stage
Controlling A Stage
A16-Stage Plan
Managing
Product Delivery
Delivery Stage
Controlling A Stage
A16-Stage Plan
Managing
Product Delivery
Updated
Updated
(16.4.)
(16.4.)
Project Plan
(16.4.)
Project Project Plan Plan
Managing A Stage Boundary
17.4.1 Create 1 st Stage
17.4.1 Plan Next Stage
17.4.1 Plan Next Stage
17.4.2 Update the
17.4.2 Update the
Closing A Project
18.4.1 Prepare
planned closure
See © CLICK HERE  +44 84 52 57 57 07
Plan - Short term detail
Project Plan
Project Plan
Update Project Plan
with actuals
14

15

Course Resources

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• The workbook contains

– “Secret preparation tips – Ensuring Exam Success at Your First Attempt

– A ‘Complete it as you progress’ aide memoir Process Matrix

– My PRINCE2 QuickStart– A 10 page abbreviation of the 327p Official manual

• QuickStart is a comprehensive foundation & framework into which you slot the detailed facts needed to pass the exam

• P2 Roles explained, P2 Jargon Buster, P2 Process Model’s Heart-Beat in 666 words, P2’s Seven Key Principles, P2 Techniques

– 20 Key Milestones For Solid Preparation – A Free Study Diary available on request

– All these slides which include the most detailed theme and process maps available from any source (see This and This as examples)

– Official Exam Papers – THE essential revision aids required to achieve a pass

• Revision Aid with the theme and process maps and P2 templates all hyperlinked

– Compatible with iOs, Android and PC

• Animated, narrated presentation of the slides

See © CLICK HERE +44 84 52 57 57 07

15

with iOs, Android and PC • Animated, narrated presentation of the slides See © CLICK HERE

20

Feedback Online Events

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Study runs successfully when we use the available controls effectively

successfully when we use the available controls effectively • Our controls include your feedback – I

• Our controls include your feedback

I try hard not to offend, bamboozle or bore you, but…

… I also try hard to give striking examples, jolt your current thinking and hold-up a mirror

– When you have feedback let me know in whatever way is comfortable for you so I can act

•

• Use the delivery platform’s feedback mechanisms or

• Send me an eMail on p2@logicalmodel.net

If you have a review comment about something I can take action on please tell me the action you would like taken before leaving a negative comment.

I promise if I can fix it I will – hopefully then you can leave a positive comment and we will both be happy.

Comments are always welcomed and acted upon but will you present them too late to make the study experience better for you?

– If I don’t know it is unlikely I will fix it, If I do know I can at least try

• Best regards Simon

See © CLICK HERE +44 84 52 57 57 07

20

I will fix it, If I do know I can at least try • Best regards

21 Revision Notes Review the section just gone and capture NOW…

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

… What I’m sure of:

. . . . . . . . . . . . .
.
.
.
.
.
.
.
.
.
.
.
.
.

… What I need to write-out to build recall:

… What to study more to fully understand:

.
.

See © CLICK HERE +44 84 52 57 57 07

As well as providing notes space these entries are pagination control

21

22

Commercial Use

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• If you want to use this intellectual property as a licensed, branded commercial offering that’s fine as long as you cut me in !!

– Pre-arranged commercial use removes this notice, gives you animated slides that build procedures step-by-step, also step-by-step exercise files, instructor notes, suggested time-lines for delivery and gives you access to support

– For non pre-arranged commercial use (IE where you charge a fee) I hereby offer you a contract to use this materials, without prior notice at £1,000 per day or per copy which ever is the greater (that’s an ‘offer’ and notice of ‘consideration’, use will constitute ‘acceptance’ and forms contract) – as soon as I become aware of use I will start proceedings to collect fees due

– If in doubt – Ask

– If you are in a commercial context (you paid something) and are reading this then I didn’t get a cut. Let me know and I’ll split what I recover with you

If you are evaluating these materials with a view to commercial use you should consider
If you are evaluating these materials with a view to commercial use you should consider
1)
2)
3)
4)
5)
The Student Workbook’s structure and contents - See ‘Resources’ in the player header
The Revision & QuickReference tool – free from http://www.logicalmodel.net/shop/
These material’s methodical journey from overview to detail that builds through the
slides in the presentation materials see particularly slides This, This, This, This, This,
This & This. But really you should put at least the 1 st 100 slides through a projector and
follow the story-line to properly gauge
Integration with explicit reference to the syllabus & exam guidance see This, This & This
The completeness of the slide guidance notes that remove the need for (and cost of) the
official manual for every student

See © CLICK HERE +44 84 52 57 57 07

22

24

Who Are Logical Model Ltd (LML)?

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• A niche consultancy delivering training, mentoring and consulting services in control & governance of project based benefits realisation – We know too much of what is put forward as ‘PM capability’ is bullshit & we know how to fix it

‘PM capability’ is bullshit & we know how to fix it – LML’s purpose is to

– LML’s purpose is to improve the project management state of the art through popularisation of OutcomeDelivery and New Generation Thinking. #pm_ngt is common-sense (which I suggest is ‘obvious after it is observed’ not necessarily ‘is widely-known’)

• Consultancy & training in

– Basic structured project management

– Tools and techniques for advanced project & programme management

– Leading complex projects

– Recovery of struggling projects

– Creating & running PMOs

– Project risk and quality management

– Using Earned Value Analysis

– Board briefings on project control & governance

See © CLICK HERE +44 84 52 57 57 07

24

Continued…

– Dimension Four® Benefits Realisation Method training and consultancy

– PRINCE2® & PMBoK Guide® in the real- world & … … Exam preparation for PMP or PRINCE2® … P2 for free (with an exam booking)

– Implementing IT Governance using the CobiT® Framework

– Implementing Benefits Realisation & Lessons Learned processes

IT Governance using the CobiT® Framework – Implementing Benefits Realisation & Lessons Learned processes
IT Governance using the CobiT® Framework – Implementing Benefits Realisation & Lessons Learned processes

25 Revision Notes Review the section just gone and capture NOW…

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

… What I’m sure of:

.

 

.

.

.

… What I need to write-out to build recall:

.

 

.

.

.

.

… What to study more to fully understand:

.

 

.

.

.

.
.

See © CLICK HERE +44 84 52 57 57 07

As well as providing notes space these entries are pagination control

25

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) Please report

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) Please report this usage & share in fees levied

• Exams are based on:

– The Syllabus

– The elements of PRINCE2®

– The Scenario

Chapter 2 Exam Cram Confidence

Those who think education expensive have not yet accounted for what they pay daily for ignorance

See © CLICK HERE +44 84 52 57 57 07

27

expensive have not yet accounted for what they pay daily for ignorance See © CLICK HERE

27

28

Hardest Part of Exam Preparation Is…

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

… Believing the preparation work is everything you need to know

– IT IS !

– They can only ask you about what is in the syllabus or scenario

– You have opportunity to practice it all; repeatedly to create recall

opportunity to practice it all; repeatedly to create recall … Believing that you are prepared! –

Believing that you are prepared!

– You will be if you follow everything !

– Be calm about the exams

if you follow everything ! – Be calm about the exams • Only two elements to

Only two elements to passing:

1. Knowledge of the grey-blue book

2. Exam technique

– I will cover it all and you may re-visit areas as often as you like

See © CLICK HERE +44 84 52 57 57 07

28

– I will cover it all and you may re-visit areas as often as you like

29

Every Answer Has To Be About 1/2:

Process, Products and Roles

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Some process – there are only 7

– SU=Starting Up A Project

– IP=Initiating A Project

– CS=Controlling A Stage

– MP=Managing Product Delivery

– SB=Managing A Stage Boundary

– CP=Closing A Project

– DP=Directing A Project

SU DP IP CS SBCS CP SB MP MP
SU
DP
IP
CS
SBCS
CP
SB
MP
MP
DP=Directing A Project SU DP IP CS SBCS CP SB MP MP • Some management products

• Some management products

A1-Benefits Review Plan to A26-Work Package

products – A1 -Benefits Review Plan to A26 -Work Package • Roles – there are only

Roles – there are only 9 possible – in the organisation chapter/ Appendix C

– Executive, Senior User, Senior Supplier, Project Board, project assurance, and change authority, Project Manager, project support, team member/ manager

See © CLICK HERE +44 84 52 57 57 07

† Explanations soon:

29

Manager, project support, team member/ manager See © CLICK HERE  +44 84 52 57 57

30

Every Answer Has To be About 2/2:

Themes, Principles, Techniques, Scenario

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Some principle (there are 7) or theme (also 7) or technique (only 2 in PRINCE2®)

Business justification, Learn from Experience, Define Roles & responsibilities, Use of Stages, Manage by Exception, Products, Tailoring7) or theme (also 7) or technique (only 2 in PRINCE2®) – Business Case (BC) and

– Business Case (BC) and Risk, Organisation, Quality, Plans, Change and Progress

– Product Based Planning and Quality Review

and Progress – Product Based Planning and Quality Review • The scenario given for the practitioner

• The scenario given for the practitioner exam

• END — Of— Options!!!

given for the practitioner exam • END — Of— Options!!! • For every question: Think calmly

For every question: Think calmly which S, T, T, o P, P, P, P worrying!

– Scenario, Technique, Theme or Process, Product, People (roles), Principle

See © CLICK HERE +44 84 52 57 57 07

30

Scenario, Technique, Theme or Process, Product, People (roles), Principle See © CLICK HERE  +44 84

31

PRINCE2® Conventions

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• These materials are [ in places! ] close to a plain extract from the 2009 manual

– Some conventions apply so you know what is ‘vanilla’ PRINCE2® from the manual

• “Text in quotes is important for the exam” EG may be quoted in an exam answer

– “Text in quotes” is close to a literal copy from the PRINCE2® manual

• Sometimes a careful paraphrasing that reduces words while maintaining content

• Also used when the idea is odd, weak or even (imho ) wrong

• [Text in square brackets]

– [is commentary on the manual or non-prince elements of managing projects or

– Adds words required…[to] …give a paraphrased quote grammatical sense

– These uses aid understanding but do not directly support exam answers]

– Process names are also delimited with “[ ]” eg [ Authorize initiation [ 13.4.1 ]

• “Text not in quotes or [ ] ” is also explanation wholly based on the manual’s contents

Normally removing tautology and piecing fragments from several sections together

and piecing fragments from several sections together – See © CLICK HERE  +44 84 52

See © CLICK HERE +44 84 52 57 57 07

† In My Humble Opinion

31

32

References To Syllabus and Official Manual

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

The syllabus is referenced through-out the materials

• References to the syllabus contain

the materials • References to the syllabus contain – Syllabus area, Exam-ID, Learning level & Item

– Syllabus area, Exam-ID, Learning level & Item number

– EG “IP:P:2-7”

– Initiating A Project (IP) syllabus area, Exam “P:” Practitioner (or “F:” Foundation), Level 2 Item 7

• Entries such as ‘10.3.2.3’ are section numbers from the Official Manual (OM)

– 10.3.2.3 p3 = paragraph 3, subsection 3.2.3, chapter 10

• “Often the boundary of the two…”

– 10.3.2 bp2 = bullet-point 2

• “Give the ability to ensure…”

– 10.3.2 bp2 = bullet-point 2 • “Give the ability to ensure…” See © CLICK HERE

See © CLICK HERE +44 84 52 57 57 07

32

33

Abbreviations

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• ‘A26’ is a reference to a management product in Appendix-A

– The defined management products use Title Case for their names

• P#1 is a principle EG “P#5: Manage by Exception (MbE)”

– Mostly references to principles use the text or an abbreviation not a number

• Roles (as described in Appendix C of the Official Manual (OM))

PB

= Project Board,

PM

= Project Manager,

PS

= Project Support,

Exec

= Executive,

SU

= Senior User(s) ,

SS

= Senior Supplier(s),

PA

= Project Assurance,

CC

= Change Authority

TM

= Team Manager

• The 7 Process names EG Starting Up A Project (they are all of the “…ing” form)

• Activity names are in [ ] use all lower case (except included nouns) and include the manual’s section # (which will always be x.4.1/2/3/…)

– EG [13.4.5 Authorise project closure] EG [12.4.1 Appoint the Executive and the Project Manager] or [14.4.8 Assemble the Project Initiation Documentation]

See © CLICK HERE +44 84 52 57 57 07

† SU may stand for Starting Up A Project (SU) or for Senior User. Context will distinguish which is correct or the full expansion will be given

33

Up A Project (SU) or for Senior User. Context will distinguish which is correct or the

35 Revision Notes Review the section just gone and capture NOW…

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

… What I’m sure of:

.

 

.

.

.

… What I need to write-out to build recall:

.

 

.

.

.

.

… What to study more to fully understand:

.

 

.

.

.

.
.

See © CLICK HERE +44 84 52 57 57 07

As well as providing notes space these entries are pagination control

35

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) Please report

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) Please report this usage & share in fees levied

• Procedural framework

– The flow of activities

– Management products

– Roles

– Themes

– Principles

– Syllabus

– Learning levels

– ALL the Activities

– Some terminology

Chapter 3 Introducing PRINCE2 ®

Breadth Without Depth

Chapter 3 Introducing PRINCE2 ® Breadth Without Depth Those who think education expensive have not yet

Those who think education expensive have not yet accounted for what they pay daily for ignorance

© Logical Model Lt P2 Exam Cram Assessed by GRM 07032011 P2-5th Ed ©2011 Logical Model Ltd p2@logicalmodel.net

See © CLICK HERE +44 84 52 57 57 07

36

by GRM 07032011 P2-5th Ed ©2011 Logical Model Ltd p2@logicalmodel.net See © CLICK HERE  +44

36

37

The PRINCE2® Procedural Framework

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

SU

DP 13 Directing A Project (DP) IP CS SB CS CP Initiation Stage 1 st
DP
13
Directing A Project
(DP)
IP
CS
SB
CS
CP
Initiation Stage
1 st Delivery Stage
Last Delivery
Stage
Initiating
A Project
(IP)
Controlling
A Stage
(CS)
Managing
A Stage
Boundary
(SB)
Closing
A Project
(CP)
14
15
17
18
Managing A
Stage Boundary
16
Managing Product
Delivery (MP)
(SB)
SB
MP

Starting

Up A

Project

(SU)

12

See © CLICK HERE +44 84 52 57 57 07

37

38 The PRINCE2® Procedural Flow-Chart Project mandate P:CoPM Licensed for commercial uses on Default terms
38
The PRINCE2® Procedural Flow-Chart
Project
mandate
P:CoPM
Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied
SU
DP Authorize
Decide if Pj Viable
then authorise stage
Ad-hoc
Decide if Pj Viable
then authorise stage
Close
initiation
Direction
project
IP
CS
SB
CS
CP
Define
Create 4 strategies
(Risk, Config, Quality,
Comms) & Pj Controls
Escalate
Report on
Team
closing stage
Report on Pj
performance vs. PID
Define task:
Outline
Create Pj Plan,
add cost & time
to BC
Log & examine
a Risk or Issue
Report
Highlights
Update Pj plan & BC
(IE PID)
Handover product &
Release staff
Business
Case(BC) &
Create
Premature
Approach
Exception Plan
Close
Apply
Review
Plan next
Corrections
Stage status
delivery stage
Check ALL products
approved vs. AC
Plan IP
Assemble
PID
Delegate
Review
Note work
Work-packages
work status
completed
Receive
Create Results
Deliver
Plan 1 st delivery
Work-packages
(to quality)
Results
See © CLICK HERE  +44 84 52 57 57 07
stage & Report
on IP
MP

39

The Defined Management Products:

Baselines

Records

Reports

Baselines/ Records/ Reports

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

A1

Benefits Review Plan

A2

Business Case

A4

Communication Management

A6

Strategy Configuration Management

A16

Strategy Plan (Project) (Stage) (Team)

A17

Product Description

A19

Project Brief

A20

Project Initiation Documentation

A21

Project Product Description

A22

Quality Management Strategy

A24

Risk Management Strategy

A26

Work Package

A5

A7

A12

A14

A23

A25

A3

A8

A9

A10

A11

A13

A15

A18

Configuration Item Records Daily Log Issue Register Lessons Log Quality Register Risk Register

See © CLICK HERE +44 84 52 57 57 07

Risk Register See © CLICK HERE  +44 84 52 57 57 07 Checkpoint Report End

Checkpoint Report End Project Report End Stage Report Exception Report Highlight Report Issue Report Lessons Report Product Status Account

Report Issue Report Lessons Report Product Status Account There are other management products whose content is
Report Issue Report Lessons Report Product Status Account There are other management products whose content is

There are other management products whose content is not defined by PRINCE2®:2009 but are required in real-world-use, EG project mandate. Previous versions of PRINCE2® had 36 defined products IE the older set included the project mandate!

39

40

Introduction to The 9 Roles: (Appendix C)

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

Project Board: All authorisations and decisions, all dialogues in or out of the project start & end at the board

Executive: Ultimate responsibility to “get it done within authorised limits”

Senior User: Say what (all) customers need and check the project delivers it

Senior Supplier: Produce what was asked for and check it is created

Project Assurance: Duty of the three roles above to check everything is plausible & everyone’s efforts are aligned

• Typically delegated to staff with time and expertise to do the checking

Change Authority : Person or group able to authorise concessions and changes

Project Manager: Work within tolerances. Refer all other decisions upwards

Project Support : Assist the PM

Team Manager: Produce the products to plan within tolerance

See © CLICK HERE +44 84 52 57 57 07

May be a delegated responsibility or may be retained by the Project Manager (Project support) Change Authority may be delegated or retained by Project Board

40

may be retained by the Project Manager (Project support) Change Authority may be delegated or retained

41

Purpose of the Themes 1/2

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

1. BC - Business Case: Answers Why?

• Establish mechanisms to “judge [if] the project is (and remains) desirable, viable and achievable … to support decision making in its (continued) investment”

to support decision making in its (continued) investment” 2. OR - Organisation: Answers Who? • …

2. OR - Organisation: Answers Who?

• … establish … accountability and responsibilities (the who?)

establish … accountability and responsibilities (the who?) 3. QU - Quality: What? • Define & implement

3. QU - Quality: What?

• Define & implement …means to create products and verify as fit for purpose

…means to create products and verify as fit for purpose 4. PL - Plans: How? (Actions)

4. PL - Plans: How? (Actions) How much? (Resources), When? (Schedule)

• Facilitate communication and control by defining the means of delivering the products (the where and how, by whom, and estimating the when and how much)

See © CLICK HERE +44 84 52 57 57 07

41

products (the where and how, by whom, and estimating the when and how much) See ©

42

Purpose of the Themes 2/2

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

5. RK - Risk: What if?

• ID, assess and control uncertainty …[to] improve [the chance to] succeed

control uncertainty …[to] improve [the chance to] succeed 6. CH - Change: Impact? • ID, assess

6. CH - Change: Impact?

• ID, assess and control potential and approved changes to the baseline

7. PG -

potential and approved changes to the baseline 7. PG - Progress: Where are we, where are

Progress: Where are we, where are we going, should we carry on

• Establish mechanisms to monitor and compare … achievements against …plan; … forecast the viability of the project’s objectives, provide control [over] …deviations

See © CLICK HERE +44 84 52 57 57 07

42

of the project’s objectives, provide control [over] …deviations See © CLICK HERE  +44 84 52

43

Seven Principles 1 and 2 of 7

Licensed for commercial uses on Default terms – see slide ‘#8’ notes License@logicalmodel.net) If YOU PAID for these materials report usage & share in fees levied

• Method based approach

– ALWAYS appropriate

– A PRINCE2® project is one that adheres to the 7 principles

1. The Business Case is the “continued justification”* for investment and project activities

– Justification may evolve

– A2-Business Case must follow corporate standards

2.
2.

Lessons are sought, recorded and acted upon”** to learn from experience

See © CLICK HERE +44 84 52 57 57 07

* 2.1, **2.2, ***2.3 et. seq.