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Joint Alternate Route Adjustment Process – 2011

JOINT ALTERNATE
ROUTE ADJUSTMENT
PROCESS
JARAP – 2011
TRAINING

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Joint Alternate Route Adjustment Process – 2011

JARAP 2010 Results

• Approximately 72,000 Routes Evaluated and/or


Adjusted in May-August
May-August, 2010

• Approximately 35,000 Routes Evaluated and/or


Adjusted in October 2010 - February 2011
follow-up period

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Joint Alternate Route Adjustment Process – 2011

Key Changes
• Team responsibilities
• Selection of zones
• Training
• Issues resolution process
• 3999 review process
• COR
• Expedited bidding option
• Route adjustment review process
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Joint Alternate Route Adjustment Process – 2011

JARAP-2011
JARAP 2011 Principles
g to routes will be
• No unilateral changes
performed in zones selected for evaluation
under JARAP 2011
• Section 271 of Handbook M-39 will not be
used as a means of circumventing JARAP
2011 in non-selected zones

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Joint Alternate Route Adjustment Process – 2011

JARAP-2011
JARAP 2011 Principles
Training
• No data analysis will begin until District
Evaluation and Adjustment Teams have been
provided training
• N
No DiDistrict
ti tE Evaluation
l ti and d Adj
Adjustment
t tTTeam
will begin data analysis in any zone until after
a team
t communicates
i t with ith b
both
th L
Locall Offi
Office
Contacts to explain the process and make
sure they
th understand
d t d th their
i roles
l and d
5 responsibilities
Joint Alternate Route Adjustment Process – 2011

National Oversight Team


Responsibilities
Re: pp.2-3
pp 2 3 JARAP Guidelines
• Oversee the process
• Develop all materials for joint training
• Provide/oversee training of the process
• Communicate at least bi-weekly with each
Area/Regional Team to monitor progress
• Resolve issues referred by the Area/Region
• Designate back-up representatives
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Joint Alternate Route Adjustment Process – 2011

Area/Regional Team Responsibilities


Re: p.3 JARAP Guidelines

• Read and become familiar with all JARAP


related agreements
• Communicate at least bi-weekly with each
District Lead Team to monitor progress
• Timely address issues advanced by the District
Lead Teams
• Timely
Ti l submitb it impassed
i d issues
i b
by sending
di
both parties’ position to the National Oversight
Team and your counterpart
• Designate back-up representatives
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Joint Alternate Route Adjustment Process – 2011

District Lead Team Responsibilities


Re: pp.3-4 JARAP Guidelines
• Read and become familiar with all JARAP
related agreements
• Provide/participate in training of the process
• Communicate at least weekly with each
District Evaluation and Adjustment Team to
monitor progress
• Select zones for evaluation
• When COR is used, coordinate with District
and NBA offices to schedule COR
technician(s)
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Joint Alternate Route Adjustment Process – 2011

District Lead Team Responsibilities


Re: pp.3-4 JARAP Guidelines
• Timely address issues referred by the District
Evaluation and Adjustment Teams
• Timely submit impassed issues by sending
both parties’ position to the Area/Regional
Team and your counterpart
• Make data entries/track the progress of each
District Evaluation and Adjustment Team
weekly
kl ((checklist)
h kli t) andd fforward
d thi
this information
i f ti
through the Area/Regional to the National
Oversight Teams
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Joint Alternate Route Adjustment Process – 2011

District Lead Team Responsibilities


Re: pp.3-4 JARAP Guidelines

• Follow
F ll 3999 process when
h adjusting
dj ti routes
t or
ensure it is followed when other teams are
assigned
• Ensure all base data entered into the Delivery
Operations Information System is an accurate
reflection of agreed to adjustments
• Follow route adjustment review process or
ensure it is followed when other teams are
assigned
• Designate back-up representatives
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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines
Extra Emphasis in 2011
Read and become familiar with all JARAP
related agreements
When assigned to a zone establish
communication with both Local Office
Contacts and discuss their roles and
responsibilities in the process prior to any data
analysis
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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines
Extra Emphasis in 2011
Follow 3999 process when adjusting routes
Ensure local office consultations are
completed by the assigned date
Ensure management and union
representatives present the nationally
developed
p standup p talk to employees
p y in
selected units
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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines
Extra Emphasis in 2011

Maintain ongoing communication with Local


Offi Contacts
Office C to obtain
b i necessary
information
Ti l submit
Timely b it impassed
i d issues
i b
by sending
di
both parties’ position to the District Lead Team
and your counterpart
Designate back-up representatives
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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines

• Data analysis, route evaluation and adjustment,


and oversight of jointly conducted carrier
consultations
• Maintaining ongoing communication with Local
Office Contacts to obtain information needed to
evaluate and adjust the routes
• Ensuring that local office consultations are
completed by the assigned date
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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines

• Failure byy the Local Office Contacts to meet the


completion date will result in the immediate
referral of this issue to the District Lead Team
• District Evaluation and Adjustment Teams may
conduct carrier consultations when necessary
to ensure that the evaluation and adjustment
process is completed in a timely manner

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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines

• Review all available information for anomalies


and potential data integrity issues
• Should a data integrity
g y issue be identified by y the
team, all reports related to that issue will be
made available to the District Evaluation and
Adjustment Team upon request

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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines

• Upon assignment to a delivery unit, the District


Evaluation and Adjustment Team should
immediately advise their Local Office Contacts
that they need current representative PS Forms
3999 for the purpose of moving territory, if
necessary, during adjustments
p
• Such PS Forms 3999 will be completed as soon
as practicable
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Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines
• Consider all information provided including
actual times, base time, PS Form 3999, fixed
office times, mail volumes and carrier comments
to come up with an evaluated time and adjust
the routes if needed
• Should a District Evaluation and Adjustment
Team be unable to resolve any issue, the matter
must immediately be referred to the District
19 Lead Team
Joint Alternate Route Adjustment Process – 2011

District Evaluation and Adjustment


Team Responsibilities
Re: p.4
p 4 JARAP guidelines

• Forward to the District Lead Team copies of all


data and adjustments
• Ensure the evaluation and adjustments
j are
completed in a timely manner
• Ensure management and union representatives
present the nationally-developed standup talk to
employees in a selected unit

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Joint Alternate Route Adjustment Process – 2011

Local Office Contact


Responsibilities
Re: pp
pp.4-5 JARAP g
guidelines

• Ensure 3999 p process is followed at the local


level
• Provide all 3999 data to District Evaluation
and Adjustment Team when requested
g
• Designate back-up representatives

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Joint Alternate Route Adjustment Process – 2011

Local Office Contact


Responsibilities
Re: pp.4 5 JARAP guidelines
pp.4-5
• Within 30 days after the initial adjustments are
implemented the Local Office Contacts will
implemented,
review the selected zone(s) and may jointly
agree to make necessary changes to park
points, relays, lines of travel, etc.
• The Local Office Contacts may also jointly
request approval from the District Lead Team to
make territorial changes as necessary to correct
any obvious errors with the initial adjustments
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Joint Alternate Route Adjustment Process – 2011

Local Office Contact


Responsibilities
Re: pp.4 5 JARAP guidelines
pp.4-5
• The Local Office Contacts can request a Route
Adjustment Review within 120 days following
the implementation of the initial joint route
adjustment
• Either Local Office Contact can initiate a review
by completing a review request form
• The reasons for the request must be explained
on the form and whether or not there is
23 agreement on the need for a review
Joint Alternate Route Adjustment Process – 2011

Local Office Contact


Responsibilities
Re: pp.4 5 JARAP guidelines
pp.4-5
• Provide information to District Evaluation and
Adjustment
j Team - Vacancies, Replacement
p
Carriers, Data Integrity, Seniority List, 3999’s
• Advise District Evaluation and Adjustment Team
off any reason the
th selected
l t d period
i d may nott bbe
valid
• Perform initial and adjustment consultations
• Provide consultation information to the District
Evaluation and Adjustment Team
• May be assigned additional duties by the District
24 Lead Team
Joint Alternate Route Adjustment Process – 2011

3999 Process for


Adjustment Teams
• Within 3 business days (whenever possible) of
performing
p g a PS Form 3999, management
g will
explain the examiner’s comments and the
reasons for any time recorded as nonrecurring
street time, as well as any editing of the original
PS Form 3999, to the carrier
• The carrier will have the opportunity to write
his/her comments on an attachment to the
original unedited copy of the PS Form 3999
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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

3999 Process for


Adjustment Teams
• An unedited copy of each PS Form 3999
along with examiner and carrier comments
and the Audit Trail Report(s) will be provided
to the appropriate adjustment team

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Joint Alternate Route Adjustment Process – 2011

3999 Process for


Adjustment Teams
• Adjustment
Adj t t teams
t mustt jointly
j i tl review
i the
th
3999’s as well as route examiner and carrier
comments t and d audit
dit ttrailil reports
t bbefore
f any
3999 is determined to be representative for
route adjustment purposes
• Adjustment teams will identify any errors to the
3999 and work with the route examiner to
correct the 3999 before it is used for route
adjustment purposes and/or make corrections
28 on the 1840 reverse
Joint Alternate Route Adjustment Process – 2011

3999 Process for


Adjustment Teams
• Where multiple 3999’s have been conducted
for a p
particular route,, the closest PS Form
3999 to the agreed upon street time for the
route will be used for adjustment
j p
purposes
p
• New 3999’s will be performed as necessary
• Thi
This process iis applied
li d to 3999’
3999’s performed
f d
after the signing of the 2011 JARAP MOU

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Joint Alternate Route Adjustment Process – 2011

Issue Resolution
District Evaluation and Adjustment Teams
Any issue that the team is unable to resolve will immediately be
referred to the District Lead Team.

District Lead Team


Any issues from the District Evaluation and Adjustment Team that
cannot be resolved by the District Lead Team will be referred to the
Area/Regional Team within two working days of receipt of the issue.

Area/Regional Teams
Any issues from the District Lead Teams that cannot be resolved by
the Area/Regional Team will be referred to the National Oversight
T
Team within
ithi th
three working
ki d days off receipt
i t off th
the iissue.

National Oversight Team


The National Oversight Team will resolve any issues that cannot be
resolved by an Area/Regional Teams within 4 working days of
receipt of the issue.
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Joint Alternate Route Adjustment Process – 2011

Expedited Bidding
Re: p.13 JARAP Guidelines

• At the option of the Branch President, all full-


ti
time city
it ddelivery
li d
duty
t assignments
i t iin a zone
where all routes are optimized using COR, will
be opened for e expedited
pedited bidding b
by seniorit
seniority.
• If this option is chosen, bidding will be limited
to letter carriers holding full-time city delivery
assignments in the impacted zone

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Joint Alternate Route Adjustment Process – 2011

Expedited Bidding (continued)


g
• The Postmaster or designee and the Branch
President or designee will jointly oversee the
expedited
p bidding
gpprocess in advance of the
adjustment implementation
• Carriers will remain on their original
assignments until the date of implementation

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Joint Alternate Route Adjustment Process – 2011

Other Routes
Re: p.7 JARAP Guidelines

• Collection and parcel post routes that do not


include any y casing
g and delivery
y of mail are not
covered by this agreement
– Evaluation and adjustment of these types of
routes will be handled pursuant to the
relevant provisions of Handbook M-39
M 39
– Exception - when a collection or parcel post
route includes the casing or delivery of mail
mail,
it is covered by this agreement
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Joint Alternate Route Adjustment Process – 2011

Data Integrity
Re: pp.7-8 JARAP Guidelines
• Local Office Contacts should make the District
Evaluation and Adjustment Team aware of any
issues they have with the integrity of the data
resulting from such things as altered time records,
MODS code changes, or work hour transfers
• District Evaluation and Adjustment Teams will
review Weekly Operations Summary Reports
Reports,
LTATS – Weekly Summary Reports, and Flash
Reports for each delivery unit to determine if there
are any data integrity issues
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Joint Alternate Route Adjustment Process – 2011

Data Integrity
• On each work day during the life of this
agreement, t the
th Workhour
W kh Workload
W kl d Report
R t for
f
all routes, for the previous day, will be posted
d il iin a convenient
daily i t llocation
ti
• Anyy known operational changes
g should occur
prior to the analysis period
• Analysis and evaluation spreadsheet formulas
are established at the National Level
• D
Data
t integrity
i t it issues
i will
ill b
be addressed
dd d prior
i tto
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any analysis and adjustments
Joint Alternate Route Adjustment Process – 2011

Anomalies
Re: p.8 JARAP Guidelines

• The District Evaluation and Adjustment Team


will review the Workhour Workload Reports for
each route to identify any erroneous volume,
office time, or street time entries
• The team will exclude days which they agree
may include
i l d errors, or d days which
hi h th
they agree
the entries are not representative of the
normal range of volume,
ol me office time
time, or street
36
time for that day on the route
Joint Alternate Route Adjustment Process – 2011

Volume for the Selected Period


by Route
Re: p.8 JARAP Guidelines

• Cased Letters

• Cased Flats

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Joint Alternate Route Adjustment Process – 2011

Evaluation Process
Re: pp.8-9 JARAP Guidelines

• Office - Same process

• Street - Same process

• Replacement
R l t - Same
S process

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Joint Alternate Route Adjustment Process – 2011

Consultation Process
Re: pp.9-12, 20 JARAP Guidelines

• Initial Consultations - Same process

• Adjustment Consultations - Same process

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Joint Alternate Route Adjustment Process – 2011

Route Adjustments
Re: pp.13-21 JARAP Guidelines

• Follow 3999 process for all new PS Form


3999’s
3999’
• Making route adjustments – Same process
• Consideration for Router assignments – Same
process

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Joint Alternate Route Adjustment Process – 2011

Seniority Consideration
Re: p.13 JARAP Guidelines
• In any unit where the team determines that the
number of routes will be reduced, preference
should be given to selecting auxiliary routes
routes,
vacant routes, and then routes held by junior
carriers, provided such selections are efficient
and effective
• Additionally,
Additionally carrier seniority should be
considered when excessive route changes are
anticipated,
a c pa ed, p
provided
o ded suc
such coconsideration
s de a o does not o
adversely affect the efficiency or effectiveness of
41 the adjustments
Joint Alternate Route Adjustment Process – 2011

Data Analysis
Re: pp.7-9 JARAP Guidelines

• The District Evaluation and Adjustment Team


gp
will use the data on the following page
g and this
data will be used in a nationally provided
p
template

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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

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Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing


Re: pp. 16-19 JARAP Guidelines

• There is no policy prohibiting a management


District Team member or Local Office Contact
from performing adjustments while serving a
dual role as a COR technician
• Case-by-case objections will be processed
tthrough
oug thet e issue
ssue resolution
eso ut o pprocess
ocess

49
Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing


• The NALC is permitted to have a USPS trained
District Team member serve as the NALC COR
technician in conjunction with, or in lieu of the
DEAT assigned to a zone when COR is used
• The NALC COR technician’s role is to provide
NALC direction
di ti tto th
the managementt COR
technician or assist the NALC DEAT in doing so
• In situations where a USPS
S S trained NALC C CO
COR
tech is unavailable, the NALC DEAT can be
replaced
l db
by another
th Di District
t i t Team
T memberb forf
50
the route adjustment phase when COR is used
Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing

• COR is considered available in any zone


where the COR data preparation is completed
before the adjustment and where a COR
technician is available

• If changes have occurred in a zone related to


the data prep then updates to the data files for
the zone will be made as appropriate

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Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing

• The Adjustment Team


Team’s s use of COR must be
consistent with the applicable provisions of the
M 39 Handbook
M-39 Handbook, and their application of the
COR process must also comply with the
parties’ National Settlement reproduced on
parties
page 19 of the JARAP guidelines

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Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing

• When transferring territory,


territory the back of the PS
Form 1840 will indicate by sector segment,
any change in street credit from the actual
street time used for
f that sector segment on PS S
Form 3999, including all relay, travel, allied
time etc
time, etc.

• Any such proposed adjustment to the carrier’s


carrier s
street time must be documented and
explained by appropriate comments on the
reverse of PS Form 1840
53
Joint Alternate Route Adjustment Process – 2011

The COR Agreement provides that:


“When transferring territory, the back of the PS 1840 will indicate by sector
segment, any change in street credit from the actual street time used for that
sector segment on PS Form 3999,3999 including all relay,
relay travel, time, etc
travel allied time etc.“
“Any such
proposed
adjustments to the
carrier’s street time
mustt be
b
documented and
explained by
appropriate
comments on the
reverse of the PS
54 1840.”
Joint Alternate Route Adjustment Process – 2011

Type in comments explaining changes to Allied time

Travel to, Travel From, Load, Unload eliminated 
because route was abolished 
b b li h d

All Accountable and Parcel Time transferred to 
gaining route. Check other routes’ 1840’s to make 
sure this happened
sure this  happened 

55
55
Joint Alternate Route Adjustment Process – 2011

Note changes to Relay 
Time, Travel To, Travel 
From, Travel Within  
l i hi

56
Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing

• Travel To, Travel From, and Travel Within times


must be validated, documented, and discussed
during the carrier consultation
• If there is a different credit of time proposed for
travel within or travel to and from the route
route,
other than what existed as reflected by PS
Form 3999, such new time will be validated and
a decision made by the District Evaluation and
Adjustment Team regarding the proposed
change prior to the second consultation with
change,
the letter carrier
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Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing

• It is not necessary that the validation itself be


done jointly in order to satisfy the District
Evaluation and Adjustment
j Team

• The Route Summary Report will be used as a


tool to aid in the validation process

58
Joint Alternate Route Adjustment Process – 2011
************************************************************************
* Route Summary Report *
* Date: Sun Jan 18 Zone 32809 Page: 1*
************************************************************************

Office Transfer Mode: Demonstrated Performance by Relieved Carrier


Volumes: Non Full Coverage

Possible Allied Street Office Priority Total

Route  Route Deliveries Time


----- ---------- ------
C005 0 00:16
Time
------
00:12
-00:12
Time
------
00:12
Time
-------
00:00
Time
-----
00:00

Summary  C009
C014
C016
346
848
409
03:24
01:57
01:36
06:34
05:02
06:49
01:31
02:12
01:22
00:00
01:45
03:01
08:05
07:14
08:11
C019 271 03:43 06:20 01:52 00:00 08:12

p
Report C022
C024
C025
414
0
673
01:35
-00:55
01:41
06:28
-00:45
05:49
01:56
00:45
02:10
00:00
00:00
00:27
08:24
00:00
07:59
C028 0 -00:32 -00:29 00:29 00:00 00:00
C038 0 00:41 -00:06 00:06 00:00 00:00
C041 0 00:32 00:01 -00:01 00:00 00:00

This report is a summary 
of each route listing the  Allied Time Details (MM:SS):
number of deliveries,  ----------------------------
Route Loading Travel To Travel From Travel Within Deadhead Relay
office and street times,  -----
Time Time Time
------- ---------- ----------
Time
-------------
Time
--------
Time
-----
etc.  C005
C009
00:00
14:47
00:00
05:52
00:00
06:25
00:00
04:26
00:00
20:37
00:00
07:27
C014 18:51 00:06 02:38 26:45 06:38 02:10
C016 10:32 03:05 04:01 11:27 10:54 09:50
It also displays Allied  C019
C022
22:06
14:13
05:09
04:28
05:16
05:25
02:20
03:50
12:47
23:47
11:26
19:28
Time Details
Time Details. C024
C025
00
00:00
00
35:24
00
00:00
00
03:12
00
00:00
00
03:37
00
00:00
00
10:50
00
00:00
00
02:20
00
00:00
00
00:40
C028 00:00 00:00 00:00 00:00 00:00 00:00
C038 00:00 00:00 00:00 00:00 00:00 00:00
C041 00:00 00:00 00:00 00:00 00:00 00:00
59
Joint Alternate Route Adjustment Process – 2011

Park Locations:
---------------
Route Park Cnt Relay Cnt
----- -------- ---------

Route Summary 
C009 3 5
C014 1 1
C016 2 4
C019 3 7

Report  C022
C025
4
1
7
1

ROUTE C009
Lists the number of park  ----------
** Park vehicle at the end of DICKENS AVE after 1099 **
points and relays  for each  Start
Start
relay
relay
1 7015
2 7027
1105 CHESTERTON AVE
7709 TENNYSON ST
route.  Start
** Park
relay 3 7027 7713 TENNYSON ST
vehicle at the end of BROCKBANK DR after 7309 **
Start relay 4 6349 7324 BROCKBANK DR
** Park vehicle at the end of FORESTER AVE after 1100 **
Start relay 5 6355 7618 BROCKBANK DR

ROUTE C014
Also displays the location of  ----------
** Park vehicle at W LANCASTER RD & CALYPSO DR **
each park point and the  Start relay 1 4934 6419 CALYPSO DR

g gp y
beginning point of each relay.  ROUTE C016
----------
** Park vehicle along BOICE ST between 6498 & 6598 **
Start relay 1 5811 6426 BOICE ST
Start relay 2 5855 1210 PLATO AVE
60 Start
** Park
relay 3 5812
vehicle at FORESTER
6504 BOICE ST
AVE & PRECOURT DR **
Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing

• The District Evaluation and Adjustment Team


will be provided the relevant reports generated
by COR to review the specifics of the proposed
changes regarding relays and relay times so
that they
y can jjointly
y make decisions regarding
g g
the proposed changes, and then have the
necessary documentation for the adjustment
consultations regarding any agreed to changes

61
Joint Alternate Route Adjustment Process – 2011

Carrier Optimal Routing


p will be used as a tool to
• The Allied Time Report
assist the District Evaluation and Adjustment
Team in determining the appropriate amount of
allied time to transfer to or from each route
• The Allied Time Report
p will be used to
document any agreed to changes during the
adjustment consultations on the PS Form 1840
Reverse

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Joint Alternate Route Adjustment Process – 2011

Existing Route Summary


This report should be printed first, as it 
is a summary of the zone and each 
route in the zone as they exist before 
any changes are made. 

This is the “BEFORE” picture of the 
hi i h “ ” i f h
routes/zone. 

You will compare this to the Adjusted 
You will compare this to the Adjusted
Route Summary after COR optimizes 
the zone. 

It is suggested that the Team jointly come to agreement on the number of full‐
It i t d th t th T j i tl t t th b f f ll
time and auxiliary routes that the zone can support and compare this with what 
COR proposes.
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Joint Alternate Route Adjustment Process – 2011

Existing
Route  These are the times 
Summary for the individual 
routes and should 
match the 
evaluation times

This is the total 
time for the zone 
This is the total Allied 
should match the  
Time for the zone COR
Time for the zone.  COR 
evaluation time 
is going to focus on this.

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Joint Alternate Route Adjustment Process – 2011

Editing the Existing Route 
g g
Summary
These times should be whatever the 
DEAT has agreed the evaluated office 
DEAT has agreed the evaluated office
and street times should be. 

These times should match the times 
agreed to by the DEAT for each route 
d b h f h
in the zone.

The Existing Route Summary Report 
g y p
should be printed.

If changes are made to any of these 
ti
times, a new Existing Route Summary 
E i ti R t S
Report should be generated and 
printed and compared with the one 
created after the routes are adjusted 
in COR.

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Joint Alternate Route Adjustment Process – 2011

Territory 
Transfer 
Summary
These columns show the number 
These columns show the number
of deliveries that were on the 
existing (old) route and the 
delivery time this represents, 
h
how many of these remain on 
f h i
the model (adjusted) route, and 
what percentage of the old route 
this represents  
p

66
Joint Alternate Route Adjustment Process – 2011

Changing Route 
g g
Numbers
Use the Edit Route Assignments 
screen to change route numbers. 
You can swap the assignment for an 
RS Route number and an Existing 
g
Route number. 
Click and hold the Exist Route entry, 
then drag it to the new position and 
then drag it to the new position and
release it.  
You may also swap routes with the 
Unassigned Exist Routes list.
l
The [Confirm Swap] window will 
pp g
appear. Click  to confirm the change.

67
Joint Alternate Route Adjustment Process – 2011

V if Plus-4’s
Verify Pl 4’ on
single route
********************************************************************************
* Verify Plus4 on Single Route *
* *
* Zone = 32809 *
* *
* Tues Jan 20 13:20:11 2005 *
********************************************************************************

The following Plus4s have been tagged to street records assigned to different
routes:

Plus4 Route Adj PD Street ID Side NDS Name NDS Range


----- ----- ------ --------- ---- ----------------------------- -----------
5919 C019 1 130059989 R PLATO AVE 801 - 899
C019 1 130059989 R
C019 1 130059989 R
C019 1 130059989 R
C019 1 130059989 R
C022 1 130060856 R
Plus4 Route Adj PD Street ID Side NDS Name NDS Range
----- ----- ------ --------- ---- ----------------------------- -----------
5997 C022 1 130115824 R W LANCASTER RD 800 - 800
C041 1 130060153 L
Plus4 Route Adj PD Street ID Side NDS Name NDS Range
----- ----- ------ --------- ---- ----------------------------- -----------
6452 C016 1 130059106 R VOLTAIRE DR 6900 - 6998
C016 1 130059106 R
C016 1 130059106 R
C016 1 130059106 R
C022 1 130059132 R
C022 1 130059132 R
Note: The street records containing the Plus4 values identified in this

68 report have been selected and added to the set "Plus4/Route Conflicts".
Total number of Plus4's found on different routes = 3.
Joint Alternate Route Adjustment Process – 2011

Verifying that
Routes do not
Split
S lit Hundred
H d d
Blocks
********************************************************************************
* USPS Delivery Routing System - Verify Hundred Blocks on a Single Route *
* *
* Zone = 32809 *
* *
* Tues Jan 20 13:20:11 2005 *
********************************************************************************
Move territory using 
Move territory using
The following Hundred Blocks were assigned to different routes:
the Transfer Toolbox 
Name Block Side Route Street ID Low Addr High Addr
-----
BROCKBANK DR
-------
7300
----
Odd
----- ----------
C009 130115743
-------- ---------
7301 7307
to resolve 
BROCKBANK DR
-----
7300
-------
Odd
----
C019 130058732
----- ----------
7309 7399
-------- ---------
100‐block splits  
p
JORDAN AVE 800 Even C022 130115851 800 802
JORDAN AVE 800 Even C019 130059064 820 862
JORDAN AVE 800 Even C019 130059119 804 818
JORDAN AVE 800 Odd C022 130115851 801 801
JORDAN AVE 800 Odd C019 130059064 817 863
JORDAN AVE 800 Odd C019 130059119 803 815

Note: The street records in this report were added to the new
"Hundred Block Conflicts" selection set.

69
Total Number of Hundred Blocks found on different routes = 4.
Joint Alternate Route Adjustment Process – 2011

Verify
y the line of travel by
ypprinting
g the Line of Travel Report
p and reviewing
g it
************************************************************************
•Line of Travel Report *
* Date: Thurs Jan 22 Zone 32809, Route C009 Page: 1*
************************************************************************
Directions STREET NAME Route
Deliv.
(Address Range) Time Mode
------------------------------------ ---------------------- ----- -----
-
Depart from post office along S ORANGE AVE 0:00
Make a U-turn at the end of the block 0:00
Continue along S ORANGE AVE 0:00
Turn right onto SAND LAKE RD 0:01
Continue along SAND LAKE RD 0:01
Turn right onto VOLTAIRE DR 0:03
C ti
Continue along
l VOLTAIRE DR 0
0:04
04
Turn left onto EVANGELINE AVE 0:04
Turn left onto CHAUCER LN 0:05
Go straight onto DICKENS AVE 0:05
Park vehicle and begin walking
START RELAY 1
Leave park point and head onto CHESTERTON AVE 0:05
---> Service on the right (1101-1199) 0:05 Walk
Continue along CHESTERTON AVE 0:07
---> Service on the right (1201-1299) 0:07 Walk
Continue along CHESTERTON AVE 0:08
---> Service on the right (1301-1399) 0:08 Walk
Turn right onto SKYVIEW DR 0:10
Cross and return the opposite side 0:11

70
Joint Alternate Route Adjustment Process – 2011
This is the 
Adjusted Route Summary
“AFTER” picture
AFTER  picture 
of the 
routes/zone     

Eliminated Routes 
Eliminated Routes This report shows   
This report shows
show zero possible  approximately 9 hours less in 
deliveries the zone than existed before 
COR adjusted the routes. 
Where did it go?  

Note: Some  A: Some of the loss is expected 
eliminated routes  as 4 routes were abolished  
still have office 
st a e o ce (loading time breaks travel to
(loading time, breaks, travel to 
and/or street time.   and from, etc). 
Why?
If a significant amount of time is 
taken out, Teams must check to 
Compare these  find out why. 
values to those on 
the Existing Route 
Summary  y

71
Joint Alternate Route Adjustment Process – 2011

The Allied Time Details shows 
the loading, travel to, from, 
within, deadhead and relay 
times for each route after the 
adjustments.  

Abolished routes should 
Abolished routes should
show all zeros

Any changes from the Existing 
Existing 
Route Summary 
Route Summary must be 
documented on the 1840
documented on the 1840 
reverse and verified.  

72
Allied Time Detail Report 
Joint Alternate Route Adjustment Process – 2011
shows the parcel and 
accountable times that 
were moved off the route 
and what stayed.   

This was the 
accountable and 
parcel time for 
addresses that were
addresses that were 
Block  moved to other 
Ranges routes

Parcel and 
Parcel and
accountable time for 
addresses that stayed 
on the existing route. 

73
Joint Alternate Route Adjustment Process – 2011

The Team decides to move 
this Allied Time with the 
territory   
territory

74
Joint Alternate Route Adjustment Process – 2011

To move this 
To move this
Allied Time…

B
Then, Click 
Here

Add 2:00 Here


Add 2:00 Here

A
Add 1:00 Here
Click Here
C
75
Joint Alternate Route Adjustment Process – 2011

Verifying Allied Time Changes


COR recalculates driving times (travel to
and from and travel within) based
upon speed limits input
input.

COR will generate reduced relays and


vehicle moves based on satchel
weight (Max Volume/Relay)

COR does not automatically transfer


parcels and acco
accountables
ntables

Teams need to verify that allied time


g are documented and
changes
legitimate and reaccredited when
necessary.
76
Joint Alternate Route Adjustment Process – 2011

Adjusting
j g Allied

Other or Additional Time
Click on the Allied Time box for a route, and the [Allied Time] window will appear.
Notice that the Relay Time,
Time Travel To,
To and Travel From values have been provided
by the COR routing process.
• Click on the Other Time box and the [Other Time] window will appear.
• Click on the Additional Time box and the [Additional Time] window will appear
appear.
• Adjustments to these times should be entered when the DEAT believes it would be
appropriate, based on valid input to them.

77
Joint Alternate Route Adjustment Process – 2011

3999

78
Joint Alternate Route Adjustment Process – 2011

Let’ss Take a Closer Look 
Let Take a Closer Look

Carrier spends 18 mins servicing 
52 deliveries at an CBU at 2365 
NE 173 d
NE 173rd

Carrier spends 22 mins servicing 
52 deliveries at an CBU at 2375 
NE 173rd. 

79
Joint Alternate Route Adjustment Process – 2011

Note relay time and travel 
within changes 

Here are the “relays” from the 
previous slide that were missed
on the 3999

80
3999 Audit Trail Report
Joint Alternate Route Adjustment Process – 2011

This lists any changes made to the 3999.
y g
1 = Entry on original 3999
2 = Changed entry  
Obtain original 3999. Any changes should be reviewed and verified    

4
ASK: 
) y
1)   6 “made” business deliveries to 36663 Woodward Ave deleted. Why? 
2) :43 on 701‐799 Lakeview Ave. Why? Where’s the changed entry?
3):09 added to Street Break Time. Why? 
814):43 seconds added to Vehicle Unload. Why?   
The “After” 3999 showing the changed entries
Joint Alternate Route Adjustment Process – 2011

Here you see the entry for #1 
‐ There are no “Business 
Deliveries Made” entries for 
36663 Woodward Ave.

This should be compared 
This should be compared
with the original 3999 and 
the Audit Trail. 

82
This page of the 3999 shows the 
Joint Alternate Route Adjustment Process – 2011
rest of the changes that were 
made.
#2 shows the time used on 701‐
799 Lakeview Ave as 3:35. 
#3 and #4 show the  street break 
#3 d #4 h h b k
and vehicle unload times. 
These should be compared to the 
original 3999 and the Audit Trail.

83
Joint Alternate Route Adjustment Process – 2011

30 Day Review Process


Re: pp.5-6 JARAP Guidelines
• Within 30 days
da s after the initial adjustments
adj stments are
implemented, the Local Office Contacts will
review the selected zones and may jointly
agree to make necessary changes to park
points relays
points, relays, lines of travel
travel, etc
etc.
• The Local Office Contacts may also jointly
request approval from the District Lead Team
to make simple territorial changes as
necessary to correct any obvious errors with
84 the initial adjustments
Joint Alternate Route Adjustment Process – 2011

120 Day Route Review Process


Re: pp.5-7 JARAP Guidelines
• Local Office Contacts initiate a review by
completing a review request form and sending it
to the Area/Regional Team following an
evaluation and/or an initial adjustment
• The reasons for the request must be explained
on the form and whether or not there is
agreementt on the
th need d for
f a review
i
• The District Lead Team will conduct the review
or assign this task to a District Evaluation and
85 Adjustment Team
Joint Alternate Route Adjustment Process – 2011

120 Day Route Review Process


• The team conducting the review will use the
methodology outlined in this agreement for the
period September 1 – October 15 to evaluate the
entire zone
• Route adjustments from the review process must
be implemented by February 28, 2012
• In any zone where route adjustments occur as
part of a review process only the routes that are
determined to be out of adjustment - and any
other route(s)
( ) within the zone where it is
geographically necessary - will be included in the
86 adjustments
Joint Alternate Route Adjustment Process – 2011

Section 271 Inspections


Re: p.21 JARAP Guidelines
• Any data from route inspections conducted
pursuant to Section 271 of Handbook M-39 in a
zone selected for evaluation under this agreement
g
will be forwarded to the appropriate District Lead
Team for assignment to a District Evaluation and
Adjustment Team for adjustment
• The time limit/extension provisions of Handbook M-
39, Section 211.3, for implementing any necessary
adjustments will be adhered to
• Disputes related to inspection and evaluation are
87 proper subjects for the grievance procedure
Joint Alternate Route Adjustment Process – 2011

Section 271 Inspections

• In
I non selected
l t d offices,
ffi Section
S ti 271
evaluations and route count and
inspections will be completed by the
Postal Service in accordance with
Handbook M-39,Chapter 2

88
Joint Alternate Route Adjustment Process – 2011

Alt ti Evaluation
Alternative E l ti and
d Adjustment
Adj t t Processes
P
The following addresses locally developed proposals for evaluating and adjusting
routes: MEMORANDUM OF UNDERSTANDING
BETWEEN THE
UNITED STATES POSTAL SERVICE
AND THE
NATIONAL ASSOCIATION OF LETTER CARRIERS

Re: Alternative Evaluation and Adjustment


j Processes

The National Association of Letter Carriers, AFL-CIO (NALC) and United States Postal Service have a mutual interest in
exploring new and innovative methods for maintaining routes in proper adjustment throughout the year in an efficient and
effective manner. To that end, the parties agree to the following for locally developed route evaluation and adjustment
processes:

The local parties may jointly submit a locally developed alternate route evaluation and adjustment process to the NALC
National President and the Postal Service Vice President, Labor Relations.

A submitted proposal must include a cover letter signed by the NALC Branch President and the Postal Service
Installation Head, and must provide a detailed explanation of the process.

If the proposal is jointly agreed to by the national parties, the local parties will be notified regarding implementation.

This agreementt expires


Thi i on D
December
b 3131, 2011 andd is
i without
ith t prejudice
j di to
t the
th position
iti off either
ith party
t iin thi
this or any other
th
matter and may not be cited in any forum except to enforce its terms.

Doug A. Tulino Fredric V. Rolando


Vice President President
Labor Relations National Association of Letter
U.S. Postal Service Carriers, AFL-CIO

Date: 3-22-11

89