4-Reporting Services

SQL Server Reporting Services
Reporting Services
Objectives
Data from a resource can be made useful only when they are processed as
required information. The processed data makes sense and serves its purpose
of analysis and others when it is presented in the form of a report. Reporting is
vital to all organizations. In this chapter you would learn some common forms of
reporting cultures.
By the end of this module you should be able to
Start with Report Services Model Project

Define Data Source
Create a new Report
Create New Data Set
Write T-SQL for designing Report
Preview the report
2
Introduction
SQL Server Reporting Services is a complete, server-based solution that enables

the creation, management, and delivery of both usual, paper-oriented reports
and interactive, Web-based reports.
Reporting Services includes all the development and management pieces

essential to publish end user reports in HTML, PDF and Excel
Starting with Report Services Model Project
Go to Start >Programs > SQL Server Business Development Studio.
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A report server project is used to create reports that run on a report server.
Go to File menu >New > Project.
Select Report Server Project and name the project.
Click Ok.
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After the new project is created the following screen appears:
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Defining Data Source
Defining a data source provides data to your report. In Reporting Services, data
that you use in reports is contained in a dataset. A dataset includes a pointer to
a data source and the query to be used by a report.
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Steps to define a data source:
Go to Solution explorer > Right click on the shared data sources > click add
new data source.
Enter the name.
Click Edit.
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Select Data Source as Microsoft Sql Server.
Select Keyskill as the server.
Enter your user-ID and password by choosing the radio button for SQL Server
Authentication.
Select the database from which you want the report to get its data.
Click Ok.
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Click Ok.
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Data source is added.
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Creating a new Report

Go to Solution Explorer > right-click Reports > Add >click New Item.
In add new item screen select report.
Name the report.
Click Add.
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Creating New Data Set
Data that you use in reports is contained in a dataset. A dataset includes a

pointer to a data source and the query to be used by a report.
Steps to create new data set:
Go to Data tab > select Dataset drop-down list > select New Dataset.
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The Data Source wizard appears.
Type the name (sales) of the query.
Select the data source.
Click Ok.
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Writing T-SQL for the report

After a dataset is created it displays the query designer, which you can use to
design the query.
Steps to write a query for the report:

In the query designer type the following query (The query retrieves all the
product details related quantity based on date).
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SELECT dbo.Products.ProductName, dbo. [Order Details]. Quantity,

dbo.Orders.OrderDate
FROM dbo.Products INNER JOIN
dbo.[Order Details] ON
dbo.Products.ProductID = dbo.[Order Details].ProductID
INNER JOIN dbo. Orders
ON dbo. [Order Details].OrderID = dbo.Orders.OrderID
Run
To run the query click run option.
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Designing Report
Report Layout consists of tables, text boxes, images, and other items that you
want to incorporate in your report. You create a report layout by dragging and
dropping data regions and other report items on to the design surface in the
Layout tab.
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Steps to design a report:
Click Layout tab
Go to Toolbox >click Table> Drag and drop on to the design surface.
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Report Designer draws a table, with three columns.
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Detail Row
Drag the field names from the Datasets window to the middle (detail) row of
the first column in the table.
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Previewing the report

Previewing a report allows you to easily view the appearance of the report
without having to go through the extra steps of publishing it to a report server.
Steps to preview:
Select preview tab.
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You can see the how the report appears.
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Created report successfully using Report Server Project
Deploying the report:
To deploy all the reports under your project follow the steps below
Goto project in the menu bar and select the <project name> properties
Now type http://keyskill/reportserver in the target URL option
Click OK
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Goto build in the menu bar and select deploy
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Now to see the reports deployed in the target URL, open Internet explorer and
type http://keyskill/reports
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Click the required folders or files to see the reports in the explorer
Conclusion
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Learnt how to-
Start with Report Services Model Project

Define Data Source
Create a New Report
Create New Data Set
Write T-SQL for designing Report
Preview the report
28

4-Reporting Services

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SQL Server Reporting Services

By the end of this module you should be able to

Start with Report Services Model Project

SQL Server Reporting Services is a complete, server-based solution that enables

Reporting Services includes all the development and management pieces

Starting with Report Services Model Project

Go to Start >Programs > SQL Server Business Development Studio.

Go to File menu >New > Project.

Select Report Server Project and name the project.

After the new project is created the following screen appears:

Defining Data Source

Steps to define a data source:

Enter the name.

Select Data Source as Microsoft Sql Server.

Select Keyskill as the server.

Data source is added.

Creating a new Report

In add new item screen select report.

Name the report.

Creating New Data Set

Data that you use in reports is contained in a dataset. A dataset includes a

Steps to create new data set:

The Data Source wizard appears.

Type the name (sales) of the query.

Select the data source.

Writing T-SQL for the report

Steps to write a query for the report:

SELECT dbo.Products.ProductName, dbo. [Order Details]. Quantity,

To run the query click run option.

Steps to design a report:

Click Layout tab

Go to Toolbox >click Table> Drag and drop on to the design surface.

Report Designer draws a table, with three columns.

Previewing the report

You can see the how the report appears.

Created report successfully using Report Server Project

Deploying the report:

Now type http://keyskill/reportserver in the target URL option

Goto build in the menu bar and select deploy

Learnt how to-

Start with Report Services Model Project

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