COMMITTEE REPORT

Committee: Sports Committee

Committee Report Number: 4

Date: 01.12.2010

Chair: Stephan Huerholz

Evaluation of aims from last report

The draft for the establishment of the Olympix Committee has been submitted to Parliament
and has been refined. The meeting with the clubs and events committee has taken place and
responsibility was taken over. More elaborate guidelines for teams have been discussed in the
committee. Meeting with the sports coordinator were held and an investigation into all sports
teams was made by the members of the committee.
Account of work and progress of the last 14 days
The Guidelines have been written and improved to the extent that parliament will be able to
vote on them in the next meeting. All sports teams have been investigated. The investigation
was aimed at the number of active members, future perspective and needs of the teams. The
results will be discussed with CAIA and then with the COO in order to establish 4-5 teams
that will receive more serious financial support from the Admin in order to make them more
competitive and serious. The rowing team will probably be used as an example, how a team
can be run efficiently. A list of the teams that were decided upon will be submitted to
parliament as soon as it has been discussed with the administration.
Aims for the upcoming 14 days
The semester is coming to an end and apart from meeting with CAIA and the COO there will
be no more activity. The committee by-laws will be written by the chair and submitted at the
beginning of next semester.
 Committee Report

Committee: Public Relations Committee

Date: 01.12.2010
Chair: Tilak KC

Evaluation of aims from last report

As per the aim of last report, three new additional members are now added to the committee. Now
the committee has total of six members and the work is equally divided between them. We have
also started PR work in various dimensions. We have started updating Facebook page, updating
teamwork space and working on the preliminary ground for building the USG Website.

Current Projects

 Shooting and update of the Introductory Video Series

 Shooting of a news video update- call for the video host will start soon
 Inquiring the possibility of adding USG page in the Jacobs University Website
 Preliminary work on construction of USG Website

Aims for future 14 days

 Summarizing of the committee report and spamming about the progress of the USG
 Shooting and update of Student News Video telling the progress of USG over this
semester
 Construction of USG Website
 Regular PR related task of USG
 Secretariat Report 4
Date: December 01, 2010
Secretariat Report Number: 4
Position: President
Name: Johannes Deselaers

Account of work and progress of the last 14 days:

 Planned and chaired all meetings

 Participated and stressed Parliament’s points in the AC meeting on November 16
 Conducted the Undergraduate Student Assembly on November 17
 Met with the other three candidates for the position of Provost
 Attended the presentations of the two tenders and the Food Committee meeting during
which a recommendation statement for the university leadership was drafted
 In cooperation with the Student Court:
o The By-laws on Student Court Procedure were changed so that they are in line with
the text of the constitution.
o The wording of the constitution was changed replacing a reference to a non-
existing “penal code” by a reference to the By-laws on Student Court Procedure.

Aims for the upcoming 14 days:

 Prepare meetings
 Together with Student Court, establish an Election Committee and organize reelections
for Radu’s position in Mercator college, assuming he resigns since he is graduating from
Jacobs at the end of this semester.
 Together with the GSA, participate with a stall in the Nordmetall Christmas Market
 Draft a format for the Committee Mandates/By-Laws that will be written by the
Committee Chair over intersession.
 Conduct a self-evaluation of parliament in the meeting on Sunday, December 5
 Conduct this semester’s last meeting on December 8, react to any arising urgent issues
after this meeting in appropriate fashion (decisions by email/ emergency meetings)
 COMMITTEE REPORT

Committee: University Finances

Committee Report Number: 4

Date: 1.12.2010

Chairs: Rainer Fiege-Köllmann, Adriana Trutzenberg

1) Evaluation of aims from last report

• The ATM issue is still in progress. Committee members are currently talking to the
Director of Campus Development Mr. Ludwig to clarify next steps.
• An agenda was sent to the Committee of Finances (administration) for the scheduled
meeting on December 6th.
• The chairs worked for the Food Committee in the tenders selection process

2) Account of work and progress of the last 14 days

• The UFC’ s chairs main task was to facilitate and work on the caterer process. Two
presentations by “Aramark” and “apetito” were held on Monday, November 22nd and
the Food Committee discussed the two candidates the day after.
• A recommendation letter was sent to the leadership with the main discussed issues in
the round of the Food Committee. All in all the Committee found “apetito” the better
presented and better outlook. Almost all members are positive that a new caterer can
bring some freshness into the system.
• An information campaign was tried to set up to inform students about University’ s
finances.
• Unfortunately it was not possible to work on the campaign in detail since budget
information are still missing.

3) Aims for the upcoming 14 days

• Meet the Committee of Finances on December 6th

• Have a final meeting with the Food Committee this year on December 7th
• Follow up on the ATM issue
• Work on accessibility improvement on campus (together with the CoF)
• Work out the transparency campaign
 COMMITTEE REPORT

Committee: Academic Affairs Committee

Committee Report Number: 4

Date: 1.12.2010

Chair: Anna-Lena Schindl

Evaluation of aims from last report

UEC meeting:
1. Readers/textbooks in the IRC: IRC will not actively purchase readers due to various
reasons (incl. copyright issues), textbooks are ordered if professor requests books which are
not available yet, better communication is needed though, already started with IRC
introducing themselves and the workflow at the SHSS faculty meeting, hopefully same for
SES soon
2. Teaching evaluations: strong personal support by the faculty members present for
feedback and publication, however opinion cannot be upheld as representatives of faculty,
only change possible if decision is made by above -> we can now ahead to the AC with a
student proposal accompanied by a strong mandate from the UEC without official support
from them though.

Major evaluations:
BCE will probably still be set up within this semester, i.e. next week. IRB is going to be
scheduled for February. Chemistry professors do not see the need for a major evaluation as
they are restructuring the program anyways and looking for student feedback themselves.
IPH: still waiting for professors’ feedback. Further possible majors for next semester will be
discussed.

Account of work and progress of the last 14 days

Additional topics/ideas that were worked on/came up in the past 14 days:
- Scholarship information fair: committee member in charge (Stefan) met with Office for
Academic Affairs to set up a preliminary schedule of the event, will take place end of
February/beginning of March, Graduate students have been contacted as well to organize
a joint event
- USC-Subcommittee (set up again for this semester, one faculty, one admin per school +
AAC Chair): called for USC proposals in the schools, will review incoming proposals

Aims for the upcoming 14 days

- BCE major evaluation: schedule, set agenda, carry out, evaluate
- Teaching evaluation: gather first ideas to put together proposal for the AC
 Committee Report
Committee: Committee for Events and Clubs
Committee Report Number: 4
Date: December 1st, 2010
Chair: Radu Rovin, Ivo Kirov

Evaluation of Aims from Last Report:

We have started the collaboration with the Sports Committee regarding club policies and
we have wrapped up the organization of Fall Games as planned.

Account of work and progress for the last 14 days:

The Sports Committee has started contact with the sports clubs with help from the Clubs
and Events Committee. We have gathered feedback on Fall Games and are ready to cooperate
with next year's committee in making the event better. Also, we are ready to contribute to events
similar to Fall Games that are organized by colleges – for example, an upcoming Nordmetall
Poker Cheer up. We have started organization for the mini-Oweek with getting contacts from the
Academic Affairs Office.

Aims for the upcoming 14 days:

During the next two weeks, we will update the active clubs lists and Teamwork access for
them. Our main concern will be the organization of the Lafayette Oweek in January, namely the
recruiting of student advisors for the incoming exchange students and coordinating with the
Academic Affairs Office. Also, we will start dealing with the handover of one co-chair position
to the new student representative from Mercator.
 Committee Report

Committee: Environmental Affairs Committee

Committee Report Number: 4

Date: 01.12.2010

Chair: Hannah Schwarz and Matthias Seel

Evaluation of aims from last report:

All funding applications for recycling bins for the Mercator pilot phase have
been approved. Bins have been purchased and are supposed to arrive this
week. The thermo cups are unfortunately bad quality, so we will have to check
out different suppliers. A contact with the Pulse Express about the issue of
environmentally friendly goods had been established.

Account of work and progress of the last 14 days:

Information is collected on environmentally friendly laundry machines as well

as dryers and light bulbs with the goal to make info folders for the college
offices providing this information as an incentive to consider this dimension in
case of new purchases. We found our first potential sponsor for environmental
projects on campus, negotiations about exact conditions are running. Posters
to advertise the use of thermo cups instead of to-go cups have been designed
and will be put up, soon.

Aims for the upcoming 14 days:

Starting the recycling trial phase in Mercator during finals period and finding a
suitable thermo-cup supplier. Keep up negotiations with the Pulse Express and
start advertising that “.ink” already sells recycled paper on campus which does
not seem to be known by most students.
COMMITTEE REPORT

Committee: External Relations Committee

Committee Report Number: 4

Date: 01.12.2010

Chair: Benedikt Blomeyer-Bartenstein

Evaluation of aims from last report

The aims from Committee Report 3 were the following:

1) Prepare for the next meeting with Uni Bremen

1. Invite Club representatives from our Undergraduate Institutions and invite Uni
Bremen to do likewise.
2. Invite GSA representatives and get them updated on the issues.
3. Find a location and work out a plan for the event.
4. Finish by setting an Agenda for the meeting.
2) Develop the Newsletter Proposal
1. Future positions/workloads will be distributed within the Committee
2. Inter-Committee work will be brought to the respective representatives.
3. Style/Format of the Newsletter will be developed.
4. A logo will be created.
5. Prepare a proposal/update for parliament about the new public position of the
Committee/and thus of itself.

1. 1. We are currently inviting the representatives of our Institutions/have done so

already (environmental club and BRIMUN are in for sure).
2.The GSA
representatives have be invited and updated.
3.The location and date is set, it
is going to take place on the 2nd of December at 1pm in the CIII conference
room.
4. Benedikt will finish the agenda for the meeting before the 2nd of
December.

1. 1. The proposals for the newsletter have been sent to Stefan. 2. Inter-committee
wrk has been distributed
3. We decided on a heading (“Divercity - burst the
bubble!!!”), a design and the bubble picture.
4. A logo was created and voted
on by the committee. It just needs some final polishing.
5. The
proposal/update has been prepared and presented
Account of work and progress of the last 14 days
The External Relations Committee met three times in the last 14 days (On the 17th,
the 19th and 26th of November).
During these meetings, the following issues were handled:
1)Preparation for the second meeting with the AStA
The External Relations Committee invited the representatives from AsTA to visit our
campus on the 2nd of December. For this meeting it is planned that the direct
equivalent representatives of both institutions meet up and exchange contact details
so that the External Relations Committee does not have to mediate/ create an extra
bureaucratic bridge in future. For example, we want our Environmental Club
representatives to meet the Uni Bremen equivalent so that they can directly connect.
Other representatives that are invited are the MUN presidents and the Amnesty club.

2) ‘Newsletter’ Proposal
1. Once the system is established whereby we inform Uni Bremen representatives of
our ongoings and vice versa it will become necessary to find a method of
spreading this information to the student body.
2. In the External Relations Committee meeting it was suggested that a (roughly)
monthly newsletter should be compiled and sent to the students with some
of the interesting events around Bremen. This should not only contain Uni
Bremen, but also cultural events and sports from our community.
3. This would require a series of new jobs for the Committee:
1. i.Someone to compile and send our events to the Uni Bremen
representative
2. ii. Someone to receive (i.e. a fixed email address so that it doesn’t have to
be changed every month) an events calendar from Uni Bremen.
3. iii. Someone to collect Events other than Uni Bremen
4. iv. Someone to write/edit the newsletter and
5. v. Someone to send around/publish the newsletter.
4. A future breakdown of jobs/working model is currently being discussed in the
Committee.

3) The logo is almost finished.

1. It is be in line with other Committee logos.
2. It will appear in the newsletter.

Aims for the upcoming 14 days

1. Finalize the schedule for the meeting with AstA Bremen
2. Meet the AstA Bremen
3. Publish the first newsletter
4. Finish the logo

Please do not hesitate to contact us if you have questions or concerns.

The External Relations Committee  

 Committee Report
Committee: Campus Facilities & Housing Committee

Committee Report Number: 4

Date: 1.12.2010

Chair: George Bugan

Evaluation of aims from last report

Some headway regarding the bike proposal - Discussed with a representative of SSC, at the
recommendation of Sigrid, we obtained several contact addresses with regard to places from which we
may purchase the bikes.

No progress to report with regard to the elevator accessibility proposal.

Account of work and progress of the last 14 days

Standard booking procedure of the Blue Lounge – no major damage or anything out of the ordinary to
report.

Research done with regard to a few organizational matters regarding the bikes (stickers identifying them
as belonging to the USG, key chains etc.)

Closer inspection of the existing booking policy, a few outdated parts don not fall within the current
procedure specifics – explored the option of bringing it up to date.

Aims for the upcoming 14 days

Looking into the booking procedure and perhaps modifying a few aspects – to be decided within the
committee

Further attempts to organize a meeting with Andreas Pape to discuss the elevator accessibility idea.

Further looking into the bike stores within Bremen Nord that might provide assistance with regard to
the bike proposal
 Committee Report
Date: 30th November 2010
Committee Report Number: 4
Committee: Parliament Finance Committee
Chair(s): Lisa Begusch

Evaluation of Aims from Last Report

 All aims from last report were picked up on, and completed successfully.
o Further Funding Applications were reviewed (USG-AStA Uni Bremen Meeting, Bins for
plastic waste separation & recycling, Brazil/Portugal CID Resubmitted application,
American Thanksgiving Dinner & Wheelchair rental & transport costs).

Account of Work and Progress of Last 14 Days

1. Funding Applications were reviewed:
a. USG-AStA Uni Bremen Meeting (Full amount approved)
b. Bins for plastic waste separation & recycling (Full amount approved)
c. Brazil/Portugal CID (Resubmitted application; Full amount approved)
d. American Thanksgiving Dinner (Full amount approved)
e. Amnesty Club – Wheelchair rental & transport costs (Rejected)
2. Meeting with Sigrid to discuss the current budget, and see the standing of what has been
booked off the budget this semester & by last year’s USG funding

Aims for the Upcoming 14 Days

1. Review of further Funding Applications
2. The Semester Fees for students should be transferred to the USG Budget within the next
few days
3. Meetings with the PFC members to discuss Funding Applications and proceedings of the
Committee