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Guidelines and Formats Annexure 7

Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))
Guidelines and Formats

Vision Group on Science and Technology (VGST) was constituted in October 2008
under the Chairmanship of distinguished scientist Prof. C.N.R.Rao, F.R.S. Chairman
of the Science Advisory Council to Hon'ble Prime Minister, GoI and
VGST is an apex advisory body to recommend Science and Technology Programs
relevant to mandate of DST. The objective is to encourage and promote Science and
Technology education and research in the state. VGST plays a vital role in catalyzing,
strengthening educational institutions to meet scientific and technological needs. To
accomplish this, VGST is involved in developing, in stages, mechanisms to bring a
paradigm shift in the Basic Science Education, research and taking science to the
masses through a wide range of initiatives. These programmes are implemented in
association with state departments, autonomous institutions, universities, non-
governmental organizations and educational institutions
1. Introduction: There has been an alarming drop in the number of students who opt
for B.Sc. courses. Well planned efforts to attract, train and retain appropriate number
of scientists to peruse a professional career in science is essential to prevent a crises in
the near future. Science Projects in College Education (SPiCE / ( SSP-UG )) is a
humble effort initiated by VGST, DST, Govt. of Karnataka in association with the
Dept. of Collegiate Education to attract inspired and motivated students towards
studies and research in Basic Sciences. Thus, Vision Group on Science and
Technology (VGST) seeks to build a new generation of researchers in the state.
One of the methods to inculcate interest and excitement in B.Sc. students to take-up
studies in science is by encouraging them to do science projects of societal relevance.
These projects will ignite the imagination of science among students.
1. Aim: The Present scheme "Science Projects in College Education" (SPiCE / ( SSP-
UG )) aims at the principle of developing and building research acumen and scientific
temper among undergraduate science students in basic and allied sciences viz.,
Physical, Chemical, Biological & Mathematical and Computational Sciences.
Students are expected to carry-out scientific research work concentrating on finding
solutions to societal problems through the application of knowledge and skill.
2. Objectives:
• To provide an opportunity to undergraduate science students to carry out a piece of
Scientific Research and to gain knowledge of inter-disciplinary subjects.
• To stimulate scientific temperament and learning the scientific methodology for
observation, conclusions and presenting the findings.
• To induce the use of electronic instruments among the students while working for
their projects.
3. Eligibility: This scheme is open to B.Sc. students studying in I, II, III, IV and V
semesters during 2010-11 in colleges in Karnataka. However, project proposals under
other allied science subjects will also be considered for financial support.
4. General Guidelines:
• The SPiCE / ( SSP-UG ) scheme supports B.Sc. students only; students with strong
inclination to take-up studies and research in science are encouraged to apply.
• Projects will be chosen on the basis of their proposed project summary as well as for
their leadership potential and commitment to carry-out the research.
• Students studying in B.Sc. in any combination of science courses may take-up
projects of any academic discipline of science.
• VGST will provide support for a specific project work which should be completed
in a span of four-and-a-half months starting from 1 Jan 2011.
• Note: Those students who complete their project work well before stipulated dead
line (i.e.15 May 2011) may submit the duly completed report with Audited Utilization
Certificate (AUC) to VGST through the Project Guide and Principal of the Institution.
• Students may work in a team (up to 2 students) and compulsorily under the
supervision of a Faculty of the college.
• All care must be taken to write a good Scientific Project Proposal. The Project
Proposal should contain significant novelty and lead to enrichment of scientific
knowledge and:
i. The project should specifically aim at using scientific processes/ techniques.
ii. The project should focus on field demonstrations/extension oriented activities with
an element of R and D component wherever needed.
iii. The project should clearly bring out how it will benefit the target population.
iv. In-view of very short project duration, funds for sophisticated and costly
equipment will not be provided.
v. The efforts should be mainly for the direct involvement of students’ community
so that students are exposed to research methodologies.
vi. The project should be selected taking in to consideration of local issues.
vii. Attention should be paid to design the methodology to complete the project in a
stipulated short period of four-and-a-half months.
Note:Terms and conditions of the grant-in-aid any be seen at Annexure-3
5. Qualities of a good project:
SPiCE / ( SSP-UG ) projects are neither essay type projects nor projects of developing
working models built on some concept of science. The projects should have a high
degree of Science and Technology component for imitating higher scientific research.
Indicative qualities of good projects: • Projects with proper understanding and
definition of the scientific Problem undertaken.
• Quality and Quantity of work, including team work, learning process, thought
process involved subject understanding and efforts to validate the collected data.
• Relevance of the project to the community. Good time frame with achievable
• Originality, innovation and creativity to understand the problem and to find a viable
solution to the problem of study.
• The project idea should be new/novel, with innovativeness should have potentiality
of developing a working process/prototype.
6. An Indicative list of Science Projects;
The list of projects given below is only of indicative nature and not complete by itself.
The purpose of this indicative list is to familiarize typical science projects. If science
projects are simple in nature, they can be clubbed together to address one specific
objective. VGST would welcome science projects which are novel / innovative. It can
ignite the imagination of scientific thinking among student community.
1. Recovery of precious metals and non precious metals from e-waste economically.
2. Food Adulteration related experiments.
3. Developing Electronic Sensors for the detection of harmful chemical additives in
beverages and illicit liquors.
4. Estimation of sodium, calcium, magnesium, potassium, lithium ions in varieties of
Jaggery by flame photometry, as a comparative study.
5. Developing methods to remove carbon dioxide from Bio gas and thus enhancing
calorific value.
6. Developing method to Recover of Acetic Acid from effluent of distilleries.
7. Extraction of Essential oils and other phytochemicals from various plant sources by
Soxhlet extraction and also by other solvent extraction routes.
8. Fabrication and development of innovative and novel Ion Selective Electrodes.
9. Development of Hydrogen Storage Batteries (An attempt in that direction!)
10. Development of novel Fuel Cells.
11. Development of prototype anodizing units (which can be demonstrated in a
12. Development of prototype Electroplating units (which can be demonstrated in a
13. Development of prototype design to demonstrate osmosis phenomenon.
14. Development of prototype working Model to demonstrate Reverse Osmosis
phenomenon (RO) (which is economically viable)
15. Synthesis of "NANO POWDERS" by chemical, Electro Chemical routes and by
other routes.
16. Development of Innovative and Novel prototype models to demonstrate colloidal
17. Working out Cost effectiveness and Economy for certain industrially important
chemical synthesis reactions.
18. Estimation of Calcium and Magnesium in Egg Shells, sea shells and other marine
products and its use in everyday life.
19. Development of Semi Permeable Membrane (SPM) from "Egg shell sheath" or
Embryo sack and constructing a working model to demonstrate osmotic pressure
20. Estimation of Potassium ion in dry fruits by flame Photometry.
21. Estimation of Sodium, Potassium lithium and Magnesium in “ROCK
SALT” by flame Photometry.
22. Determination of percentage purity of several organic solvents, oils, and other
liquids using "ABBE’S REFRACTOMETER"
23. Fabrication and development of sound proof glass chamber by using Magnetite
powder slurry.
24. Development and fabrication "Porous Carbon Rods" for dry battery cells using
Black Carbon Powder/Graphite powder.
25. Project work related to identifying specific organic solvent to dissolve different
varieties of plastic and polymers (related to solid waste disposal measure).
26. Fabrication and Development Novel composite materials as construction material.
7. Eligibility Criteria:
Applicants / Project should:
• Be undergraduate science students currently studying in colleges affiliated to
Universities in Karnataka.
• Be studying in I, II, III, IV and V semesters of undergraduate science degree (B.Sc.)
• Appropriate Projects of basic sciences only are funded.
• Have a supervisor as a faculty for Project / Research guidance
• Projects study duration must be not be more than four-and-a-half months.
8. Applicants are required to:
• Meet necessary admission requirements of the college and have exposure to
scientific research.
• Selected candidates who need training in scientific study / research skills should be
able to devote few days, if required, to pursue a residential training programme. This
will take place after the announcement of the project and prior commencement of the
research programme.
• Present a plan specifying how their study will apply to societal problems.
• Demonstrate their commitment to working for the project.
9. SPiCE / ( SSP-UG ) Fields of study: SPiCE / ( SSP-UG ) funding programmes
work for 5 areas. These areas are not be confused with subjects of
undergraduate study. Candidate's proposed subjects must relate to one of the
subjects below:
1. Chemical Science:
2. Physical Sciences:
3. Biological Science:
4. Mathematical and Computational Sciences:
5. Ecology and Environment:
10. Quantum of support: The support grant will be up-to Rs. 40,000/- per project
11. Where do get further information: For more information log out to the VGST
Website www.vgst.in OR
Contact: Executive Secretary, Vision Group on Science and Technology. Department
of Science and Technology, 5th floor, 5th Stage, Karnataka Government Secretariat,
M.S. Building, Dr. Ambedkar Veedhi, Bangalore-01 Phone: 080 2203 2013, Fax;
080-2235 3981 Email; visiongroup.st@gmail.com
12. The Applications Process:
Stage 1: Interested Faculty should complete SPiCE / ( SSP-UG ) application form and
submit to VGST at the above address not later than 28 December 2010. Only hard
copies are to be submitted through proper channel, Email copies of the applications
will not be accepted. Applications received after the deadline will not be entertained.
Stage 2: Final application forms will be reviewed and evaluated by panel of experts.
Stage 3: Only eligible and shortlisted candidates will be informed about the project
Short 4: Short listed candidates will be invited to attend project approval interviews.
Stage 5: A Project Approval Committee will make final selection for assistance and
results will be declared in the website of VGST.
Notes: The pre application form must be complete in all respects. Incomplete forms
are ineligible and will not be considered. All applications must be completed on
original VGST Forms downloaded from www.vgst.in. The application must be
submitted only to VGST in hard copy.
• Applicants must furnish complete and correct information. Please furnish correct
• All decisions of the Project Advisory Committee will be final.
• Please note that this support is offered for projects only. It cannot be used for short
term courses, study visits.
• VGST selected projects will be selected based on the clearly stated purpose of
research and expects that the project implementers will honor this obligation.
13. Selection of SPiCE / ( SSP-UG ) Projects: Programme advisory committee
(PAC) constituted by VGST makes final merit review of the projects. Project Fellows
are chosen on the basis of the viability of the project plan of as well as for their
academic promise and commitment to working following the fellowship period.
14. Scope for support:
Allowable costs:
Expenditure Type A: (Shall not exceed 75% of the allotted grant)
i. Equipments,
ii. Chemicals,
iii. Glass wares,
iv. Specimen,
v. Outsourcing fee for instrumental analysis (if any)
Expenditure Type B: (Shall not exceed 25% of the allotted grant)
i. Travel,
ii. consumables,
iii. Purchase of Books, journals pertaining to research activities of the intended
project. and
iv. Miscellaneous and other overhead expenditures
15. Cancellation / Withdrawal: If, as a result of the periodic review, it is found that
the supported institution is not performing well, one month’s notice shall be given
to it for improvement. If the VGST is satisfied that the grantee institution has not
made progress or has not shown results as per the action plan even after a month’s
notice period, the grantee institution may have to refund the financial assistance given
to them SPiCE / ( SSP-UG ) along with the penal interest.
16. Indicative Calendar of events:
• Publication of Notification/Advertisement inviting proposals and Communication to
Colleges by : 02.12. 2010
• Last date for Proposal reception under SPiCE / ( SSP-UG ) : 28.12.2010
• SPiCE / ( SSP-UG ) Project Duration : 01.01.2011 to 15.05. 2011
Note: It is mandatory that all projects should be ended by 31 April 2011 and Audited
UC/SE and PCR should be submitted to VGST by 15 May 2011
• SPiCE / ( SSP-UG ) Project Seminar : May 2011
17. Procedure for Application:
i. The Prescribed Project Proposal Proforma of the SPiCE / ( SSP-UG ) scheme is
available for download at; http// www.vgst.in
ii. Application for the SPiCE / ( SSP-UG ) scheme shall be sent in the prescribed
formats only.
iii. The matter should be neatly typed as per the prescribed formats. 2 (two) copies of
the application (one in original and one photo copy) are required to be submitted on or
before the stipulated date for submission.
iv. The application is required to be forwarded through the Head of the Institution.
The envelope containing the application /proposal shall be super scribed as Proposal
for SPiCE / ( SSP-UG ). The area of specialization shall also be indicated (viz.,
Biological Science/Chemical Sciences/Mathematical and Computational
Sciences/Physical Sciences/Ecology and Environment/Other Interdisciplinary).
i. Dead Line for Proposal Submission: Proposal complete in all respects should reach
Vision Group on Science and Technology (VGST) by 21 December 2010.
ii. Application/Proposal shall be sent to the following address;
Dr. S Ananth Raj, Executive Secretary,
Vision Group on Science and Technology,
Dept. of Information Technology, Biotechnology & Science and Technology,
Karnataka Government Secretariat, 5th Floor, 5th Stage,
M.S. Buildings, Dr. Ambedkar Veedhi, Bangalore- 560 001.
Phone: 080-2203 2013, Email: visiongroup.st@gmail.com
iii. Incomplete applications / Proposals and applications not duly forwarded through
Head of the Institution and received after the last date will not be considered.
18. Monitoring:
Progress on the implementation of the programme by all beneficiary institutions shall
be reviewed, monitored and evaluated periodically from the date of release of the
grant. VGST will form on-site inspection teams comprising of VGST / DST
Officials / Academicians / Researchers to the beneficiary institutions. These
institutions shall submit quarterly reports on various aspects of progress achieved in
the SPiCE / ( SSP-UG ) Programme.
i. The identified Department's/Centre's Head or its nominee (to be decided by the
Department / Institution / University shall be the "Project Investigator" for the
SPiCE / ( SSP-UG ).
ii. The grantee institution implementing the project is required to take all the financial
and administrative responsibilities of the project.
iii. There should not be any deviation from the Budget Heads as approved by VGST,
DST, GoK. In case, if it is very necessary, a request shall be made to the VGST, DST,
GoK for consideration.
iv. The grantee Institution will furnish to VGST, DST, GoK, Utilization Certificate
and an Audited Statement of Accounts (as per DST, GoK prescribed format)
pertaining to the grant (along with Progress Report).
v. After receiving the grant by the grantee Department, the VGST, DST, GoK will
review periodically the technical and financial progress including utilization of the
grant. The VGST reserves the right to terminate the support at any stage if it is
convinced that the grant has not been properly utilized or appropriate progress is not
being made by the grantee Department.
vi. A separate register for all the expenditures carried out of this grant shall be
maintained and a copy thereof furnished to this Department. Such register of assets
and the accounts maintained shall be available or open to scrutiny by Audit. vii. Any
unspent amount sanctioned shall be surrendered to the Scientific Officer, VGST,
DST, GoK as a Demand Draft issued from any nationalized bank.vi. A separate
register for all the expenditures carried out of this grant shall be maintained and a
copy thereof furnished to this Department. Such register of assets and the accounts
maintained shall be available or open to scrutiny by Audit. viii. The Auditor General-
Karnataka, at his discretion shall have the right to access to the book of accounts of
the SPiCE / ( SSP-UG ) support. DST, GoK may also nominate a CAG empanelled
Auditor for the Audit of account of the SPiCE / ( SSP-UG ) project. If it is found
expedient keeping a part or whole of the grant in a nationalized bank account earning
interest. The interest thus earned should be reflected appropriately in the Financial
Statement of each year submitted to the VGST, DST, GoK. The interest thus earned
will be adjusted against further installment of the grant.vi. A separate register for all
the expenditures carried out of this grant shall be maintained and a copy thereof
furnished to this Department. Such register of assets and the accounts maintained
shall be available or open to scrutiny by Audit. ix. It is mandatory to submit these
documents to VGST by the institution within 31 May 2010.vi.
A separate register for all the expenditures carried out of this grant shall be
maintained and a copy thereof furnished to this Department. Such register of assets
and the accounts maintained shall be available or open to scrutiny by Audit.
• Audited Utilization Certificate
• Audited statement of Expenditure
• Project Completion Report in the prescribed Format
x. In order to give visibility to the SPiCE / ( SSP-UG ) programme of the VGST,
DST, GoK, all communication and publicity materials should be indicated as :
Catalyzed and Supported by Vision Group on Science and Technology,
Dept. of Science and technology, Govt. of Karnataka
xi. The grant released under the SPiCE / ( SSP-UG ) programme needs to be kept in a
savings bank account of a nationalized bank only. The accrued interest on the grant
needs to be reflected in the statement of expenditure annually.
xii. The Department should avoid incurring expenditures beyond the grant made
available to them. The sanction order duly describes the equipment / items and heads
along with the allocated budget. The Department may restrict their purchase and
expenditure as per the allocated budget. Any over expenditure beyond the sanctioned
budget has to be borne by the Department / Institute / University and VGST will not
reimburse such expenditures.
19. List of Formats:
• Formats for Submission of Project Proposal : Annexure - 1
• Prescribed Format with description : Annexure - 2
• Terms and Conditions of the Grant : Annexure - 3
• Progress Report : Annexure - 4
• Project Completion Report : Annexure - 5
• Audited Final Statement of Expenditure : Annexure - 6
• Audited Utilization Certificate : Annexure - 7
Annexure I
Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))
(To be filled by applicant to fill this form, please refer Annexure -2 for assistance)
101) Project Title:
102) Broad Subject:
Chemical Sciences
Life Sciences
Mathematical and Computational
Physical Sciences
Ecology and Environment
103) Sub Area
104) Project Duration in Months
105) Total Cost in Rs.
106) Project Category: Basic Research
Applied Research/Any other
107) Name of the Principal Investigator (please affix your recent Pass Port size Photo)
108) Date of Birth:
109) Gender (M/F)
110) Designation
111) Department
112) College Name
113) Address
114) Telephone: Fax: e-mail
115) Name of the Project Team (students), please affix recent pass port size photo) 1:
116) Registration Number (of 2010-11) of each student;
Semester Undergraduate Course Studying:
117) Name of the College
118) Address
119) Date of Birth: Gender (M/F)
120) Telephone: Fax: E-mail
121) Project Summary (maximum 150 words)
122) Key words (maximum 6)
123) Technical details
124) Introduction (under the following heads)
125) Origen of the proposal
126) Definition of the problem
127) Objectives
128) Review of status of knowledge in the subject
129) Review of expertise available with proposed investigating
Group/ institution in the subject of the project
130) Work plan
131) Methodologies
132) Organization of work elements
133) Time schedule of activities giving milestones
134) Suggested plan of action for utilization of research outcome
Expected from the project.
135) BUDGET ESTIMATES: SUMMARY (as per the guidelines)
1. Equiptment
2. Chemicals
3. Glass Ware
4. Specimen
Outsourcing-Instrumental analysis (if
6. Stationary
7. Travel ( if any)
8. Books and Journals, reading material
Grand Total

136) Time Schedule of Activities

137) List of facilities being extended by institution for the project implementation.
138) Detailed Bio-data of the Investigator (including Name, Address, Date of
Birth,and Institution's Address etc. Academic Qualifications

Signature of Principal Investigator Signature of the Principal

with seal
Date :
Place :

Students' Signature with details of their course, registration number, address, contact
2. Top
© 2010 Vision Group on Science and Technology
You are visitor number 2191
Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))
Please use the proposal format in Annexure - I using the General Instruction for
formulation of the project proposal
Section 101 : Project title
Project title should be within 150 characters (30 characters in each line, Underline the
key words).
Section 102: Broad Subject
Please mark only one of the boxes. In case of projects with inter-disciplinary
characteristics, also mark the area towards which it is more inclined.
Section 103: Sub-Area
A list of the broad subject wise which would be able to peer review the proposal is a
justifiable way.
Section 104: Duration
expected total duration of the project may be expressed in months. Proposed duration
should not exceed 3 months.
Section 105: Total cost
Give total cost of the project in rupees.
Section 106: Project Category
The Investigator should indicate the category of the project in order to peer review the
proposal is a justifiable way.
Section 107: Investigator and Principal Implementing Institution
Indicate the status (Govt./autonomous/private etc.) of the institutionWhile writing
names write the surname first. Give date of Birth in date, month and year format each
consisting of 2 digits.
Section 108: Collaborating Investigators/Institutions
In case a project is to be executed by more than one Institution (which is welcomed)
and/or requires regular inputs from other Scientists, the names of collaborating
institutions and Scientists are to be recorded.
Section 109: Designation
Section 108: Collaborating Investigators/Institutions
Section 110: Department
Section 111: College Name
Section 112: Address
Section 113: Date of Birth: Gender (M/F)
Section 114: Telephone: Fax: e-mail
Section 115: Project Team 1.
Section 116: Registration Number (of 2010-11)
undergraduate Course Studying:
Section 117: Name of the College
Section 118: Address
Section 119: Date of Birth: Gender (M/F)
Section 120: Telephone: Fax: E-mail
Section 121: Project summary
Use separate sheet. Give project title, PI name, name of Institution(s) involved before
writing the summary. The summary should be a self-contained description of the
research activity including (a) research objectives (b) methodology to be adopted and
(c) expected outcome of the project.
Section 122: Subject Keywords
please suggest not more than ten keywords that best describe the project. This is to
facilitate systematic information storage and retrieval. Kindly underline these
keywords wherever used in project summary.
Section 123: Technical Details
Section 124: Introduction
Section 125: Origin of the Proposal
Identify the stimuli which prompted preparations and submission of the project
proposal to the DST. If the project has no such origin, please state so.
Section 126: Definition of the Problem
please give precise technical statement
A historical or general introduction to the area will not be title appropriate under this
like head and should be given under 220.
Section 127: Objectives
Instead of an essay, it is suggested that the objectives be spelled out point by point in
telegraphic language keeping in view the definition of the problem outlined in Section
Section 128: State of knowledge
please indicate the recent development in the proposed field of work, based on
literature survey. In the literature survey, inclusion of list of important review articles,
if available, is recommended. This section will enable the referees to appreciate the
effort that has been put in preparing the project proposal.
Section 128(a): Importance of the proposed project/ Justification for subject area
The importance of the Project should be brought out in this section. This could be
done in two parts:
(a) Matters relating to scientific and technical advancement of knowledge.
(b) Issues concerning application of the new knowledge to socio-economic
Section 129 : Review of expertise
The section is essentially to summary the background (details to be enumerated in
section 430 and professional experience (details in section 450) of the investigators to
establish credential for undertaking the project and to highlight relevance of the
project. Section 130: Work Plan
Section 131 : Methodology
It is essential that from this statement the other experts in the field should get a clear
understanding of the research technique / methods to be employed in the project as
distinct from data/sample collection activities and routine activities. Further, the
description should indicate precisely how the stated objectives will be achieved. The
history of creation of new knowledge in the area (narrated in sections 221 and 222)
should not be repeated here. Discuss different methods of approach in order of
Section 132: Organization of Work elements
In this section the entire project activity is to be broken down to specific work
elements in consonance with the objectives and methodology defined in the earlier
sections. While doing so, equal emphasis should be given to
(a) Technical work elements, such as designing the experiment/model, making
observations/ calculations, etc.
(b) Administrative work elements
Section 133: Time schedule of activities giving milestones
On the basis of work elements identified earlier, the time schedule should be drawn.
Here specific indications of milestones would be worthwhile. This milestone will help
in periodic evaluation of the progress of the project. It is once again cleared here that
lead time for creation of infrastructural facilities is computed on realistic basis.
Section 134: Utilization of results
It is necessary to widely disseminate the research results and to facilitate their use by
other teaching and research communities and industries. The intent of this section is to
get an idea of how the interaction between researchers and potential users of research
results could possibly be initiated, stimulated and maintained.
Section 135: Budget Estimates
Summary of the budget may be prepared after filling Sections 310 to 350. The
estimates of costs of different items involved should be as realistic as possible.
Section 136: Time schedule of activities
The bar diagram should have work elements/activities as row and time in the column.
Section 137: Existing facilities
Basic infrastructural facilities and equipment that would be extended by the institute
to the project should be recorded. Please make sure that these facilities and equipment
will actually be available during execution of the project. In part B please lists all the
available equipment and accessories which will be made use of in executing the
project. Please note that this list is to cover equipment and accessories under these
a) Equipment in your Department
b) Equipment in other Departments or Centre’s of your institution in the region
including Regional Sophisticated
Section 138 : Biodata of Investigators
Detailed Biodata of the Principal Investigator and all other Investigators who are
already in position and available for the project are to be given here.
© 2010 Vision Group on Science and Technology
You are visitor number 2191
Terms & Conditions of the Grant Annexure III
Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))
Terms & Conditions of the Grant
1. Approval of the research proposal and the grant being released is for the specific
project sanctioned and should be exclusively spent on the project within the stipulated
time. The Institute is not permitted to seek or utilise funds from any other organisation
(Government, Semi-Government, Autonomous and Private Bodies) for this research
project. Any un-spent balance out of the amount sanctioned must be surrendered to
the Government of Karnataka.
2. Full infrastructural facilities by way of accommodation, water, electricity,
communication etc. for smooth implementation of the project shall be given by the
3. All the assets acquired from the grant will be the property of Government of India
and should not be disposed off or encumbered or utilised for purpose other than those
for which the grant had been sanctioned, without the prior sanction of this
4. At the conclusion/ termination of the project, the Government of Karnataka will be
free to sell or otherwise dispose off the assets which are the property of the
Government. The Institute shall render to the Government necessary facilities for
arranging the sale of these assets. The Government of Karnataka has the discretion to
gift the assets to the Institute or transfer them to any other Institute if it is considered
5. The Institute/ PI will furnish Annual Progress Report of the work on the project. On
completion of the project 2 copies of a final consolidated Project Completion Report
(Annexure ) on the work done on the project should be sent to the DST.
6. At the time of submitting Project Completion Report,The Institute/ PI has ti furnish
the following documents:
a) Utilisation Certificate (UC) and Statement of Expenditure (SE)
b) Latest authenticated Statement of Expenditure including Committed Expenditure,
for expenditure
7. No Request is allowed for specific approval of the Department to carry forward the
unutilised grant to the next financial year for utilisation for the same project, should
be sent along with SE & UC, after completion of the financial year.
8. The Auditor General Karnataka, at his discretion, shall have the right of access to
the books and accounts of the Institute maintained in respect of the grant received
from the Government of Karnataka.
9. The institute will maintain separate audited accounts for the project. If it is found
expedient to keep a part or whole of the grant in a bank account earning interest, the
interest thus earned should be reported to the DST and should be reflected in the
Statement of Expenditure. The interest thus earned will be treated as a credit to the
Institute to be adjusted towards further instalment of grant.
10. The institute will not entrust the implementation of the work for which the grant is
being sanctioned to another institution nor will it divert the grant receipts to other
institute as assistance. In case the Institute is not in a position to implement or
complete the project, it should, forthwith, refund to this Department the entire grant
received by it or the balance grant with it.
11. All the personnel including Research personnel appointed under the project, for
the full/ part duration of the project, are to be treated as temporary employees and will
be governed by the Administrative rules/ service conditions (for leave, TA/DA etc) of
the implementing Institute. They are not to be treated as employees of the
Government of India and the DST will have no liability, whatsoever, for the project
staff after completion of the project duration.
12. For the expeditious implementation of the research project, the PI will take the
assistance of the Institute in the process of selection and appointment of staff and
payment to them. Scale and emoluments for the posts not covered under DST's OM
are governed by norms prevalent in the implementing Institution or as may be decided
in consultation with DST.
13. The DST reserves the right to terminate the project at any stage if it is convinced
that the grant has not been properly utilised or appropriate progress is not being made.

14. The project becomes operative with effect from the date on which the Draft/
Cheque is issued to the implementing Institution. This date should be intimated by the
Institution authorities/ Principal Investigator to this Department. It will, in no case be
later than one month after the receipt of the draft/ cheque by the Institute.
15. If the PI to whom a grant for a project has been sanctioned wishes to leave the
Institution where the project is based, the Institute/ PI will inform the same to the DST
and in consultation with DST, evolve steps to ensure successful completion of the
project, before relieving the PI.
16. Investigators wishing to publish technical/ scientific papers based on the research
work done under the project should acknowledge the assistance received from DST,
indicating the scheme. Investigators are also requested to publish some of the research
papers emerging out of the project work in leading Indian Journals.
17. If the results of research are to be legally protected, the results should not be
published without action being taken to secure legal protection for the research
18. For further information/ clarification on this subject, please contact:
Executive Secretary, Vision Group on Science and Technology, Department of
Science and Technology, Karnataka Government Secretariat, M.S. Builiding.
Bangalore -560 001 Phone: 080-2203 2013 Email : visiongroup.st@gmail.com
© 2010 Vision Group on Science and Technology
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Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))
Important Points:
i. Two copies of the report giving information on items listed in the format given
below are required.
ii. Report should be sent even if project has not become fully operational. Please write
“NIL” against items where there is nothing significant to report or if these items
are not relevant.
iii. The Progress Report should cover the work done during the first 2 months of the
project implementation.
iv. Report should be in the format given below.
v. The report should be discussed and finalized by the project team before sending it
Instructions for preparing the Manuscript of the Report:
i. Manuscripts should be neatly written/ printed (with single spacing) in the enclosed
format for direct reproduction by Xerox/ photo offset process. Any corrections should
be redone on a separate slip & then pasted neatly. Don’t erase or retype. Don’t
cut/ cross.
ii. Matter should be first preferably typed on A4 size paper within the prescribed
space leaving the same margin as in the enclosed format and then retyped cleanly
after careful correction/ changes.
iii. Manuscript should not exceed five pages in any case and should be in the enclosed
iv. Photographs should be avoided. Diagrams & graphs should be accommodated
within the space provided for the text for direct reproduction.
v. Please do not leave any item unanswered.

1. Project Title DST No.

2. PI (Name & Address): Date of Birth
3. Project Team (Name & Address):
Date of Birth
4. Broad area of Research
4.1. Sub Area
5. Approved Objectives of the Proposal :
Date of Start Total Cost of Project
Date of Completion Expenditure as on ________
6. Methodology
7. Salient Research Achievements:
7.1 Summary of Progress
7.2 New Observations:
7.3 Innovations:
7.4 Application Potential:
7.4.1 Long Term
7.4.2 Immediate
7.5 Any other
8. Research work which remains to be done under the project (for on-going projects)
© 2010 Vision Group on Science and Technology
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Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))
Notes: 1. 2 copies of the Project Completion Report (PCR) should be sent within one
month of the completion or termination of the project.
2. The PCR should be in bound form.
3. Cover page should include the title of the project; file number, names and
addresses of the investigation
1. Title of the project:
2. Principal Investigator(s) and Co-Investigator(s):
3. Implementing Institution(s) and other collaborating Institution(s):
4. Date of commencement:
5. Planned date of completion:
6. Actual date of completion:
7. Objectives as stated in the project proposal:
8. Deviation made from original objectives if any, while implementing the project and
reasons thereof:
9. Experimental work giving full details of experimental set up, methods adopted,
data collected supported by necessary table, charts, diagrams & photographs:
10. Detailed analysis of results indicating contributions made towards increasing the
state of knowledge in the subject:
11. Conclusions summarizing the achievements and indication of scope for future
12. S & T benefits accrued:
13. Financial Position:
No. Financial Position/ Budget Head Funds Sanctioned Expenditure % of Total cos

Name and Signature with Seal and Date

(Principal Investigator)
Name of the Principal


© 2010 Vision Group on Science and Technology

You are visitor number 219
Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))
1. Sanction Letter/ Order No and date of sanctioning the project:
2. Total Project Cost:
(Sanctioned/ Revised Project Cost, if applicable)
3. Date of Commencement of Project:
4. Date of Completion of Project:
Statement of Expenditure
Sl. Sanctioned Funds Allocated (indicate Expenditure Incurred
Balance if
No. Heads sanctioned or revised) 1st month 2nd month 3rd Total Remar
(I) ( II ) ( III ) month 4th month

Amount to be refunded/ reimbursed (whichever is appropriate): Rs.

Name and Signature of Principal Investigator with date Signature

of Principal with date and seal

Signature of Chartered Accountant

© 2010 Vision Group on Science and Technology
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Annexure 7
Government of Karnataka
Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
Science Projects in College Education (SPiCE / ( SSP-UG ))

1. Title of the Project/ Scheme:

2. Name of the Institution:
3. Name of the Principal Investigator:
4. Department of Science & Technology sanction order No & date
Sanctioning the project:
7. Amount received during the financial year i. Amount
(Please give DST letter/order no and date) ii. Letter/Order No
iii. Date
8. Total amount that was available for expenditure Rs.
(Excluding commitments) during the financial year
9. Actual Expenditure (excluding commitments) Rs.
Incurred during the financial year (upto 31st March)
10. Balance amount available if any, Rs.
11. Unspent balance refunded, if any (please give details of cheque no etc.):


Certified that out of Rs______________ of grants-in-aid sanctioned during the year

_____________ in favour of _____________________________ under this
Department letter/ order No ____________ dated ___ and Rs ______________
unspent balance of, a sum of Rs _____________ has been utilized for the purpose of
_______________________ for which it was sanctioned and that the balance of Rs
_________ remaining unutilized at the end of the year has been surrendered to
Government (vide Challan no ________ dated ________)

Signature of Principal Investigator Signature of

the Principal with seal
Signature of the Chartered Accountant

(To be filled in by Executive Office of VGST)

Certified that I have satisfied that the conditions on which the grant-in-aid was
sanctioned have been fulfilled
© 2010 Vision Group on Science and Technology
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