RFP # 1011072
Educational Management Organization
REP to be opened
At; 12:00 PM
On: May 13,2011
Name of Bidder:
Address:
Contact Person:
Phone Number:
Fax Number:
e-mail:
ADVERTISE:
for service delivery at #204
Craig Koeppel
Director of Purchase
816 City Hall
65 Niagara Square
Buffalo, New York 14202
WEBSITE
BUFFALO NEWS
CHALLENGER
RFP TERMS AND CONDITIONS‘Supplier Default — Failure of the supplier to comply with any of these provisions may be
considered reason for rejection of proposal.
1
The issuance of this Request for Proposals (RFP) constitutes only an
invitation to submit a response to the Buffalo Public Schools (District). Itis
not to be construed as an official and customary invitation to bid, but as a
means by which the District can facilitate the acquisition of information related
to the purchase or implementation of ser S.
Any and all information presented herein, including drawings, specifications,
instructions, policies, engineering guides, questionnaires, methodologies,
etc., which is a part of this RFP package, or disclosed during the selection
process, is the property of the District, and shall not be duplicated or
disclosed except to those employees of the recipient who have a need to
know in order to prepare the response.
The District neither makes nor assumes any contractual obligations by
issuing this RFP, receiving and evaluating supplier response, or making
preliminary supplier selection. Providing a response as provided herein shall
heither obligate nor entitle a Responder to enter into a contract with the
District.
This RFP does not commit the District either to award a contract or to pay for
any costs incurred in the preparation of a submission. Responders shall bear
all costs associated with submission preparation, submission and attendance
at presentation interviews, or any other activity associated with this RFP or
otherwise.
The District reserves the right to determine, in its sole and absolute
discretion, whether any aspect of the submission satisfactorily meets the
criteria established in this RFP, the right to seek clarification from any
Responder (s), and the right to cancel and/or amend, in part or entirely, the
RFP, at any time prior to a written contract.
Responses should be directed to Craig Koeppel, Director of Purchase, at
Room 816 City Hall, 65 Niagara Square, Buffalo, New York 14202 no later
than the time and date stated on the cover sheet, for the opening of the RFP
with title and number RFP on envelope.
The District is not obligated to respond to any submission submitted nor is it
legally bound in any manner whatsoever by the submission of a response.
Upon submission, all responses become the property of the District. The,
District reserves the right to use the information and any ideas presented in
any submission in response to this RFP, whether or not the submission is
accepted.BACKGROUND
The Buffalo Public Schools (BPS) is demonstrating leadership in the creation of
innovative new schools. Therefore, BPS is soliciting proposals for Educational
Management Organizations (EMO) and/or Educational Partnership Organizations
(EPO). The process for tumaround schools is overseen by the district Turnaround Office,
whose task is to transform Persistently Lowest Achieving schools, implement the
district's school improvement plan and ensure that students in Buffalo have access to
high quality schools. Consequently, these schools propose to provide students with
exceptional academic opportunities and look forward to continuing to offer innovative
school models and move beyond traditional barriers to create high quality educational
opportunities for all students throughout the city.
Therefore, Buffalo is seeking local and national education management/parinership
organizations, for profit and non-profit institutions from Buffalo and nationwide to
respond to this Request for Proposals (RFP) and demonstrate the capacity to implement
@ high quality turnaround school model. Through a rigorous review process, BPS will
evaluate the RFP responses in order to identify those parties with the capacity to
transform one or more of Buffalo's Persistently Lowest Achieving (PLA) schools.
This RFP is calling for submissions for the following:
Lafayette High School
#204 Lafayette High School a tumaround model high school and includes the following
elements:
+ Itwill become the Intemational High School at Lafayette.
+ Grade configuration: change to grades 7-12 (7th and 8th grade from 45)
+ Will include bilingual, SIFE and ESL and district newcomer center 7-12.
+ Replace principal.
+ Successful bidder will work with the district curricula to ensure alignment
to the Common Core Standards and Assessments.
+ Ensure alignment of ESL/Bilingual curricula to ELA Common Core Standards
And Assessments; as well as provide intervention where appropriate,
+ Staff will be screened and hired by the EMO.
TIMELINE
4/29/2011 REP Advertised
5/13/2011 Proposals due
5/31/2011 Proposals review completed
6/10/2011 Award of Contract,
6/30/2014 Work completed per contractEVALUATION
Bidders will be evaluated on the following criteria:
+ size, capacity and experience io complete the proposed activities within the
specified timeframe;
‘+ experience in delivering timely, high-quality pre-K through 12 educational
products and services, experience working with the Buffalo Public Schools is
preferred;
* specific expertise in the delivery of research-based curriculum design,
instruction, professional development and/or systemic organizational
improvement; and
+ demonstrated understanding of NYS Leaming Standards in the identified
content area(s);
+ familiarity with New York State regulations on increasing the academic
achievement of at risk, low income, Limited English Proficient students and
Students with Disabilities.
Al RFP submissions will be reviewed by a team of individuals from BPS administrative
team. The review team will utilize transparent rubric criteria, which will be shared with
applicants and available on the BPS website shortly following the release of this RFP.
tin general, the RFP review will be focused on two broad areas: demonstrated track
record of student achievement and capacity to design and manage a high quality school.
Track Record: The RFP submission must demonstrate that the applicant has a strong
track record of driving significant academic gains with similar student populations
RFP submission review; only vendors that have demonstrated strong performance will
be successful in this process. Vendors with schools outside of Buffalo must also
demonstrate strong results across their campuses. Teams who do not currently operate
a school must provide data from past experience leading a school/classroom,
extracurricular activity, professional development program, or other service that
significantly increased student outcomes,
Capacity: Applicants should clearly demonstrate that they have the capacity to develop
a high quality proposal and, if approved, manage a high quality school. While the RFP
submission will not include all components of a new or tumaround school proposal,
vendors must represent an entrepreneurial spirit and the diversity of skill sets and
experience necessary to ensure a school’s success, including academics, culture,
finances, operations, and community engagement.
Please highlight the key components that are most important for BPS to establish that
‘the organization has a track record of driving student outcomes, as well as the capacity
to develop a high quality school.
RFP Submission Instructions
The RFP submission is due by 12 PM (noon) on May 13, 2011. It consists of two
parts— a cover letter and RFP Narrative—both of which are required before BPS will
review the submission.REQUIREMENTS:
RFP submissions should total no more than 9-12 pages (not including Cover Letter,
Résumés, Performance Data, and any other attachments requested below) and should
‘emphasize the education plan.
1, Cover Letter: Complete a cover letter. Provide a summary of the proposed school
model and your capacity to implement the model.
2. Mission and Vision: State the mission and vision of the proposed school model.
3. Student Population: Describe the student population that you expect to serve, and
discuss your team’s experience serving similar student populations.
4. Education Plan: Identify and describe the key strategies and practices that the
schoo! will use to drive student achievement.
5. Accountability and Performance Goals: Briefly discuss how your organization will
set and annually update targets for the assessments.
6. School Culture: Describe the culture that your team envisions for the proposed
school and, if identified, any social-emotional supports necessary to create that culture.
7. Community/Local Connections: If your organization is selected briefly describe how
you will engage the community in your implementation plan.
8. Leadership and Track Record: Describe the proposed school leadership team (2.9.
team leaders, board members, Principal candidate, key leadership staff, teaching staff,
advisors, consultants) and provide evidence to support why this team has the collective
capacity to manage a successful school. Provide evidence that the team has a track
record of successful performance. Include specific accomplishments and/or performance
data that demonstrate that the team will operate a successful school. Attach additional
data, if necessary. Please describe the staff and resources your team will establish in
Buffalo to ensure a successful launch and on-going management of the school.
9. Operational Budget: Include a proposed budget to implement the model for the
schools) selected in year one. In addition, include a budget plan for years two and
three detailing sustainability following the grant period
10. Please attach the following appendices
* Attach a list of the members of the individuals filing this proposal.
* Attach résumés of Design Team members and any other individuals who have
made substantial contributions to this submission (e.g. board tnembers, Principal
candidate, key leadership staff, teaching staff, advisors, consultants). Label each
résumé with the individual's affiliation with the proposed school.
If your organization currently operates one or more schools:
* Attach a summary of the schools / campuses within your portfolio, including the
following:
1. Number of school(s)/campus(es) and total number of students served
2. Cities served
3. Grade levels served
4. Unique school themes or models in your organization’s portfolio
5. Type of schools in your portfolio (e.g. Charter, Contract, Private, etc.)* Attach the following information on each school that your organization operates :
. Schoo! information
. Schoo! name
City
Year opened
Grades at capacity
Current grades
Current enrollment
% low-income :
9. Whether or not your organization wholly employs staff and/or manages
operations at the school
ji, Performance data from assessments that measure student growth and achievement in
math and reading/English/language arts. Include comparative local district data, where
available.
eNoOmseNe
SUBMISSION INSTRUCTIONS:
Alll applicants should respond to the RFP by 12 PM (noon) on May 13, 2011,
BPS will not accept late submissions. Applicants should also follow these guidelines
when preparing the RFP Narrative:
+ Narratives must be typed with at least 1-inch page margins and at least 11 point font.
+ Copy and paste the RFP question before each answer in the Narrative (questions may
be pasted in smaller font). Sub-parts of questions should be clearly referenced in the
answers.
+ All requested attachments should be provided in an appendix submitted with the
Narrative. Appendix items should be clearly labeled at the top or bottom of each page.
Please label each résumé with the individual's affiliation with the proposed school (e.g.
Design Team member, board member, Principal, teacher, etc.).
In order for a submission to be considered by BPS, both a Cover Letter and RFP.
Narrative must be complete and submitted on time. Submissions that are late or
missing responses to questions or required attachments may not be considered
for further review.
Notification of Results
Each applicant will be notified of next steps regarding thelr RFP submission within 3
weeks of the submission deadline. Applicants will receive written notification that could
include next steps in the new or tumaround school application process
Please note vendors may be asked to submit additional information or attend a meeting
to clarify their submissions.
Contact Information
For questions regarding this RFP, please email dbuckley@buffaloschools.org or call the
Office of Federal and State Programs at (716) 816-3966.
Proposed Cost to implement model: