Vendor Development

Activity Responsibility Records

1.Requirement Received from Purchase Signed Copy of requirement from
various Department HOD Executive HOD
2.Search for Vendor through internet Purchase Database for Vendors
or references and to create database Executive
3.Initial assessment Purchase Vendor Information form
Executive
4. If required signing the NDA. Purchase Signed Copy of NDA(With Legal
Executive Department)
5. Call for quotation. Purchase Copy of Quotation
Executive
6. Make a comparison chart. Purchase Copy of comparison chart
Executive
7. Approval from Management. HOD Approval Copy
8. Approved vendor Purchase Approved vendor List
Manager
9. Generate the Purchase order. Purchase Purchase order/Purchase
Executive Contract(Signed Copy from
Vendor/Supplier)
 Store Management Material Inward
Activity Responsibility Records

1. Gate Entry Security Gate Entry Register

Supervisor
2. Receiving of materials into Stores Stores Physical Checking. Incoming
from Vendor or from production. Incharge/Stores inspection report/Stock register.
Executive
3. Material given to IQC/R&D HOD Stores Approval Sheet
recd from Vendor Incharge/Stores
Executive
4. Preparation of S.R.N (Stores Stores S.R.N. Copy
Receipt Note) Incharge/Stores
Executive
5. Stacking, placing of Materials and Stores Executives Entry in Bin card (To maintain FIFO)
entry into Bin cards
6. Submission of Bills/Challan to Stores Register of Handling over the
Material Manager Incharge/Stores bill/challan.
Executive
7. Checking of Bills/Challans for Materials Manager Register
quantity and rates charged for
Handing over the Accounts for process
of payment.
 Store Management material outward
Activity Responsibility Records
1. Receiving of material dispatch detail’s Stores Signed Copy of Stock material
from Sales or Marketing HOD Incharge/Stores dispatch detail’s
Executive

2. Generation of Sales order Stores Copy of sales order.

Incharge/Stores
Executive

3. Generation of delivery note Stores Copy of delivery note.

Incharge/Stores
Executive

4.Picking of the material Stores Bin Card Entry

Incharge/Stores
Executive

5. Generate the Sales Invoice Stores Recd copy of sale Invoice copy
Incharge/Stores with dispatch detail’s.
Executive

6. Dispatch of material Stores Dispatch detail’s document like

Incharge/Stores AWB no.
Executive