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keep records to prove the time, place, business reimbursed for your expenses, skip line 7 and
General Instructions purpose, business relationship (for entertain- complete the rest of Part I.
ment and gifts), and amounts of these expen-
A Change To Note ses. Generally, you must also have receipts for Step 1—Enter Your Expenses
all lodging expenses (regardless of the amount) Line 1. If you were a rural mail carrier, your
The standard mileage rate has been increased and any other expense of $75 or more. deduction for vehicle expense is equal to your
to 321/2 cents for each mile of business use in equipment maintenance allowance. This rule
2000. Additional Information applies to you if you were an employee of the
United States Postal Service (USPS) who
Purpose of Form For more details about employee business performed services involving the collection and
expenses, see: delivery of mail on a rural route. You also must
Use Form 2106 if you are an employee ● Pub. 463, Travel, Entertainment, Gift, and
deducting expenses for your job. See the have received the equipment maintenance
Car Expenses. allowance under a collective bargaining
flowchart below to find out if you must file this ● Pub. 529, Miscellaneous Deductions.
form. agreement between the USPS and the National
● Pub. 587, Business Use of Your Home Rural Letter Carriers' Association, paid at a rate
You may be able to file Form 2106-EZ, (Including Use by Day-Care Providers). that does not exceed the rate contained in the
Unreimbursed Employee Business Expenses, 1991 collective bargaining agreement, adjusted
● Pub. 946, How To Depreciate Property.
provided you use the standard mileage rate (if for inflation.
claiming vehicle expense) and were not
reimbursed by your employer for any expense. If this rule applies to you, you should
complete Form 2106 only if you have expenses
See Form 2106-EZ to find out if you qualify to
file it.
Specific Instructions to deduct other than vehicle expenses.
Line 2. See the line 15 instructions for the
Part I—Employee Business definition of commuting.
Recordkeeping Line 3. Enter lodging and transportation
You cannot deduct expenses for travel Expenses and Reimbursements expenses connected with overnight travel away
(including meals unless you used the standard Fill in all of Part I if you were reimbursed for from your tax home (defined later). Do not
meal allowance), entertainment, gifts, or use employee business expenses. If you were not include expenses for meals and entertainment.
of a car or other listed property, unless you For more details, including limits, see Pub. 463.
A Were you an employee during the year? Do not file Form 2106. See the instructions for Schedule C, C-EZ, E, or F.
Yes 䊲
No
䊲
B Did you have job-related business expenses? Do not file Form 2106.
Yes 䊲
Yes
C Were you reimbursed for any of your business expenses (count only No D Are you claiming job-related vehicle, travel,
䊲
reimbursements your employer did not include in box 1 of your Form W-2)? transportation, meals, or entertainment expenses? 䊲
File Form 2106 (but
Yes 䊲 䊲 No see Notes below).
F Did you use a vehicle in your job in 2000 that No E Are you a fee-basis state or local government official, a qualified performing
䊲
Yes
you also used for business in a prior year? artist, or an individual with a disability claiming impairment-related work
expenses? See the line 10 instructions for definitions.
䊲
H Are your deductible expenses more than your No Do not file Form 2106. Enter expenses
䊲
reimbursements (count only reimbursements your on Schedule A (Form 1040), line 20.
employer did not include in box 1 of your Form W-2)? No These expenses include business gifts,
䊲
For rules covering employer reporting of reimbursed Do not file Form 2106. education (tuition and books), home
expenses, see the instructions for line 7. office, trade publications, etc.
䊲
Yes 䊲
G Is either 1 or 2 true?
Notes
1 You owned this vehicle and used the actual No
expense method in the first year you used the ● Generally, employee expenses are deductible only on line 20 of
vehicle for business. Schedule A (Form 1040). But fee-basis state or local government
officials, qualified performing artists, and individuals with disabilities
2 You used a depreciation method other than
should see the instructions for line 10 to find out where to deduct
straight line for this vehicle in a prior year. 䊲 Yes employee expenses.
Yes 䊲 File Form 2106 (but see ● Do not file Form 2106 if none of your expenses are deductible because
Notes to the right). of the 2% limit on miscellaneous itemized deductions.
File Form 2106.
Page 2
But when completing Form 2106, fill in only the If you want to use the standard mileage rate Line 31. If 2000 is the first year your vehicle
sections that apply to the method you choose. for a vehicle you own, you must do so in the was placed in service and the percentage on
Rural mail carriers should see the line 1 first year you place your vehicle in service. In line 14 is more than 50%, you may elect to
instructions to figure their vehicle expense, later years, you may deduct actual expenses deduct as an expense a portion of the cost
enter that amount on line 1, and complete only instead, but you may not use a depreciation (subject to a yearly limit). To calculate this
Section A in Part II. method other than straight line. section 179 deduction, multiply the part of the
For vehicles placed in service before 1981, If you lease your vehicle, you may use the cost of the vehicle that you choose to expense
see Rev. Proc. 99–38, 1999-43 I.R.B. 525. standard mileage rate, but only if you use the by the percentage on line 14. The total of your
rate for the entire lease period (except for the depreciation and section 179 deduction
Section A—General Information period, if any, before January 1, 1998). generally cannot be more than $3,060
You may also deduct state and local multiplied by the percentage on line 14.
If you used two vehicles for business during the However, the $3,060 limit is increased for
year, use a separate column in Sections A, C, personal property taxes. Enter these taxes on
Schedule A (Form 1040), line 7. certain clean-fuel and electric vehicles (see the
and D for each vehicle. If you used more than line 36 instructions). Your section 179
two vehicles, attach a statement using the If you are claiming the standard mileage rate
deduction for the year cannot be more than the
format in Sections A, C, and D. for mileage driven in more than one business
income from your job and any other active
Line 11. Date placed in service is generally activity, you must figure the deduction for each
trade or business on your Form 1040.
the date you first start using your vehicle. business on a separate form or schedule (e.g.,
However, if you first start using your vehicle for Form 2106 or Schedule C, C-EZ, E, or F). If you are claiming a section 179
personal use and later convert it to business
Section C—Actual Expenses
! deduction on other property, or you
CAUTION placed more than $200,000 of section
use, the vehicle is treated as placed in service
on the date you started using it for business. Line 23. Enter your total annual expenses for 179 property in service during the year, use
Line 12. Enter the total number of miles you gasoline, oil, repairs, insurance, tires, license Form 4562 to figure your section 179
drove each vehicle during 2000. But if you plates, or similar items. Do not include state deduction. Enter the amount of the section 179
converted your vehicle during the year from and local personal property taxes or interest deduction allocable to your vehicle (from Form
personal to business use (or vice versa), enter expense you paid. Deduct state and local 4562, line 12) on Form 2106, line 31.
the total miles for only the months you drove personal property taxes on Schedule A (Form Note: For section 179 purposes, the cost of
the vehicle for business. 1040), line 7. Employees cannot deduct car the new vehicle does not include the adjusted
Line 13. Do not include commuting miles on loan interest. basis of the vehicle you traded in.
this line; commuting miles are not considered Line 24a. If during 2000 you rented or leased
business miles. See the line 15 instructions for instead of using your own vehicle, enter the Example:
the definition of commuting. cost of renting. Also, include on this line any Cost including taxes .................................. $15,000
Line 14. Divide line 13 by line 12 to figure your temporary rentals, such as when your car was
being repaired, except for amounts included on Adjusted basis of trade-in ......................... − 2,000
business use percentage. However, if you
converted your vehicle during the year from line 3. Section 179 basis...................................... = $13,000
personal to business use (or vice versa), Line 24b. If you leased a vehicle for a term Limit on depreciation and section 179
multiply this percentage by the number of of 30 days or more after June 18, 1984, you deduction ................................................... $ 3,060
months you drove the vehicle for business and may have to reduce your deduction for vehicle
divide the result by 12. lease payments by an amount called the Smaller of:
Line 15. Enter your average daily roundtrip inclusion amount. You may have an inclusion Section 179 basis, or limit on depreciation
commuting distance. If you went to more than amount if: and section 179 deduction ........................ $ 3,060
one work location, figure the average. And the vehicle's fair Percentage on line 14 ............................... × .75
Generally, commuting is travel between The lease term market value on the first Section 179 deduction............................... = $ 2,295
your home and a work location. However, began in: day of the lease exceeded:
travel that meets any of the following Line 32. To figure the basis for depreciation,
1999 or 2000.................................................. $15,500
conditions is not commuting. multiply line 30 by the percentage on line 14.
● You have at least one regular work location
1997 or 1998.................................................. 15,800 From that result, subtract the full amount of any
away from your home and the travel is to a 1995 or 1996.................................................. 15,500 section 179 deduction (and half of any invest-
temporary work location in the same trade or If the lease term began before 1995, see Pub. 463 to ment credit taken before 1986 unless you took
business, regardless of the distance. find out if you have an inclusion amount. the reduced credit).
Generally, a temporary work location is one Line 33. If you used the standard mileage rate
where your employment is expected to last 1 See Pub. 463 to figure the inclusion amount. in the first year the vehicle was placed in
year or less. See Pub. 463 for more details. Line 25. If during 2000 your employer service and now elect to use the actual
● The travel is to a temporary work location provided a vehicle for your business use and expense method, you must use the straight
outside the metropolitan area where you live included 100% of its annual lease value in box line method of depreciation for the vehicle's
and normally work. 1 of your Form W-2, enter this amount on line estimated useful life. Otherwise, use the chart
● Your home is your principal place of business
25. If less than 100% of the annual lease value on page 4 to find the depreciation method and
was included in box 1 of your Form W-2, skip percentage to enter on line 33. (For example,
under section 280A(c)(1)(A) (for purposes of line 25.
deducting expenses for business use of your if you placed a car in service on December 1,
home) and the travel is to another work location 2000, and you use the method in column (a),
Section D—Depreciation of Vehicles enter “200 DB 5%” on line 33.) To use the
in the same trade or business, regardless of
whether that location is regular or temporary Depreciation is an amount you can deduct to chart, first find the date you placed the vehicle
and regardless of distance. recover the cost or other basis of your vehicle in service (line 11). Then, select the
over a certain number of years. In some cases, depreciation method and percentage from
Line 16. If you do not know the total actual column (a), (b), or (c). For vehicles placed in
you may elect to expense, under section 179,
miles you used your vehicle for commuting service before 2000, use the same method you
part of the cost of your vehicle in the year of
during the year, figure the amount to enter on used on last year's return unless a decline in
purchase. For details, see Pub. 463.
line 16 by multiplying the number of days your business use requires a change to the
during the year that you used each vehicle for Line 30. Enter the vehicle's actual cost
(including sales tax) or other basis (unadjusted straight line method. For vehicles placed in
commuting by the average daily roundtrip service during 2000, select the depreciation
commuting distance in miles. However, if you for prior years' depreciation). If you traded in
your vehicle, your basis is the adjusted basis method and percentage after reading the
converted your vehicle during the year from explanation for each column.
personal to business use (or vice versa), enter of the old vehicle (figured as if 100% of the
your commuting miles only for the period you vehicle's use had been for business purposes) Column (a). You may use column (a) only
drove your vehicle for business. plus any additional amount you pay for your if the business use percentage on line 14 is
new vehicle. Reduce your basis by any diesel more than 50%. The method in this column, the
Section B—Standard Mileage Rate fuel or qualified electric vehicle credit or 200% declining balance method, will give you
deduction for clean-fuel vehicles you claimed. the largest deduction in the year your vehicle
You may be able to use the standard mileage is placed in service. This column is also used
rate instead of actual expenses to figure the If you converted the vehicle from personal
use to business use, your basis for for vehicles placed in service before 1987 and
deductible costs of operating a passenger car, depreciated under the accelerated cost
including a van, pickup, or panel truck. depreciation is the smaller of the vehicle's
adjusted basis or its fair market value on the recovery system (ACRS).
date of conversion.
Page 3
Depreciation Method and Percentage Chart
Date Placed in Service (a) (b) (c)
Oct. 1—Dec. 31, 2000 200 DB 5% 150 DB 3.75% SL 2.5%
Jan. 1—Sept. 30, 2000 200 DB 20% 150 DB 15% SL 10%
Oct. 1—Dec. 31, 1999 200 DB 38% 150 DB 28.88% SL 20%
Jan. 1—Sept. 30, 1999 200 DB 32% 150 DB 25.5% SL 20%
Oct. 1—Dec. 31, 1998 200 DB 22.8% 150 DB 20.21% SL 20%
Jan. 1—Sept. 30, 1998 200 DB 19.2% 150 DB 17.85% SL 20%
Oct. 1—Dec. 31, 1997 200 DB 13.68% 150 DB 16.4% SL 20%
Jan. 1—Sept. 30, 1997 200 DB 11.52% 150 DB 16.66% SL 20%
Oct. 1—Dec. 31, 1996 200 DB 10.94% 150 DB 16.41% SL 20%
Jan. 1—Sept. 30, 1996 200 DB 11.52% 150 DB 16.66% SL 20%
Oct. 1—Dec. 31, 1995 200 DB 9.58% 150 DB 14.35% SL 17.5%
Jan. 1—Sept. 30, 1995 200 DB 5.76% 150 DB 8.33% SL 10%
Jan. 1, 1987—Dec. 31, 1994 MACRS* MACRS* SL*
June 19, 1984—Dec. 31, 1986 ACRS* SL*
*Enter your unrecovered basis, if any, on line 34. See Pub. 463 for more information.
Column (b). You may use column (b) only service after 1986 and before 1995), multiply * For vehicles placed in service after August 5, 1997:
if the business use percentage on line 14 is line 32 by the percentage on line 33. If during • These limits do not apply to the cost of any
more than 50%. The method in this column, the the year you sold or exchanged your vehicle qualified clean-fuel vehicle property (such as retrofit
parts and components) installed on a vehicle for the
150% declining balance method, will give you that was placed in service: purpose of permitting that vehicle to run on a
a smaller depreciation deduction than in ● Before 1987, enter -0- on line 34 for that clean-burning fuel. See section 179A for definitions.
column (a) for the first 3 years. However, you vehicle. • The limit for vehicles produced by an original
will not have a “depreciation adjustment” on ● After 1994, multiply the result for line 34 by equipment manufacturer and designed to run
this item for alternative minimum tax purposes. primarily on electricity is, for vehicles placed in
50%, and enter on line 34. However, if you service in: 2000, $9,280; 1999, $14,900; 1998,
This may result in a smaller tax liability if you originally placed the vehicle in service during $8,950; and 1997, $5,425.
must file Form 6251, Alternative Minimum the last 3 months of a year after 1994, multiply
Tax—Individuals. the result for line 34 by the percentage shown
Column (c). You must use column (c) for below for the month you disposed of the
vehicles placed in service after 1986 if the vehicle: Paperwork Reduction Act Notice. We ask
business use percentage on line 14 is 50% or for the information on this form to carry out the
less. The method for these vehicles is the Month Percentage Internal Revenue laws of the United States.
straight line method over 5 years. The use of Jan., Feb., March ............................................. 12.5% You are required to give us the information.
this column is optional for these vehicles if the We need it to ensure that you are complying
business use percentage on line 14 is more April, May, June ............................................... 37.5% with these laws and to allow us to figure and
than 50%. This column is also used for vehicles July, Aug., Sept................................................ 62.5% collect the right amount of tax.
placed in service after June 18, 1984 and Oct., Nov., Dec................................................. 87.5% You are not required to provide the
before 1987 if you elected the straight line information requested on a form that is subject
method over a recovery period of 12 years. Line 36. Using the chart below, find the date to the Paperwork Reduction Act unless the
Note: If your vehicle was used more than 50% you placed your vehicle in service. Then, enter form displays a valid OMB control number.
for business in the year it was placed in service on line 36 the corresponding amount from the Books or records relating to a form or its
and used 50% or less in a later year, part of the Limit column. instructions must be retained as long as their
depreciation and section 179 deduction Date Vehicle Was contents may become material in the
previously claimed may have to be added back Placed in Service Limit administration of any Internal Revenue law.
to your income in the later year. Figure the Generally, tax returns and return information
amount to be included in income on Form Jan. 1—Dec. 31, 2000 ..................................... $3,060* are confidential, as required by section 6103.
4797, Sales of Business Property. Jan. 1—Dec. 31, 1999 ..................................... 5,000* The time needed to complete and file this
Jan. 1—Dec. 31, 1998 ..................................... 2,950* form will vary depending on individual
If you placed other business property in circumstances. The estimated average time is:
! service during the year you placed your
CAUTION vehicle in service (for any year after
Jan. 1, 1995—Dec. 31, 1997........................... 1,775*
Recordkeeping ..................................... 2 hr., 11 min.
Jan. 1, 1993—Dec. 31, 1994........................... 1,675
1986), or you used your vehicle mainly within Jan. 1, 1991—Dec. 31, 1992........................... 1,575 Learning about the law or the form .. 26 min.
an Indian reservation, you may not be able to
use the chart. See Pub. 946 to figure your Jan. 1, 1987—Dec. 31, 1990........................... 1,475 Preparing the form .............................. 1 hr., 14 min.
depreciation. Apr. 3, 1985—Dec. 31, 1986 ........................... 4,800 Copying, assembling, and sending
the form to the IRS.............................. 35 min.
Line 34. If during the year you did not sell or Jan. 1—Apr. 2, 1985........................................ 6,200
exchange your vehicle (or you sold or June 19—Dec. 31, 1984 .................................. 6,000 If you have comments concerning the
exchanged your vehicle that was placed in accuracy of these time estimates or
suggestions for making this form simpler, we
would be happy to hear from you. See the
Instructions for Form 1040.
Page 4