Microsoft Access Report

2010
COMPUTER
APPLICATIONS II-
TERM REPORT
HOSPITAL DATABASE
SUBMITTED TO: MR MUJTABA MEMON
SUBMITTED BY: HIRA KHALIL

SAMIA SHOAIB
SYED ALI RAZA
AYSHA GHANCHI
MAHEEN NABIL GABOL
Computer Applications II-‐Term Report 2010
LETTER OF ACKNOWLEDGEMENT
Institute of Business Management
Korangi Creek, Karachi-75190, Pakistan
UAN (9221)111-002-004, Fax: (9221) 509-0968
Http://www.iobm.edu.pk
May 3, 2011
Dear Reader,
It was an honor for us to carry out our term project which was assigned to us by our respected
teacher Mr. MUJTABA MEMON. We would like to thank Mr. MUJTABA MEMON for providing us
the guidance and the skills that helped us in preparing this project. It was a pleasure carrying out
such a term project on a topic so informative and practical.
Thanking You.
Yours sincerely,
Samia Shoaib
Maheen Nabil Gabol
Syed Ali Raza
Hira Khalil
Aysha Ghanchi
2
LETTER OF TRANSMITTAL
Institute of Business Management
Korangi Creek, Karachi-75190, Pakistan
UAN (9221)111-002-004, Fax: (9221) 509-0968
Http://www.iobm.edu.pk
May 3, 2011
Mr. Mujtaba Memon
Lecturer,
IOBM
Dear Mr.Mujtaba Memon,
We are presenting this report based on the hospital database. This report contains all the concepts
that were taught to us in the ‘COMPUTER APPLICATIONS 2’. We have tried to cover all the
aspects which were required in the report.
Sincerely yours,
Samia Shoaib
Maheen Nabil Gabol
Syed Ali Raza
Hira Khalil
Aysha Ghanchi
3
TABLE OF CONTENT
TABLES........................................................................................................................................... 6
DESCRIPTION OF TABLES................................................................................................................ 7

DOCTOR DETAILS ....................................................................................................................................... 7
OPERATIONAL DETAILS ............................................................................................................................... 7
LAB RECORDS ........................................................................................................................................... 8
OPERATION .............................................................................................................................................. 8
PATIENT ADMISSION AND DISCHARGE DETAILS ................................................................................................. 8
PATIENT PERSONAL DETAILS ......................................................................................................................... 9
PAYMENT RECORDS .................................................................................................................................... 9
PHARMACY INVENTORY ............................................................................................................................. 10
PHARMACY RECORDS ............................................................................................................................... 10
ROOMS DETAILS ...................................................................................................................................... 10
STAFF DETAILS ........................................................................................................................................ 12
TREATMENT DETAILS ................................................................................................................................ 12
VISITING DOCTOR DETAILS ......................................................................................................................... 12
QUERIES ...................................................................................................................................... 13
ALL POSITIVE LAB TESTS ............................................................................................................................ 13
DOCTORS FROM DHA .............................................................................................................................. 13
FEMALE DOCTORS.................................................................................................................................... 13
INVESTOR WITH 50K+ AMOUNT ................................................................................................................ 14
INVESTORS WITH LESS THAN 20K AMOUNT ................................................................................................. 14
MALE DOCTORS ...................................................................................................................................... 14
PATIENTS HAVING DUE AMOUNT................................................................................................................ 15
PATIENTS NAMED ALI ............................................................................................................................... 15
PATIENTS OF POLYCYSTIC OVARIA SYNDROME WHO WERE CURED .................................................................. 15
PATIENTS WHO STAYED FOR MORE THAN 60 DAYS ...................................................................................... 16
ROOMS OCCUPIED FOR MORE THAN 100 DAYS ........................................................................................... 16
STAFF EARNING LESS THAN $1000 PER MONTH ........................................................................................... 16
STAFF MORE THAN 35 YEARS OLD ............................................................................................................. 17
TOP 5 INVESTORS .................................................................................................................................... 17
TOTAL MEDICINE COST PER PATIENT:.......................................................................................................... 17
UNSUCCESSFUL OPERATIONS ..................................................................................................................... 18
VISITING DOCTORS COMING FROM DHA BETWEEN 7:30-‐10:30 .................................................................... 18
FORMS............................................................................................................................................... 19
FORM SHOWING DETAILS OF THE DOCTOR:.................................................................................................... 19
FORM SHOWING DETAILS OF HOSPITAL INVESTMENT ....................................................................................... 20
FORM SHOWING PATIENTS PERSONAL DETAILS ............................................................................................... 20
4
FORM SHOWING STAFF DETAILS ................................................................................................................... 21

REPORT .................................................................................................................................................... 21
RELATIONSHIPS.................................................................................................................................. 22
E-‐R DIAGRAM..................................................................................................................................... 24
5
TABLES
A database is a collection of tables. Table is a kind of matrix formation representing an entity. It
is a collection of attributes representing an entity. These attributes provides further details
regarding the entity involved.
The hospital database consists of the following tables:
 Doctor Details
 Hospital investment
 Lab records
 Operation details
 Patient admission and discharge details
 Patient personal details
 Payment records
 Pharmacy inventory
 Pharmacy records
 Room details
 Staff details
 Treatments details
 Visiting doctors details
6
DESCRIPTION OF TABLES
D OCTOR D ETAILS
This tables contains the personal details of the doctors, their addresses, telephone numbers, their
specialization And fee charged by them.
FILED DATA TYPE KEYS INPUT MASK
DR_ID TEXT PRIMARY KEY "DR-"000;;##

DR_NAME TEXT
ADDRESS TEXT
GENDER TEXT
E-MAIL TEXT
FEE CHARGED TEXT
DR SPECILIZATION TEXT
O PERATIONAL D ETAILS
This table contains the records of the patients and the doctors who have operated them and
whether the operation performed was successful or not and the reason why the operation was
conducted.
FIELD DATA TYPES KEYS INPUT MASK

INVESTOR_ID TEXT PRIMARY KEY "INV-"000;;##
INVESTMENT_DESCRIPTION MEMO
INVESTMENT_AMOUNT CURRENCY
INVESTOR_NAME TEXT
INVESTMENT_DATE DATE/TIME
7
L AB R ECORDS
This table contains the lab id, patient id, doctor id, the lab test description, patient lab results, lab
test frequency and lab test cost
FIELD DATA TYPE KEYS INPUT TASK

LAB ID TEXT PRIMARY KEY "LAB-"000;;##
PATIENT ID TEXT FOREIGN KEY "PT-"000;;##
DR ID TEXT FOREIGN KEY "DR-"000;;##
LAB TEST TEXT
DESCRIPTION
PATIENT LAB TEXT
RESULTS
LAB TEST NUMBER
FREQUENCY
LAB TEST COST CURRENCY
O PERATION
This table contains the patient id, operation theater id, Dr id, operation reason and operation
results (successful or unsuccessful)
FIELD DATA TYPE KEY INPUT TASK

OPERATION THEATRE ID TEXT PRIMARY KEY "OT-"000;
PATIENT ID TEXT FOREIGN KEY "PT-"000;
DR_ID TEXT FOREIGN KEY "DR-"000;
OPERATION_REASON MEMO
OPERATION_RESULT TEXT
P ATIENT ADMISSION AND DISCHARGE DETAILS

This table contains the records of the patient, their date of admission in the hospital and their data
of discharge and their status after the discharge from the hospital
FIELD DATA TYPE KEY INPUT TASK

SERIAL NUMBER NUMBER PRIMARY KEY
PATIENT ID TEXT FOREIGN KEY "PT-"000;;##
DATE OF DATE/TIME
ADMISSION
DATE OF DATE/TIME
DISCHARGE
STATUS TEXT
8
P ATIENT PERSONAL DETAILS

The patient table provides the information related to all the complete detail of the patient. It
contains the information about when did the disease start, when did it end, who was the doctor to
cure, which test were conducted, from which laboratory were they taken, This table contains the
record of all the patients, their address, phone numbers, date of birth, height, weight, etc.
FIELD DAT A TYPE KEY INPUT MASK

PATIENT_ID TEXT PRIMARY KEY "PT-"000;;##
PATIENT_NAME TEXT
PATIENT_ADDRESS TEXT
DOB DATE/TIME
GENDER TEXT
HEIGHT TEXT
WEIGHT TEXT
MOBILE PHONE TEXT 0000\-000\-0000
EMAIL TEXT
DOMAIN FOR EMAIL TEXT
P AYMENT RECORDS
The payment record table shows the record of all the patients who have availed the services of
the hospsital their medicine and lab costs etc and the amount paid by them.

PAYMENT_ID TEXT PRIMARY KEY "PY-"000;
PATIENT_ID TEXT FOREIGN KEY “PT-“000;
Medicine_cost CURRENCY
Lab_test_Cost CURRENCY
Amount_paid CURRENCY
9
P HARMACY INVENTORY
The pharmacy inventory table shows the details of the medicine that are in stock, how much
quantity was ordered and how much is left with and the details of their date of order and delivery
etc

MEDICINE_ID TEXT PRIMARY KEY "MD-"000;;##
Medicine_quantity_Present NUMBER
Medicine_quantity_ordered NUMBER
Medicine_order_date DATE/TIME
Medicine_delivery_date TEXT
P HARMACY R ECORDS
The pharmacy record table shows the record of the medicines that are in the pharmacy, the
number of medicines their types and the cost and which patoent bought it which is shown by the
patients Id number. The patient id acts as the primary key in the data base

MEDICINE_ID TEXT PRIMARY KEY "PT-"000;;##
MEDICINE_TYPE TEXT
MEDICINE_AMOUNT NUMBER
MEDICINE_COST CURRENCY
PATIENT_ID TEXT
DATE DATE/TIME
R OOMS DETAILS
The room detail table shows the number of rooms in the hospital, how many rooms are occupied
and how many rooms are vacant and which patient has used the rooms on which date.

Room_Id TEXT PRIMARY KEY "RM-"000;;##
Patient_Id TEXT FOREIGN KEY “PT-“000;;##
Date_Of_Admission DATE/TIME
Date_Of_DISCharge DATE/TIME
10
11
S TAFF D ETAILS
The staff detail table shows the staff details, their occupation and personal details like gender,
date of birth, salary

Staff_Id TEXT PRIMARY KEY "PT-"000;;##
Staff_Name TEXT
Staff_Job_Title TEXT
Gender TEXT
DOB DATE/TIME
Staff_Salary(yearly) CURRENCY
Staff_Comments MEMO
T REATMENT DETAILS
The treatment details table shows the dr and the patient id. The diseases that was diagnosed by
the doctor and their results of the treatment that the doctor provided.

Treatment_Id TEXT PRIMARY KEY "TT-"000;;##
Patient_id TEXT FOREIGN KEY “PT-“000;;##
Doctor_id TEXT FOREIGN KEY “DR-“000;;##
Disease_Diagnosed DATE/TIME
Treatment_status TEXT
V ISITING DOCTOR DETAILS

This table shows the record of the doctor who are not available full time at the hospital and they
visit the hospital during which timings of the day and the number of days in the week.

Visiting_Doctor_id TEXT PRIMARY KEY "VDR-"000;;##
Visiting_Doctor_Name TEXT
Address TEXT
Gender TEXT
Timings DATE/TIME
Days TEXT
12
QUERIES
1. A LL P OSITIVE L AB T ESTS
This query shows the test that were positive when conducted on patients.
SELECT Lab_Records.*, Lab_Records.Patient_Lab_Results
FROM Lab_Records
WHERE (((Lab_Records.Patient_Lab_Results) Like "positive"));
2. D OCTORS F ROM DHA

This query shows the details of the doctor who came from DHA and the fee charged by them
SELECT doctor_details.doctor_id, doctor_details.doctor_name, doctor_details.[E-mail],

doctor_details.[Fee charged per visit], doctor_details.address
FROM doctor_details
WHERE (((doctor_details.address) Like "dha*"));
3. F EMALE D OCTORS
To show the details of all those doctors who are female
SELECT doctor_details.*, doctor_details.gender
FROM doctor_details
WHERE (((doctor_details.gender) Like "female"));
13
4. I NVESTOR W ITH 50 K + A MOUNT

To show the details of the sponsers who have invested in the hospital more than 50,000
SELECT Hospital_Investment.*, Hospital_Investment.Investment_Amount
FROM Hospital_Investment
WHERE (((Hospital_Investment.Investment_Amount)>50000));
5. I NVESTORS W ITH L ESS T HAN 20 K A MOUNT

To show the investor details who have invested in the hospital less than 20,000
SELECT Hospital_Investment.*, Hospital_Investment.Investment_Amount
WHERE (((Hospital_Investment.Investment_Amount)<20000));
6. M ALE D OCTORS
To show the the number of doctors based on their gender I;e Male and how many are there.
SELECT doctor_details.*, doctor_details.gender
FROM doctor_details
WHERE (((doctor_details.gender) Like "male"));
14
7. P ATIENTS H AVING DUE A MOUNT

To show the details of the patient and the amount which is unpaid by them
SELECT Payment_Records.Patient_Id, Payment_Records.Payment_id,

([Payment_Records].[Medicine_Cost]+[Payment_Records].[Lab_test_cost]-
[Payment_Records].[Amount_Paid]) AS [Amount Left]
FROM Payment_Records
WHERE (((([Payment_Records].[Medicine_Cost]+[Payment_Records].[Lab_test_cost]-
[Payment_Records].[Amount_Paid]))>0));
8. P ATIENTS N AMED A LI
To show the number of patients having the same name ‘ALI’
SELECT patient_personal_details.*, patient_personal_details.patient_name
FROM patient_personal_details
WHERE (((patient_personal_details.patient_name) Like "Ali*"));
9. P ATIENTS O F P OLYCYSTIC O VARIA S YNDROME W HO W ERE

C URED
To show the details of the patient who had the disease polycystic ovarian syndrome and who
were cured
SELECT Treatment_details.Treatment_Id, Treatment_details.Patient_id,

Treatment_details.Doctor_id, Treatment_details.Disease_Diagnosed,
Treatment_details.Treatment_status
FROM Treatment_details
15
WHERE (((Treatment_details.Disease_Diagnosed) Like "polycystic ovarian syndrome")

AND ((Treatment_details.Treatment_status) Like "cured"));
10. P ATIENTS W HO S TAYED F OR M ORE T HAN 60 D AYS

To show the details of the patients who stayed at the hospital for more than 60 days
SELECT
DateDiff("d",[Patient_Admission_&_Discharge_Details].[date_of_admission],[Patient_Ad
mission_&_Discharge_Details].[Date_of_discharge]) AS Days,
[Patient_Admission_&_Discharge_Details].*
FROM [Patient_Admission_&_Discharge_Details]
WHERE
(((DateDiff("d",[Patient_Admission_&_Discharge_Details].[date_of_admission],[Patient_A
dmission_&_Discharge_Details].[Date_of_discharge]))>60));
11. R OOMS O CCUPIED F OR M ORE T HAN 100 D AYS

To show rooms that were not vacant and remained occupied for more than 100 days
SELECT Room_details.Room_Id, Room_details.Patient_Id,

DateDiff("d",[Room_details].[Date_Of_Admission],[Room_details].[Date_Of_DIScharge])
AS [Days Occupied]
FROM Room_details
WHERE
(((DateDiff("d",[Room_details].[Date_Of_Admission],[Room_details].[Date_Of_DIScharge
]))>=100));
12. S TAFF E ARNING L ESS T HAN $1000 PER M ONTH

To show salary details of all staff who earns less than 1000 per month
SELECT Staff_Details.*, ([Staff_Details].[Staff_Salary(yearly)]/12) AS [Salary per month]
FROM Staff_Details
WHERE (((([Staff_Details].[Staff_Salary(yearly)]/12))<1000));
16
13. S TAFF M ORE T HAN 35 Y EARS O LD

To show the age details of all those staff who are above 35 years old
SELECT Staff_Details.*, DateDiff("yyyy",[Staff_Details].[DOB],Now()) AS Age
FROM Staff_Details
WHERE (((DateDiff("yyyy",[Staff_Details].[DOB],Now()))>35));
14. T OP 5 I NVESTORS
To show the details of the 5 top most investors who sponsored the hospital
SELECT TOP 5 Hospital_Investment.*, Hospital_Investment.Investment_Date
ORDER BY Hospital_Investment.Investment_Date;
15. T OTAL M EDICINE C OST PER P ATIENT :

To show the total amount incurred by each patient on medicines
SELECT Pharmacy_Records.Patient_Id,
([Pharmacy_Records].[Medicine_amount]*[Pharmacy_Records].[medicine_cost]) AS
[Total Cost]
FROM Pharmacy_Records
ORDER BY
([Pharmacy_Records].[Medicine_amount]*[Pharmacy_Records].[medicine_cost]) DESC;
17
16. U NSUCCESSFUL O PERATIONS

To show the number of operations that were performed and were unsuccessful
SELECT Operation.*, Operation.Operation_Results
FROM Operation
WHERE (((Operation.Operation_Results) Like "unsuccessful"));
17. V ISITING D OCTORS C OMING F ROM DHA B ETWEEN 7:30-

10:30
To show the number of visitind doctors that visit the hospital between 7:30-10:30
SELECT Visiting_Doctors_Details.Visiting_Doctor_id,
Visiting_Doctors_Details.Visiting_Doctor_Name, Visiting_Doctors_Details.Address,
Visiting_Doctors_Details.Timings
FROM Visiting_Doctors_Details
WHERE (((Visiting_Doctors_Details.Address) Like "dha*") AND

((Visiting_Doctors_Details.Timings) Like "7:30-10:30"));
18
FORMS
F ORM S HOWING D ETAILS OF T HE D OCTOR :
19
F ORM S HOWING D ETAILS OF H OSPITAL I NVESTMENT
F ORM S HOWING P ATIENTS P ERSONAL D ETAILS
20
F ORM S HOWING S TAFF D ETAILS
R EPORT
21
RELATIONSHIPS
22
23
E-R DIAGRAM
ROOM ID ROOMS
PATIENT NAME STATUS
ID
PaHent Stays Room
ADDRESS DATE OF BIRTH DATE OF DATE OF

DISCHARGE ADMISSION
24

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2010

SUBMITTED TO: MR MUJTABA MEMON

SUBMITTED BY: HIRA KHALIL

Institute of Business Management

Korangi Creek, Karachi-75190, Pakistan

UAN (9221)111-002-004, Fax: (9221) 509-0968

Maheen Nabil Gabol

Syed Ali Raza

Institute of Business Management

Korangi Creek, Karachi-75190, Pakistan

UAN (9221)111-002-004, Fax: (9221) 509-0968

Mr. Mujtaba Memon

Dear Mr.Mujtaba Memon,

Maheen Nabil Gabol

Syed Ali Raza

DESCRIPTION OF TABLES................................................................................................................ 7

FORM SHOWING STAFF DETAILS ................................................................................................................... 21

The hospital database consists of the following tables:

FILED DATA TYPE KEYS INPUT MASK

DR_ID TEXT PRIMARY KEY "DR-"000;;##

FIELD DATA TYPES KEYS INPUT MASK

FIELD DATA TYPE KEYS INPUT TASK

FIELD DATA TYPE KEY INPUT TASK

P ATIENT ADMISSION AND DISCHARGE DETAILS

FIELD DATA TYPE KEY INPUT TASK

P ATIENT PERSONAL DETAILS

FIELD DAT A TYPE KEY INPUT MASK

FIELD DAT A TYPE KEY INPUT MASK

FIELD DAT A TYPE KEY INPUT MASK

FIELD DAT A TYPE KEY INPUT MASK

FIELD DAT A TYPE KEY INPUT MASK

FIELD DAT A TYPE KEY INPUT MASK

FIELD DAT A TYPE KEY INPUT MASK

V ISITING DOCTOR DETAILS

FIELD DAT A TYPE KEY INPUT MASK

SELECT Lab_Records.*, Lab_Records.Patient_Lab_Results

WHERE (((Lab_Records.Patient_Lab_Results) Like "positive"));

2. D OCTORS F ROM DHA

SELECT doctor_details.doctor_id, doctor_details.doctor_name, doctor_details.[E-mail],

WHERE (((doctor_details.address) Like "dha*"));

SELECT doctor_details.*, doctor_details.gender

WHERE (((doctor_details.gender) Like "female"));

4. I NVESTOR W ITH 50 K + A MOUNT

SELECT Hospital_Investment.*, Hospital_Investment.Investment_Amount

5. I NVESTORS W ITH L ESS T HAN 20 K A MOUNT

SELECT Hospital_Investment.*, Hospital_Investment.Investment_Amount

SELECT doctor_details.*, doctor_details.gender

WHERE (((doctor_details.gender) Like "male"));

7. P ATIENTS H AVING DUE A MOUNT

SELECT Payment_Records.Patient_Id, Payment_Records.Payment_id,

SELECT patient_personal_details.*, patient_personal_details.patient_name

WHERE (((patient_personal_details.patient_name) Like "Ali*"));

9. P ATIENTS O F P OLYCYSTIC O VARIA S YNDROME W HO W ERE

SELECT Treatment_details.Treatment_Id, Treatment_details.Patient_id,

WHERE (((Treatment_details.Disease_Diagnosed) Like "polycystic ovarian syndrome")

10. P ATIENTS W HO S TAYED F OR M ORE T HAN 60 D AYS

11. R OOMS O CCUPIED F OR M ORE T HAN 100 D AYS

SELECT Room_details.Room_Id, Room_details.Patient_Id,

12. S TAFF E ARNING L ESS T HAN $1000 PER M ONTH

SELECT Staff_Details.*, ([Staff_Details].[Staff_Salary(yearly)]/12) AS [Salary per month]

13. S TAFF M ORE T HAN 35 Y EARS O LD

SELECT Staff_Details.*, DateDiff("yyyy",[Staff_Details].[DOB],Now()) AS Age

SELECT TOP 5 Hospital_Investment.*, Hospital_Investment.Investment_Date