Minutes: TIK5: MINUTES: Comm Serv & Publ Safety.2010-05-12/VT

Ref: 3/5/3/5
2010-05-14
MINUTES
COMMUNITY SERVICES AND PUBLIC SAFETY

COMMITTEE MEETING
2010-05-12
TIK5: MINUTES: Comm Serv & Publ Safety.2010-05-12/VT

MINUTES
COMMUNITY SERVICES AND PUBLIC SAFETY
COMMITTEE MEETING
2010-05-12
TABLE OF CONTENTS
ITEM SUBJECT PAGE
1. APPLICATION FOR LEAVE OF ABSENCE 1
2. COMMUNICATION BY THE CHAIRPERSON/ (S)

2.1 PRESENTATION: INTERNATIONAL YEAR OF BIODIVERSITY: 2010 2
2.2 COMMUNITY SERVICES 2
2.3 PUBLIC SAFETY 2
3. CONFIRMATION OF MINUTES
3.1 MINUTES OF THE COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING HELD
ON 2010-03-10 2
3.2 MINUTES OF THE COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING HELD
ON 2010-04-14 3
4. PORTFOLIO: COMMUNITY SERVICES

4.1 REPORTS FROM DIRECTOR RE RESOLUTIONS TAKEN AT PREVIOUS MEETINGS 3
4.2 REPORTS FROM OFFICIALS
4.2.1 NON-DELEGATED MATTERS
4.2.1.1 INTERNATIONAL YEAR OF BIODIVERSITY: 2010 ITEM 4
4.2.2 DELEGATED MATTERS
NONE 6
4.2.3 MATTERS FOR INFORMATION
4.2.3.1 MINUTES OF AN ADVISORY BOARD MEETING OF THE MONT ROCHELLE NATURE RESERVE 6
4.2.3.2 MINUTES OF AN ADVISORY BOARD MEETING OF THE JAN MARAIS NATURE RESERVE 8
5. PORTFOLIO: PUBLIC SAFETY

5.1 REPORTS FROM DIRECTOR RE RESOLUTIONS TAKEN AT PREVIOUS MEETINGS 10
5.2 REPORTS FROM OFFICIALS
5.2.1.1 SEE ITEM 5.2.2.2 10
5.2.1.2 AIR POLLUTION PROJECT 10
5.2.1.3 DOG AND ANIMAL CONTROL OPERATIONS 13
5.2.1.4 WAIVING OF FEES: TOTALSPORTS LADIES RACE HELD ON WOMEN’S DAY, 09 AUGUST 2009 BY
STILLWATER SPORT & ENTERTAINMENT 15
5.2.1.5 ANIMAL BY-LAW ENFORCEMENT PROJECT 20
5.2.1.6 MOBILE KITCHEN 22
5.2.1.7 VOLUNTEER WILDFIRE SERVICES AWARENESS DAY 24
5.2.2.1 QUARTERLY REPORT: DIRECTORATE PUBLIC SAFETY JANUARY – MARCH 2010 26
5.2.2.2 NOISE COMPLAINTS PROJECTS 30

NONE 33
6. NOTICES OF MOTION AND NOTICES OF QUESTIONS RECEIVED BY THE MUNICIPAL

MANAGER
NONE 33
7. MATTERS TO BE CONSIDERED IN COMMITTEE
NONE 33
1
MINUTES OF A MEETING OF THE COMMUNITY SERVICES AND PUBLIC SAFETY
COMMITTEE HELD IN THE COUNCIL CHAMBER, TOWN HOUSE, PLEIN STREET,
STELLENBOSCH ON WEDNESDAY, 2010-05-12 AT 15:00
PRESENT Councillor K Shubani [Portfolio: Community Services]

Councillor ME Linders (Ms) [Portfolio: Public Safety]
Deputy Executive Mayor, Councillor J Andrews
Councillors A Crombie (Ms)

V Fernandez (Ms)
MM Ngcofe (from 15:30)
G Pojie (Ms)
JP Serdyn (Ms)
MM Smith (Ms)
JG van Zyl
Officials Director: Community Services

Acting Director: Public Safety (L Morta)
Manager: Traffic Services
Manager: Law Enforcement and Disaster Management
Head: Cleaning and Greening
Acting Assistant Director: Fire Services and Rescue
Senior Administrative Officer
Committee Clerk (V Twala) (Ms)
Interpreter
*********************************************************************
1.1 APPLICATION FOR LEAVE OF ABSENCE (3/5/3/3)
COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING:

2010-05-12: ITEM 1.1
RESOLVED (nem con)
(a) that leave of absence be granted to Councillor CJ Langeveldt; and

(b) that permission be granted to Councillor MM Ngcofe to join the meeting at
a later stage.
(SAO)
1.2 ABSENT
Councillor F Christians
Councillor LN Siwakamisa
(SAO)
2
MINUTES COMMUNITY SERVICES AND PUBLIC SAFETY 2010-05-12
COMMITTEE MEETING
[Portfolio Chairperson: Community Services]

[Councillor K Shubani]
2. COMMUNICATION BY THE CHAIRPERSON/ (S)

(3/5/3/5/Community Services and Public Safety)
2.1 PRESENTATION: INTERNATIONAL YEAR OF BIODIVERSITY: 2010

2010-05-12: ITEM 2.1
RESOLVED (nem con)
that the presentation on the international year of biodiversity, be noted.
(DCS)
2.2 COMMUNITY SERVICES
NONE
2.2 PUBLIC SAFETY
NONE
3. CONFIRMATION OF MINUTES
3.1 MINUTES OF A COMMUNITY SERVICES AND PUBLIC SAFETY

COMMITTEE MEETING HELD ON 2010-03-10
The above-mentioned minutes were previously circulated.
FOR CONFIRMATION

2010-05-12: ITEM 3.1
RESOLVED (nem con)
that the Minutes of the Community Services and Public Safety Committee
Meeting held on 2010-03-10, be confirmed.
(SAO)
3
COMMITTEE MEETING

3.2 MINUTES OF A COMMUNITY SERVICES AND PUBLIC SAFETY

COMMITTEE MEETING HELD ON 2010-04-14
(3/5/3/5/Community Services and Public Safety)
The above-mentioned minutes were previously circulated.
FOR CONFIRMATION

2010-05-12: ITEM 3.2
RESOLVED (nem con)
that the Minutes of the Community Services and Public Safety Committee
Meeting held on 2010-04-14, be confirmed.
(SAO)
4. PORTFOLIO: COMMUNITY SERVICES
4.1 REPORTS FROM DIRECTOR RE RESOLUTIONS TAKEN AT PREVIOUS

MEETINGS (3/5/3/5)
NONE
4
COMMITTEE MEETING

4.2 REPORTS FROM OFFICIALS: COMMUNITY SERVICES
4.2.1.1 INTERNATIONAL YEAR OF BIODIVERSITY: 2010
File number : 11/2/6/International Year of Biodiversity
Report by : Director: Community Services
Compiled by : Head: Greening Services
Delegated authority : Mayoral Committee
___________________________________________________________
1. PURPOSE OF REPORT
To inform the Standing Committee and Mayco about biodiversity and

to ensure that Stellenbosch Municipality puts emphasis on this
important matter.
2. BACKGROUND
The United Nations (UN) declared 2010 as the International Year of

Biodiversity and hence our government aims to create awareness
around the importance of biodiversity, its meaning and impact on our
lives, and our responsibility in terms of conserving our heritage.
3. DISCUSSION
Ms Portia Bolton (Head: Greening Services) will make a presentation

on biodiversity. The presentation is attached as APPENDIX 1.
The Biodiversity Act 10 of 2004 has been promulgated by the

previous President, Mr Thabo Mbeki, and provides a national
framework for managing and conservation of species and
environments within which they exist, sustainable harvesting and
utilization of our biological resources, equitable sharing of our
biological resources and the establishment of the South African
National Biodiversity Institute (SANBI) for matters relating to
biodiversity conservation.
The conservation of biodiversity is a responsibility of each citizen of

South Africa. It is important because our lives depend on it. Without
our environment, we will not have food on the table, fresh air to
breath, clean water to drink, medicines, etc. These facts have a
5
COMMITTEE MEETING

knock on effect on our daily living with consequences like increased

poverty, loss of plants for the production of materials mentioned
above, etc.
Due to the announcement made by the UN, the department found it

important to create internal awareness of the matter in order for more
informed decisions to be made in the daily operations of the
municipality.
4. COMMENTS BY RELEVANT DEPARTMENTS
None solicited.
5. CONCLUSION
It is incumbent on all of us to consider Biodiversity in all our decision-

making, especially where development of land is considered, there is
potential pollution of our natural resources and loss of biodiversity is
a risk.
RECOMMENDED
(a) that Biodiversity Conservation be mainstreamed within our

organization through the establishment of directorate based KPA’s
which complies with national legislation for the 2010/2011
performance contracts of all Section 57 appointees; and
(b) that the Director: Community Services makes provision on the

2010/2011 Operational Budget for environmental awareness
campaigns for all environmental calendar days.

2010-05-12: ITEM 4.2.1.1
RECOMMENDED
(a) that Biodiversity Conservation be mainstreamed within our

organization through the establishment of directorate based KPA’s
which complies with national legislation for the 2010/2011
performance contracts of all Section 57 appointees; and
(b) that the Director: Community Services makes provision on the

2010/2011 Operational Budget for environmental awareness
campaigns for all environmental calendar days.
(-)
6
COMMITTEE MEETING

NONE
4.2.3.1 MINUTES OF AN ADVISORY BOARD MEETING OF THE MONT

ROCHELLE NATURE RESERVE
File number : 17/5/1/Mont Rochelle Nature Reserve
Compiled by : Asst. Director: Environment, Sport and

Facilities
Delegated Authority :
Community Services and Public Safety
Committee
___________________________________________________________
To provide feedback on the latest meeting held with the Advisory

Board.
2. BACKGROUND
The minutes of the abovementioned meeting is in Afrikaans and

attached as APPENDIX 1. Summarised in English the following
points are highlighted:
(a) A plan to upgrade the entrance to the reserve was submitted

at the Building Plans Section of the Municipality. Funding
was provided by the Director: Community Services.
(b) The Board is concerned about the safety of Ms Mhlauli (the

Field Ranger). The Board will consider providing her with a
radio of the same frequency as that of Cape Nature. The
Municipal repeater station does not function on the opposite
side of the Franschhoek pass.
(c) The Board is still concerned about the volume of water

extracted from the Du Toit’s river. More readings of volumes
will be obtained from Water Works.
7
COMMITTEE MEETING

(d) Mr L Lourens was requested to give a quote to update the

existing management plan.
(e) Various hiking trails and signage of hiking trails in the

reserve will receive attention.
FOR INFORMATION

2010-05-12: ITEM 4.2.3.1
RESOLVED (nem con)
that the Minutes of an Advisory Board Meeting of the Mont Rochelle Nature
Reserve, be noted.
(DCS)
8
COMMITTEE MEETING

4.2.3.2 MINUTES OF AN ADVISORY BOARD MEETING OF THE JAN MARAIS

NATURE RESERVE
File number : 17/6/1/JAN MARAIS NATURE

RESERVE
Compiled by : Asst. Director: Environment, Sport and

Facilities
Delegated Authority : Community Services and Public Safety

Committee
___________________________________________________________
To provide feedback on the latest meeting held with the Advisory

Board.
2. BACKGROUND
The minutes of the abovementioned meeting is in Afrikaans and

attached as APPENDIX 1. Summarised in English the following
points are highlighted. The Chairman’s report is attached as
APPENDIX 2 and summarised in English.
2.1 Minutes
(a) Ms Stanvliet will provide the existing management plan

electronically for proposals to update the plan.
(b) The Chairperson requests that the Board be informed of the

next meeting for Ward 6. In order to obtain a needs analysis
from the residence.
(c) The foot paths will be upgraded.
(d) Prof Reinecke will assist in designing an information board

at the main entrance. He will also attend to damaged
benches.
(e) Attention is currently being paid to attend to the dead and
dangerous branches of the Pine trees and dead shrubs
following the wild fire.
(f) Security matters are also receiving attention.

9
COMMITTEE MEETING

2.2 Chairperson’s Report
The Board received R50 000 from the Het Jan Marais Fund. This
was used to install irrigation and establish Protea plants and Aloes.
Unfortunately the irrigation and Protea plants were severely damaged
by a wild fire.
Currently the Advisory Board is funding the security in the reserve by

ADT.
FOR INFORMATION

2010-05-12: ITEM 4.2.3.2
RESOLVED (nem con)
that the Minutes of the Advisory Board Meeting of the Jan Marais Nature
Reserve, be noted.
(DCS)
10
COMMITTEE MEETING
[Portfolio Chairperson: Public Safety ]

[Councillor ME Linders]
5. PORTFOLIO: PUBLIC SAFETY
5.1 REPORTS FROM DIRECTOR RE RESOLUTIONS TAKEN AT PREVIOUS

MEETINGS
NONE
5.2 REPORTS FROM OFFICIALS: COMMUNITY SERVICES
5.2.1.1 SEE ITEM 5.2.2.2
5.2.1.2 AIR POLLUTION PROJECT
File number : 17/1/4
Report by : Acting Director: Public Safety
Compiled by : Manager: Law Enforcement
Delegated Authority : Mayco
___________________________________________________________
1. PURPOSE OF THE ITEM
To introduce a new initiative from the Directorate regarding

compliance to the National Environmental Air Quality Act, 39 of 2004.
2. BACKGROUND
Stellenbosch Municipality partook in the drafting process with regard

to the Air Quality Management Plan which had been commissioned
by the Cape Winelands District Municipality, in June 2008, by
Gondwana Environmental Solutions, in terms of Section 15 and 16 of
Act, 39 of 2004.
The Office of the Municipal Manager received a letter from the Legal
Resource Centre requesting Stellenbosch Municipal Council to
comply with the prescriptions of Act, 39 of 2004. A copy of the letter
is attached hereto as APPENDIX 1.
11
COMMITTEE MEETING

Although it is a new discipline, the Directorate: Public Safety is able

to deal with said legal compliance, without any grave financial
implications to the organization, seeing that Jonathan May, is a
qualified environmental officer.
During our meeting on the 27th January 2010 in a joint meeting

between the Cape Winelands District Municipality, concerned
citizens, Tatib Foundation and the Legal Resource Centre, the
following suggestions had been tabled:
2.1 Long term strategy
That the Air Quality Management consultant, Gondwana

Environmental Solutions be contacted to complete the draft
of the Air Quality Management Plan for Stellenbosch
Municipality. That the Acting Municipal Manager decides on
the appointment of an Environmental Officer in terms of the
Act.
That the functions and KPAs of said person be defined and

inserted into the microstructure. That the necessary co-
operative agreements with the District Municipalities as well
as Provincial Departments be formalized as soon as
possible.
2.2 Short-term strategy
That the Municipal Manager empowers the Directorate:

Public Safety personnel to investigate the complaints which
have been lodged with the Legal Resource Centre and the
Tatib Foundation, in co-operation with the Health Services of
Cape Winelands District Municipality. That consultancy fees
be made available for investigation of said allegations in co-
operation with other government stakeholders, according to
the already approved budget.
FURTHER COMMENTS FROM RELEVANT DEPARTMENTS
NONE
12
COMMITTEE MEETING

RECOMMENDED
(a) that Council endorse the initiative in terms of the National

Environmental Air Quality Act, 39 of 2004;
(b) that the administration be mandated to investigate all ancillary costs

associated with the implementation of said project and that same be
submitted to Council for finalization; and
(c) that the administration submit regular progress reports in this regard
to Council.

2010-04-14: ITEM 4.2.1.4
RESOLVED (nem con)
that this matter be held in abeyance and be re-submitted at the next meeting
of this Committee.
FOR CONSIDERATON

2010-05-12: ITEM 5.2.1.2
RECOMMENDED
(a) that Council endorse the initiative in terms of the National

Environmental Air Quality Act, 39 of 2004;
(b) that the Administration be mandated to investigate all ancillary costs

associated with the implementation of said project and that same be
submitted to Council for finalization; and
(c) that the Administration submit regular progress reports in this regard
to Council.
(-)
13
COMMITTEE MEETING

5.2.1.3 DOG AND ANIMAL CONTROL OPERATIONS
File number : 17/14/2/MN
Report by : Acting Director: Community Safety
___________________________________________________________
1. PURPOSE OF THE ITEM
To inform Council about the Joint Co-operative initiative between

Stellenbosch Municipality, Department of Agriculture and the
Franschhoek SPCA, this had run from the 24th February 2010 to the
31st March 2010.
2. BACKGROUND
Stellenbosch law enforcement had several complaints regarding sick

and unattended dogs which not only caused safety but also health
problems. Complaints ranged from dogs barking uncontrollably to
dogs killing live stock.
The Directorate: Public Safety thus embarked on an initiative to

euthanise ill and stray animals within the various areas in co-
operation with said organizations.
The programme related to the initiative is attached hereto as

APPENDIX 1.
The task team consisted of nine law enforcement officials, and a

member of the SPCA, the Department of Agriculture and Animal
Welfare. The schedule of animals humanely euthanised is attached
hereto as APPENDIX 2.
3. DISCUSSION
The Head Law Enforcement has indicated that it had been a very
successful project. Stray and surrendered dogs were dealt with
effectively and no animal had suffered.
14
COMMITTEE MEETING

FURTHER COMMENTS FROM RELEVANT DEPARTMENTS
The Acting Director: Public Safety appreciates and supports this initiative to
ensure co-operation between Stellenbosch Municipality, Elsenburg
Agriculture, Elsenburg community group, Franschhoek SPCA and
Stellenbosch Animal Welfare.
FOR INFORMATION

2010-04-14: ITEM 4.2.1.5
RESOLVED (nem con)
of this Committee.

2010-05-12: ITEM 5.2.1.3
RECOMMENDED
that the dog and animal control operations, be noted.
(-)
15
COMMITTEE MEETING

5.2.1.4 WAIVING OF FEES: TOTALSPORTS LADIES RACE HELD ON WOMEN’S

DAY, 09 AUGUST 2009 BY STILLWATER SPORT & ENTERTAINMENT
File number : 5/17/11/1
Compiled by : Acting Director: Public Safety
______________________________________________________________
To request Council to consider the waiving of fees for services

rendered by Stellenbosch Municipality to Stillwater Sport &
Entertainment and associated bodies for the annual Totalsports
Ladies Race held on Women’s Day on 09 August 2009 as well as for
services rendered the previous year.
2. BACKGROUND
The Totalsports Ladies Race is an annual event on the national

calendar of running and Women’s day celebration. This event was
successfully hosted by Stillwater Sport & Entertainment in the
Western Cape over the last nine (9) years. In 2008 this prestigious
event was moved to Stellenbosch on Women’s Day as part of the
national celebrations and attracted more than 5 000 ladies who came
together to run and walk either 5 or 10 km. The event organizers
approached the Mayor of Stellenbosch to set up a partnership in the
hosting of the 2009 Totalsports Ladies Race. This partnership will lay
the foundation for future events as part of the women’s day
celebration. A follow up meeting was held to discuss the different role
players from the municipality, services required and what type of
realistic goals could be achieved through this event for the people of
Stellenbosch and the surrounding areas.
3. DISCUSSION
Key Strategies
The main focus of this event is to raise funds of which the spin offs
would be used for projects identified. However, due to the time factor
the general feeling was that it would be difficult to do anything
meaningful this year. Notwithstanding this, organizations/ women who
could benefit from the spin offs would be:
16
COMMITTEE MEETING

(i) Safe House

(ii) Women on Farms
(iii) Advice to women
(iv) Possibly by way of pamphlets

(v) Distributed on the day of the event or in the Goody Bags
(vi) Procedures in obtaining legal help
(vii) Contact numbers
(viii) Restraining orders (How to go about)
(ix) Employment for local unemployed women through database
in cleaning up afterwards.
3. LOGISTICS
An Events Plan was submitted by Stillwater Sport & Entertainment

(SSE) to cover the roles and responsibilities, Traffic Plan, Disaster
Management Plan and Waste Management. Letters to residents along
the route informing them about the event as well as affected churches
were dealt with by SSE. A Venue Operations Centre (VOC) was
established at a central point at Coetzenburg Stadium.
The event started outside the Town Hall in Plein Street at 08h30 on
Sunday, 09 August 2009 and was officially opened by the Executive
Mayor in celebration of Women’s Day and finished at the University of
Stellenbosch track, Coetzenberg. The event again attracted more
than 5 000 ladies.
FINANCIAL IMPLICATIONS
The Traffic Department has requested payment for services rendered

from Stillwater Sport & Entertainment which amounts to R37 090, 00
and is still outstanding.
These costs exclude the hiring of the Town hall and other related
costs. Stillwater Sport & Entertainment has requested Council to
consider the waiving of related fees attached as APPENDIX 1.The
cost of traffic services can have a major impact on the viability of an
event.
17
COMMITTEE MEETING

SHORT SURVEY OF TYPICAL EVENTS FOR WHICH PAYMENT

WAS RECEIVED FOR SERVICES RENDERED
An investigation of typical events for which payment over the last 12

months (July 2008 – June 2009) were received for traffic services
rendered amounted to R56 190, 00.
(i) Totalsport Ladies Race (Outstanding 2008) R22 965

(ii) Tour De Vino R7 075
(iii) Klein Joostenberg Funride R2 875
(iv) Winelands Marathon R6 375
(v) Tour De Winelands R7 075
(vi) Bouckaert- Soenen Paarl Funride R3 855
(vii) Wingerd Breakfast Ride R635
(viii) Medallion Tour R22 475
(ix) Cape Argus Pick ’n Pay MTB Challenge R4 555
(x) Giro Del Capo Cycle Race R355
(xi) Strand Athletic 21,1km Road Race R915
These excludes the events from the university, schools, Welfare

organisations, churches and other government institutions for which
services are rendered free of charge.
4. COMMENTS BY RELEVANT DEPARTMENTS
4.1 FINANCIAL SERVICES
Item was circulated for comments.
4.2 LEGAL SERVICES
Item was circulated for comments.
5. CONCLUSION
The directorate wish to state that the 2009 Ladies Race was ‘n huge
success and has united communities from all over in the Women’s
Day celebration as can be seen from the photos.
It should be noted that this item was ready for submission during
August 2009, but held back awaiting approval of the then Municipal
Manager Mr I Kenned for the item to serve.
18
COMMITTEE MEETING

RECOMMENDED
(a) that Council considers the waiving of fees for services rendered to
Stillwater Sport & Entertainment by the Traffic Department for the
Ladies Race held on Women’s Day, 9 August 2009 to the amount of
R37 090, 00;
(b) that Council consider the waiving of fees for services rendered to
R22 965; and
(c) that Council also considers the waiving of fees for future services
rendered to Still Water Sport & Entertainment by the Traffic
Department on Women’s Day as this event will become an annual
event.
19
COMMITTEE MEETING


2010-05-12: ITEM 5.2.1.4
RECOMMENDED
(a) that Council considers the waiving of fees for services rendered to
R37 090, 00;
(b) that Council consider the waiving of fees for services rendered to
R22 965; and
(c) that all applicable fees shall be charged for future events.
(-)
20
COMMITTEE MEETING

5.2.1.5 ANIMAL BY-LAW ENFORCEMENT PROJECT
File number : 17/14/2/11x12/3/4
Delegated authority : Council
______________________________________________________________
1. PURPOSE OF THE REPORT
To submit the above-mentioned project to Council for approval.
2. BACKGROUND
We have received notices from both members of the public as well as

the District Municipality that the animals in rural areas and informal
settlements are causing problems for both the inhabitants of informal
settlements and surrounding areas.
The problems range from animals eating people’s vegetation and

garden plants, to stray dogs killing live stock on farms. The District
Municipality also cautioned us that the animals in the informal
settlements are causing serious health problems for the other
inhabitants.
Our investigations and site inspections proved that some of the

allegations were indeed true and the law enforcement officials then
issued notices on certain owners of animals to desist from their
conduct. Several meeting with law enforcement personnel had also
been held. The problem is still continuing which leads us to try and
implement this project as a desperate measure to deal with the
problem.
3. DISCUSSION
The Manager: Law Enforcement indicated that she has discussed co-
operation with the City of Cape Town as we do not have the
operational capacity to deal with the problem.
The Executive Director for Community Safety, Richard Bosman

indicated that he would avail his personnel and vehicles so that we
can safely remove the animals which are causing the problem,
because we do not have the capacity to deal with it.
21
COMMITTEE MEETING

Representatives from the SPCA, Animal Welfare and the District

Municipality are also going to work in co-operation with Stellenbosch
Municipality to deal with the transport and impoundment of the
animals.
RECOMMENDED
that the project attached hereto as APPENDIX 1, be approved by Council,

before implementation.

2010-05-12: ITEM 5.2.1.5
RECOMMENDED
that the project attached hereto as APPENDIX 1, be approved by Council,

before implementation.
(-)
22
COMMITTEE MEETING

5.2.1.6 MOBILE KITCHEN
Delegated authority : Mayco
______________________________________________________________
To submit this application to Council for consideration.
2. BACKGROUND
Corporate Strategy received an application from Mr Larry van

Noordwyk for approval of a Mobile Kitchen, which would operate
within WCO24, between 22h00 to 05h00 the morning. A copy of his
application is attached hereto in APPENDIX 1.
Said kitchen would be fully equipped for the preparation of all kinds of
takeaways, but is not limited to hamburgers, steak rolls, chip rolls etc.
Although his application is silent on the area of operation, he has

indicated that he would stand anywhere designated by the law
enforcement department.
He has however suggested that standing in Merriman Ave., the

Bergzicht Taxi Rank as well as the toll parking behind the Townhall
will be his preference.
He has also indicated that he would seek the necessary approvals

from the District Municipal Health Services if his application is
successful.
3. DISCUSSION
The Head: Law Enforcement has indicated that said operation cannot
be approved by the department as it is contrary to our by-laws which
are in operation within Stellenbosch Municipal district, which is
attached hereto as APPENDIX 2.
He has also indicated that we are in the process of revision of our by-
laws and will not be able to accommodate said application at this
stage.
23
COMMITTEE MEETING

RECOMMENDED
that Council consider the application submitted.
COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE

MEETING: 2010-05-12: ITEM 5.2.1.6
RECOMMENDED
that the application for a mobile kitchen, not be approved.
(-)
24
COMMITTEE MEETING

5.2.1.7 VOLUNTEER WILDFIRE SERVICES AWARENESS DAY
Delegated authority : Mayco
______________________________________________________________
To report on the activities of the Law Enforcement personnel during

the Volunteer Wildfire Services Awareness Day.
2. BACKGROUND
During the week of the 18th of April 2010 the department had been
contacted by the organizers of the Volunteer Wildfire Services
Awareness Day, for assistance in the form of visible policing during
their event.
A few Principal Inspectors from the department then suggested that

we use the opportunity to market the organization during said day, by
erecting a stand displaying the legislative functions of the
department.
On said day Cecil Abrahams, Andre De Villiers, Renold Matthyse,

John Abrahams and Johannes Davids used their initiative and
erected a gazebo displaying the law enforcement equipment.
Said officials also used the opportunity to interact with members of

the public to ensure that their functions in terms of law are
communicated to persons attending the function.
25
COMMITTEE MEETING

3. DISCUSSION
The Manager: Law Enforcement indicated that the conveners had

been so impressed with their initiatives that they sent a letter of
recommendation, which is attached hereto as APPENDIX 1.
FOR INFORMATION

2010-05-12: ITEM 5.2.1.7
RECOMMENDED
that the activities of the Law Enforcement personnel during the Volunteer
Wildfire Services Awareness Day, be noted.
(-)
26
COMMITTEE MEETING

5.2.2.1 QUARTERLY REPORT: DIRECTORATE PUBLIC SAFETY JANUARY –

MARCH 2010
File number : 8/1/Community Safety
Delegated authority : Community Services and Public Safety

Committee
___________________________________________________________
To submit a quarterly report to Council on the productivity and

activities within the Directorate Public Safety for the period 1 January
2010 to 31 March 2010.
2. BACKGROUND
The Directorate Public Safety wanted to make use of the opportunity

to update and furnish Council on the productivity and activities within
the Directorate with reference to the sub departments: (Attached as
APPENDIX 1)
2.1 Fire and Rescue Services (APPENDIX 1.1);
2.2 Traffic Services (APPENDIX 1.2);
2.3 Disaster Management (APPENDIX 1.3); and
2.4 Law Enforcement and Security Services

(APPENDIX 1.4)
The activities within the abovementioned sub departments are very

important for achieving of Council’s objective and legislative
responsibility by creating a safe and secure environment for WC024.
Please take note of the Directorate’s current staff establishment.

27
COMMITTEE MEETING

Permanent Temporary Total Funded

Vacancies
Law Enforcement 26 41 67 9
Emergency 47 19 66 15
Services
Traffic 78 37 115 4
Admin & Logistical 3 0 3 0
Services
251 28
In the light of all the challenges within the WC024 and the availability
of the budget, the Directorate still managed to ensure service
delivery, good quality and is community orientated to up hold the
Batho Pele Principles.
3. DISCUSSION
The attached feedback reports for the sub departments within the
Directorate Public Safety is a summary on outcomes achieved after
certain operational objectives were identified.
The following objectives were identified per sub department:
Law Enforcement & Security Services

Objectives Outcome Comments
Animals project (stray dogs) Successful completed A total 542 dogs were
euthanasia (put down) in the
WC024 after several
complaints were received of
stray dogs.
Noise complaint project One summons was Procurement of service
issued. Case is currently provider is in its final process
in Court as a test case to support this office with
based on Regulation 5 of noise readings.
the Noise Control
Legislation
Informal settlement Task team was A total of 42 of illegal shacks
established between were demolished after it was
Community Services identified by the Housing
(Housing Department) Department as illegal on
and Law Enforcement Council property. The Law
with the focus area of Enforcement Department is
WC024. in the process of erecting a
watch tower in Langrug
informal settlement area to
prevent the illegal erecting of
shacks.
Parking marshals This is an integrated joint First phase of the project is
operation with the South completed and the
African Police Services Department is currently busy
28
COMMITTEE MEETING

with the objective to with the profiling and

regulate and control car background check on the
guards after some of criminal records of parking
them got involved in marshals.
nuances, crime disorders
which leads to great
disturbance of the
community and tourists.
Informal trading Informal traders become All potential applicants in the
part of this town’s local WC024 were registered and
economical strategy and profiled. Successful
needs to be regulated applicants will be informed
and monitored this and issued with certificates of
Department. compliance to do business
from various informal traders
sites in the WC024.
Emergency Services
Fire prevention and crowd control Thirteen night clubs were Project ongoing and is in
under the Fire Brigade Legislation visited with the support support of the new liquor by-
focusing on night clubs and of the South African law on the operational hours
places of entertainment within Police Services. Four of liquor traders in the
WC024. night clubs were WC024. The noise control
identified as non project of Law Enforcement
responsive to the will also be integrated to this
legislation and notices strategy of this Department.
for non compliance was
served on them.
Traffic Services
Anti booze project to prevent drunk This project is very This was a pilot project
driving within the CBD Stellenbosch successful and a total 69 and the Directorate
and Franschhoek. individual (male and decided to proceed with
female) were arrested and action steps for the next
charged for driving under six months. This is also a
the influence of liquor. joint operation with the
The arrest had an impact support of the Law
on the total of accidents in Enforcement Department
the WC024. and medical personnel of
the Medi Clinic Hospital,
Stellenbosch.
Outstanding fine project. This The project was very This project will also
project became needed after successful after the extend for a further six
lawbreakers failed to pay the Department made used of months and will be
outstanding fines on due dates. the ANPR system to track enhanced with the
lawbreakers on public needed data to ensure
roads in the WC024. the arrest of lawbreakers
Fines were paid who fail to pay the
immediately at the outstanding fines on
29
COMMITTEE MEETING

different road blocks to time.

prevent further
prosecution.
Administration & Logistical Services

Command and control of Regular vehicle These reports put the
Council vehicle fleet by inspections were Director in a position to take
ensuring regular vehicle conducted by the Fleet note of the current vehicle
inspections by all Departments Technician to ensure road status and also the correct
and also the installation of worthy, licensing and also and efficient utilization of
tracking devises to prevent availability of vehicles. vehicle fleet to prevent
misuse and abuse of vehicles. Ten vehicles were fitted misuse and abuse of vehicles
with tracking devises to that might lead to fruitless
track movement / location and unnecessary
/ speed / driving style of expenditure.
designated drivers.
Please take note that the above services and duties were rendered
without any misuse of Council funds and procurement were done
within the financial protocols and Supply Chain Policies.
The excellent work done and performance of the officials within the
Directorate Public Safety must be noted and it needs to be
emphasized, that they will play a very important role during the FIFA
2010 Soccer World Cup to ensure the safety of our residents and
visitors in the WC024.
4. CONCLUSION
This quarterly report can be used by the Portfolio Committee:

Community Services and Public Safety as information to make
assessment on the quality of the services rendered by the Directorate
Public Safety, identifying shortcomings and to give certain proposals
to overcome these potential shortcomings.
FOR CONSIDERATION

2010-05-12: ITEM 5.2.2.1
RESOLVED (nem con)
that the quarterly report relating to activities within the Directorate Public
Safety for the period 1 January 2010 to 31 March 2010, be noted.
(ADPS)
30
COMMITTEE MEETING

5.2.2.2 NOISE COMPLAINTS PROJECTS
File number : 17/12
Delegated Authority :Community Services and Public Safety

Committee
___________________________________________________________
The purpose of the item is to inform Council about a new initiative

which the Acting Directorate: Public Safety will undertake with regard
to noise complaints.
2. BACKGROUND
The Directorate is responsible for the enforcement of legislation in

relation to noise. Noise can be described as unwanted sound and we
all live with a degree of it from home, work, leisure and transport.
Some levels of noise causes problems during both day and night but
there are no legal limits for domestic noise.
The Law Enforcement Department receives hundreds of complaints

of noise caused by neighbours during the year. The main problems
are loud music, TV’s or radios, barking dogs, shouting, DIY activities.
Many noise problems can be resolved informally by explaining to
your neighbour the difficulties they are causing and if this approach
fails, the directorate believes that Council may be able to help.
The Department Law Enforcement investigates complaints about

noise which amounts to nuisance and has powers to serve notices
and take other actions to stop nuisances. For the department to deal
with the problem as a nuisance the noise has to cause serious
interference with the enjoyment of property.
The department cannot act on anonymous complaints although they

always respect the confidential nature of complaints made to them.
3. DISCUSSION
Law Enforcement is inundated with noise complaints from

Stellenbosch CBD as well as surrounding areas, which emanates
from either pubs, student accommodation facilities, shebeens and
other places where people gather.
31
COMMITTEE MEETING

In the light of the above-mentioned, the Directorate decided to

embark on several initiatives, which includes among others:
(i) Joint operations with SAPS to identify perpetrators of noise

offences; and
(ii) Completed application for procurement for the appointment

of registered engineers to do noise readings within
Stellenbosch and surrounding areas.
Said consultants will be responsible for the compilation of

reports regarding non-compliance as well as testifying if the
matters go to court.
Said project will be paid for from available funding within the
directorate.
4. FURTHER COMMENTS FROM RELEVANT DEPARTMENTS
The Acting Director: Public Safety commented as follows:
(a) This initiative will be executed for a trail period of 6 months

to ensure a drastic decrease in the amount of noise
complaints received by the Law Enforcement Department.
(b) It is advised that a noise complaint should include the

following information:
(i) Name and address of complainant and (where

possible) a daytime phone number.
(ii) The address (or site) where the noise is coming

from and the type of noise (e.g. barking dogs, loud
music).
(iii) When and for how long the noise occurs (it will help
if you have made a written record of the times and
dates when the problem has occurred).
(iv) The way the noise affects the complainant (for

example stops you from sleeping).
(v) Anything the complainant has done to try and deal

with the problem (for example speaking to the
person making the noise).
(vi) The department will keep the identity of the

complainant as confidential information.
32
COMMITTEE MEETING

(vii) The department will assess log sheets and

determine the extent of the disturbance. They will
then determine to act in terms of Regulation 4 or 5
of the Noise Control Regulations, which had been
published by the Minister of Environmental Affairs
on the 20th of November 1998.
(viii) If the noise constitutes an offence in terms of

Regulation 4, then the consultant will be requested
to do the noise readings, prepare a report and
testify in court.
FOR INFORMATION

2010-04-14: ITEM 4.2.1.3
RESOLVED (nem con)
of this Committee.
FOR CONSIDERATION

2010-05-12: ITEM 5.2.1.1
RESOLVED (nem con)
that the noise complaint project, be noted.
(Acting DPS)
33
COMMITTEE MEETING

NONE
6 NOTICES OF MOTION AND QUESTIONS RECEIVED BY THE MUNICIPAL

MANAGER
NONE
7. MATTERS TO BE CONSIDERED IN-COMMITTEE
NONE
TIK5: MINUTES: Comm.Serv & Publ Safety.2010-05-12/VT

Minutes: TIK5: MINUTES: Comm Serv & Publ Safety.2010-05-12/VT

Загружено:

Сведения о документе

Исходное описание:

Оригинальное название

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

Minutes: TIK5: MINUTES: Comm Serv & Publ Safety.2010-05-12/VT

Загружено:

Авторское право:

Доступные форматы

Ref: 3/5/3/5

COMMUNITY SERVICES AND PUBLIC SAFETY

TIK5: MINUTES: Comm Serv & Publ Safety.2010-05-12/VT

ITEM SUBJECT PAGE

1. APPLICATION FOR LEAVE OF ABSENCE 1

2. COMMUNICATION BY THE CHAIRPERSON/ (S)

4. PORTFOLIO: COMMUNITY SERVICES

5. PORTFOLIO: PUBLIC SAFETY

5.2.2 DELEGATED MATTERS

5.2.2.1 QUARTERLY REPORT: DIRECTORATE PUBLIC SAFETY JANUARY – MARCH 2010 26

5.2.2.2 NOISE COMPLAINTS PROJECTS 30

6. NOTICES OF MOTION AND NOTICES OF QUESTIONS RECEIVED BY THE MUNICIPAL

PRESENT Councillor K Shubani [Portfolio: Community Services]

Councillors A Crombie (Ms)

Officials Director: Community Services

1.1 APPLICATION FOR LEAVE OF ABSENCE (3/5/3/3)

COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING:

RESOLVED (nem con)

(a) that leave of absence be granted to Councillor CJ Langeveldt; and

[Portfolio Chairperson: Community Services]

2. COMMUNICATION BY THE CHAIRPERSON/ (S)

2.1 PRESENTATION: INTERNATIONAL YEAR OF BIODIVERSITY: 2010

COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING:

RESOLVED (nem con)

that the presentation on the international year of biodiversity, be noted.

2.2 COMMUNITY SERVICES

2.2 PUBLIC SAFETY

3.1 MINUTES OF A COMMUNITY SERVICES AND PUBLIC SAFETY

The above-mentioned minutes were previously circulated.

COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING:

RESOLVED (nem con)

[Portfolio Chairperson: Community Services]

3.2 MINUTES OF A COMMUNITY SERVICES AND PUBLIC SAFETY

(3/5/3/5/Community Services and Public Safety)

The above-mentioned minutes were previously circulated.

COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING:

RESOLVED (nem con)

4. PORTFOLIO: COMMUNITY SERVICES

4.1 REPORTS FROM DIRECTOR RE RESOLUTIONS TAKEN AT PREVIOUS

[Portfolio Chairperson: Community Services]

4.2 REPORTS FROM OFFICIALS: COMMUNITY SERVICES

4.2.1 NON-DELEGATED MATTERS

4.2.1.1 INTERNATIONAL YEAR OF BIODIVERSITY: 2010

File number : 11/2/6/International Year of Biodiversity

Report by : Director: Community Services

Compiled by : Head: Greening Services

Delegated authority : Mayoral Committee

To inform the Standing Committee and Mayco about biodiversity and

The United Nations (UN) declared 2010 as the International Year of

Ms Portia Bolton (Head: Greening Services) will make a presentation

The Biodiversity Act 10 of 2004 has been promulgated by the

The conservation of biodiversity is a responsibility of each citizen of

[Portfolio Chairperson: Community Services]

knock on effect on our daily living with consequences like increased

Due to the announcement made by the UN, the department found it

4. COMMENTS BY RELEVANT DEPARTMENTS

It is incumbent on all of us to consider Biodiversity in all our decision-

(a) that Biodiversity Conservation be mainstreamed within our

(b) that the Director: Community Services makes provision on the

COMMUNITY SERVICES AND PUBLIC SAFETY COMMITTEE MEETING:

(a) that Biodiversity Conservation be mainstreamed within our

(b) that the Director: Community Services makes provision on the